Minutes - Board - 1976-05-05i
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
May 5, 1976
Roll Call
Present: Directors - Hutchison, Glockner, Warren,
Briggs
Absent: Directors - Rima
Officials Present: Manager Eldridge, Attorney June
Engineer Stevens, Director of
Finance Oman, Assistant Secretary
Machamer
Warren
In the absence of President Rima, Director Briggs
Appointed
made a motion that Director Warren be appointed
President
President Pro Tem. This motion was seconded by
Pro Tem
Director Glockner, and unanimously carried.
The meeting was called to order at 7:30 p.m. by
President Pro Tem Warren.
Minutes of
Upon motion' by Director Glockner, seconded by
April 7 and
Director Hutchison, and unanimously carried, the
• April 22, 1976
minutes of April 7 and April 22, 1976, were approved
as posted and distributed.
Occupancy
A communication was read by Manager Eldridge
Report
requesting an addition of 12.5 units to the Occupancy
Count. It was moved by Director Briggs, seconded
by Director Hutchison, and unanimously carried, that
12.5 units be added to the Occupancy Count making a
total of 19,841 as of May 1, 1976.
Financial
Upon motion by Director Glockner, seconded by
Report
Director Briggs, and unanimously carried, the
Financial Report for the month of April, 1976,
was approved as submitted.
Refund Request
Refund Request No. 104 was received from Mrs. Eileen
Dinwiddie
Dinwiddie, 431 Gloucester Drive, Costa Mesa, in the
amount of $15.00 for parcel 117 - 182 -22 located at the
same address. This is.a duplex that was assessed as
a triplex.
Director Briggs made a motion to approve the request
from Mrs. Dinwiddie in the amount of $15.00. This
motion was seconded by Director Glockner, and carried
by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs, Warren
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NOES: Directors - None
ABSENT: Directors - Rima
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Tustin Avenue Manager Eldridge presented' a request for extra •
Pump Station payment on the contract for the REPLACEMENT OF
SANITARY SEWAGE PUMPS, MOTORS, AND ACCESSORIES FOR
SEWAGE PUMPING STATION AT IRVINE AVENUE AND MESA
DRIVE from Robert W. Nowack of Mallery & Nowack,
attorney for Robert Ernst of California Pump and
Wells, contractor. The request is based on the
alleged nondisclosure of.a material fact, i.e.
the inoperative nature and character of the discharge
valves, and the permitted shut -down time. The contractor
is requesting an extra payment in the amount of
$12,165.00 to complete the project.
After considerable discussion, Director Glockner
made a motion to deny the request for extra,payment,
and directed the staff to notify the contractor to
proceed with the project as contracted. This motion
was seconded by Director Hutchison, and unanimously
carried.
Elden Avenue Manager Eldridge reported that the contractor,
Sewer Project Great American Pipeline Company, Inc.., incurred
Change Order additional expenses because of fifty -five (55)
additional gas and water services which were not
shown on the plans nor marked by the utility
companies. It was recommended that this change
order in the amount of $1,482.25 be approved.
Director Glockner made a motion to approve Change
Order No. 1 in the amount of $1,482.25 to the contract
for the CONSTRUCTION OF A SANITARY. SEWER MAIN IN
ELDEN AVENUE FROM MESA DRIVE TO WILSON STREET. This
motion was seconded by Director Briggs, and carried
by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
Elden Avenue Manager Eldridge reported that the contractor, Great
Sewer Project American Pipeline Company, Inc., has requested an
Change Order extra payment in the amount of $3,569.93 for extra
work due to caving trench conditions, caused by
poor compaction on a previous sewer excavation. The
District Engineer felt this was an unreasonable
request and recommended denial. On motion by Director
Glockner, seconded by Director Hutchison, and
unanimously carried, Change Order No. 2 in the amount
of $3,569.93 was denied.;
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Director Hutchison made a motion, seconded by Director
Briggs, that,the Construction of a Sanitary Sewer
Main in Elden Avenue from Mesa Drive to Wilson Street
be accepted and the Notice of Completion filed with
the County Recorder, and that the retention of
$16,413.11 be paid to the contractor 35 days from
the,date of recording. This motion carried by the
following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
21st Street Manager Eldridge presented an invoice from Tony's
and Newport Building Materials; Inc. fo•r the removal and
Boulevard replacement of masonry and stone. supplies at,
Sewer 2075 Newport Boulevard, Costa Mesa, in connection
with the construction of a Sanitary Sewer Main in
• 21st Street and Newport Boulevard.
Director Hutchison made a motion to approve payment
to Tony's Building Materials, Inc. in the amount of
$662.50. This motion was,seconded by Director Briggs,
and carried by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
Pre - Qualify Director Warren requested the Attorney research the
Bidders possibility of pre - qualifying bidders for sanitary
projects.
Committee Director Warren suggested the possibility of members.
Work of the Board working with staff on various district
projects such as new construction, trash and
exemptions, and budget and finance. No action was
taken at this time.
Director of Director Briggs made a motion authorizing the
Finance Report President Pro Tem and Secretary to sign Report 75 -14
No. 75 -14 instructing the County Auditor to draw a warrant
from the General Running Expense Fund in the amount
of $86,305.99. This motion was 'seconded by Director
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Hutchison, and carried by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
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5 -5 -76
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Elden Avenue
Manager.-Eldridge
informed the Board.that
Great
Sewer Project.
American Pipeline
Company, Inc., 1547 San Carlos
Final,
Plane,, Orange,.has
completed the Construction of a
Acceptance
Sanitary,Sewer.Main
in Elden Avenue
from Mesa Drive
to Wilson Street
in accordance with
the plans and
specifications.
Director Hutchison made a motion, seconded by Director
Briggs, that,the Construction of a Sanitary Sewer
Main in Elden Avenue from Mesa Drive to Wilson Street
be accepted and the Notice of Completion filed with
the County Recorder, and that the retention of
$16,413.11 be paid to the contractor 35 days from
the,date of recording. This motion carried by the
following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
21st Street Manager Eldridge presented an invoice from Tony's
and Newport Building Materials; Inc. fo•r the removal and
Boulevard replacement of masonry and stone. supplies at,
Sewer 2075 Newport Boulevard, Costa Mesa, in connection
with the construction of a Sanitary Sewer Main in
• 21st Street and Newport Boulevard.
Director Hutchison made a motion to approve payment
to Tony's Building Materials, Inc. in the amount of
$662.50. This motion was,seconded by Director Briggs,
and carried by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
Pre - Qualify Director Warren requested the Attorney research the
Bidders possibility of pre - qualifying bidders for sanitary
projects.
Committee Director Warren suggested the possibility of members.
Work of the Board working with staff on various district
projects such as new construction, trash and
exemptions, and budget and finance. No action was
taken at this time.
Director of Director Briggs made a motion authorizing the
Finance Report President Pro Tem and Secretary to sign Report 75 -14
No. 75 -14 instructing the County Auditor to draw a warrant
from the General Running Expense Fund in the amount
of $86,305.99. This motion was 'seconded by Director
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Hutchison, and carried by the following roll call vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
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Director of Director Briggs made a motion authorizing the
Finance Report President Pro Tem and Secretary to sign Report 75 -15
No. 75 -15 instructing the County Auditor to draw a warrant
from the Facilities Revolving Fund in the amount
of $97.50. This motion was seconded by Director
Hutchison, and carried by the following roll call
vote:
AYES: Directors - Hutchison, Glockner, Briggs,
Warren
NOES: Directors - None
ABSENT: Directors - Rima
Adjournment Upon motion by Director Briggs, seconded by Director
Glockner, and unanimously carried, the meeting
adjourned at 9:00 p.m. to Thursday, May 13, 1976,
at 7:30 p.m. in the City Hall, Council Chambers,
77 Fair Drive, Costa Mesa. ,
President Secretary r
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