complete_agenda_10_15_13
James Ferryman, President
Michael Scheafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Assistant Secretary
Arlene Schafer, Director
COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS STUDY SESSION
AGENDA
October 15, 2013, 9:30 a.m.
CMSD Headquarters, 628 W. 19th Street
1. CALL TO ORDER
2. ROLL CALL 3. PUBLIC COMMENTS – The public may comment on subject matters that are not listed on this
agenda or on any item described in this agenda before or during consideration of the item.
4. ITEMS OF STUDY a. Recycling & Waste Diversion Reports
Recommendation: That the Board of Directors receive and file the August, and
September 2013 reports.
b. Ordinance Enforcement Officer Report (Quarterly Reports) Recommendation: That the Board of Directors receive and file the report.
c. Garcia Recycling’s Closure and its Impacts
Recommendation: That the Board of Directors receive and file the report.
d. Project No. 101 – Westside Pump Station Abandonment Project
Recommendation: That the Board of Directors discuss District Engineer’s estimate for this project.
e. Section 7.01.040 Containers
Recommendation: That the Board of Directors provide staff with direction on how to
provide trash services to handicapped and/or disabled persons who do not want and/or
do not have room for a trash container. f. Sewer Lateral Assistance Program (SLAP) FY 2008-13 Analysis
Recommendation: That the Board of Directors receive and file the report.
g. Smart Covers Recommendation: That the Board of Directors give staff direction to expand the Smart
Cover program.
Board of Directors Study Session October 15, 2013
Page 2 of 2
h. Inflow Reduction Program Recommendation: That the Board of Directors receive and file the report.
i. Government Outreach
Reccomendation: That the Board of Directors receive and file the report. j. Future study session items
Recommendation: That the Board of Directors provide staff with direction on the type of
items to be placed on future study sessions.
5. ADJOURN
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact District Office at (949) 645-8400. Notification 48 hours to the meeting will enable the
District to make reasonable arrangements to ensure accessibility to this meeting.
CR Transfer CR Transfer
To:Javier Ochiqui To:Javier Ochiqui
From: CR Transfer Inc.From: CR Transfer Inc.
Jurisdiction:Costa Mesa Sanitary District (9)Jurisdiction:Costa Mesa Sanitary District Santa Ana Heights 11
Month/Year:Aug-13 Month/Year:Aug-13
Recycling Report Recycling Report
Recycle Tons Recycle Tons
Commodity Percentage Recycled Commodity Percentage Recycled
Newspaper 8.33%283.88
Cardboard 6.76%230.16 Newspaper 3.91%4.06
Mixed Paper 12.32%419.60 Cardboard 5.58%5.78
Glass 4.86%165.69 Mixed Paper 9.08%9.41
PET 1.05%35.93 Glass 5.41%5.60
HDPE 0.67%22.87 PET 0.82%0.85
Aluminum Cans 0.45%15.16 HDPE 1.21%1.25
Non-Ferrous Metal 0.00%0.00 Aluminum Cans 0.33%0.34
Tin/Metal 1.90%64.68 Tin 2.12%2.20
Greenwaste 15.76%536.86 Greenwaste 14.02%14.54
Organic / Fines 0.00%0.00 Wood 5.03%5.22
Wood 2.44%83.01 Mixed Plastics 4.46%4.63
Concrete/Asphalt 0.00%0.00 Totals 51.97%53.88
Mixed Plastic 3.30%112.41
Totals 57.84%1970.27
Total Tonnage 162.11
Recycled Tonnage 53.88
Total Tonnage 3347.91 Landfill Tonnage 108.23
Recycled Tonnage 1970.27
Landfill Tonnage 1377.64
CR Transfer CR Transfer
To:Javier Ochiqui To:Javier Ochiqui
From: CR Transfer Inc.From: CR Transfer Inc.
Jurisdiction:Costa Mesa Sanitary District (9)Jurisdiction:Costa Mesa Sanitary District Santa Ana Heights (11)
Month/Year:Sep-13 Month/Year:Sep-13
Recycling Report Recycling Report
Recycle Tons Recycle Tons
Commodity Percentage Recycled Commodity Percentage Recycled
Newspaper 8.33%263.76
Cardboard 6.76%213.84 Newspaper 3.91%6.71
Mixed Paper 12.32%389.85 Cardboard 5.58%9.56
Glass 4.86%153.94 Mixed Paper 9.08%15.57
PET 1.05%33.38 Glass 5.41%9.26
HDPE 0.67%21.25 PET 0.82%1.40
Aluminum Cans 0.45%14.08 HDPE 1.21%2.07
Non-Ferrous Metal 0.00%0.00 Aluminum Cans 0.33%0.57
Tin/Metal 1.90%60.10 Tin 2.12%3.63
Greenwaste 15.76%498.80 Greenwaste 14.02%24.04
Organic / Fines 0.00%0.00 Wood 5.03%8.62
Wood 2.44%77.12 Mixed Plastics 4.46%7.65
Concrete/Asphalt 0.00%0.00 Totals 51.97%89.08
Mixed Plastic 3.30%104.44
Totals 57.84%1830.57
Total Tonnage 171.40
Recycled Tonnage 89.08
Total Tonnage 3164.83 Landfill Tonnage 82.32
Recycled Tonnage 1830.57
Landfill Tonnage 1334.26
JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
3,299.82 2,872.40 3,195.15 3,515.22 3,664.83 3,382.88 3,984.75 3,510.00 3,336.23 30,761.28
1,901.92 1,658.30 1,843.43 2,023.24 2,108.15 1,946.79 2,293.33 2,024.15 1,919.65 17,718.96
1,397.90 1,214.10 1,351.72 1,491.98 1,556.68 1,436.09 1,691.42 1,485.87 1,416.58 13,042.34
57.64%57.73%57.69%57.56%57.52%57.55%57.55%57.67%57.54%#DIV/0!#DIV/0!#DIV/0!57.60%
Waste Diversion 2013
Recycled %
CMSD
WASTE DIVERSION REPORT 2013
Total Tonnage
Recycled Tonnage
Landfilled Tonnage
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Operations Committee
From: Isidro Gallardo, Ordinance Enforcement Officer
Date: October 15, 2013
Subject: Ordinance Enforcement Report – September 2013
This report summarizes major points for three ordinance enforcement topics covering
Scavenging, Graffiti, and Trash Container Enforcement.
Scavenging: In the month of September, there were no reports of scavenging activity
made to the District HQs.
I did receive a complaint directly, from a resident living in the 100 Block of Rochester St.,
(off Newport Bl.) that there is scavenging activity every Monday afternoon in the area. I
have made this area a priority and will patrol the area for the next several Mondays.
Areas and times were scavenging was observed by the OEO:
DATE TIME ADDRESSES Citation
Issued
09/02/13
09/03/13
09/09/13
09/17/13 09/19/13 09/23/13
0100p 0235p 0310p
1250p
0225p
0310p 0945a 0145p
0210p
0230p
650 Blk W. Wilson St 2200 Blk Placentia Ave 2000 Blk Meyer Pl
1950 Blk Church St
650 Blk Darrell St
250 Blk Cabrillo St (alley) 1350 Blk Baker St (alley) 1850 Blk Wallace Ave
755 Blk W. 20th St
600 Blk Hamilton St
no no no
no
no
no no no
no
no
Graffiti: I have identified and gathered information of areas that have a high volume of
trash bins with graffiti/markings on them. I will be meeting with Marco, CR&R Route
Manager, out on the field to discuss a plan to address the issue. I have attached several
pictures, for reference, that I took of the trash bins that are more heavily marked; these are
the ones I will be looking to address first.
Trash Container Enforcement: In the month of September, there were two complaints
that came into the District HQs to report addresses that leave their trash bins (t/b) in public
sight (p/s). I made a visit to each address:
2339 College Ave – Found no t/b in p/s 347 Nassau Rd - Found no t/b in p/s
The following addresses were issued a 2nd Notice (Red) for failure to comply with the 1st
(Yellow) Notice:
2200 Pacific Ave #A 1312 Belfast Ave 2856 La Salle Ave
If the residents fail to comply with the 2nd Notice, a citation will be issued.
A summary of the courtesy notice process for the District OEO is provided in the following chart and demonstrates the effectiveness of a “1st Notice”:
September 1-30, 2013 1st Notice 2nd Notice Courtesy Letter
South of Wilson St. 4 1 0
Wilson St. to Adams Ave. 2 1 0
Adams Ave. to Sunflower Ave. 0 1 0
Calls For Service with citation issued:
LocationCAD #DR #RDDispoDateTime
2312 SANTA ANA AVCAD130705050745DR# 13-764012RTFAR07/05/1321:17
RD 12 =1
Total =1
Calls For Service with no arrest/citation:
LocationCAD #DR #RDDispoDateTime
234 E 15TH STCAD1307080516353PAWC07/08/1318:56
234 E 15TH STCAD1307190545713GOA07/19/139:28
RD 03 =2
1741 TUSTIN AVCAD1307150533694UNF07/15/134:00
300 16TH PLCAD1307160536834GOA07/16/139:34
RD 04 =2
191 BROADWAYCAD1307090517425UTL07/09/138:04
191 BROADWAYCAD1307160536845PAWC07/16/139:38
191 BROADWAYCAD1307230556675GOA07/23/1310:04
E 18TH ST & SANTA ANA AVCAD1307160536635GOA07/16/138:09
RD 05 =4
151 21ST STCAD1307240561157GOA07/24/1320:28
RD 07 =1
187 ALBERT PLCAD13071605388412PAWC07/16/1322:26
RD 12 =1
2180 HARBOR BLVDCAD13072105513513GOA07/21/134:14
2345 CORNELL DRCAD13070304952513UTL07/03/139:29
241 AMHERST RDCAD13071705394813GOA07/17/137:09
RD 13 =3
1020 VALENCIA STCAD13072005486517UTL07/20/136:47
RD 17 =1
FAIRVIEW RD & EL CAMINO DRCAD13071205257520GOA07/12/136:57
RD 20 =1
550 W PAULARINO AVCAD13072905736122GOA07/29/135:49
RD 22 =1
Total =16
Dispo Translation:
CI -Citaiton Issued
UTL -Unable To Locate
GOA -Gone On Arrival
PAWC -Party Advised, Will Comply
RTFAR -Report To Follow Arrest
Key: Larger Apartment Complexes
Smaller Multi Unit Complexes
Business/School/Public Facility
Single Family Residence & Intersections
City of Costa Mesa
July 2013 Scavenging CFS
!(
!(
!(
!(
!(
!(
!(!(!(
!(
!(!(
!(!(
!(
!(
!(
FAIRVIEW COSTA MESA
MESA VERDE
FAIRVIEW DEV CTR
ORANGE CO FAIRGROUNDS
ORANGE COAST COLLEGE
SOUTH COAST PLAZA
TALBERT REGIONAL
SANTA ANA COUNTRY CLUB
CANYON
TALBERT NATURE PRESERVE
TEWINKLE MEMORIAL
SOUTHERN CALIFORNIA COLLEGE
LIONS
VISTA
TANAGER
GISLER
WAKEHAM
ESTANCIA
HARBOR LAWN-MT OLIVE
MOON
SHIFFER
HELLER HARPER
TUSTINMARINA VIEW
WIMBLEDON
PINKLEY
MESA VERDE
WILSON STREET
PAULARINO
CIVIC CENTER
DEL MESA
LINDBERGH SCHOOL
SMALLWOOD
1514
17
12
2219
08
01
18
20
10
16
27
13
24
09
06
07
26
21
25
28
23
02
04
88
11
05
31
35
03
33
3029
3237 90
34
38
39
36
Scavenging CFS July 2013
Scavenging July 2013 Address and Call Disposition
!(550 W PAULARINO AV GOA
!( 2180 HARBOR BLVD GOA
!(1020 VALENCIA ST UTL
!(151 21ST ST GOA
!(1741 TUSTIN AV UNF
!(187 ALBERT PL PAWC
!(191 BROADWAY GOA
!(191 BROADWAY PAWC
!(191 BROADWAY UTL
!(2312 SANTA ANA AV RTFAR
!(234 E 15TH ST GOA
!(234 E 15TH ST PAWC
!(2345 CORNELL DR UTL
!(241 AMHERST RD GOA
!(300 16TH PL GOA
!(E 18TH ST & SANTA ANA AV GOA
!(FAIRVIEW RD & EL CAMINO DR GOA
Reporting Districtsparks & schools N
Costa Mesa Police Department
Larger Apartment Complexes Smaller Multi Unit Complexes Business/School/Public Facility Single Family Residence & Intersections
Calls For Service with citation issued:
LocationCAD #DRD #RDDispoDateTime
NONE None
Calls For Service with no arrest/citation:
LocationCAD #RD#RDDispoDateTime
230 PALMER STLPD1308300659313GOA08/30/1315:03:08
233 PALMER STLPD1308220638413GOA08/22/1311:25:43
234 E 15TH STLPD1308060595833UTL08/06/1311:01:25
241 E 17TH STLPD1308210636133PAWC08/21/1312:44:49
RD 03 =4
300 16TH PLLPD1308060595524GOA08/06/13 8:12:13
RD 04 =1
180 21ST STLPD1308050592707PAWC08/05/13 2:10:38
ESTHER ST & WESTMINSTER AVLPD1308060595687GOA08/06/1310:05:03
RD 07 =2
678 W 19TH STLPD1308080602369CAN08/08/1317:55:32
RD 09 =1
2217 HARBOR BLVDLPD13080906039810PAWC08/09/13 7:56:19
900 DARRELL STLPD13081906307410GOA08/19/1310:54:06
RD 10 =2
136 CECIL PLLPD13080705981412GOA08/07/13 8:58:11
2525 ORANGE AVLPD13082806526112PAWC08/28/13 6:06:20
ORANGE AV & MESA DRLPD13080705985312GOA08/07/1311:55:27
RD 12 =3
2314 COLLEGE DRLPD13082806526013PAWC08/28/13 5:43:55
260 VICTORIA STLPD13082606483813GOA08/26/13 7:46:54
283 AVOCADO STLPD13082306407013PAWC08/23/13 2:55:17
RD 13 =3
1555 E MESA VERDE DRLPD13081806279715UTL08/18/13 5:57:19
RD 15 =1
881 W BAKER STLPD13082306408117PAWC08/23/13 4:57:15
RD 17 =1
1352 GARLINGFORD STLPD13082206395320PAWC08/22/1318:31:20
RD 20 =1
3148 MANISTEE DRLPD13080705979522GOA08/07/13 6:56:57
RD 22 =1
Total Calls For Service =20
Dispo Translation:
CI -Citaiton Issued
UTL -Unable To Locate/Unecessary To Log
GOA -Gone On Arrival
PAWC -Party Advised, Will Comply
RTFAR -Report To Follow Arrest
Key: Larger Apartment Complexes
Smaller Multi Unit Complexes
Business/School/Public Facility
Single Family Residence & Intersections
City of Costa Mesa
August 2013 Scavenging CFS
!(
!(
!(
!(
!(
!(
!(
!(
!(
!(!(!(
!(
!(
!(
!(
!(
!(
!(
!(
FAIRVIEW COSTA MESA
MESA VERDE
FAIRVIEW DEV CTR
ORANGE CO FAIRGROUNDS
ORANGE COAST COLLEGE
SOUTH COAST PLAZA
TALBERT REGIONAL
SANTA ANA COUNTRY CLUB
CANYON
TALBERT NATURE PRESERVE
TEWINKLE MEMORIAL
SOUTHERN CALIFORNIA COLLEGE
LIONS
VISTA
TANAGER
GISLER
WAKEHAM
ESTANCIA
HARBOR LAWN-MT OLIVE
MOON
SHIFFER
HELLER HARPER
TUSTINMARINA VIEW
WIMBLEDON
PINKLEY
MESA VERDE
WILSON STREET
PAULARINO
CIVIC CENTER
DEL MESA
LINDBERGH SCHOOL
SMALLWOOD
1514
17
12
2219
08
01
18
20
10
16
27
13
24
09
06
07
26
21
25
28
23
02
04
88
11
05
31
35
03
33
3029
3237 90
34
38
39
36
Scavenging CFS August 2013
Scavenging August 2013 Address and Call Disposition
!(1555 E MESA VERDE DR UTL
!(180 21ST ST PAWC
!(2217 HARBOR BLVD PAWC
!(260 VICTORIA ST GOA
!(678 W 19TH ST CAN
!(881 W BAKER ST PAWC
!(136 CECIL PL GOA
!(2525 ORANGE AV PAWC
!(241 E 17TH ST PAWC
!(1352 GARLINGFORD ST PAWC
!(230 PALMER ST GOA
!(2314 COLLEGE DR PAWC
!(233 PALMER ST GOA
!(234 E 15TH ST UTL
!(283 AVOCADO ST PAWC
!(300 16TH PL GOA
!(3148 MANISTEE DR GOA
!(900 DARRELL ST GOA
!(ESTHER ST & WESTMINSTER AV GOA
!(ORANGE AV & MESA DR GOA
Reporting Districtsparks & schools N
Costa Mesa Police Department
Larger Apartment Complexes Smaller Multi Unit Complexes Business/School/Public Facility Single Family Residence & Intersections
Calls For Service with citation issued:
LocationCAD #DR #RDDispoDateTime
NONE NONE
Calls For Service with no arrest/citation:
LocationCAD #RD #RDDispoDateTime
230 PALMER STLPD1308300659313GOA08/30/1315:03
233 PALMER STLPD1308220638413GOA08/22/1311:25
234 E 15TH STLPD1308060595833UTL08/06/1311:01
241 E 17TH STLPD1308210636133PAWC08/21/1312:44
RD3 =4
300 16TH PLLPD1308060595524GOA08/06/138:12
RD4 =1
180 21ST STLPD1308050592707PAWC08/05/132:10
ESTHER ST&WESTMINSTER AVLPD1308060595687GOA08/06/1310:05
RD7 =2
678 W 19TH STLPD1308080602369CAN08/08/1317:55
RD9 =1
2217 HARBOR BLVDLPD13080906039810PAWC08/09/137:56
900 DARRELL STLPD13081906307410GOA08/19/1310:54
RD10 =2
2525 ORANGE AVLPD13082806526112PAWC08/28/136:06
ORANGE AV&MESA DRLPD13080705985312GOA08/07/1311:55
RD12 =2
2314 COLLEGE DRLPD13082806526013PAWC08/28/135:43
260 VICTORIA STLPD13082606483813GOA08/26/137:46
283 AVOCADO STLPD13082306407013PAWC08/23/132:55
RD13 =3
1555 E MESA VERDE DRLPD13081806279715UTL08/18/135:57
RD15 =1
881 W BAKER STLPD13082306408117PAWC08/23/134:57
RD17 =1
3148 MANISTEE DRLPD13080705979522GOA08/07/136:56
RD22 =1
Grand Total =18
Dispo Translation:
CI -Citaiton Issued
UTL -Unable To Locate
GOA -Gone On Arrival
PAWC -Party Advised, Will Comply
RTFAR -Report To Follow Arrest
Key: Larger Apartment Complexes
Smaller Multi Unit Complexes
Business/School/Public Facility
Single Family Residence & Intersections
City of Costa Mesa
September 2013 Scavenging CFS
!(
!(
!(
!(
!(
!(
!(
!(
!(!(!(
!(
!(
!(
!(
!(
!(
!(
FAIRVIEW COSTA MESA
MESA VERDE
FAIRVIEW DEV CTR
ORANGE CO FAIRGROUNDS
ORANGE COAST COLLEGE
SOUTH COAST PLAZA
TALBERT REGIONAL
SANTA ANA COUNTRY CLUB
CANYON
TALBERT NATURE PRESERVE
TEWINKLE MEMORIAL
SOUTHERN CALIFORNIA COLLEGE
LIONS
VISTA
TANAGER
GISLER
WAKEHAM
ESTANCIA
HARBOR LAWN-MT OLIVE
MOON
SHIFFER
HELLER HARPER
TUSTINMARINA VIEW
WIMBLEDON
PINKLEY
MESA VERDE
WILSON STREET
PAULARINO
CIVIC CENTER
DEL MESA
LINDBERGH SCHOOL
SMALLWOOD
1514
17
12
2219
08
01
18
20
10
16
27
13
24
09
06
07
26
21
25
28
23
02
04
88
11
05
31
35
03
33
3029
3237 90
34
38
39
36
Scavenging CFS September 2013
Scavenging September 2013 Address and Call Dispostion
!(1555 E MESA VERDE DR, UTL, a
!(2217 HARBOR BLVD, PAWC, a
!(260 VICTORIA ST, GOA, a
!(678 W 19TH ST, CAN, a
!(2525 ORANGE AV, PAWC, b
!(283 AVOCADO ST, PAWC, b
!(241 E 17TH ST, PAWC, c
!(881 W BAKER ST, PAWC, c
!(180 21ST ST, PAWC, d
!(230 PALMER ST, GOA, d
!(2314 COLLEGE DR, PAWC, d
!(233 PALMER ST, GOA, d
!(234 E 15TH ST, UTL, d
!(300 16TH PL, GOA, d
!(3148 MANISTEE DR, GOA, d
!(900 DARRELL ST, GOA, d
!(ESTHER ST & WESTMINSTER AV, GOA, d
!(ORANGE AV & MESA DR, GOA, d
Reporting Districtsparks & schools N
Costa Mesa Police Department
Larger Apartment Complexes Smaller Multi Unit Complexes Business/School/Public Facility Single Family Residence & Intersections
2011 2012 2013
January 6 8 6
February 11 21 6
March 22 11 19
April 5 15 20
May 11 16 14
June 6 18 16
July 13 10 17
August 17 10 20
September 14 10 18
October 16 14
November 18 11
December 8 13
0
5
10
15
20
25
6
11
22
5
11
6
13
17
14
16
18
8 8
21
11
15
16
18
10 10 10
14
11
13
6 6
19
20
14
16
17
20
18
Scavenging Year over Year Comparison
2011 2012 2013
0000-0100
0100-0200
0200-0300 4
0300-0400
0400-0500 4
0500-0600 5
0600-0700 6
0700-0800 5
0800-0900 5
0900-1000 4
1000-1100 5
1100-1200 6
1200-1300 2
1300-1400
1400-1500
1500-1600 2
1600-1700
1700-1800 2
1800-1900 2
1900-2000
2000-2100 1
2100-2200 1
2200-2300 1
2300-0000
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Events by Time
(July, August and September 2013)
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Javier Ochiqui, Management Analyst
Date: October 15, 2013
Subject: Garcia Recycling’s Closure and Its Impacts to CMSD’s Tonnage
Summary
On February 2, 2011, the Costa Mesa City Council voted 4-1 to deny a request by
Garcia Recycling for a nine-month extension to stay open while it obtained approval to
build a permanent facility at another location. Garcia Recycling’s request was denied
and closed its doors on February 14, 2011. As per Board direction, staff is providing
an analysis on Garcia Recycling’s closure and its impacts to the Costa Mesa Sanitary
District (CMSD), and Orange Coast College Recycling Center (OCC Recycling Center)
tonnages.
Staff Recommendation
That the Board of Directors receive and file the report.
Analysis
Garcia Recycling was located at 759 W. 19th St. in Costa Mesa. At the time, it was the
largest recycling center (in terms of recycling volume) in the City of Costa Mesa.
However, the recycling center was blamed for attracting large crowds of people to the
area . Below is a picture of where the Garcia Recycling was located:
Board of Directors
October 15, 2013
Page 2 of 5
Several Costa Mesa residents complained about the odor and mess left behind and
argued that its customers were taking up parking spaces from businesses next door.
The issue was presented to the City’s Planning Commission in 2010. The Planning
Commission stated that Garcia Recycling’s permits were for one address and
customers were parking next door at Smart & Final (at another address). Therefore,
Garcia Recycling was found to be in violation of their permit requirements. The City
Council upheld that finding.
The OC Register, a local newspaper, stated that Garcia Recycling was taking in 4.2
million pounds of recycling material per year. Staff contacted the Department of
Resources Recycling and Recovery (Cal Recycle) and asked them to provide us with a
breakdown of their volume reports. The report from Cal Recycle indeed confirmed that
Garcia Recycling was submitting payment request data equal to 4.2 million pounds of
recycling material per year (Attachment 1). Below is the volume breakdown (in
pounds) for the Garcia Recycling location:
Board of Directors
October 15, 2013
Page 3 of 5
Garcia Recycling - Volume Reports
2009 2010 2011
1 358,000 355,165 245,061
2 358,000 355,165 245,061
3 358,000 355,165 0
4 358,000 355,165 0
5 358,000 355,165 0
6 358,000 355,165 0
7 358,000 355,165 0
8 358,000 355,165 0
9 358,000 355,165 0
10 358,000 355,165 0
11 358,000 355,165 0
12 358,000 355,165 0
lbs. *4,296,000 *4,261,980 490,122
*Monthly numbers are the average since only yearly numbers were reported to the State
Once Garcia Recycling closed in February 2011, OCC Recycling Center experienced
a small increase in their recycling amounts. In 2011, OCC Recycling Center collected
218,511 more pounds of recycling material than they did the previous year. However,
this increase is only equivalent to 5 percent of the total amount that Garcia Recycling
was collecting annually. OCC Recycling Center’s volume decreased in 2012.
Therefore, the OCC Recycling Center did not benefit long term from Garcia
Recycling’s closure. Below is the volume breakdown (in pounds) for the OCC
Recycling Center (Attachment 2):
OCC Recycling Center - Volume Reports
2010 2011 2012
1 257,040 341,989 330,391
2 356,830 *287,486 265,556
3 384,904 280,017 230,487
4 232,132 351,479 291,413
5 309,584 313,408 298,280
6 271,578 316,520 291,700
7 334,936 381,948 285,560
8 342,830 364,561 332,628
9 346,946 324,379 261,225
10 228,447 323,493 260,449
11 306,330 264,718 277,773
12 301,785 341,855 180,035
lbs. 3,673,342 3,891,853 3,305,497
*Garcia Recycling closed its doors on February 14, 2011
Board of Directors
October 15, 2013
Page 4 of 5
On the other hand, CMSD’s volume reports indicate a huge increase of over 5 and 6
million pounds of materials for both 2011 and 2012, respectively. This increase is
more than what Garcia Recycling was collecting annually. Below is the volume
breakdown (in pounds) for CMSD (Attachment 3):
CMSD - Volume Reports
2010 2011 2012
1 3,240,000 3,667,833 3,821,333
2 3,240,000 *3,667,833 3,821,333
3 3,240,000 3,667,833 3,821,333
4 3,240,000 3,667,833 3,821,333
5 3,240,000 3,667,833 3,821,333
6 3,240,000 3,667,833 3,821,333
7 3,240,000 3,667,833 3,821,333
8 3,240,000 3,667,833 3,821,333
9 3,240,000 3,667,833 3,821,333
10 3,240,000 3,667,833 3,821,333
11 3,240,000 3,667,833 3,821,333
12 3,240,000 3,667,833 3,821,333
lbs. 38,880,000 44,013,996 45,855,996
*Garcia Recycling closed its doors on February 14, 2011
Since CMSD’s total volume reports are based on the mixed waste or single stream
system, and since the recyclables are based on a waste characterization process,
actual recycling amounts are difficult to identify. Therefore, we cannot be certain that
this increase was all recyclable material. However, based on CMSD’s historical
recycling percentages, it is safe to say that at least 54.14 percent of the extra pounds
collected in 2011, and 57.84 percent of the extra pounds collected in 2012, were
indeed recyclable materials.
Strategic Plan Element & Goal
This item complies the with objective and strategy of Strategic Element 2.0, Solid
Waste, which states:
“Objective: Our objective is to manage the collection and recycling of residential trash
in the most economical and environmentally friendly way.”
“Strategy: We will do this by looking for ways to improve efficiencies, achieve high
customer satisfaction, and considering prudent new recycling methods.”
Board of Directors
October 15, 2013
Page 5 of 5
Legal Review
Not applicable at this time.
Environmental Review
Closure of a private recycling firm and its impact on others, including CMSD, who
might collect subject refuse, is not a disturbance of the environment similar to grading
or construction and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
CMSD does not benefit financially from additional recyclable materials that end up in
our waste stream. Per our Agreement, CR&R “…shall become owner of all solid waste
when collected and shall have exclusive right to market all recycled material reclaimed
from solid waste generated by the District… and shall be entitled to any and all income
derived from said marketing over which District shall have no claim.”
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the October 15, 2013 Board of Directors Study Session at District Headquarters
and posted on the District’s website.
Attachments
1. Cal Recycle Report (Garcia Recycling Volume Report)
2. Complete Analysis of All Volume Reports
Attachment 1
YEAR REDEEMED
WGT - AL CRV - AL REDEEMED WGT -
GL CRV - GL REDEEMED
WGT - PET CRV - PET REDEEMED
WGT - HDPE CRV - HDPE
2009 430,458.23 675,819.43$ 3,084,926.31 323,917.26$ 638,580.87 612,676.63$ 139,197.61 75,166.71$
2010 424,580.43 663,951.26$ 3,093,248.00 324,791.04$ 617,191.18 569,974.90$ 121,573.58 61,782.15$
2011 47,251.90 72,767.92$ 365,475.09 38,009.41$ 68,082.81 63,317.01$ 9,309.73 5,120.35$
902,290.56 6,543,649.40 1,323,854.86 270,080.92
AL = Aluminum
GL = Glass
PET = PET plastics
HDPE = HDPE plastics
PS = PS plastics (#6)
BM = Bimetal
Attachment 1
REDEEMED
WGT - PS CRV - PS REDEEMED
WGT - BM CRV - BM TOTAL CRV
127.30 453.19$ 3,498.05 851.12$ 1,688,884.34$ 4,296,788.37
489.30 2,623.77$ 4,906.08 1,226.52$ 1,624,349.64$ 4,261,988.57
2.60 10.87$ - -$ 179,225.56$ 490,122.13
619.20 8,404.13 3,492,459.54$ 9,048,899.07
9,048,899.07 lbs
2009 2010 2011 2010 2011 2012 2010 2011 2012
1 358,000 355,165 245,061 1 257,040 341,989 330,391 1 3,240,000 3,667,833 3,821,333
2 358,000 355,165 245,061 2 356,830 287,486 265,556 2 3,240,000 3,667,833 3,821,333
3 358,000 355,165 0 3 384,904 280,017 230,487 3 3,240,000 3,667,833 3,821,333
4 358,000 355,165 0 4 232,132 351,479 291,413 4 3,240,000 3,667,833 3,821,333
5 358,000 355,165 0 5 309,584 313,408 298,280 5 3,240,000 3,667,833 3,821,333
6 358,000 355,165 0 6 271,578 316,520 291,700 6 3,240,000 3,667,833 3,821,333
7 358,000 355,165 0 7 334,936 381,948 285,560 7 3,240,000 3,667,833 3,821,333
8 358,000 355,165 0 8 342,830 364,561 332,628 8 3,240,000 3,667,833 3,821,333
9 358,000 355,165 0 9 346,946 324,379 261,225 9 3,240,000 3,667,833 3,821,333
10 358,000 355,165 0 10 228,447 323,493 260,449 10 3,240,000 3,667,833 3,821,333
11 358,000 355,165 0 11 306,330 264,718 277,773 11 3,240,000 3,667,833 3,821,333
12 358,000 355,165 0 12 301,785 341,855 180,035 12 3,240,000 3,667,833 3,821,333
lbs.4,296,000 4,261,980 490,122 lbs.3,673,342 3,891,853 3,305,497 lbs.38,880,000 44,013,996 45,855,996
OCC Volume Reports CMSD Volume Reports Garcia Recycling - Volume Reports
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
1 2 3 4 5 6 7 8 9 10 11 12
2010
2011
2012
OCC's Impact: Garcia Recycling closed its doors on February 14, 2011
Attachment 2
Jan-12 Feb-12 Mar-12 Apr-12 May-12 Jun-12 Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12
MATERIAL WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT
Mix/Office Paper 47,460 34,160 32,600 29,640 47,520 34,780 33,520 39,920 34,740 29,646 30,700 15,390
Newspaper 37,040 26,960 26,420 34,080 27,180 26,480 31,700 28,200 24,640 27,160 27,120 38,620
Cardboard 39,410 N/A 39,840 39,170 N/A 36,030 N/A 41,390 N/A 38,240 40,400 N/A
H.D.P.E.5,435 3,920 4,220 5,620 4,260 3,600 5,280 4,220 4,180 4,960 3,716 4,840
P.E.T.35,560 35,500 28,400 35,760 37,240 36,700 39,000 30,140 39,640 40,480 33,040 25,160
Aluminum Cans 22,807 24,340 19,007 22,087 24,160 23,940 24,260 21,350 25,935 23,682 19,397 17,805
Glass 111,020 108,200 75,060 98,760 146,860 105,500 140,280 138,120 104,960 72,800 119,360 71,320
Scrap Metal 6,000 12,220 4,940 6,040 11,060 5,320 11,520 10,540 7,440 5,240 4,040 4,980
Bi-Metal 4,380 N/A N/A N/A N/A N/A N/A N/A 878.10 N/A N/A 1,920
E-Waste 21,279 20,256 N/A 20,256 N/A 19,350 N/A 18,748 18,812 18,241 N/A N/A
Total:330,391 265,556 230,487 291,413 298,280 291,700 285,560 332,628 261,225 260,449 277,773 180,035
2012 Total:lbs.3,305,497
Attachment 2
Jan-11 Feb-11 Mar-11 Apr-11 May-11 Jun-11 Jul-11 Aug-11 Sep-11 Oct-11 Nov-11 Dec-11
MATERIAL WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT
Mix / Office Paper 57,965 43,240 46,120 46,020 44,360 50,940 33,060 38,120 52,392 50,580 34,380 47,590
Newspaper 41,080 43,380 31,960 28,620 40,900 29,520 28,900 33,860 28,680 35,820 34,020 32,640
Cardboard 40,760 32,420 N/A 40,160 40,400 N/A 40,070 39,360 N/A 40,100 N/A 40,420
H.D.P.E.4,820 4,740 6,480 6,160 5,883 6,040 4,840 6,160 4,880 5,568 4,620 4,980
P.E.T.41,120 40,940 N/A 40,600 39,100 39,760 73,060 39,980 40,100 40,300 40,240 32,820
Aluminum Cans N/A 30,387 30,217 30,807 N/A 33,160 35,772 33,800 28,102 33,605 25,417 22,965
Glass 104,140 65,660 143,980 134,404 114,622 146,400 141,100 148,460 138,380 106,500 98,420 132,660
Scrap Metal 33,080 6,108 21,260 5,620 7,460 10,700 5,340 6,220 11,400 11,020 5,680 23,400
Bi-Metal N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 4,380
E-Waste 19024 20611 N/A 19088 20683 N/A 19806 18601 20445 N/A 21,941 N/A
Total:341,989 287,486 280,017 351,479 313,408 316,520 381,948 364,561 324,379 323,493 264,718 341,855
2011 Total:lbs.3,891,853
Attachment 2
Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10
MATERIAL WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT WGT
Mix / Office Paper 41,600 58,040 72,080 30,700 47,580 37,040 69,320 60,360 49,520 42,040 50,820 60,528
Newspaper 44,180 44,300 52,540 38,040 38,720 44,040 34,680 44,240 33,760 36,020 46,140 43,400
Cardboard 43,400 36,396 42,240 N/A 39,260 N/A 40,290 38,450 38,450 N/A 40,240 40,520
H.D.P.E.5,580 2,500 9,480 5,020 5,340 5,980 4,840 4,660 4,620 5,700 4,840 6,660
P.E.T.N/A 43,920 38,520 36,940 28,360 N/A 39,880 39,800 39,580 37,300 N/A 39,720
Aluminum Cans N/A 29,835 25,605 23,472 N/A 31,200 N/A 31,620 33,164 N/A 31,385 23,357
Glass 109,500 105,260 106,920 73,880 113,100 117,820 106,480 108,480 114,200 75,620 106,720 68,780
Scrap Metal 12,780 16,580 16,640 24,080 15,960 12,500 20,160 15,220 13,620 11,120 7,120 18,820
Bi-Metal N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
E-Waste N/A 19,999 20,879 N/A 21,264 22,998 19,286 N/A 20,032 20,647 19,065 N/A
Total:257,040 356,830 384,904 232,132 309,584 271,578 334,936 342,830 346,946 228,447 306,330 301,785
2010 Total:lbs.3,673,342
Attachment 2
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
f
To: Board of Directors
Via: Scott Carroll, General Manager
From: Rob Hamers, District Engineer
Date: October 15, 2013
Subject: #101 West Side Pumping Station Abandonment – Update on Engineer’s
Estimate
Summary
The primary goals of the preliminary engineering stage are to confirm pipeline alignments
and to prepare a preliminary engineer’s estimate in order to properly budget for the
project. Attached hereto is the preliminary engineer’s estimate that will allow the District
the foresight to continue yearly funding contributions in order to abandon six Costa Mesa
Sanitary District pumping stations. The preliminary engineering plans are approximately
70% complete.
Staff Recommendation
The Board of Directors discuss District Engineer’s estimate for the project.
Analysis
Pumping stations are constructed because residential and commercial developments are
constructed in low-lying areas that are below the elevation of the nearest gravity sewer.
The pumping station itself is constructed in the lowest portion of the low-lying area.
Because the pumping station is in the lowest part of the low-lying area, when a gravity
sewer is used to abandon the pumping station, the new gravity sewer will be extra deep as
it leaves the low lying area. This is particularly the case of the proposed gravity sewer
leading from the Canyon Pumping Station to the abandonment network. Fortunately, the
other five new gravity sewers will not be as deep as the Canyon sewer. The depths are as
follows: Canyon 17’-36.5’; Westbluff 4.5’-11’; Aviemore 4’-7.5’; Seabluff 9’-11’; 19th Street
7’-17’, and President 5’-7’.
Board of Directors
October 15, 2013
Page 2 of 4
Although the sewer will be extremely deep, it will serve to abandon the pumping station.
Maintenance of the new, extra deep, gravity sewer is achievable with the current cleaning
equipment owned by the District. The new gravity sewer will likely be installed by
directional drilling.
Abandoning a pumping station involves removing all of the equipment from inside the
concrete structure, drilling multiple holes in the bottom of the structure, removing the top 5
feet of the structure, filling the structure with sand, then restoring the surface area to match
the surrounding area. Abandoning a force main involves cutting the ends of the pipe, then
filling the pipe with air-blown sand cement slurry. Along with abandoning the pumping
stations and force mains, the easements therefore must be vacated or quitclaimed.
The current schedule reflects OCSD’s projected construction completion date is the end of
March 2019 with a start date of the end of March 2017. The current projected balance in
the CMSD project account, including the 2013-2014 contribution of $400,000, is
approximately $2,069,253 (assumes 1% interest). Continued yearly contributions of
$400,000 will achieve an approximate balance of $4,235,611 at July 1, 2018, which
assumes 1% interest for the next five years. As of July 1, 2018, there should be sufficient
funds to fund final design, construction, contract administration and inspection. However,
a contingency budget is needed for this project in the amount of $377,135. Total project
costs including final design, construction, contingency, contract administration, and
inspection is $4,613,485. The current annual contribution of $400,000 is not enough to
cover the total project cost. An additional $65,000 a year is needed to successfully fund
this project. Contract administration and inspection costs are based on a total 20-month
construction timeframe for the new District gravity sewers and pumping station
abandonments.
Abandoning these six pumping stations will save approximately $50,465 annually in
maintenance and repair costs. No longer will the District have to budget for preventive
maintenance, pump, pipe and valve replacements and for a SCADA system. Furthermore,
the District will save approximately 852 staff hours annually for routine maintenance such
as transducer and wet well cleaning, exercising and cleaning check valves, testing
SCADA, replacing batteries, and routine inspections. The saved staff hours can be
transferred to other maintenance activities such as manhole cover inspections, pest
control, equipment maintenance, etc.
The District will achieve major savings by avoiding the yearly electrical costs to operate
the pumping stations coupled with avoiding the capital costs for upgrading the pumping
stations over time along with avoiding the capital costs of having to replace or line the
existing force mains. President Pumping Station was never converted to a submersible
pumping station in accordance with District standards because of the abandonment
project. This project alone would cost $1.2 million if accomplished today. Additionally,
abandoning the pumping stations saves approximately 27.5 metric tons of greenhouse
gases per year. Attached is a table showing savings of approximately $15.6 million over
the next 50 years assuming a relatively low interest rate of 1%.
Board of Directors
October 15, 2013
Page 3 of 4
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Plan Element 1.0, Sewer
Infrastructure, which states as follows:
”Objective: Our objective is to collect and transport wastewater to meet the needs of
existing and future customers.
Strategy: We will do this by the careful management of the collection infrastructure using
prudent planning and maintenance, with financial strategies to maintain sufficient capacity
and respond to changing regulatory demands.”
Legal Review
This report does not necessitate District counsel review.
Environmental Review
A portion of the project is categorically exempt under the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302
Replacement or Reconstruction, further clarified in the following subsection: “(c)
Replacement or reconstruction of existing utility systems and/or facilities involving
negligible or no expansion of capacity”. The project is exempt from the standpoint that the
existing pumping stations are not being enlarged but replaced by gravity lines in order to
avoid excessive costs associated with operating pumping stations, however, certain of
these gravity lines are located in Talbert Regional Park and Canyon Park and might create
an impact. Therefore, in accordance with CEQA law and the District’s CEQA Guidelines,
an EIR is being prepared. This is a joint EIR with the Orange County Sanitation District
(OCSD) in order to jointly address OCSD’s companion project to the District’s project.
Financial Review
The Engineer’s Estimate for this project is as follows:
Design: $ 160,000
Construction: $3,771,350
Contingency (10%): $ 377,135
Contract Administration: $ 125,000
Inspection: $ 180,000
TOTAL: $4,613,485
This project currently has a balance of $2,069,253. Continued yearly contributions of
$465,000 will achieve an approximate balance of $4,639,491 at July 1, 2018, which
assumes 1% interest for the next five years.
Board of Directors
October 15, 2013
Page 4 of 4
When completed this project will save approximately $50,465 annually in maintenance and
repair costs and $15.6 million in capital and electrical costs over the next 50 years along
with 27.5 metric tons per year of greenhouse gases.
Budget Transfer
Account Account Number Increase Decrease
Sewer – Project #101
Westside Pump Station 20-200601-4300 $65,000
Sewer – Asset Management Fund 20-200000-4720 $65,000
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
September 9, 2013 Board of Directors study session at District Headquarters and on the
District website.
Alternative Actions
1. The Board reconsiders the relative high percentage of the total abandonment costs
for abandoning the Canyon Pumping Station. The Board may consider not
abandoning the station due to the high cost and the challenges in maintaining such
a deep gravity sewer. The new gravity sewer will vary in depth and if constructed
at a slope of 0.0040, the sewer will be less than 20 feet deep for 400 linear feet,
between 20-30 feet deep for 705 linear feet, and greater than 30 feet deep for 1,249
linear feet. The deepest point will be 36.5 feet deep. In order to lessen the depth to
less than 30 feet, a slope of 0.0012 is currently under analysis. At the present time,
the deepest manholes in the District are approximately 18 feet deep.
2. Direct staff to report back with more information.
Attachments A: Engineer’s Estimates of Construction Costs
B: Preliminary Engineering Scope of Work
C: CMSD Exhibit of Sewer Lines
D: Table of Estimated Capital & Energy Savings
E: OCSD Email Update
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Javier Ochiqui, Management Analyst
Date: October 15, 2013
Subject: Section 7.01.040 Containers
Summary
The District’s Operations Code Section 7.01.040 Containers – states, that, “…
containers used for residential collection shall be those provided by the District through
its franchisee. Said containers shall be standardized to allow for fully and semi-automated collection as determined and provided by the District… no person may use
any other type of container after the standardized containers are provided…(c) All
trash (as defined in this Code along with exclusions) must be placed inside the
container…” Therefore, based on our current contract agreement with CR&R, all
residents must use trash carts in order to receive trash collection services.
Staff Recommendation That the Board of Directors provide staff with direction on how to provide trash
services to handicapped and/or disabled persons who do not want and/or do not
have room for a trash container.
Analysis
On August 26, 2013, a Costa Mesa Sanitary District (CMSD) resident called CR&R
Customer Service, and informed them that their trash was missed. CR&R asked if both trash containers were missed or if it was just one. The resident stated that she has lived in this property for over 20 years, and has never had trash containers, and
that her trash bag that was left next to her neighbor’s containers was missed. CR&R
asked what happened to her trash containers. The resident stated that she did not
know. However, according to CR&R’s inventory records, the address shows that they have two 60-gallon containers.
Board of Directors October 15, 2013
Page 2 of 3
When CR&R told her that they would deliver new carts she refused, and stated that
she is disabled and cannot roll-out the containers herself, nor lift the lid. CR&R
suggested a container without a lid, and offered free “walk up service” (containers
would be pulled out for the customer as a courtesy) and she declined, stating that she has no room, and did not want trash containers. The resident also stated that she will
be fined by her homeowner association if she leaves her trash containers outside.
CMSD’s Code Enforcement Officer visited the site and indicated that space was tight
since the resident has lots of plants on her property, including the main walk way (Attachment 1). Even though we have been servicing her without containers, our
current agreement does not allow for special trash bag pick-up services. CR&R has
also indicated that they cannot continue to service this account via trash bags due to
safety reasons. CR&R has stated that if we do it for one individual that we would need
to do it for all and that doing so will decrease efficiency.
Strategic Plan Element & Goal This item complies the with objective and strategy of Strategic Element 2.0, Solid
Waste, which states:
“Objective: Our objective is to manage the collection and recycling of residential trash
in the most economical and environmentally friendly way.”
“Strategy: We will do this by looking for ways to improve efficiencies, achieve high
customer satisfaction, and considering prudent new recycling methods.”
Legal Review
Not applicable at this time.
Environmental Review
Collecting refuse in containers or collecting bags of trash as part of a regular trash
collection program is not a disturbance of the environment similar to grading or
construction and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
If the Board decides to offer walk up bag services to all disabled CMSD customers, CMSD will need to negotiate with CR&R on a rate, if any, that would be acceptable to
all parties. Therefore, the financial impact is unknown as this time.
Public Notice Process Copies of this report are on file and will be included with the complete agenda packet
for the October 15, 2013 Board of Directors Study Session at District Headquarters
and posted on the District’s website.
Board of Directors October 15, 2013
Page 3 of 3
Attachments:
1. Pictures of the Property
Attachment 1
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Assistant
Date: October 15, 2013
Subject: Sewer Lateral Assistance Program (SLAP) – Fiscal Year 2008-2013 Analysis
Summary
The Costa Mesa Sanitary District (CMSD) Board adopted its Sewer Lateral Assistance
Program (SLAP) as a financial incentive program to encourage residents to maintain
their lateral sewer lines. Staff is providing the Board of Directors with a 5-year analysis
on the scope of services that have been rendered during this period.
Staff Recommendation
Staff recommends that the Board of Directors receive and file this report.
Analysis
Without regular maintenance sewer lines can become blocked and cause material to
back up into the house and the environment. The District reimburses 50% of the
resident’s cost up to a maximum of $1,600 per residential parcel for services that may
include televising the lateral interior, cleaning the pipe, installing a clean out
attachment, and reconstruction costs.
The following graphs illustrate the services that have been reimbursed within the last
five years:
Board of Directors Study Session
October 15, 2013
Page 2 of 5
The following services were performed during Fiscal Year 2008-2009:
124 participants televised their lateral.
80 participants had cleaning services.
93 participants had their lateral cleaned out.
50 participants had root cutting work.
33 participants had their lining rehabilitated.
28 participants had spot repair work.
12 participants had new laterals installed.
The following services were performed during Fiscal Year 2009-2010:
111 participants televised their lateral.
74 participants had cleaning services.
91 participants had their lateral cleaned out.
47 participants had root cutting work.
33 participants had their lining rehabilitated.
Board of Directors Study Session
October 15, 2013
Page 3 of 5
15 participants had spot repair work.
16 participants had new laterals installed.
5 participants had cured in place pipe work.
The following services were performed during Fiscal Year 2010-2011:
124 participants televised their lateral.
80 participants had cleaning services.
93 participants had their lateral cleaned out.
50 participants had root cutting work.
28 participants had spot repair work.
12 participants had new laterals installed.
28 participants had cured in place pipe work.
The following services were performed during Fiscal Year 2011-2012:
Board of Directors Study Session
October 15, 2013
Page 4 of 5
136 participants televised their lateral.
64 participants had cleaning services.
95 participants had their lateral cleaned out.
28 participants had root cutting work.
1 participant had their lining rehabilitated.
36 participants had spot repair work.
10 participants had new laterals installed.
44 participants had cured in place pipe work.
The following services were performed during Fiscal Year 2011-2012:
156 participants televised their lateral.
53 participants had cleaning services.
118 participants had their lateral cleaned out.
12 participants had root cutting work.
28 participants had spot repair work.
5 participants had new laterals installed.
10 participants had cured in place pipe work.
Strategic Plan Element & Goal
This item adheres to Strategic Element 1.0, Sewer Infrastructure, and Strategic Goal
No. 1.9, Sewer Lateral Assistance Program.
Legal Review
Not applicable at this time.
Board of Directors Study Session
October 15, 2013
Page 5 of 5
Environmental Review
The payment by the District of funds to assist residents in the repair and rehabilitation
of their private laterals does not meet the definition of a project under CEQA or
CMSD’s CEQA Guidelines.
Financial Review
For the current Fiscal Year, staff has allocated $200,000 as the program budget. Staff
will continue to monitor this program and inform the Board if additional funds are
needed.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the October 15, 2013 Board of Directors Study Session meeting at District
Headquarters and posted on the District’s website.
Reviewed by:
Javier Ochiqui
Management Analyst
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 15, 2013
Subject: Smart Covers
Summary
CMSD is using smart cover devices that are sensor modules mounted directly underneath
manhole covers and/or inside lift station wet wells to provide a second, and sometimes
third, independent high water alarm system that will help prevent sewer spills. The Board
would like to consider expanding this program to other lift stations.
Staff Recommendation
That the Board of Directors give staff direction to expand the Smart Cover program.
Analysis
Speed is essential to preventing sanitary sewer overflows (SSOs). The sooner staff is
aware of wastewater rising in the system the faster staff can respond to remedy the
situation and prevent an SSO. Smart Covers are an effective monitoring and alarm
system that gives staff ample warnings when wastewater is reaching high levels. Smart
Covers uses ultrasonic sensor monitors that are installed underneath manhole covers
and/or lift station wet wells and then sends an alarm, via text message on cellular phones,
to staff that wastewater has reached high levels. Staff can set high level parameters on
Smart Covers.
The District has installed at all twenty lift stations a supervisory control and data
acquisition (SCADA) that provides an alarm system to staff for high water and power loss.
Smart Covers serve as a second and sometimes third, independent high water alarm
Board of Directors
October 15, 2013
Page 2 of 3
system if there is a malfunction in the SCADA system and at times, Smart Covers will
provide staff high water alarms before SCADA does.
Currently, the District has Smart Covers installed at four critical lift stations, which are
Elden, Harbor, 23rd Street and Irvine. The cost to procure and install one Smart Cover is
$4,121. To install Smart Covers to the remaining sixteen lift stations will cost $65,936. In
addition, there is a yearly monitoring service of $364 per Smart Cover. The total annual
cost to monitor the remaining sixteen lift station is estimated at $6,290, which includes
sales tax. The grand total cost will be $72,226.
Staff does not recommend installing Smart Covers at the remaining sixteen lift stations
because some are scheduled for abandonment in less than five years while others have
very low flows. Staff recommends the following lift stations receive Smart Cover devices
because of the gallons per minute during peak flow and their close proximity to waterways.
• Mendoza 875 GPM (gallons per minute)
• Adams 500 GPM
Canyon 800 GPM
Victoria 785 GPM
Santa Ana 1,430 GPM
21st 825 GPM
Canyon Lift Station is planned for abandonment in less than five years. The Smart Cover
at this station can be relocated to the South Coast Plaza Lift Station when abandonment is
complete.
Strategic Plan Element & Goal
This item complies with objective and strategy of Strategic Element 1.0., Sewer
Infrastructure, which states:
“Objective: To collect and transport wastewater to meet the needs of existing and future
customers.
Strategy: We will do this by the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity
and respond to changing regulatory demands.”
Legal Review
Not applicable
Board of Directors
October 15, 2013
Page 3 of 3
Environmental Review
The installation of smart covers is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301
as a “Class 1” “minor alteration of existing public or private structures”, as further
described in Section (b) as “Existing facilities of both investor and publicly-owned utilities
used to provide …. sewerage …”
Financial Review
The estimated cost to procure and install Smart Covers to the recommended lifts station
above is $24,726. In addition, the annual monitoring cost is estimated at $2,259 for a total
cost of $26,985. This money is not budgeted in the FY 2013-14 Budget and will need to
be appropriated from undesignated reserves in the Liquid Waste Fund.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 15, 2013 Board of Directors study session meeting at District headquarters and
on District’s website.
Alternative Actions
1. Direct staff to report back with more information
Attachments A: Smart Cover Brochure
Reviewed by:
Stacey Cuevas
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 15, 2013
Subject: Inflow Reduction Program
Summary
The Board requested an update from staff regarding the Districts Inflow Reduction
Program. Inflow is when surface water from rain and/or irrigation system enters through
manhole covers and into the sanitary sewer system. Too much inflow, such as a 100-year
storm, can inundate sewer treatment plants and cause wastewater to backup and spill
onto surface streets.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
On June 19, 2012, the District’s Operations Committee received a presentation from staff
about the District’s Inflow Reduction Program and directed staff to plug and seal an
additional 200 manholes to reach a total of 1,008 manholes plugged and sealed out of
4,560 manhole covers. The purpose for plugging and sealing manhole covers is to reduce
surface water from entering the sewer system and inundating sewer treatment facilities,
and to achieve Orange County Sanitation District’s (OCSD) goal of 2.0% rainfall ingress.
The District focused on plugging and sealing manhole covers that are located ten feet or
less from curb and gutter in streets that are known to flood during rain events. In addition,
manhole covers located in alleyways will be plugged and sealed because alleys do allow
surface water to flow well and will usually retain water. Attached is a map illustrating the
locations of 825 plugged and sealed manhole covers. Staff is currently working on
Board of Directors
October 15, 2013
Page 2 of 3
revising the map to illustrate over 1,000 plugged and sealed manhole covers. The program
works as follows:
• The maintenance crew and the District’s contractor, currently National Plant Services (NPS), will plug and seal manhole covers that meet the criteria identified
above. A work order will be created identifying the manhole covers to be plugged
and sealed.
• Manhole covers that are already plugged and sealed will be removed for annual or biennial cleaning of sewer mainline and then plugged and sealed again after the
cleaning is finished.
• Every year, staff will purchase manhole covers without vent holes to replace with
manhole covers that are plugged and sealed. This will reduce returned trips from staff to re-plug vent holes that are missing plugs. Staff purchases thirty to forty
manhole covers without vent holes a year.
• After a significant rain storm, District Engineer will perform calculations to
determine if the program is meeting OCSD’s rain ingress goal of 2.0%. However, the last calculation was performed in 2010, which was the last time Costa Mesa
experience a significant rain storm (storms greater than one inch of rain).
Staff is exploring replacing vent hole plugs with plastic caps, as shown in the attachment.
Currently, the District is using corks that at times would be pushed into the sewer system.
Other times, the corks would get dislodged from vehicles driving over them. The District’s
Maintenance Supervisor, Steve Cano, has experience using these caps at his previous
employer and found them to very useful. They don’t get dislodged or pushed into the
sewer system.
Strategic Plan Element & Goal
This item complies with Strategic Element 1.0., Sewer Infrastructure and Strategic Goal No. 1.2., Inflow Reduction Program.
Legal Review
Not applicable
Environmental Review
Plugging and sealing manhole covers is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under
Section 15301 Existing Facilities as “Class 1 consists of the … maintenance … of existing
public or private structures”, as further described in Section (b) as “Existing facilities of
both investor and publicly-owned utilities used to provide …. sewerage …”
Board of Directors
October 15, 2013
Page 3 of 3
Financial Review
The cost to purchase manhole covers without vent holes along with the required rings is
$355 per manhole cover. In addition, it costs the District an additional $23.95 per manhole
to re-plug and re-seal manhole covers after the mainline is cleaned from NPS.
Staff is estimating the cost to purchase caps to plug vent holes is $135.00 for acquiring
2,500 caps
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 15, 2013 Board of Directors study session meeting at District headquarters and
on District’s website.
Alternative Actions
1. Direct staff to report back with more information
Attachments A: Map illustrating plugged and sealed manhole covers.
B: Plastic caps for plugging vent holes.
55
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Harbor
Orange
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Santa Ana
Tustin
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Irvine
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Victoria
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Red Hill
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Costa Mesa
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0 1,200 2,400600Feet
Author: RGFile:MH_WO_AnsiD_Portrait PM: DM
ManholesRecommended Plugged and/orSealed (825)
11x17AtlasGrid WDW
Crew
CMSD
NPS
None
CMSD Boundary
Clipped_Street_Labels
CMSDPLUGGED AND/OR SEALEDMANHOLE PROJECT
Project Number:W-2039
11/15/2012Date:
Figure
1
Attachment B
Sample Plastic Cap for Plugging Manhole Cover Vent Holes
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, Deputy Clerk of the District
Date: October 15, 2013
Subject: Agreement with Government Outreach for Citizen Relationship Management with Integrated Knowledgebase and Mobile Application
Summary
The Costa Mesa Sanitary District desires to enter into an agreement with Government
Outreach for the purpose of implementing a Citizen Relationship Management with
Integrated Knowledgebase and mobile application (app).
Staff Recommendation
Staff recommends that the Board of Directors receive and file the report.
Analysis
Staff was charged with the task of developing a District branded mobile app to provide
another avenue of communication to enable residents to receive answers to questions and
to submit service requests directly to the District at any time.
Staff researched three different mobile app providers, Government Outreach, PublicStuff,
and SeeClickFix, to compare and contrast their product and system functionality. The
District’s Website Committee met on several occasions to receive online demonstrations
of each provider’s product and to review and evaluate the vendor’s proposals. Although
all three vendors were able to provide similar services, staff is recommending that the
District enter into an agreement with Government Outreach for the purpose of
Board of Directors
October 15, 2013
Page 2 of 4
implementing a system for citizen relationship management with integrated
knowledgebase and mobile application.
Government Outreach is a leading provider for Citizen Relationship Management, Work
Order, and Code Enforcement software provider for local government with clients ranging
in size from less than 5,000 to more than 2,000,000. Benefits of the District entering into
an agreement with Government Outreach include:
• Intranet portal for citizens – Provides residents with a personal login to update
contact information plus view status of previously submitted requests.
• Intranet portal for employees – Incorporates an employee version of the Knowledge
Base as well as account access.
• iPhone and Android portal – Allows residents to submit issues from iPhones and
Androids directly into the GOrequest CRM system.
• Knowledge base – Allows residents to quickly find answers to questions without
staff assistance.
• Multilingual support – Automatically translates the Knowledge Base interface and
content into 40+ languages plus automatically translates non-English submissions.
• Reporting – Full reporting includes more than two dozen standard reports as well as
a custom report capability.
• Satisfaction Surveys – Allows residents to provide feedback on services received
and include reports for staff analysis.
• Email Subscription and Broadcast – Allows residents to subscribe to topics of
interest and staff to distribute formatted news and notices. Also allows staff to
broadcast email notices to residents that requested specific services.
• Google mapping and address validation – Allows citizens to validate addresses and
map locations.
Upon entering into the proposed agreement with Government Outreach, the Costa Mesa
Sanitary District will be the first Independent Special District to provide a branded mobile
app. The set-up and integration is anticipated to take between two to three weeks with the
mobile app being fully functional thereafter, with an expectant launch date by December,
2013.
Strategic Plan Element & Goal
This item supports Strategic Plan Element 4.0, Community Outreach & Communication,
and Strategic Goal No. 4.2, CMSD App and 4.4, District Branding.
Objective: Our objective is to inform and establish beneficial relations with the community.
Board of Directors
October 15, 2013
Page 3 of 4
Strategy: We will do this by providing a high level of customer service internally and
through the careful management of service providers. We will provide information to and
seek feedback from our customers about our programs, services and accomplishments
through modern technologies, the media and direct interactions with our customers.
Legal Review
Legal counsel has reviewed and approved to form the contract between the District and
Government Outreach.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA
allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
The proposals for all three researched vendors are as follows:
• Government Outreach Initial set-up: $5,000
Annual Investment: $3,000
First year cost: $8,000
Second & subsequent year cost: $3,000
• PublicStuff 1 Year Agreement: $8,316
2 Year Agreement: $15,600
• SeeClickFix Annual Fee: $11,000
Implementation Fee: $4,000_
Total cost: $15,000
The Government Outreach proposal cost of $8,000 for the first year and $3,000 for the
second and subsequent year is within the current approved budget of $18,000 allotted for
the creation of a District branded mobile app.
Board of Directors
October 15, 2013
Page 4 of 4
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
October 15, 2013 Board of Directors Study Session at District headquarters and on the
District’s website at www.cmsdca.gov.
Alternative Actions
That the Board of Directors direct staff to not enter into an agreement with Government
Outreach and to provide additional information.
Attachments: 1. Agreement with Government Outreach 2. Government Outreach Proposal
Reviewed by:
Stacey Cuevas
Finance Manager