4.h - District Meals Travel and Conference Expense Report
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Costa Mesa Sanitary District
….an Independent Special District
Memorandum
T o: Board of Directors
From: Scott Carroll , General Manager
Date: September 9 , 2013
Subject: District Meals, Travel and Conferences Expen se Report
Summary
The Board directed staff to report back with the total expenses incurred by the Board
and staff in 2011 and 2012 for meals, traveling and attending conferences. Staff has
finished compiling its report and has provided said report in At tachment “A”.
S ta ff Recommendation
That the Board of Directors receives and files this report.
Analysis
In preparation for the attached report, staff reviewed credit card receipts, petty cash
receipts, expense and reimbursement reports, and accounts paya ble reports to create
a comprehensive expense report. The report includes expenses for meals, travel (e.g.
airfare, car rental, shuttles, taxis, and mileage reimbursement), along with
conferences, training seminars and professional development workshops. The
expenses incurred are from the calendar year of 2011 and 2012. In the two years, the
Board and staff spent a total of $85,006.
Strategic Plan Element & Goal
This item complies wi t h Strategic Element 3 .0, Partnerships and Stra tegic Goal No.
3.4 , Part icipate in the activities of professional associations and the objective of
Strategic Element 7.0, Finance , which states: To ensure the short and long -term fiscal
health of the District.
Legal Review
Not applicable
Board of Directors
September 9, 2013
Page 2 of 3
Financial Review
In two calendar ye ars (2011 & 2012) the District spent a total of $85,006 on meals,
travel and conferences. This money was appropriately budgeted in the Fiscal Years
2010 -11, 2011 -12 and 2012 -13 Budgets.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the September 9 , 201 3 Board of Directors Study Session at District Headquarters and
on District’s website.
Alternative Actions
1. Direct staff to report back with more information.
Attachment A: Expense Report
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
BOARD OF DIRECTORS
PRESIDENT BOB OOTEN
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 12-14 CASA Winter Conf Palm Desert $425.00 $690.93 $31.40 $116.28 $0.00 $0.00 $0.00
April 13 CWEA Conference Ontario $300.00 $0.00 $0.00 $47.85 $0.00 $0.00 $0.00
May 3 & 4 CSDA Legislative Days Sacramento $157.50 $829.45 $11.61 $23.00 $213.40 $31.90 $0.00
June 9 & 10 Special District Institute San Diego $545.00 $367.44 $30.08 $99.96 $0.00 $0.00 $0.00
Aug 10-12 CASA Annual Conf San Diego $425.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sept 8 & 9 Special District Institute Monterey $693.00 $385.10 $100.92 $0.00 $291.70 $193.40 $0.00
Oct 11-13 CSDA Annual Conf Monterey $525.00 $182.66 $100.92 $0.00 $225.40 $0.00 $0.00
Total:$3,070.50 $2,455.58 $274.93 $287.09 $730.50 $225.30 $0.00
Grand Total:$7,043.90
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 18-20 CASA Winter Confence Palm Desert $425.00 $467.81 $57.89 $77.70 $0.00 $0.00 $0.00
Sept 27-27 CSDA Conference San Diego $525.00 $440.54 $0.00 $102.68 $0.00 $0.00 $50.00
Total:$950.00 $908.35 $57.89 $180.38 $0.00 $0.00 $50.00
Grand Total:$2,146.62
Two Year Total:$9,190.52
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
VICE PRESIDENT JIM FERRYMAN
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 12-14 CASA Winter Conf Palm Desert $425.00 $0.00 $144.65 $416.00 $0.00 $0.00 $0.00
May 3 & 4 CSDA Legislative Days Sacramento $157.50 $785.38 $0.00 $0.00 $213.40 $31.90 $0.00
June 8-10 Special District Institute San Diego $545.00 $368.70 $100.00 $96.90 $0.00 $0.00 $0.00
Aug 10-12 CASA Annual Conf San Diego $425.00 $556.00 $57.76 $101.01 $0.00 $0.00 $0.00
Oct 9-11 CSDA Annual Conference Monterey $750.00 $650.82 $100.00 $436.79 $0.00 $0.00 $0.00
Total:$2,302.50 $2,360.90 $402.41 $1,050.70 $213.40 $31.90 $0.00
Grand Total:$6,361.81
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 18-20 CASA Winter Confence Palm Desert $425.00 $518.70 $120.02 $133.20 $0.00 $0.00 $0.00
Apr 25-27 CASA Mid-Yr Conference Napa $425.00 $545.24 $0.00 $0.00 $204.60 $170.69 $0.00
Aug 8-10 CASA Conference Monterey $425.00 $501.92 $18.22 $427.35 $0.00 $0.00 $0.00
Sept 25 & 26 CSDA Conference San Diego $525.00 $458.63 $0.00 $102.68 $0.00 $0.00 $50.00
Total:$1,800.00 $2,024.49 $138.24 $663.23 $204.60 $170.69 $50.00
Grand Total:$5,051.25
Two Year Total:$11,413.06
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
DIRECTOR ART PERRY
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 12 & 13 CASA Winter Conf Palm Desert $425.00 $0.00 $40.22 $112.20 $0.00 $0.00 $0.00
June 9 & 10 Special District Institute San Diego $545.00 $377.44 $44.96 $96.90 $0.00 $0.00 $0.00
Aug 11 & 12 CASA Annual Conf San Diego $425.00 $834.00 $62.33 $108.22 $0.00 $0.00 $0.00
Sept 7-10 Special District Institute Monterey $693.00 $577.65 $94.08 $421.80 $0.00 $0.00 $0.00
Oct 11 & 12 CSDA Annual Conf Monterey $525.00 $230.12 $32.10 $430.12 $0.00 $0.00 $0.00
Total:$2,613.00 $2,019.21 $273.69 $1,169.24 $0.00 $0.00 $0.00
Grand Total:$6,075.14
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 18-20 CASA Winter Confence Palm Desert $425.00 $0.00 $29.61 $124.87 $0.00 $0.00 $13.00
Apr 25-27 CASA Mid-Yr Conference Napa $425.00 $601.13 $28.65 $447.33 $0.00 $0.00 $0.00
Aug 8-10 CASA Conference Monterey $425.00 $752.88 $7.71 $440.67 $0.00 $0.00 $0.00
Sept 25 & 26 CSDA Conference San Diego $525.00 $400.54 $0.00 $103.79 $0.00 $0.00 $50.00
Total:$1,800.00 $1,754.55 $65.97 $1,116.66 $0.00 $0.00 $63.00
Grand Total:$4,800.18
Two Year Total:$10,875.32
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
DIRECTOR MIKE SCHEAFER
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 12 & 13 CASA Winter Conf Palm Desert $425.00 $466.28 $40.35 $131.58 $0.00 $0.00 $0.00
Jan 27 CSDA Training Riverside $0.00 $0.00 $0.00 $48.96 $0.00 $0.00 $0.00
May 2-4 CSDA Legislative Days Sacramento $157.50 $11.29 $29.58 $213.40 $31.90 $0.00
June 9-11 Special District Institute San Diego $745.00 $367.44 $48.91 $102.00 $0.00 $0.00 $0.00
Aug 10-13 CASA Annual Conf San Diego $425.00 $834.00 $11.58 $99.34 $0.00 $0.00 $0.00
Aug 21-24 SWANA Conference Nashville, TN $959.00 $660.98 $63.72 $9.99 $657.30 $40.00 $0.00
Sept 7-10 Special District Institute Monterey $693.00 $577.65 $124.67 $472.86 $0.00 $0.00 $3.05
Oct 9-13 CSDA Annual Conference Monterey $750.00 $854.04 $58.49 $8.88 $301.40 $226.82 $14.00
Total:$4,154.50 $3,760.39 $359.01 $903.19 $1,172.10 $298.72 $17.05
Grand Total:$10,664.96
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 5 & 6 CSDA Committee Sacramento $0.00 $165.58 $44.74 $8.88 $289.40 $0.00 $0.00
Jan 18-20 CASA Winter Confence Palm Desert $425.00 $466.70 $46.32 $147.08 $0.00 $0.00 $0.00
Apr 25-27 CASA Mid-Yr Conference Napa $425.00 $339.92 $62.27 $28.86 $184.60 $101.04 $62.00
June 14 & 15 CSDA Committee Sacramento $0.00 $238.18 $23.17 $23.31 $183.60 $110.22 $0.00
July 27 CSDA Leadership Academy Vista $225.00 $0.00 $13.80 $74.37 $0.00 $0.00 $0.00
Aug 8-10 CASA Conference Monterey $425.00 $767.14 $79.68 $49.75 $197.60 $198.42 $0.00
Sept 24-27 CSDA Conference San Diego $700.00 $648.90 $26.99 $106.56 $0.00 $0.00 $0.00
Total:$2,200.00 $2,626.42 $296.97 $438.81 $855.20 $409.68 $62.00
Grand Total:$6,889.08
Two Year Total:$17,554.04
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
DIRECTOR JIM FITZPATRICK (Resigned)
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
May 2-4 CSDA Legislative Days Sacramento $157.50 $785.38 $15.00 $40.00 $229.40 $31.90 $0.00
June 9-11 Special District Institute San Diego $545.00 $367.44 $20.91 $91.80 $0.00 $0.00 $0.00
Aug 10-12 CASA Annual Conf San Diego $425.00 $190.27 $52.26 $20.00 $0.00 $0.00 $0.00
Aug 22-24 SWANA Conference Nashville, TN $669.00 $640.89 $76.49 $0.00 $657.30 $40.00 $0.00
Oct 9-13 CSDA Annual Conference Monterey $750.00 $418.27 $0.00 $0.00 $321.40 $0.00 $0.00
Total:$2,546.50 $2,402.25 $164.66 $151.80 $1,208.10 $71.90 $0.00
Grand Total:$6,545.21
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 18-20 CASA Winter Confence Palm Desert $425.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jan 26 OC SWANA Chino $0.00 $0.00 $0.00 $55.50 $0.00 $0.00 $0.00
Feb 7-9 SWANA Zero Waste Conf Austin, TX $669.00 $308.20 $120.00 $80.00 $336.20 $0.00 $0.00
Total:$1,094.00 $308.20 $120.00 $135.50 $336.20 $0.00 $0.00
Grand Total:$1,993.90
Two Year Total:$8,539.11
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
STAFF
SCOTT CARROLL, GENERAL MANAGER
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Feb 16
Lunch with President Ooten
& Dir Fitzpatrick to discuss
trash El Ranchito $0.00 $0.00 36.27 $0.00 $0.00 $0.00 $0.00
Feb 24 -25 CSDA Leadership Academy $0.00 $0.00 17.51 $0.00 $0.00 $0.00 $0.00
May 24
Lunch with Tom Hatch, Paul
Shoenberger & Tammy
Letourneau Z'Tejas $0.00 $0.00 78.29 $0.00 $0.00 $0.00 $0.00
July 5
Lunch with Water
Emergency Reponse of OC
Emergency Svcs Mgr Yardhouse $0.00 $0.00 32.26 $0.00 $0.00 $0.00 $0.00
June 27 CSDA Leadership Academy Quiznoes $0.00 $0.00 9.79 $0.00 $0.00 $0.00 $0.00
July 22 Lunch with President Ooten Plums Café $0.00 $0.00 47.87 $0.00 $0.00 $0.00 $0.00
Aug 11-12 CASA Conference San Diego 212.50 278.00 $0.00 $0.00 $0.00 $0.00 $0.00
Aug 30
Lunch with Dir Fitzpatrick to
discuss trash Yardhouse $0.00 $0.00 29.63 $0.00 $0.00 $0.00 $0.00
Oct 10-13 CSDA Conference Monterey 525.00 57.98 284.19 24.60 219.40 257.66 $0.00
Total:$737.50 $335.98 $535.81 $24.60 $219.40 $257.66 $0.00
Grand Total:$2,110.95
CSDA Conf meals include dinner with Board and Clerk of the Board
SCOTT CARROLL, GENERAL MANAGER
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 18
Lunch with CCM officials to
discuss trash Souplantation $0.00 $0.00 $26.14 $0.00 $0.00 $0.00 $0.00
Feb 6
Lunch with Tom Hatch and
Paul Shoenberger Antonello $0.00 $0.00 $103.36 $0.00 $0.00 $0.00 $0.00
Feb 15
Bagels for special Board
meeting Bruegger's $0.00 $0.00 $13.57 $0.00 $0.00 $0.00 $0.00
March 30
Creating High Performance
Govt in OC
Concordia Univ,
Irvine $153.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
April 20
Lunch with Dean Ruffridge,
CR&R Yardhouse $0.00 $0.00 $28.89 $0.00 $0.00 $0.00 $0.00
April 9
Lunch with OCSD GM &
AGM Marie Calendar $0.00 $0.00 $54.22 $0.00 $0.00 $0.00 $0.00
July 16-17 CSDA GM Summit Napa $600.00 $362.72 $25.86 $5.00 $221.60 $86.65 $0.00
Sept 24-27 CSDA Conference San Diego $525.00 $380.54 $128.99 $0.00 $0.00 $0.00 $0.00
Oct 10 Lunch with MCSD GM Yardhouse $0.00 $0.00 $41.32 $0.00 $0.00 $0.00 $0.00
Dec 14
Lunch with BHI Consulting
to discuss training Yardhouse $0.00 $0.00 $41.67 $0.00 $0.00 $0.00 $0.00
Total:$1,278.50 $743.26 $464.02 $5.00 $221.60 $86.65 $0.00
Grand Total:$2,799.03
CSDA Conf meals include lunch with Directors Perry, Ooten, Ferryman and Scheafer and Admin Svcs Mgr for $97.97
Two Year Total:$4,909.98
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
JOAN REVAK, CLERK OF THE BOARD (Retired)
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 27 Board meeting refreshments French's Pastry $0.00 $0.00 $18.21 $0.00 $0.00 $0.00 $0.00
Feb 10 CM Liaison Comm Meet Albertson $0.00 $0.00 $45.38 $0.00 $0.00 $0.00 $0.00
Mar 25 Board meeting refreshments French's Pastry $0.00 $0.00 $15.75 $0.00 $0.00 $0.00 $0.00
May City Clerk's Assoc Conf Lake Tahoe $375.00 $395.40 $37.47 $305.40 $0.00 $73.00
Aug SWANA Conference Nashville, TN $1,034.00 $663.41 $23.12 $120.00 $657.30 $0.00 $50.00
Aug 10
Lunch with records retention
consultant and Mgt Analyst
Mimi's Café $0.00 $0.00 $43.12 $0.00 $0.00 $0.00 $0.00
Aug 10
Refreshments for staff for
records retention Smart & Final $0.00 $0.00 $14.07 $0.00 $0.00 $0.00 $0.00
Aug 18 Board meeting refreshments Smart & Final $0.00 $0.00 $55.74 $0.00 $0.00 $0.00 $0.00
Sept 21 CSDA Conference Monterey $525.00 $547.98 $1.61 $127.98 $319.40 $25.00
Sept Board meeting refreshments French's Pastry $0.00 $0.00 $18.40 $0.00 $0.00 $0.00 $0.00
Oct 14 CM Liaison Comm Meet Albertson $0.00 $0.00 $14.96 $0.00 $0.00 $0.00 $0.00
Total:$1,934.00 $1,606.79 $250.36 $285.45 $1,282.10 $0.00 $148.00
Grand Total:$5,506.70
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
TERESA GONZALEZ, ACCOUNTING MANAGER (Resigned)
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Feb 9 2011 Economic Update Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Calif Society Municipal
Finance Officers (CSMFO)
Conf
San Francisco $300.00 $367.62 $17.25 $60.00 $0.00 $0.00 $10.00
May Springbook Conference Portland, Ore $494.50 $536.64 $17.50 $138.75 $219.40 $0.00 $0.00
July Invest & Econ Update Santa Ana $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Aug State of the County Treasury Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total $899.50 $904.26 $34.75 $198.75 $219.40 $0.00 $10.00
Grand Total:$2,266.66
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 26 LAFCO 101 Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Feb 29- Mar
1
Calif Society Municipal
Finance Officers (CSMFO)
Conference
Anaheim $299.00 $0.00 $0.00 $29.49 $0.00 $0.00 $0.00
May LAFCO Fiscal Trend Analysis Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
May 23 GASB Update Irvine $65.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
July 18 LSL Gov't Accounting Conf Brea $20.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
19-Oct Treasurers & Fixed Income Aliso Viejo $75.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total $529.00 $0.00 $0.00 $29.49 $0.00 $0.00 $0.00
$558.49
Two Year Total:$2,825.15
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
AJ CULLY, MANAGEMENT ANALYST (Resigned)
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Feb 16-17
SWANA Conference: Road
to Zero Waste Los Angeles $665.00 $0.00 $0.00 $86.00 $0.00 $0.00 $0.00
May 16-19
SWANA Western Regional
Symposium Monterey $528.00 $544.50 $33.00 $39.00 $326.80 $0.00 $48.40
Total:$1,193.00 $544.50 $33.00 $125.00 $326.80 $0.00 $48.40
Grand Total:$2,270.70
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
KAITLIN TRAN, ACCOUNTING SPECIALIST II
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Feb 9 2011 Economic Update Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Feb
Calif Society Municipal
Finance Officers (CSMFO)
Conference
San Francisco $300.00 $367.62 $0.00 $0.00 $186.60 $0.00 $10.00
May Springbook Conference Portland, Ore $494.50 $536.64 $28.57 $2.35 $219.40 $0.00 $0.00
Aug State of the County Treasury Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total:$864.50 $904.26 $28.57 $2.35 $406.00 $0.00 $10.00
Grand Total:$2,215.68
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Jan 26 LAFCO 101 Tustin $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Feb
Calif Society Municipal
Finance Officers (CSMFO)
Conference Anaheim $299.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
May 23 GASB Update Irvine $65.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total:$399.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Grand Total:$399.00
Two Year Total:$2,614.68
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
ANNA SANCHEZ, ADMINISTRATIVE SERVICE MANAGER
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Feb
Liebert Cassidy Whitmore
Personnel Law Conference
San Francisco $520.00 $586.68 $0.00 $30.00 $308.60 $0.00 $0.00
Feb 7
Metrolink fare to LA MWD
for WEROC meeting $0.00 $0.00 $0.00 $19.50 $0.00 $0.00 $0.00
Mar 27 SDRMA Safety Conference Sacramento $0.00 $126.69 $42.01 $68.00 $203.60 $0.00 $0.00
May 24
Milk for staff all hands
meeting Sprouts $0.00 $0.00 $2.99 $0.00 $0.00 $0.00 $0.00
Nov 7-9
Calif Joint Powers Insurance
Authority (CJPIA) Conference San Francisco $350.00 $490.40 $36.83 $64.14 $183.39 $0.00 $0.00
July 16
Lunch with consultant to
discuss Clerk functions Yardhouse $0.00 $0.00 $49.58 $0.00 $0.00 $0.00 $0.00
Sept 24-27 CSDA Conference San Diego $525.00 $570.81 $39.40 $0.00 $0.00 $0.00 $0.00
Oct CalPERS Conference Indian Wells $300.00 $490.47 $143.31 $0.00 $0.00 $0.00 $0.00
Total:$1,695.00 $2,265.05 $314.12 $181.64 $695.59 $0.00 $0.00
Grand Total:$5,151.40
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
NOELANI MIDDENWAY, DEPUTY CLERK
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Aug 16
Business lunch with
Laserfiche staff Yardhouse $0.00 $0.00 $51.77 $0.00 $0.00 $0.00 $0.00
Nov 16 CM Liaison Comm Meet Vons $0.00 $0.00 $55.75 $0.00 $0.00 $0.00 $0.00
Total:$0.00 $0.00 $107.52 $0.00 $0.00 $0.00 $0.00
Grand Total:$107.52
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
SHERRY KALLAB, AMDINSTRATIVE SERVICE MANAGER (RETIRED)
2011 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Feb 9 2011 Economic Update $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
March LCW Conference Newport Beach $445.00 $0.00 $0.00 $10.81 $0.00 $0.00 $0.00
Total:$480.00 $0.00 $0.00 $10.81 $0.00 $0.00 $0.00
Grand Total:$490.81
Board of Directors and Staff
2011 and 2012 Travel/Meals Expenses
DYANA WICK, ADMINISTRATIVE ASSISTANT
2012 Event Location Registration Lodging Meals Travel Airfare Car Rental Misc
Sept 18 HR Seminar Anaheim $150.00 $0.00 $24.75 $29.65 $0.00 $0.00 $0.00
Oct 12 Admin Assistants Conf $150.00 $0.00 $0.00 $17.76 $0.00 $0.00 $0.00
Total $300.00 $0.00 $24.75 $47.41 $0.00 $0.00 $0.00
Grand Total:$372.16
TWO YEAR GRAND TOTAL:$81,821.15
Jan 11
Lunch for maintenance crew for
responding to SSO on Jan 8 Papa Johns $40.97
Feb 15 Staff birthday cake French's Pastry $43.94
Mar 10 Staff birthday cake French's Pastry $35.94
April 21 Lunch for staff to review budget Roundtable $116.54
April 21 Cookies for staff to review budget Smart & Final $11.98
May 11
Lunch with Maint. Intern for last day at the
District Norms $23.96
May 28
Lunch for maint crew for removing and
delivering over 14,000 lbs of scrap metal Papa Johns $36.07
June 10 Staff birthday cake French's Pastry $36.48
Aug 9 Staff birthday cake $34.98
Aug 31
Lunch for several staff members for
covering front office Round Table $30.00
Sept 15 Staff Birthday Cake French's Pastry $22.00
Sept 28 Pastries for staff for EOC training Panera Bread $27.28
Oct 19 Staff Birthday Cake French's Pastry $22.00
Nov 1 Staff Birthday Cake French's Pastry $22.00
Nov 2 Bagels for staff meeting Shirley's Bagels $40.60
Nov 4
Lunch with Maint. Intern for last day at the
District Norms $22.80
Nov 28 Lunch with new ASM and OA El Ranchito $41.82
Dec 8
Holiday awards breakfast with staff and
Board Mimi's Café $281.42
Dec 9 Cake for ASM retirement French's Pastry $44.48
TOTAL $935.26
Jan 18 Staff birthday cake French's Pastry $44.98
Feb 22 Staff birthday cake French's Pastry $38.98
Mar 5 Retirement lunch for Clerk of the Board Mimi's Café $254.96
Mar 5 Cake for Clerk of the Board retirement French's Pastry $38.98
Mar 14
Food & refreshments for Office Specialist
going away Vons $51.28
Mar 28 Staff birthday cake French's Pastry $17.25
EMPLOYEE RECOGNITION AND MEETINGS 2011
EMPLOYEE RECOGNITION AND MEETINGS 2012
April 18 Staff training workshop Round Table $137.72
23-May
Lunch with Maint. Intern for last day at the
District Pizza Hut $20.46
May 24 Milk for staff all hands meeting Sprouts $2.99
June 21 Staff birthday cake French's Pastry $28.98
June 25
Lunch for staff for all day training for CPR,
AED & first aid Corner Bakery $130.00
June 26
Breakfast for staff CPR, AED & first aid
training Panera Bread $20.48
July 23
Lunch for staff for covering front office
when front office staff unscheduled leave Papa Johns $35.17
July 25 Staff Birthdays Trader Joes $14.48
Aug 8
Lunch for maint. Crew for responding to
SSO on July 6 Pizza Hut $20.13
Aug 16
Lunch for staff for stuffing survey
envelopes to residents Round Table $39.04
Aug 23 Staff Birthdays Trader Joes $7.99
Sept 9
Lunch with Maint. Intern for last day at the
District Norms $64.27
Sept 13 Ice Cream social for staff Albertson $22.81
Sept 20 Staff Birthdays Trader Joes $14.48
Oct 25 Staff Birthdays Nothing Bundt Cakes $31.00
Dec 4
Holiday breakfast for staff and Board
members, excluding Maint Crew Plum's Café $455.18
Dec 12 Holiday breakfast for Maint Crew Mimi's Café $59.69
TOTAL $1,551.30
$2,486.56
Sept 21 Lunch for interview panel Avilas $45.05
Oct 10 Lunch for Interview Panel Taco Mesa $25.86
Oct 24 Lunch with ASM and ASM candidate Yardhouse $61.13
Oct 26 Lunch with ASM and ASM candidate Mimi's Café $37.31
TOTAL $169.35
May 1
Lunch for outside oral panel for Mgt
Analyst position Yardhouse $74.55
INTERVIEW PANEL AND CANDIDATE LUNCHES 2011
INTERVIEW PANEL AND CANDIDATE LUNCHES 2012
TWO YEAR TOTAL FOR EMPLOYEE RECOGNITION AND MEETINGS
May 7
Interview lunch with Management Analyst
applicant & ASM Wolgang Puck $55.95
May 8
Interview lunch with Management Analyst
applicant & ASM Plums Café $51.10
May 9
Interview lunch with Management Analyst
applicant & ASM Taco Asylum $47.48
May 14
Lunch for outside oral panel for Dep Clerk
position Yardhouse $84.55
June 8 Interview lunch with Deputy Clerk & ASM Plums Café $52.26
Nov 26
Interview lunch with Mgt Intern final
candidate Eat Chow $48.48
Nov 27
Interview lunch with Mgt Intern final
candidate Yardhouse $64.73
Nov 29
Interview lunch with Mgt Intern final
candidate El Ranchito $50.12
TOTAL $529.22
$698.57
$3,185.13
TWO YEAR TOTAL FOR EMPLOYEE RECOGNITION AND MEETINGS
TWO YEAR GRAND TOTAL
EXPENSE TYPE 2011 2012 Total
BOARD OF DIRECTORS - TRAVEL
PRESIDENT BOB OOTEN $7,044 $2,147 $9,191
VICE PRESIDENT JIM FERRYMAN $6,362 $5,051 $11,413
DIRECTOR ART PERRY $6,075 $4,800 $10,875
DIRECTOR MIKE SCHEAFER $10,665 $6,889 $17,554
DIRECTOR JIM FITZPATRICK (Resigned)$6,545 $1,994 $8,539
SUBTOTAL $57,572
STAFF - TRAVEL
SCOTT CARROLL, GENERAL MANAGER $2,111 $2,799 $4,910
JOAN REVAK, CLERK OF THE BOARD (Retired)$5,507 $0 $5,507
TERESA GONZALEZ, ACCOUNTING MANAGER (Resigned)$2,267 $558 $2,825
AJ CULLY, MANAGEMENT ANALYST (Resigned)$2,271 $0 $2,271
KAITLIN TRAN, ACCOUNTING SPECIALIST II $2,216 $399 $2,615
ANNA SANCHEZ, ADMINISTRATIVE SERVICE MANAGER $0 $5,151 $5,151
NOELANI MIDDENWAY, DEPUTY CLERK $0 $108 $108
SHERRY KALLAB, AMDINSTRATIVE SERVICE MANAGER (RETIRED)$491 $0 $491
DYANA WICK, ADMINISTRATIVE ASSISTANT $0 $372 $372
SUBTOTAL $24,249
MISC. DISTRICT EXPENSES
STAFF RECOGNITION AND MEETINGS $935 $1,551 $2,487
INTERVIEW PANEL AND CANDIDATE LUNCHES $169 $529 $699
SUBTOTAL $3,185
GRAND TOTAL $85,006