Minutes - Board - 1975-02-05MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
•
HELD AT 77 FAIR DRIVE
February 5, 1975
Roll Call
Present: Directors - Albers, Glockner, Warren, Rima,
Briggs (arrived at 7:35p.m.)
Absent: Directors - None
Officials Present: Manager Eldridge, Attorney June,
Engineer Stevens, Assistant
Director of Finance Miller,
Assistant Secretary Machamer
The meeting was called to order at 7:30 p.m. by
President Rima.
Minutes of
Upon motion by Director Warren, seconded by Director
January 9, 1975
Glockner, and unanimously carried, the minutes of
January 9, 1975, were approved as posted and distributed.
Agrusa
Mr. and Mrs. James Agrusa of 1905 Suva Circle were
Appeal
present and requested the Board to reconsider their
decision of January 9, 1975, denying the request for
refund in the amount of $126.00 for trash assessment
charges for tax years 1968 through 1973. Mr. Agrusa
stated his reasons for requesting the appeal, and
emphasized his disagreement with the premise of
establishing a precedence. The Board responded to
•
Mr. Agrusa's comments and reiterated the reasons for
maintaining their policy to approve refunds for the
current tax year only. Director Warren made a motion,
seconded by Director Briggs, and unanimously carried,
to deny the appeal, and maintain their refund policy.
Kline Drive
Engineer Stevens advised the Board that sufficient
Sewer
right of way has been acquired on Kline Drive and
the plans and specifications are being prepared.
Mr. and Mrs. French of Kline Drive were present and
thanked the Board for their efforts in this matter.
Claim - Potter
Manager Eldridge presented the claim of Realonomics
Realonomics
Corporation, owner of property at 145 -B East 17th
Street, Costa Mesa, for damages to their tenant,
James Potter, as a result of a clogged sewer main.
This claim was presented to our insurance carrier,
and denied on the basis that there was no negligence
on the part of the District. After discussion,
Director Warren made a motion to approve payment of
the claim from Realonomics in the amount of $212.69;
payment to be made upon receipt of a signed release
from the property owner and tenant. This motion was
seconded by Director Glockner, and carried by the
following roll call vote:
•
AYES: Directors - Albers, Glockner, Warren, Briggs,
Rima
NOES: Directors - None
ABSENT: Directors - None
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Claim- Pedersen Manager Eldridge presented a claim from K. Allen
Sundance West
Pedersen, D.D.S., in the amount of $240.00 for
Apartments
damages resulting from a sewer back -up at Sundance
McGuire Construction Inc.
West Apartments, 2002 Maple Avenue, Costa Mesa.
Bebek Company
Director Warren made a motion, seconded by Director
G. R. Frost
Glockner, and unanimously carried, to refer this
Doty Bros. Equipment Co.
claim to our insurance carrier.
Occupancy
A communication was read by Manager Eldridge reouesting
Report
an addition of 4 units to the Occupancy Count. It
Valverde Construction, Inc.
was moved by Director Briggs, seconded by Director
Jade Construction Co.
Warren, and unanimously carried that 4 units be
Meyer -A.J. Pipeline Co.
added to the Occupancy Count making a total of 20,609
as of February 1, 1975.
Financial
Upon motion by Director Briggs, seconded by Director
Report
Warren, and unanimously carried, the Financial
Report for the month of January, 19.75, was —approved
as submitted.
Refund Request
Refund Request No. 88 was received from Mrs. Eileen
Dinwiddie
Dinwiddie, 431 Gloucester Drive, Costa Mesa, in the
amount of $13.00 for parcel 117 - 182 -22. This parcel
had been assessed for three units when, in fact,
there were only two units. Mrs. Dinwiddie also
requested refund of back taxes for years 1969 through
1973. Director Glockner made a motion to approve
Mrs. Dinwiddie's request in the amount of $13.00 for
the current tax year, but to deny the request for •
refund of previous years taxes. This motion was
seconded by Director Briggs, and carried by,the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren,
Briggs, Rima
NOES: Directors - None
ABSENT: Directors - None
Force Main in Manager Eldridge informed the Board that the following
Mesa Drive, bids were received on the Construction of Sanitary
Newport Blvd., Sewer Force Main in Mesa Drive, Newport Boulevard, and
and Fair Drive Fair Drive for Elden Avenue Pumping Station:
Contractor
Amount
Gall e--r o any, Inc.
$TT2,�32.80
McGuire Construction Inc.
125,698.30
Bebek Company
126,203.00
G. R. Frost
130,250.50
Doty Bros. Equipment Co.
135,118.50
Bejac Corporation
135,391.00
Edmond J. Vadnais
139,417.00
Valverde Construction, Inc.
140,033.50
Jade Construction Co.
140,518.00
Meyer -A.J. Pipeline Co.
144,932.00
•
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2 -5 -75
Force Main in
Contractors (continued)
Amount
Mesa Drive,
Colic -Construction Co.
$148.80
Newport Blvd.,
•
Traho Corporation
157,579.27
and Fair Drive
G. R. McKervey, Inc.
163,690.00
AAA Construction Co.
167,487.00
R. & L. Sewer
169,603.48
Savala Construction Co.
177,779.50
Contract
On motion by Director Briggs,
seconded by Director
Awarded
Glockner, the contract for the
Construction of
Sanitary Sewer Force Main in Mesa
Drive, Newport
Boulevard and Fair Drive for Elden
Avenue Pumping
Station was awarded to Gallacher
Company, Inc.,
1127 Baker Street, Costa Mesa,
in the amount of
$122,832.80, being the lowest
responsible bid
meeting specifications, by the
following roll
call vote:
AYES: Directors - Albers,
Glockner, Warren,
Briggs,
Rima
NOES: Directors - None
ABSENT: Directors - None
Engineer's Engineer Stevens submitted his proposal for furnishing
Proposal for the engineering work and services for the Construction
Newport Blvd. of a Sewer in 21st Street and Newport Boulevard
21st to Victoria between 21st Street and Victoria Street as follows:
• 1. Hold conferences with representatives of the
District, or its agent, property owners or lessees
involved, interested cities and other public
agencies and others, to review and discuss all
aspects of the project.
2. Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
3. Prepare preliminary engineering studies and
design for review and approval.
4. Prepare engineering data for regulatory permit
application that may be required by the city
and /or state.
Prepare plans and specifications.
Prepare estimates of quantities and costs.
Deliver copies of the plans and specifications
for the District's use in distribution to
prospective bidders.
8. Assist the District or its agent in securing bids,
tabulation and analysis of bid results, and in
•
letting of the contract.
Engineer's
Proposal for
Newport Blvd.
21st to Victoria
Engineer's
Proposal for
Sewer Force
Main in Mesa
Drive from
Tustin Avenue
to Elden Avenue
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9. Check shop and work drawings as may be submitted
by the contractor.
10. Furnish consultation and advice to the District •
or its agent during construction.
11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications.
12. Furnish periodic observations of construction
work in progress and provide appropriate reports
to the District or its agent.
13. Furnish a final inspection and report of the
complete project with a representative of the
District or its agent.
14. Prepare and record drawings "as completed" when
the construction work has been completed and
accepted by the District or its agent. This
shall mean the original tracings of the plans
will be modified, if necessary, because of
deviations from the original work.
Engineer Stevens stated he would perform the above
items for $8,800.00. He also stated additional
engineering ordered by the District would be performed
at the following per diem rates: •
Classification
Engineering, designing, etc.
Drafting, calculating, office,
Inspection
2 man field crew
3 man field crew
Clerical
Rate Per Hour
etc. 24.50
17.50
56.00
67.00
15.00
Engineer Stevens stated that when the State is ready
to begin construction on the freeway, they will
relocate this sewer facility. After discussion,
Director Briggs made a motion, seconded by Director
Warren, that Engineer Stevens' proposal be approved.
This motion carried by the following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Briggs,
Rima
iVOES: Directors - None
ABSENT: Directors - None
Engineer Stevens submitted his proposal for furnishing
the engineering work and services for the Construction
of a Sewage Force Main in Mesa Drive from Tustin
Avenue to Elden Avenue as follows:
1. Hold conferences with representatives of the •
District, or its agent, property owners or lessees
involved, interested cities and other public
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Sewer Force Main agencies and others, to review and discuss all
• in Mesa Drive aspects of the project.
from Tustin Avenue
to Elden Avenue 2. Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
3. Prepare preliminary engineering studies and
design for review and approval.
4. Prepare engineering data for regulatory permit
application that may be required by the city
and /or state.
5. Prepare plans and specifications.
6. Prepare estimates of quantities and costs.
7., Deliver copies of the plans and specifications
for the District's use in distribution to
prospective bidders.
8. Assist the District or its agent in securing bids,
tabulation and analysis of bid results, and in
letting of the contract.
9. Check shop and work drawings as may be submitted
• by the contractor.
10. Furnish consultation and advice to the District
or its agent during construction.
11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications.
12. Furnish periodic observations of construction work
in progress and provide appropriate reports to
the District or its agent.
13. Furnish a final inspection and report of the
complete project with a representative of the
District or its agent.
14. Prepare and record drawings "as completed" when
the construction work has been completed and
accepted by the District or its agent. This
shall mean the original tracings of the plans
will be modified, if necessary, because of
deviations form the original work.
Engineer Stevens stated he would perform the above
items for $7,400.00. He also stated additional
• engineering ordered by the District would be performed
at the following per diem rates:
Sewer Force Main
in Mesa Drive
M
Classification
Engineering, deisnging,
Drafting, calculating,
Inspection
2 man field crew
3 man field crew
Clerical
2 -5 -75
Rate Per Hour
etc. $32.00 •
office, etc. 24.50
17.50
56.00
67.00
15.00
After discussion, Director Briggs made a motion,
seconded by Director Glockner, that Engineer Stevens'
proposal be approved. This motion carried by the
following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Briggs,
Rima
NOES: Directors - None
ABSENT: Directors - None
Elden Avenue Engineer Stevens requested authorization to purchase
Pumping Station two new pumps and have the impellers shortened for
the Elden Avenue Pumping Station. Director Warren
made a motion to approve the shortening of the
impellers and the purchase of two new pumps from
Chicago Pump, a sole source item, in the amount of
$2,250.00 each. This motion was seconded by Director
Briggs, and carried by the following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Briggs,
Rima •
NOES: Directors - None
ABSENT: Directors - None
Annexation
Attorney June presented a resolution making application
No. 154
to the Local Agency Formation Commission for
Annexation No. 154 to the Costa Mesa Sanitary
District. He informed the Board that the annexation
fee has been received along with the letter of request.
Resolution
Director Glockner made a motion that Resolution 75 -280,
75 -280
being A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT, ORANGE COUNTY,
CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY
FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT, be
adopted. This motion was seconded by Director Warren,
and carried by the following roll call vote:
AYES: Directors - Albers, Glockner, Warren, Briggs,
Rima
NOES: Directors - None
ABSENT: Directors - None
•
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2 -5 -75
Director of Director Warren made a motion authorizing the
Finance Report President and Secretary to sign Report 74 -11
No. 74 -11 instructing the County Auditor to draw a warrant
from the General Running Expense Fund in the
amount of $67,430.05. This motion was seconded
by Director Briggs, and carried by the following
roll call vote:
AYES: Directors - Albers, GIockner, Warren, Briggs,
Rima
NOES: Directors - None
ABSENT: Directors - None
Adjournment There being no further business, the meeting
adjourned at 8:50 p.m.
President Ig o 7"F,,n Secretary
u