00 - Agenda 2013-07-31
P rotecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
…an Independent Special District
AGENDA
James Ferryman
President
Michael Scheafer Arthur Perry
Vice President Secretary
Robert Ooten Arlene Schafer
Assistant Secretary Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non -agenda item s except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order .
Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W.
19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400.
In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance
is n eeded (28 CFR 35.102.35.104 ADA Title II).
NOTICE MEETING DATE CHANGE
R e g u lar Meeting – Wednesday, July 31 , 2013
I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa
II. PLEDGE O F A LLEGIANCE – President Ferryman
III. INVOCATION – Vice Presi dent Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on
facts prese nted for the absence – such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations – Merit Award to C MSD staff member Dyana Wick for her
outstanding service and s upport to the City of Costa Mesa’s 60 th Anniversary Committee as CMSD’s
representative .
V I . Announcement of Late Communications
Costa Mesa Sanitary District July 3 1 , 2013
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NOTE: Unless directed otherwise by the Board of Directors, all a ctions shall be based
on /memorialized by the latest document submitted as a late communication.
V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comments
on items within the subject matter jurisdiction of the Costa M esa Sanitary District that are not listed on
this agenda . Members of the public will have the opportunity to address the Board of Directors about
all other items on this agenda at the time those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4) continuous min utes of comment on the consent
calendar as a whole.
1. Board of Directors Special Board Meeting Minutes of June 10, 2013
Recommendation: That the Board of Directors approve and file
2. Operations Committee Minutes of June 18, 2013
Recommendation: That the Board of Directors approve and file.
3. Board of Directors Special Board Meeting Minutes of June 19, 2013
Recommendation: That the Board of Directors approve and file
4 . Board of Directors Regular Meeting Minutes of June 27 , 2013
Recommendation: That the Board of Directors approve and file.
5 . Occupancy Report and payment to Costa Mesa Disposal
Recommendation: That the Board of Directors approves the occu pancy report and payment to
Costa Mesa Dis posal for the month of June 2 013 .
6 . Contract Payment to CR Transfer for Recycling & Disposal Servi ces
Recommendation: That the Board of Directors approves payment to CR Transfer for recycling
and disposa l ser vices for the mo nth of June 2013 .
7 . Adoption of a Warrant Resolution No. CMSD 2014 -1 Approving District Warrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2014 -1
approving District warrants for the Month of June 201 3 in the amount of $354,155.77.
8 . Directors’ Compensation and Re imbursement of Expenses
Recommendation: That the Board of Directors approves Directors ’ comp ensation and
reimbursement o f exp e nses for the month of June 2013 .
9. Third Amendment to Agreement with Environmental Engineering and Contracting, Inc. (EEC) for
GIS/CMMS S uppor t S ervices
Recommendation: That the Board of Directo rs approves the Third Amendment with EEC for
GIS/CMMS support services.
Costa Mesa Sanitary District July 3 1 , 2013
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10 . Approve an Agre ement with Service Trucks I nternational for the M anufacturing of O ne U tility
T ruck with C rane
Recommendation: That the Boa rd of Directors approves the agreement with Service Trucks
International in the amount of $143,317.74 for the manuf acturing of one utility truck with crane.
11 . Resolution No. 2013 -8 3 7 - Authorizing the Disposition of District Assets
Recommendation: That the Boa rd of Directors adopt Resolution No. 2013 -837 authorizing the
disposition of assets.
12. Resolution No. 2013 -840 – Ordering the Publication of Ordinance No. 98
Recommendation: That the Board of Directors adopt Resolution No. 2013 -840 ordering the
publication of Ordinance No. 98.
---------------------------------------------END OF CONSENT CALENDAR -------------------------------------
IX . PUBLIC HEARING S – None
X. GENERAL MANAGER / DISTRICT CLERK REPORTS
1 3 . Preliminary F Y 2012 -13 Year -End Budget (4 th Quarter Budget Report)
Recommendation: That the Board of Directors receive and file this report.
14. Spo nsorships to Est ancia High School Sports and the Costa Mesa Community Foundation
Recommendation: That the Board of Directors:
1. Establish what purpose the District is trying to serve by being a sponsor; and
2. Describe how the expenditures advances that purpo se ; and
3. Approve or deny sponsoring Es tancia High School sports and/or the Costa Mesa
Community Foundation
1 5 . Approve the Fourth Addend um to the Agreement with Environmental Engineering and
Contracting, Inc. for Continuing the District’s Fats, Oil, Grease (FOG) Program
Recommendation: That the Board of Directors approves the Fourth Addendum to the Agreement
with EEC for continuing the District’s Fats, Oil, and Grease (FOG) Program .
1 6 . 58 th Annual California Association of Sanitation Agencies (CASA) Conference
Recommendation: That the Board of Directors approves Vice President Scheafer and Directors
Perry and Schafer to attend this conference in San Diego.
1 7 . September 17, 2013 Board of Directors Study Session
Recommendation: That the Board of Directors appr oves canceling or rescheduling the
September 17, 2013 Board of Directors Study Session to attend California Special Districts
Association (CSDA) a nnual conference in Monterey .
1 8 . NeoGov Conference - October 2013
Recommendation: That the Board of Directors approve Ms. Anna Sanchez, Administrat ive
Service Manager, to attend the 2013 NeoGov user conference October 2 -4, 2013 in Las Vegas,
Nevada.
19. Sewer System Management Plan (SSMP) Recerti fication a nd Implementation Schedule of Audit
Findings
Re commendation: That the Board of Directors:
1. Approves amending and recertifying the SSMP; and
Costa Mesa Sanitary District July 3 1 , 2013
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2. Approves the Implementation Schedule of the audit findings.
20 . Sewer Hotspots
Recommendation: That the Board of Directors receive and file this report regarding the practical
number of sewer ho tspots within CMSD service area.
21 . Rewarding Ideas Program
Recommendation: That the Board of Directors approves rewarding District employees Steve
Cano $150.00 and Joel Ortiz and Alex Arreola $100.00 each, for a total of $350.00 for thei r idea to
create a coloring tri -fold for children ages 5 to 10 years of age .
2 2 . Resolution No. 2013 -84 1 – Amend ing the Records Retention Schedule
Recommendation: That the Board of Directors adopt Resolution No. 2013 -84 1 amending the
records retention schedule.
X I . ENGINEER’S REPORTS
2 3 . Proje ct Status Report
Recommendation: That the Boar d of Directors receive and file the report .
2 4 . Project No. 101 – Westside Pump Station Abandonment Project – Update on Engineer’s
Estimate
Recommendation: That the Board of Director s:
1. Receives and files the enclosed preliminary engineer’s estimate for the abandonment of six (6)
sewer p umping stations in the amount of 4,613,485; and
2. Approve a budget transfer in the FY 2013 -14 Budget in the amount of $65,000 from the Asset
Management Fund to the balance of Project #101; and
3. Increase the yearly contribution by $65,000 to a total of $465,000 a year for the next five years
from 2014 through 2018.
XI I . TREASURER’S REPORTS
2 5 . Investment Report
Recommendation: That the Board of Direc tors approves the Investment Report for the month
2013.
2 6 . eConnectDirect Licensing Agreement
Recommendation: That the Board of Directo rs approves th e licensing agreement with
eConnectDirect and authorizes the District Treasurer to sign said agreement on behalf of CMSD.
X III . ATTORNEY’S REPORTS
2 7 . Ordinanc e No. 99 - Providing to Abatement Remedies and Cost Recovery when Private Sewer
Systems are in Imminent Danger of a Sewer System Overflow
Recommendation: That the Board of Directors adopt Ordinance No. 99.
Costa Mesa Sanitary District July 3 1 , 2013
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X I V . LOCAL MEETINGS : In accordance with AB 12 34 (Gov. Code 53232.3 ), a report is required to be
given by a Director for any meeting for which expense reimbursement of any kind is provided. Note:
For meetings for which the per diem compensation is sought, the Operations Code provides that
such compen sation is authorized for each day’s service rendered as a Director at the request of the
Board (not to exceed six days in one month), and certain meetings are specified as being eligible as
set forth in District Operations Code § 3.01.030. For meetings n ot so listed, the Board must approve
the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) – (President Ferryman)
Recommendation: That the Boa rd of Directors accepts oral report.
B. Santa A na River Flood Protection Agency (SARFPA) – (Secretary Perry)
Recommendation: That the Boa rd of Directors accepts oral report.
C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer )
Recommendation: That the Boa r d of Directors accepts oral report.
D. California Special Districts Association (CSDA)
Recommendation: That the Boa rd of Directors accepts oral report.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Boa rd of Directors acce pts oral report.
F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Boa rd of Directors accepts oral report.
XV . OLD BUSINESS - None
XVI . NEW BUSINESS - None
XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVIII . ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE
HELD ON AUGUST 2 9 , 2013 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
A LOOK AHEAD – Upc oming Meetings , Events and Tentative Agenda items
Adopting Zero Waste P lan – To be determined
Costa Mesa Sanitary District July 3 1 , 2013
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Special Costa Mesa 60 th Anniversary Concert in the Park, July 30 th at Fairview Park from 5:30 –
7:45 pm.
City of Newport Beach Concerts in the Park, July 28 and August 11 at 100 Civic Center Drive
from 6:00 – 7:30 pm
OC Fair, July 12 through August 10, 2013
Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile
Residents – Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free collection.
Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to
encourage residents to maintain their lateral sewer line. The program will contribute 50% of the
resident’s cost up to a maximum of $1,6 0 0. For more information visit www.cmsdca.gov or call (949)
645 -8400.
Large Item Collection Program – Residents are eligible for three (3) complimentary pick -ups per
year. There is a limit of ten items per call or col lections can be combined for a total of thirty items per
calendar year. For more information visit www.cmsdca.gov or call (949) 646 -4617 to schedule an
appointment.
UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES