Minutes - Board - 2013-03-12 gP SANli; .
+S(' fug ai 0,
Q Jooc ��
y c 000k. Ad .gyp
V Q -,
A
yc0RPoRAT��\�
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
MARCH 12, 2013
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in special session on
March 12, 2013 at 10:00A.M. at 628 W. 19th
Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Art Perry, Arlene Schafer,
Mike Scheafer, Robert Ooten
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Elizabeth
Pham, Management Intern
OTHERS PRESENT: Jim Mosher, Resident; Lawrence Jones,
CR&R; Dean Ruffridge, CR&R
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board.
Mr. Jim Mosher provided public comment regarding the necessity of an appropriation of
funds for the strategic plan. Mr. Mosher also commented on the publicity of the sewer
rate increase.
President Ferryman closed public comments.
General Manager Scott Carroll reviewed and discussed the progress made for
achieving the strategic goals assigned to the seven strategic elements identified in the
Strategic Plan. The seven elements of the District's strategic plan are as follows:
1. Sewer Infrastructure
Of the nine goals assigned to this element, General Manager Carroll indicated that staff
completed Goal No. 1.2, Inflow Reduction Program, and another goal, No. 1.1,
Implement a Calcium Abatement Program, is in progress. The remaining goals for Hot
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD MARCH 12, 2013
Spot Abatement Program, System Wide Sewer Replacement & Repair Program, Sewer
Line Maintenance Cleaning Program, Evaluate force main conditions on a regular basis,
Pump Station Maintenance & Standardization Program, Fats, Oil Grease (FOG)
Program, and Sewer Lateral Assistance Program are on-going.
2. Solid Waste
Of the five goals assigned to this element, General Manager Carroll indicated that Goal
No. 2.2 will be complete in April 2013 when all eight of CR&R's trucks servicing the
district will be operating on compressed natural gas. The Board suggested Goal No.
2.3, Pursue reducing polystyrene food packaging, be moved to educational
opportunities of the Strategic Plan. All other goals are ongoing and it was noted that
CR&R will begin the anaerobic digestion program in 2014.
3. Partnerships
General Manager Carroll indicated that all five goals in this element are complete and
that the District is doing a good job establishing partnerships with other organizations.
4. Public Relations
General Manager Carroll indicated that Goal No. 4.2, Develop user survey to be
incorporated into the District website and Facebook and Goal No. 4.3, Develop a survey
card for the Sewer Lateral Assistance Program is complete. The Board discussed
redesigning the District's logo under Goal No. 4.4, District Branding. It was suggested
that the District should consider running a logo contest for Costa Mesa & Estancia High
School art students. General Manager Carroll informed the Board that Goal No. 4.5, To
ensure high level of customer service through effective management of contracts is in
process. He also mentioned to the Board the award applications submitted. The Board
congratulated staff for being awarded Collection System of the Year by the California
Water Environment Association.
5. Administrative Management
Of the four goals assigned to this element, General Manager Carroll informed the Board
that Goal No. 5.1, Update Operations Code and Goal No. 5.2, Enhance Records
Management Program is complete. Goal No. 5.3, Stay informed on applicable federal,
state and regional regulations and Goal No. 5.4, IT Management is on-going.
6. Personnel/Organizational Management
Six out of the eight goals assigned to this element are complete. General Manager
Carroll informed the Board that Goal No. 6.2, Enhance Emergency Operations Center
(EOC) is on-going and Goal No. 6.5, Complete comprehensive succession plan is in
process of completing the Knowledge Transfer project and that the results will be
shared with the Board in May 2013.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD MARCH 12, 2013
7. Finance
General Manager Carroll informed the Board that all the goals assigned to this element
are complete. There was discussion among Board members regarding the necessity of
creating a reserves policy.
General Manager Carroll shared with the Board how the Strategic Plan is tied into the
proposed spending plan for the Fiscal Years 2013-14 and 2014-15 Budget.
The Board of Directors requested to schedule an additional special meeting on
Wednesday, April 3, 2013 at 9:00 a.m. to further discuss and revise the District's
Strategic Plan.
ADJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 12:00 p.m.
rk
•
ill I/I.
Art Perry = Ja Rpf,6mian
Secretary Pr- e c