Minutes - Board - 1975-07-02MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
• COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
July 2, 1975
Roll Call Present: Directors - Albers, Glockner, Warren, Rima
Absent: Directors - Briggs
Officials Present: Manager Eldridge, Attorney June
Director of Finance Oman,
Engineer Stevens, Assistant
Secretary Machamer
The meeting was called to order at 7:30 p.m. by
President Rima.
Minutes of Upon motion by Director Albers, seconded by
June 4, 1975 Director Rima, and unanimously carried, the
minutes of June 4, 1975, were approved as distributed
and posted.
Airport Crash/ Manager Eldridge reported that since our June
Fire Rescue meeting members of the staff have contacted various
Station County offices in connection with the installation
of the Airport Crash /Fire Rescue Station. As a
result of these discussions, staff would like to
• revise its recommendation of June 4, and would now
recommend that the annual service charge plus the
regular fees and connection charges be applied to
this project. Authorization has been given to the
County to proceed with the hook up on this basis.
The Board directed the staff to proceed with the
preparation of the contract on the staff's recommen-
dation.
Pumping Station Manager Eldridge presented a request from Peter C.
and Force Main David Company for an extension of time on the
in Victoria St. contract for the Pumping Station and Force Main in
Victoria Street and Irvine Avenue Manholes, held
over from the meeting of June 4. The Engineer
indicated that this delay was avoidable, as some
of the work could have been done during the period
while they were awaiting delivery of the electrical
panel. Manager Eldridge recommended that the request
be denied. The Attorney reported that one Stop Notice
has been received against the contractor, and a notice
of cancellation of Workmen's Compensation insurance
has been received. We have also been advised that their
bonding company has been placed in the hands of
receivers by the Insurance Department for the State of
New York.
•Extension of Director Glockner made a motion to deny the request for
Contract an extension of time on this contract, and directed the
Denied Attorney to advise the contractor that he is on
liquidated damages, and also that he must furnish proof
of Workmen's Compensation insurance coverage and provide
substitute.bonds for this contract. This motion was
seconded by Director Warren and unanimously carried.
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Occupancy A communication was read by Manager Eldridge
Report requesting an addition of 3.5 units to the Occupancy •
Count. It was moved by Director Warren, seconded
by Director Glockner, and unanimously carried, that
3.5 units be added to the Occupancy Count making a
total of 20,649.5 as of July 1, 1975.
Financial Upon motion by Director Warren, seconded by Director
Report Albers, and unanimously carried, the Financial
Report for the month of June, 1975, was approved
as submitted.
Refund Request Manager Eldridge presented a request from George
George Woods,Jr. Woods, Jr., 1665 Placentia Avenue, Costa Mesa,
for refund of connection charges for fixtures
that were removed from 180 East 21st Street, Costa
Mesa. This parcel is being developed with 14 units,
and $1222.50 has been collected for connection
charges on Permit No. 3274. Director Glockner made
a motion to approve payment in the amount of $135.00
for credit due George'Woods, Jr. on connection
charges. This motion was seconded by Director
Warren, and carried by the following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
St. Clair Manager Eldridge presented a request from William •
Reimbursement St.Clair for reimbursement of charges encountered
in clearing a sewer line. When this line was
connected it was necessary to install a siphon
because of the location of an existing water line.
As a result, this is a problem area. The Board
directed staff to obtain a release from the property
owner so that our crews may enter the property
when necessary to maintain this line. Director
Glockner made a motion to approve reimbursement to
William St.Clair for costs to clear a sewer line
on Santa Ana Avenue at 20th Street. This motion was
seconded by Director Albers, and carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: :Directors - Briggs
Hughes A request was presented to the Board to reconsider
Claim the claim of Mrs. G. R. Hughes. After considerable
discussion, Director Glockner made a motion to
reimburse Mrs. Hughes in the amount of $328.00
for damages resulting from a sewer backup at
308 Vista Baya, Costa Mesa. This motion was seconded
by Director Albers, and carried by the following roll
call vote: •
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
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• Claim The Board directed staff to prepare a policy
• Procedure statement for handling claims against the District
for dama9es resulting from sewer backups. The
procedure to follow when filing a claim against
the District should be given to field personnel who
are called out on emergency calls.
Hearing Set Upon motion by Director Glockner, seconded by
Assessment Director Warren, and unanimously carried, the
District public hearing was set for August 6, 1975, at
7:30 p.m. to hear protests, objections and requests
for exemption to the Trash and Garbage Assessment
District.
Elden Avenue Manager Eldridge informed the Board that Gallacher
Pumping Station Company, Incorporated, 1127 Baker Street, Costa Mesa,
Force Main - contractor for the Sewer Force Main in Mesa Drive,
Notice of Newport Boulevard and Fair Drive for the Elden Avenue
Completion Pumping Station, has completed the construction of
the sewer project in accordance with the plans and
specifications.
Director Warren made a motion, seconded by Director
Albers, that the Sewer Force Main in Mesa Drive,
Newport Boulevard and Fair Drive for the Elden Avenue
Pumping Station be accepted and the Notice of
Completion filed with the County Recorder, and that
• the retention of $18,985.03 be paid to the contractor
35 days from the date of recording.
This motion carried by the following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
140ES: Directors - None
ABSENT: Directors - Briggs
Tustin Avenue Manager Eldridge presented Change Order No..l from
Pumping Station Great American Pipeline Company for the Sewer Force
Change Order Main in Mesa Drive from Riverside Drive to Elden
Avenue for the Tustin Avenue Pumping Station. The
contractor encountered unforeseen conflict with
utilities on subject sewer project resulting in costs
amount to $4,573.25.
Director Glockner made a motion to approve Change
Order No. 1 in the amount of $4,573.25. This motion
was seconded by Director Warren, and carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
•
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Annexation Attorney June informed the Board that the Local •
No. 157 Agency Formation Commission had authorized the
District to annex the property described in
Annexation No. 157 without notice or public hearing
by the Board, and without an election, since it is
an annexation requested by 100 percent of the owners
of the real property being annexed. A negative
declaration on said project has been completed by
the City of Costa Mesa, as the Lead Agency, pursuant
to the California Environmental Quality Act of 1970.
Resolution Thereupon Director Warren made a motion that
No. 75 -135 -A Resolution No. 75- 135 -A, being A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND
ORDERING TERRITORY ANNEXED TO THE COSTA MESA
SANITARY DISTRICT WITHOUT HEARING OR ELECTION AND
ESTABLISHING AND ASSIGNING TAX CODE AREA FOR
ANNEXATION NO. 157, be adopted. This motion was
seconded by Director Glockner, and carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Written A communication was received from the Office of the
Communications Registrar of Voters regarding the election scheduled •
for November 4, 1975. It was determined that the
candidate's statement of qualifications will be limited
to 200 words, and the publication will not be.paid "for
by the District.
A communication was received from the Orange County
Chapter of the California Special Districts
Association inviting our participation at their
monthly meetings.
Director of Director Warren made a motion authorizing the
Finance Report President and Assistant Secretary to sign Report
No. 74 -17 74 -17 instructing the County Auditor to draw a
warrant from the General Running Expense Fund in
the amount of $143,367.11. This motion was
seconded by Director Albers, and carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Director of Director Warren made a motion authorizing the President
Finance Report and Assistant Secretary to sign Report 74 -18 instructing
No. 74 -18 the County Auditor to draw a warrant from the No. 7
Sewer Trunk Fund in the amount of $459.13. This motion •
was seconded by Director Albers, and carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
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Is Director of Director Warren made a motion authorizing the
Finance Report President and Assistant Secretary to sign Report
No. 74 -19 74 -19 instructing the County Auditor to draw a
warrant from the Facilities Revolving Fund in
the amount of $135.00. This motion was seconded
by Director Albers, and carried by the following
roll call vote:
AYES: Directors - Albers, Glockner, Warren, Rima
NOES: Directors - None
ABSENT: Directors - Briggs
Adjournment Upon motion by Director Warren, seconded by Director
Glockner, and unanimously carried, the meeting
adjourned at 8:35 p.m.
Presi ent 1 Se retary
is
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