15 - Rewarding Ideas ProgramProtecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum T o: Board of Directors From: Scott Carroll, General Manager Date: April 18, 2013 Subject: Rewards Ideas Program Summary Last year, the Board of Directors approved Administrative Regulations No. 20.40 to help encourage employees to generate ideas for organizational improvements and providing a system for answering and recognizing adopted ideas. Employees are eligible to receive a monetary reward of up to $1,000 for ideas that generate significant savings to the organization. S ta ff Recommendation That the Board of Directors approve rewarding District em ployee Jaesen Alfassa $1 00 for h is suggestion to develop a manhole cover awareness pro gram. Analysis On March 7, 2013, Jaesen Alfassa, Maintenance Assistant, submitted a suggestion to enhance public safety and reduce property damage claims from dilapidated manhole covers. Attachment “A” is a copy of Mr. Alfassa’s suggestion. Staff does not recommend rewarding members of the public for reporting damaged manhole covers because it can be construed as a gift of public funds. However, Mr. Alfassa’s suggestion would create awareness in the community and assist maintenance staff in repairing pr iority manhole covers before an accident occurs. The District can develop a manhole cover awareness program through the District’s newsletter, GovDelivery, and the District’s website. Because Mr. Alfassa’s suggestion has intangible benefits to the District, staff is recommending that the Board approve awarding him $100 for his suggestion. ITEM NO. 15
Board of Directors April 18, 2013 Page 2 of 2 Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 5.0, Administrative Management , which states the following: 5.0 Administrative Management Objective: To create, maintain and implement policies and procedures to ensure sound management of the District. Strategy: We will conduct periodic reviews, refine and implement policies and procedures, and assure the General Manager has the direction and tools necessary for successful District operations. Legal Review Not applicable Financial Review The reward is for $100.00. There is sufficient funding available in the Rewarding Ideas Program budget to approve this award. Committee Recommendation Not applicable Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the April 18 , 201 3 Board of Directors regular meeting at District Headquarters and on District’s we bsite. Alternative Actions 1. Approve a lessor or higher reward amount to Dis trict employee Jaesen Alfassa . 2. Do not approve the reward. Attachments A: Completed Rewarding Ideas Program Suggestion Form ITEM NO. 15