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Minutes - Board - 1975-11-05The following residents of the Kline Drive area spoke on this subject: Mr. and Mrs. Frank L. French, 20291 Kline Drive; Mr.and Mrs. Fred Roseborough, 20434 Kline Drive; Mr. and Mrs. Cantrol, 20301 Kline Drive; Mr. R. Wayne Wilhite, 1694 Orchard Drive; and Mr. and Mrs. Merlin P. Golson, 20282 Kline Drive. After discussion, Mr. Roseborough, the fence builder, indicated he would move the fence gate back six to • eight feet to allow the driver room to turn around, but that the ground condition would still create a problem during inclement weather. To alleviate the inability of our hauler to serve this street in the future, Director Glockner made a motion to authorize MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT • HELD AT 77 FAIR DRIVE November 5, 1975 Roll Call Present: Directors - Glockner, Warren, Briggs, Rima Absent: Directors - Albers Officials Present: Manager Eldridge, Director of Finance Oman, Attorney June, Engineer Stevens and Assistant Secretary Machamer. The meeting was called to order at 7:35 p.m. by President Rima. Minutes of Upon motion by Director Warren, seconded by Director October 9, 1975 Briggs, and unanimously carried, the minutes of October 9, 1975, were approved as posted and distributed. Pumping Station Attorney June reported that the County has released and Force Main the joint check to Peter C. David Company and Flygt in Victoria St. Corporation. We had instructed the County to hold $6,000 from the final payment to Peter C. David Company to cover the amount of a Stop Notice on file against this project. It is the County's policy to • hold 25 percent over the amount of the Stop Notice. They have retained $7,500 from the final payment . to Peter C. David Company, and issued a warrant for the balance. Trash Pickup Manager Eldridge reported that recently Orco Disposal Kline Drive and has been unable to service two streets in the Sanitary Lange Drive District - Kline Drive and Lange Drive. Both streets are private, and according to the terms of our contract with Orco, Mr. Lindley is not required to enter these streets. Within the past few weeks the properties at the end of each street have been modified in such a manner as to make it very difficult for the trash truck to turn around. Orco's insurance carrier prohibits the trucks from backing out. The following residents of the Kline Drive area spoke on this subject: Mr. and Mrs. Frank L. French, 20291 Kline Drive; Mr.and Mrs. Fred Roseborough, 20434 Kline Drive; Mr. and Mrs. Cantrol, 20301 Kline Drive; Mr. R. Wayne Wilhite, 1694 Orchard Drive; and Mr. and Mrs. Merlin P. Golson, 20282 Kline Drive. After discussion, Mr. Roseborough, the fence builder, indicated he would move the fence gate back six to • eight feet to allow the driver room to turn around, but that the ground condition would still create a problem during inclement weather. To alleviate the inability of our hauler to serve this street in the future, Director Glockner made a motion to authorize -2- 11 -5 -75 Trash Pickup the expenditure of up to $100.00 for fill material • to be placed at the end of Kline Drive for a turn around area, with no liability on the part of the Board. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers The following residents of the Lange Drive area spoke on this subject: Mrs. Marie Dervish, 20361 Lange Drive; Mr. and Mrs. Charles Herrick, 20319 Lange Drive; Mr. and Mrs. A. J. Delphino, 1623 Mesa Drive. After discussion, it was determined that there was no feasible way for the trash hauler to turn his truck on this street, so the residents agreed to take their trash containers to the corner of Mesa Drive. The staff was directed to contact the residents, and establish an area that would be within the County right of way that could be used for a pickup area. 19th Street As a result of a proposal submitted by the Janes Property . Company, the staff had been directed to obtain a current appraisal of the District -owned property • on 19th Street between Whittier and Monrovia Avenues. Roger A. McInnes, M.A.I., Appraiser and Consultant, 17461 Irvine Boulevard, Tustin, submitted a proposal of $2,500.00 to appraise this property. Before any decision is made as to whether this property should be sold or retained by the District, the staff was directed to investigate the alternatives open to the Board with regards to this property, and report back at the December meeting. Occupancy A communication was read by Manager Eldridge requesting Report an addition of 24.5 units to the Occupancy Count. It was moved by Director Briggs, seconded by Director Warren, and unanimously carried, that 24.5 units be added to the Occupancy Count making a total of 19,726.5 as of November 1, 1975. Financial Upon motion by Director Briggs, seconded by Director Report Warren, and unanimously carried, the Financial Report for the month of October, 1975, was approved as submitted. Refund Request Refund Request No. 94 was received from Mrs. Ina Logsdon Logsdon, 515 Reed Street, Laguna Beach, in the amount of $30.00 for parcel 115 - 350 -51 located at 814 West 19th Street. This is a commercial property for which • an exemption had not been requested within the period allowed. An exemption has been requested for 1976. Upon motion by Director Warren, seconded by Director Briggs, and unanimously carried, this request was denied. -3- 11 -5 -75 Refund Request Refund Request No. 95 was received from Mr. Herman • Kageler C. Kageler, 3045 Club House Circle, Costa Mesa, in the amount of $30.00 for parcel 930 - 840 -13 located at 3045 Club House Circle. An exemption had previously been requested, this year the Post Office had not forwarded his exemption form. Director Briggs made a motion.to approve the request from Mr. Kageler in the amount of $30.00. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers Refund Request Refund Request No. 96 was received from Mr. Karl 0. Paetz Paetz, 2525 Hollylane, Newport Beach,in the amount of $30.00 for parcel 117 - 301 -01 located at the same address. This parcel is serviced by Newport Beach; this was a computer error. Director Glockner made a motion to.approve the request from Mr. Paetz in the amount of $30.00. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None • ABSENT: Directors - Albers Refund Request Refund Request No. 97 was received from Marion A. Dorchester Dorchester, 339 Cherry Tree Lane, Newport Beach, in the amount of $30.00 for parcel 119 - 332 -42 located at the same address. This is a ten -foot strip of vacant land in back of this property. Director Warren made a motion to approve the request from Mrs. Dorchester in the amount of $30.00. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers Refund Request Refund Request No. 98 was received from Gale R. Bouk Bouk 2018 Phalarope Court, Costa Mesa, in the amount of $30.00 for parcel 115 - 631 -13 located at 1167 Aviemore. This is a vacant lot. Director Briggs made a motion to approve the request from Mr. Bouk in the amount of $30.00. This motion was seconded by Director Warren, and carried by the following roll call vote: • AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers -4- 11 -5 -75 Refund Request Refund Request No. 99 was received from Gale R. • Bouk Bouk, 2018 Phalarope Court, Costa Mesa, in the amount of $30.00 for parcel 115 - 631 -10 located at 1185 Gleneagles. This is a vacant lot. Director Briggs made a motion to approve the request from Mr. Bouk in the amount of $30.00. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers Sewer Main in Manager Eldridge informed the Board that the following 21st Street and bids were received on the Construction of a Sanitary Newport Blvd. Sewer Main in 21st Street and Newport Boulevard: Contractor Amount DeVr eSp ss Const. Co. $TS- -, S.60 Valverde Construction Co. 95,690.00 Hensen Construction, Inc. 99,787.00 James H. Kitchens 101,872.00 Great American Pipeline Co.,Inc.113,846.00 Robert L. Berard Co. 116,248.00 Victor Campopiano Const. 118,054.00 Byron L. Crume, Inc. 121,674.10 Burch Engineering Const. 122,230.00 A. S. Peich, Inc. 128,956.00 • Engineer Stevens indicated that he has been unable to verify the contractor's license for the low bidder. All bids have been checked, and the Engineer's office will be filing a Negative Declaration of Environmental Impact. Contract. On motion by Director Glockner, seconded by Director Awarded Briggs, the contract for the Construction of Sanitary Sewer Main in 21st Street and Newport Boulevard, between 21st Street and Victoria Street, was awarded to DeVries & Spiess Construction Company, 4861 Ocean View Boulevard, La Canada, in the amount of $95,119.60, being the lowest acceptable bid meeting specifications, with the condition that the contractor can be properly verified within the next week. Should the contractor not be verified, the contract will go to the second low bidder, Valverde Construction Company. This motion carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers • • • -5- 11 -5 -75 Sewer Lateral Manager Eldridge informed the Board that the City Extension has awarded a contract for the widening of Placentia Avenue. In accordance with our December 1974 policy statement, the extension of the existing sewer laterals from prior property lines to the new property lines was included in the construction design. The contractor has bid $200 for each lateral extension with approximately ten sewer laterals. Director Warren made a motion to approve this expenditure and instructed the Finance Director to amend the budget accordingly. This motion was seconded by Director Glockner, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Rima NOES: Directors - None ABSENT: Directors - Albers ABSTAIN: Directors - Briggs Annexation Attorney June presented a resolution making application No. 162 to the Local Agency Formation Commission for Annexation No. 162 to the Costa Mesa Sanitary District. He informed the Board that the annexation fee has been received along with the letter of request. Resolution Director Glockner made a motion that Resolution No. 75 -290 75 -290, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, be adopted. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers Orco Contract Manager Eldridge presented a letter from Orco Disposal Amended Service, Inc. requesting that his contract with the District for trash hauling service be amended to delete the second paragraph of Paragraph I of said contract dated April 3, 1974. After discussion, it was determined that should an unforeseen situation arise, this paragraph would prohibit negotiating a special condition. Director Warren made a motion to amend the contract by deleting paragraph two from the General Provisions, page 2, of the contract dated April 3, 1974. This motion was seconded by Director Glockner, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers IMI 11 -5 -75 Director of Director Warren made a motion authorizing the Finance Report President and Secretary to sign Report 75 -5 No. 75 -5 instructing the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $74,881.52. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Glockner, Warren, Briggs, Rima NOES: Directors - None ABSENT: Directors - Albers Executive Upon motion by Director Warren, seconded by Director Session Briggs, and unanimously carried, the meeting adjourned to an Executive Session at 9:30 p.m. The Executive Session adjourned at 10:00 p.m. and the regular meeting reconvened at 10:01 p.m. Adjournment Upon motion by Director Briggs, seconded by Director Warren, and unanimously carried, the meeting adjourned at 10:05 p.m. Press ent Secretary is • is