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Minutes - Board - 1975-10-09MINUTES OF THE REGULAR ADJOURNED MEETING • BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE October 9, 1975 Roll Call Present: Directors - Albers, Warren, Rima Absent: Directors - Glockner, Briggs Officials Present: Manager Eldridge, Attorney June, Engineer Stevens, Director of Finance Oman, Assistant Secretary Machamer The Board of Directors of the Costa Mesa Sanitary District met in adjourned regular session at 7:30 p.m. October 9, 1975, at the City Hall, 77 Fair Drive, Costa Mesa, California, having adjourned at the regular session of October 1, 1975. A copy of the notice of adjournment was posted and delivered as required by law. The meeting was called to order at 7:30 p.m. by President Rima. Minutes of Upon motion by Director Albers, seconded by Director • September 3.and Warren, and unanimously carried, the minutes of October 1, 1975 September 3 and October 1, 1975, were approved as posted and distributed. Peter C. David Attorney June reported that the Notice of Completion Company - has been filed with the County Recorder and the date Victoria Street for filing Stop Notices against the contractor has Force Main . expired for the Victoria Street Force Main project. The contractor, Peter C. David Company, has not posted a bond to cover the claim from Micro King. For this reason, it is recommended that the amount of the Stop Notice ($6,000) be withheld from the final payment to the contractor. The final payment due to Peter C. David Company is $27,974.32. A letter was received from Marvin Neben, of Neben & Starrett, attorney for Flygt Corporation, requesting we expedite the issuance of the joint check in the amount of $12,652, authorized at the adjourned meeting of August 20, 1975. Director Albers made a motion to approve a warrant to Peter C. David Company in the amount of $21,974.32, and to retain $6,000 to cover the claim of.Micr.o King until such time as a release is received against this Stop Notice. This motion was seconded by Director Warren, and carried by the following roll call vote: • AYES: Directors - Albers, Warren, Rima NOES: Directors - None ABSENT: Directors - Glockner, Briggs BPZ 10 -9 -75 Occupancy A communication was read by Manager Eldridge requesting • Report an addition of 20 units to the Occupancy Count. It was moved by Director Warren, seconded by Director Albers, and unanimously carried, that 20 units be added to the Occupancy Count making a total of 19,702 as of October 1, 1975. Engineer's Engineer Stevens submitted his proposal for furnishing Proposal for the engineering work and services for the Construction Wilson Street- of a Sanitary Sewer Main in Wilson Street from Placentia to Placentia Avenue westerly to National Avenue as National follows: 1. Hold conferences with representatives of the District, or its agent, property owners or lessees involved, interested cities and other public agencies and others, to review and discuss all aspects of the project. 2. Make arrangements for and coordination of surveys, legal descriptions and soils investigations. 3. Prepare engineering data for regulatory permit application that may be required by the city and/ or state. 4. Prepare preliminary engineering studies and design • for review and approval. 5. Prepare plans and specifications. 6. Prepare estimates of quantities and costs. 7. Deliver copies of the plans and specifications for the District's use i.n distribution to prospective bidders. 8. Assist the District or its agent in securing bids, tabulation and analysis of bid results, and in letting of the contract. 9. Check shop and work drawings as may be submitted by the contractor. 10. Furnish consultation and advice to the District or its agent during construction. ll.. Review laboratory reports on material tests and inspections and correlate such reports with the intention of the plans and specifications. 12. Furnish periodic observations of construction • work in progress and provide appropriate reports to the District or its agent. -3- 10 -9 -75 • Engineer's 13. Furnish a final inspection and report of th'e Proposal - complete project with a representative of the Wilson Street District or its agent. 14. Prepare and record drawings "as completed" when the construction work has been completed and accepted by the District or its agent. This shall mean the original tracings of the plans will be modified, if necessary, because of deviations from the original work. Engineer Stevens stated he would perform the above items for $6,380.00. He also stated additional engineering ordered by the District would be performed at the following per diem rates: Classification Rate Per Hour Engineer, deisgner, etc. Draftsman, calculator, etc. 27.00 Inspection 19.50 2 man field party 59.00 3 man field party 71.00 After discussion, Director Warren made a motion, seconded by Director Albers, that Engineer Stevens' • proposal be approved. This motion carried by the following roll call vote: AYES: Directors - Albers, Warren, Rima NOES: Directors - None ABSENT: Directors - Glockner, Briggs Engineer's Engineer Stevens submitted his proposal for furnishing Proposal for the engineering work and services for the Construction Elden Avenue- of a Sewer Main in Elden Avenue from Mesa Drive Mesa to Wilson southerly to Wilson Street as follows: Hold conferences with representatives of the District, or its agent, property owners or lessees involved, interested cities and other public agencies and others, to review and discuss all aspects of the project. Make arrangements for and coordination of surveys, legal descriptions and soils investigations. Prepare preliminary engineering studies and design for review and approval.. 4. Prepare engineering data for regulatory permit application that may be required by the city and /or state. • 5. Prepare plans and specifications. Prepare estimates of quantities and costs. -4- 10 -9 -75 Engineer's 7. Deliver copies of the plans and specifications Proposal - for the District's use in distribution to • Elden Avenue prospective bidders. 8. Assist the District or its agent in securing bids, tabulation and analysis of bid results, and in letting of the contract. 9. Check shop and work drawings as may be submitted by the contractor. 10. Furnish consultation and advice to the District . or its agent during construction. 11. Review laboratory reports on material tests and inspections and correlate such reports with the intention of the plans and specifications. 12. Furnish periodic observations of construction work in progress and provide appropriate reports to the District or its agent. 13. Furnish a final inspection and report of the complete project with a representative of the District or its agent. 14. Prepare and record drawings "as complete" when • the construction work has been completed and accepted by the District or.its agent. This shall mean the original tracings of the plans will be modified, if necessary, because of deviations from the original work. Engineer Stevens stated he would perform the above items for $8,970.00. He also stated additional engineering ordered by the District, would be performed at the following per diem rates: Classification Rate Per Hour ngineer, designer, etc. $35.UO! Draftsman, calculator, etc. 27.00 Inspector 19.50 2 man field party 59.00 3 man field party 71.00 After discussion, Director Warren made a motion, seconded by Director Albers, that Engineer Stevens' proposal be approved. This motion carried by the following roll call vote: AYES: Directors - Albers, Warren, Rima NOES: Directors - None ABSENT: Directors - Glockner, Briggs • -5- 10 -9 -75 Annexation Attorney June informed the Board that the Local • No. 159 Agency Formation Commission had authorized the District to annex the property described in Annexation No. 159 without notice or public hearing by the Board, and without an election, since it is an annexation requested by 100 percent of the owners of the real property being annexed. A negative declaration on said project has been completed by the City of Costa Mesa, as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Warren made a motion that Resolution No. 75- 139 -A, 75 -139 -A being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 159, be adopted. This motion was seconded by Director Albers, and carried by the following roll call vote: AYES: Directors - Albers, Warren, Rima NOES: Directors — None ABSENT: Directors - Glockner, Briggs Annexation Attorney June informed the Board that the Local No. 160 Agency Formation Commission had authorized the District • to annex the property described in Annexation No. 160 without notice or public hearing by the Board, and without an election, since it is an annexation requested by 100 percent of the owners of the real property being annexed. An Environmental Impact Report on said project has been completed and reviewed by the City of Costa Mesa, as the Lead Agency, pursuant to the California Environmental Quality Act of 1970. Resolution Director Albers made a motion that Resolution No. 75- 140 -A, 75 -140 -A being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 160, be adopted. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Albers, Warren, Rima NOES: Directors - None ABSENT:, Directors - Glockner, Briggs Annexation Attorney June presented a resolution making application No. 161 to the Local Agency Formation Commission for Annexation No. 161 to the Costa Mesa Sanitary District. He • informed the Board that the annexation fee has been received along with the letter of request. -6- 10 -9 -75 Resolution Director Warren made a motion that Resolution No. 75 -289 75 -289, being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION.COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TOTHE DISTRICT, be adopted._ This motion was seconded by Director Albers, and carriedby the following roll call vote: AYES, Directors - Albers, Warren, Rima NOES: Directors - None ABSENT: Directors - Glockner, Briggs 21st Street Manager Eldridge presented a letter from William H. and Newport Gleason of Land Acquisition Service, Inc. regarding Sewer Project the sewer construction project at 21st Street and Newport Boulevard. Mr. Lampasi of Tony's Building Materials, Inc. has requested compensation in the amount of $600.00 to cover the cost of moving materials,consisting of masonry and stone supplies, thirty feet in back of the curb, and upon completion of the project replacement of the materials. The Board indicated that they would go out and view the project area and make their recommendations to Manager Eldridge. 19th Street Manager Eldridge presented a proposal from The Janes Property Company, 17965 Sky Park, Suite F, Irvine, along with a check to be deposited into escrow, if the proposal is accepted. Discussion followed on the proposal, the appraisal submitted by Land Acquisition Service dated August 10, 1973, and the disposition of the Board with regard to the sale of this property, located on 19th Street between Whittier Avenue and Monrovia Avenue. After discussion, the check, submitted as deposit, was returned to the Janes Company, and the Board indicated that their proposal would be filed and remain confidential until the Board is prepared to take action on this property, at which time public notice would'be given. The staff was directed to obtain a current appraisal of this property. • is Financial Upon motion by Director Warren, seconded by Director Report Albers, and unanimously carried, the Financial Report for the month of September, 1975, was approved as submitted. Audit Report The Audit Report for the Costa Mesa Sanitary District for the Fiscal Year ending June.30, 1975, as submitted by Lance, Soll &.Lunghard,.Certifi.ed Public Accountants,• was received and processed. • • -7- 10 -9 -75 Director of Director Warren made a motion authorizing the Finance Report President and Assistant Secretary to sign Report No. 75 -4 75 -4 instructing the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $93,316.40. This motion was seconded by Director Albers, and carried by the following roll call vote: AYES: Directors - Albers, Warren, Rima NOES: Directors - None ABSENT: Directors - Glockner, Briggs Adjournment 11 Upon motion by Director Albers, seconded by.Director Warren, and unanimously carried, the meeting adjourned at 8:20 p.m. i I . 'WW 1 --Secre arm -- 0 • MINUTES OF THE REGULAR MEETING BOARD OF DIRECTORS COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE October 1, 1975 At the regular meeting of the Board of Directors of the Costa Mesa Sanitary District held October 1, 1975, the Assistant Secretary, due to the lack of a quorum, adjourned the meeting to Thursday, October 9, 1975, 7:30 p.m., City Hall, fourth floor conference room, 77 Fair Drive, Costa Mesa, California. 0 • AFFIDAVIT OF POSTING ORDER OF ADJOURNMENT OF MEETING STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) KATHLEEN MACHAMER, being first duly sworn deposes and says: I am the Assistant Secretary of the Board of Directors of the Costa Mesa Sanitary District; that the regular meeting of the Board of Directors of the Costa Mesa Sanitary District, scheduled for the 1st day of October, 1975, was ordered adjourned to the time and place specified in the Order of Adjournment attached hereto; that on October 1, 1975, at the hour of 7:30 p.m. I posted a copy of said Order of Adjournment at a conspicuous place on or near the door of the place at which said meeting of October 1, 1975 was to be held. ssistant Secretary of t e Boar of Directors of the Costa Mesa Sanitary District Subscribed and sworn to before me this &oo day of Or-10'40r 1975. ar u lA.cn or s 1 County — and State w , OFFICIAL SEAT. LDANIEL UC - CALIFO NIBLIC - CAIiiCRN1A GE COUNTY pires DEC 13, 1979 L COSTA MESA SANITARY DISTRICT NOTICE OF ADJOURNMENT OF REGULAR MEETING TO ADJOURNED SESSION The meeting of the Board of Directors of the Costa Mesa Sanitary District scheduled for Wednesday, October 1, 1975, was adjourned to Thursday, October 9, 1975, at 7:30 p.m. by the Assistant Secretary due to the lack of a quorum. Said meeting will be held in the fourth floor conference room of the City Hall, 77 Fair Drive, Costa Mesa, • California 92626. Assistant Secretary • 0 • AFFIDAVIT STATE OF CALIFORNIA ) ) SS. COUNTY OF ORANGE ) I, KATHLEEN MACHAMER, being first duly sworn deposes and says: That I.am the duly chosen qualified and acting Assistant Secretary of the Board of Directors of the Costa Mesa Sanitary District; that on Thursday, October 2, 1975, I delivered to the following members notice that the regular meeting of October 1, 1975, was adjourned to October 9, 1975, at the Costa Mesa City Hall, fourth floor conference room, 77 Fair Drive, Costa Mesa, California.. Walter F. Albers, 2701 Fairview Road, Costa Mesa Francis H. Glockner, 2408 East 22nd Street, Newport Beach C. Thatcher Warren, 3004 Cleveland Avenue, Costa Mesa, Robert 0. Briggs, 1860 Capri Circle, Costa Mesa Kerm Rima, 2666 Harbor Boulevard, Costa Mesa DATED:����� sistan ecretary o t e oar of Directors of the Costa Mesa Sanitary District Subscribed and sworn to before me this Zy day of , • 1975 1 Notary u is an or saI County and State OFFICIAL SFAL� MMDARIEL N. MUSSEUAXI, 4 CA Uip '°. Owns 0 NOTICE OF ADJOURNED MEETING NOTICE IS HEREBY GIVEN that there will be an adjourned meeting of the Board of Directors of the Costa Mesa Sanitary District at 7:30 p.m. Thursday, October 9, 1975, at the Costa Mesa City Hall, fourth floor conference room, 77 Fair Drive, Costa Mesa, California. a een ac amer • Assistant Secretary cc: W. Fran Albers Francis Glockner C. Thatcher Warren Robert Briggs Kerm Rima Staff