00 - Agenda
P rotecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
…an Independent Special District
AGENDA
James Ferryman
President
Michael Scheafer Arthur Perry
Vice President Secretary
Robert Ooten Arlene Schafer
Assistant Secretary Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non -agenda item s except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order .
Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W.
19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400.
In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance
is n eeded (28 CFR 35.102.35.104 ADA Title II).
R e g u lar Meeting – Thursday, June 27 , 2013
I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa
II. PLEDGE O F A LLEGIANCE – President Ferryman
III. INVOCATION – Vice President Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on
facts prese nted for the absence – such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations – Present a proclamation congratulating the Ci ty of Costa
Mesa on its 60 th anniversary.
V I . Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on /memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary District June 27 , 2013
AGENDA Page 2
V I I . PUBLI C COMMENTS – This time has been set aside for persons in the audience to make comments
on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on
this agenda . Members of the public will have the opportunity to address the Board of Directors about
all other items on this agenda at the time those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII. CONSENT CALENDAR – All matters listed on the consen t calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is t he time for those in the audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
1. Operations Committee Minutes of May 21 , 2013
Recom mendation: That the Board of Directors approve and file.
2 . Board of Directors Regular Meeting Minutes of May 23 , 20 13
Recommendation: That the Board of Directors approve and file.
3 . Board of Directors Special Board Meeting Minutes of May 28, 2013
Recommendation: That the Board of Directors approve and file.
4 . Occupancy Report and payment to Costa Mesa Disposal – May 2013
Recommendation: That the Board of Directors approves the occupancy report and payment to
Costa Mesa Dis posal for the mont h of May 2 013 .
5 . Contract Payment to CR Transfer for Recycling & Disposal Services – May 2013
Recommendation: That the Board of Directors approves payment to CR Transfer for recycling
and disposa l ser vices for the mo nth of May 2013 .
6 . Adoption o f Warrant Resolution No. CMSD 2013 -12 Approving District Warrant Registers
Recommendation: That the Board of Directors adopt s Warrant Resolution No. CMSD 2013 -12
approving District warrants for the Month of May 201 3 in the amount of $920,037.15
7 . Direc tors’ Compensation and Re imbursement of Expenses
Recommendation: That the Board of Directors approves Directors ’ compensation and
reimbursement o f exp enses for the month of May 2013 .
8 . Investment Report – May 2013
Recommendation: That the Board of Dir ectors receive and file the report .
9 . Adoption of Resolution No. 2013 -832 Ordering the Publication of Ordinance No. 97
Recommendation: That the Board of Directors adopt Resolution No. 2013 -832 ordering the
publication of Ordinance No. 9 7.
10. Claim No. 13 -004 - Ohlaker
Recommendation: That the Board of Directors reject the claim
Costa Mesa Sanitary District June 27 , 2013
AGENDA Page 3
11. Refund of Sanitary Assessment Overpayment – 2990 Airway Avenue
Recommendation: In accordance with District Operations Code and State Law, staff recomm ends
the Board of Directors approves a refund for the previous year assessment 2012 -13 in the amount
of $4,509.75.
---------------------------------------------END OF CONSENT CALENDAR -------------------------------------
IX . PUBLIC HEARING S – To begin at 6:00 p.m.
1 2 . Consideration of Solid Waste Annual Charges for FY 2013 -14 & FY 2014 -15 to be Collected with
the General Taxes
A. Presentation of Report
B. Reconvene Public Hearing
C. Close Public Hearing
D. Recommendation: That the Board of Directors Approves Resolution No. 2013 -83 3
Confirming and Adopting the Report and directing Clerk to File with County Auditor.
1 3 . Consideration of Liquid Waste Annual Charges for FY 2013 -14 & FY 2014 -15 to be Collected with
the General Taxes
A. Presentation of Report
B. Reconvene Public Hearing
C. Close Public Hearing
D. Determination Regarding Protests
E. Recommendation: That the Board of Directors Approves Resolution No. 2013 -83 4
Confirming and Adopting the Report and directing Clerk to File with County Auditor.
X. GENERAL MANAGER / DISTRICT CLERK REPORTS
1 4 . Adopt FY 2013 -14 & 2014 -15 Budget
Recommendation: That the Board of Directors approves Resolution No. 2013 -83 5 adopting the
Budget for Fiscal Years 2013 -14 and 2014 -15 .
15 . FOG E nforcement Appeal at 2590 Newport Blvd
Recommendation: That the Board of Directors denies the appeal to reduce the invoice amount of
$2,019.62 for Fats Oil Grease (FOG) enforcement.
1 6 . Sewer System Management Plan (SSMP) Self Audit
Re commendation: Th at the Board of Directors:
1. Accepts the SSMP self -audit performed by EEC; and
2. Direct staff to report back with an implementation plan for the minor corrective actions identified
in the audit; and
3. Direct staff to bring back the SSMP with amendments for rece rtification approval.
Costa Mesa Sanitary District June 27 , 2013
AGENDA Page 4
17 . Memorandum of Understanding with the County of Orange - AlertOC Notification System
Recommendation: That the Board of Directors authorize the General Manager to enter into a
Memorandum of Understanding (MOU) between the Co unty of Orange and Costa Mesa Sanitary
District for use of AlertOC, a countywide mass notification system.
18 . Rewarding Ideas Program
Recommendation: That the Board of Directors approves rewarding District employees Steve
Cano, Joel Ortiz and Alex Arre ola $75.00 each , a total of $225.00 for their idea to enhance safety
on the sewer combination truck.
1 9 . Contract Administration for Project # 197 – System Wide Sewer Reconstruction – Phase III
Recommendation: That the Board of Directors receive and fil e this report. The General Manager
is approving the contract administration proposal from Robin B. Hamers & Associates (RBH) for
$15,979. RBH will perform said services under his existing contract with the District.
20 . CR&R Audit Implementation Plan
Recommendation: That the Board of Directors approves CR&R Audit Implementation Plan .
X I . OPERATIONS COMMITTEE
2 1 . Tuesday June 18 , 2013 , 9 :30 a.m. - (Vice Presid ent Scheafer and Director Ooten )
Rec ommendation: That the Board of Directors accepts and files report .
Note: The Operations Committee will meet on the above date and time to discuss the
matters on a separate agenda which is posted and made a part of this agenda.
Members of the public should refer to that separate agenda fo r the items d iscussed and
to be discussed. The Board may take action on any of those items on this agenda.
Other Board members may attend but only as observers.
XII . ENGINEER’S REPORTS
2 2 . Proje ct Status Report
Recommendation: That the Boar d of Directors rec eive and file the report .
2 3 . Encroachment Agreement at 1661 Indus Street, Newport Beach
Recommendation: That the Board of Director s approves the agreement.
2 4 . Project #197 – System Wide Sewer Reconstruction – Phase III – Awarding Contract
Recommendation: That the Board of Directors:
1. Award a contract to the lowest responsible bidder, Charles King Co., Inc., of Signal Hill, in the
amount of $228,700.00.
2. Approve a 10% contingency budget of $22,870.
XIII . TREASURER’S REPORTS
2 5 . Stateme nt of Investment Policy for Fiscal Year 2013 -14
Recommendation: That the Board of Director s adopt Resolution No. 2013 -836 approving the
Policy and delegating the investment function to the District Treasurer for Fiscal Year 2013 -14
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X IV . ATTORNEY’S REPORT S
2 6 . Dissolving Operations Committee and Instituting Study Session Special Meeting Procedures
That the Board of Directors adopts the following:
1. Resolution No. 2013 -83 8 dissolving the Operations Committee and directing that periodic
study sessions be held of the full Board.
2. Ordinance No. 98 amending Operations Code Section 3.01.110 pertaining to procedures
for placing an item on the agenda.
XV . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be
given by a Dir ector for any meeting for which expense reimbursement of any kind is provided. Note:
For meetings for which the per diem compensation is sought, the Operations Code provides that
such compensation is authorized for each day’s service rendered as a Directo r at the request of the
Board (not to exceed six days in one month), and certain meetings are specified as being eligible as
set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve
the service for it to be eli gible for the per day compensation.)
A. Orange County Sanitation District (OCSD) – (President Ferryman)
Recommendation: That the Boa rd of Directors accepts oral report.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry)
Recommendation: That the Boa rd of Directors accepts oral report.
C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer )
Recommendation: That the Boa rd of Directors accepts oral report.
D. California Special Districts Association (CSDA)
Recommendation: That the Boa rd of Directors accepts oral report.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Boa rd of Directors accepts oral report.
F. Other Meetings Qualifyin g for Reimbursement und er CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Boa rd of Directors accepts oral report.
XV I . OLD BUSINESS
2 7 . Special District Risk Management Authority (SDRMA) 2013 Board of Directors Election
Recommendation : That the Board of Directors adopts Election Resolution No. 2013 -837 for the
selection of up to four (4) candidates to the SDRMA Board of Directors.
XVII . NEW BUSINESS
2 8 . CSDA Board of Directors Elections
Recommendation: That the Board of Directors approves casting a ballot for Open Seat B of Region
6 for the California Special Districts Association Board of Directors
XVIII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XI X. ADJOURNMENT
Costa Mesa Sanitary District June 27 , 2013
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THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE
HELD ON JULY 25 , 2013 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
A LOOK AHEAD – Upcoming Meetings , Events and Tentative Agenda items
Adopting Zero Waste P lan – To be determined
City of Costa Me sa 60 th Anniversary, three day musical festival on Fair Drive adjacent to City
Hall, Friday, June 28 th through Sunday, June 30 th .
City of Costa Mesa Concerts in the Park, July 2, 9, 16 & 23 at Fairview Park from 5:30 – 7:45
pm.
Special Costa Mesa 60 th Anni versary Concert in the Park, July 30 th at Fairview Park from 5:30 –
7:45 pm.
City of Newport Beach Concerts in the Park, June 30, July 28 and August 11 at 100 Civic
Center Drive from 6:00 – 7:30 pm
City of Newport Beach Shakespeare by the Sea, July 20 & 21 at 1990 Ford Road from 7:00 –
9:00 pm.
OC Fair, July 12 through August 10, 2013
Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile
Residents – Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free co llection.
Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to
encourage residents to maintain their lateral sewer line. The program will contribute 50% of the
resident’s cost up to a maximum of $1,6 00. For more informat ion visit www.cmsdca.gov or call (949)
645 -8400.
Large Item Collection Program – Residents are eligible for three (3) complimentary pick -ups per
year. There is a limit of ten items per call or collections can be combi ned for a total of thirty items per
calendar year. For more information visit www.cmsdca.gov or call (949) 646 -4617 to schedule an
appointment.
UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES