Minutes - Board - 2013-02-19 ITEM NO. 2
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
FEBRUARY 19, 2013
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in special session on
February 19, 2013 at 11:00A.M. at 628 W.
19th Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Art Perry, Mike Scheafer,
Robert Ooten
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Noelani
Middenway, Deputy Clerk of the District
OTHERS PRESENT: Jim Mosher, Resident; Al Morelli, Resident;
Geoff West, Resident; Trudy Hall, Resident,
Mark Harris, Resident
President Ferryman noted that the purpose of the special meeting was to discuss the
selection process to fill the vacant Director seat that is due to expire in December, 2014.
He indicated that 19 applications had been received and expressed gratitude to the
applicants for their commitment to the community. President Ferryman indicated that
the Board will select five candidates that will be interviewed at a special meeting on
February 22, 2013. He noted that the appointment of the successful candidate would
be contingent upon the results of a background check and with the anticipated seating
of the new Director at the regularly scheduled Board of Directors meeting of February
27, 2013.
President Ferryman requested that each board member provide the names of their top
five candidates to the General Manager Scott Carroll who would then count the number
of votes each applicant received. President Ferryman said applicants receiving four
votes will be the optimum for determining which candidates will be interviewed. In the
case of a tie for the fifth and final interview slot, the Board will vote again for the fifth
interview slot. He emphasized that each board member had reviewed all applications
thoroughly and has a clear understanding of the qualifications of each candidate.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD FEBRUARY 19, 2013
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board.
Mr. Jim Mosher provided public comment regarding the procedure of interviewing the
selected candidates to ensure compliance with the Brown Act. He suggested the option
of possibly leaving the position vacant until November 2014, and provided potential
questions to ask the selected candidates.
Ms. Trudy Hall requested confirmation of the February 22, 2013 meeting time.
President Ferryman responded to Ms. Hall's inquiry and indicated that the meeting will
begin at 9:30 a.m.
President Ferryman closed public comments.
Director Scheafer provided a response to the public comment that was received.
President Ferryman requested that the members of the Board provide the names of
their selected candidates to General Manager Carroll.
Director Perry noted his selection of Jeff Harlan, Dan Worthington, Arlene Schafer, Rick
Kapko, and Mark Harris.
Director Ooten noted his selection of Shivaji Deshmuk, Linda Dixon, Mike Harmanoz, Al
Morelli, and Arlene Schafer.
Director Scheafer noted his selection of Tamara Alee, Shivaji Deshmuk, Jeff Harlan, Al
Morelli, and Arlene Schafer.
President Ferryman noted his selection of Dan Worthington, Shivaji Deshmuk, Linda
Dixon, Al Morelli, and Arlene Schafer.
General Manager Carroll noted the vote count per applicant as follows:
• Arlene Schafer— 4
• Al Morelli — 3
• Shivaji Deshmukh — 3
• Dan Worthington — 2
• Jeff Harlan — 2
• Linda Dixon — 2
• Tamara Alee — 1
• Mike Harmanoz— 1
• Rick Kapko — 1
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD FEBRUARY 19, 2013
Arlene Schafer, Al Morelli, and Shivaji Deshmukh were noted as the top three
candidates by number of votes received.
Discussion followed to determine whether it was necessary for the Board to enter into
discussion to break the tie between Dan Worthington, Jeff Harlan and Linda Dixon or to
allow all three candidates to interview. It was the consensus of the Board to interview all
six candidates at the February 22nd special meeting.
Discussion followed regarding the questions to be asked during the interviews, and the
process in which the candidates would be interviewed.
The Board determined to sequester the candidates in General Manager Carroll's office,
then select a candidate's name at random, and then interview the candidate individually
during the open meeting. It was noted that each Director will ask two questions to each
candidate.
General Manager Carroll noted that Deputy District Clerk Noelani Middenway would
notify the selected candidates about the interview date and time of February 22, 2013 at
9:30 a.m.
Discussion followed regarding the possibility of holding the interviews during an evening
special meeting.
Ms. Trudy Hall questioned what time the meetings are normally held.
President Ferryman responded that the regularly scheduled meetings at 5:30 p.m. and
that Operations Committee meeting are held at 9:30 a.m.
Mr. Mark Harris provided comment regarding the selection process he participated in for
the City of Costa Mesa's Parks & Recreation Commission.
Mr. Jim Mosher provided comment regarding an alternative interviewing process.
President Ferryman thanked the candidates for their applications and expressed
appreciation for their participation.
Director Scheafer commented about the language on the agenda regarding the Director
appointment.
General Manager Carroll clarified that the agenda was written in such a way as to allow
• for flexibility.
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD FEBRUARY 19, 2013
ADJOURNMENT
President Ferryman adjourned the meeting at 11:32AM.
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Art Perry Ja Ferryman
Secretary Prep dent