04 - 2013-02-22 Minutes Special Meeting ITEM NO. 04 C OSTA M ESA S ANITARY D ISTRICT M INUTES OF B OARD OF D IRECTORS S PECIAL M EETING F EBRUARY 22 , 2013 ______________________________________________________________________ C ALL TO O RDER The Board of Directors of the Costa Mesa Sanitary District met in sp ecial session on February 22 , 2013 at 9:30 a .m . at 628 W. 19 th Street, Costa Mesa. R OLL C ALL D IRECTORS P RESENT : D IRECTORS A BSENT : James Ferryman, Art Perry, Mike Scheafer, Robert Ooten None S TAFF P RESENT : Scott Carroll, General Manager ; Noelani Middenway, Deputy District Clerk O THERS P RESENT : Jim Mosher, Resident ; Trudy Hall, Resident; Shivaji Deshmuk, Resident/Candidate; Dan Worthington, Resident/Candidate; Arlene Schafer, Resident/Candidate; Jeff Harlan, Resident/Candidate; Al Morelli , Resident/Candidate; Linda Dixon, Resident/Candidate President Ferryman opened the meeting and thanked each of the candidates for the willingness to participate in the interview process. General Manager Scott Carroll discussed the procedure by which each candidate would be interviewed. He further explained that the candidates would be sequestered in his office and a name would be drawn at random to determine who is interviewed. P UBLIC C OMMENT President Ferryman invited members of the public to add ress the Board.
C OSTA M ESA S ANITARY D ISTRICT P AGE 2 M INUTES OF THE B OARD OF D IRECTORS S PECIAL M EETING H ELD F E BRUARY 22 , 2013 ________________________________________________________________ Mr. Jim Mosher provided comment suggesting an alternative method of conducting the interview process. The Board concurred to continue with the process that was previously decided upon. The six candidates were escorted to Mr. Carroll’s office at this point in the meeting. President Ferryman drew names at random and interviewed the candidates in the following order: Mr. Al Morelli Mr. Dan Worthington Mr. Jeff Harlan Ms. Arlene Schafer Mr. Shivaji Deshmuk Ms. Linda Dixon The following questions were asked of each candidate: Why are you the best candidate? What interested you about this position? What is your knowledge of the CR&R trash hauler contract? What do you think are the three main responsibilities of a Board Member? What do you consider to be your top five strengths? How should the District employ the strategic plan? What are your thoughts on consolidating the Districts? Will you have the time to commit to the District and to attend the California Special Districts Association (CSDA) trainings? At the conclusion of the interviews, discussion ensued regarding the voting process. It was determined that each Board Member would place their names in a hat and the individual whose name is drawn would provide their nomination. If th e nomination received a second, the Board would then take a vote on the nomination. Should the nomination not receive a second then the nomination dies and another Board Member’s name would be drawn for their nomination. President Ferryman drew Director O oten’s name and requested his nomination. Director Ooten nominate d Linda Dixon. The nomination died for lack of a second. President Ferryman drew his own name and provided his nomination of Arlene Schafer. Director Perry seconded the nomination and noted that Ms. Schafer’s vast experience
C OSTA M ESA S ANITARY D ISTRICT P AGE 3 M INUTES OF THE B OARD OF D IRECTORS S PECIAL M EETING H ELD F E BRUARY 22 , 2013 ________________________________________________________________ would be an asset to the District. Director Scheafer commented that in looking at the District’s goals for the next two years, there is an expediency need to have things accomplished. Director Scheafer i ndicated he had two candidates that he felt would help the Board move quickly into the transition and noted that Ms. Schafer was one of the two candidates. He questioned if it would be appropriate to request that two candidates be nominated and fo r the Board to enter into a discussion. General Manager Carroll indicated that there was a motion on the floor and suggested that the Board vote on the current motion. He noted that if the motion did not pass then another name would need to be drawn from the hat and another nomination would be made. Director Ooten commented that he felt it was important to have a candidate with past election experience, knowledge and background of special districts, and is willing to research the processes . Director Ooten felt that Ms. Schafer possessed those qualities. President Ferryman called for the vote. The motion carried 4 -0. President Ferryman thanked everyo ne for attending. General Manager Carroll noted that Ms. Schafer would complete a background check following the meeting at 1:40 p.m. A DJOURNMENT There being no further business to come before the Board, President Ferryman adjourned the meeting at 11 :15 a.m. _________________________ _________________________ Art Perry James Ferryman Secretary President