Minutes - Board - 1973-08-01n
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS
COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
August 1, 1973
ROLL CALL PRESENT: Directors - Glockner, Warren, Porter
ABSENT: Directors - Briggs, Rima
Officials Present: Manager Eldridge, Director of
Finance Oman, Engineer Stevens,
Attorney June, Assistant Secretary
Elleboudt
Thereupon Director Glockner made a motion, seconded by
Director Porter, that Resolution No. 73 -265, being "A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVER-
RULING PROTESTS TO THE`PROPOSED ASSESSMENT FOR TRASH
COLLECTION, MODIFYING THE REPORT ON FILE WITH THE CLERK
AND ADOPTING SAID REPORT AS MODIFIED," be adopted.
•
The meeting was called to order at 7:30 p.m. by
President Porter.
Minutes of
Upon motion by Director Glockner, seconded by Director
July 10, 1973
Warren, and unanimously carried, the minutes of July 10,
1973, were approved as posted and distributed.
•PUBLIC HEARING
The President informed the Board of Directors that this
1973 -74 Trash
was the time and place fixed, pursuant to the notice
and Garbage
given for the hearing of protests and objections to and
Assessment
requests for exemptions to the proposed assessment for
trash and garbage collection, as set forth in the report
filed with the Secretary of the District. The Assistant
Secretary informed the Board that the notice of public
hearing had been published as required by law, and the
affidavit of publication is on file in her office. The
Assistant Secretary also informed the Board that no
written protests had been received.
The President then asked if there were any interested
persons present who wished to be heard. There being no
protests or objections from the audience, Director
Glockner made a motion, seconded by Director Warren, and
unanimously carried, that the hearing be closed.
Thereupon Director Glockner made a motion, seconded by
Director Porter, that Resolution No. 73 -265, being "A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, OVER-
RULING PROTESTS TO THE`PROPOSED ASSESSMENT FOR TRASH
COLLECTION, MODIFYING THE REPORT ON FILE WITH THE CLERK
AND ADOPTING SAID REPORT AS MODIFIED," be adopted.
•
• Page 2
This motion carried by the following roll call vote:
Occupancy A communication was read by Manager Eldridge requesting
Report an addition of 69.5 units to the Occupancy Count. It
was moved by Director Warren, seconded by Director
Glockner, and unanimously carried, that 69.5 units be
added to the Occupancy Count making a total of 20,283.5
units as of August 1, 1973.
Financial Upon motion by Director Glockner, seconded by Director
Report Warren, and unanimously carried, the Financial Report
for the month of July, 1973, was approved as submitted.
No. 7 Trunk After discussion, upon motion by Director Warren, seconded
Sewer Fund by Director Glockner, and unanimously carried, Finance
Investment Director Oman was authorized to invest all of the No. 7
• Trunk Sewer Fund on a six month basis.
AYES: Directors - Glockner, Warren, Porter
NOES: Directors - None
ABSENT: Directors - Briggs, Rima
Wayne, the
Mr. Jim Kitchens and other representatives from Wayne,
Digger &
the Digger & Company were present to discuss their
Company
request for extra payment for construction of a Sanitary
Sewer Main in Harbor Boulevard from Fair Drive to
Merrimac Way in the amount of $34,784.75 over and above
the original contract price of $31,761.25.
The Staff and Board agreed that inasmuch as this amount
was presented in one lump sum and not broken down into
individual items, payment could not be considered at
this time.
After considerable discussion, it was decided that Wayne,
the Digger & Company would compile their total costs
for this project in outline form and present them to
the Board by August 15, 1973. The Board then agreed to
•
have Staff consider these amounts and report
back to
Wayne, the Digger and Company prior to the
next regular
Costa Mesa Sanitary District meeting of September 11, 1973.
Santana
Manager Eldridge reported he has met with representatives
Helicopter
of Santana Helicopter Service regarding sewer service
Service
by the District to their building. He also reported
Agreement
that an agreement will be required with the Orange County
with County
Airport to allow service to the Santana Helicopter
of Orange
Service on a unit contract basis.
Occupancy A communication was read by Manager Eldridge requesting
Report an addition of 69.5 units to the Occupancy Count. It
was moved by Director Warren, seconded by Director
Glockner, and unanimously carried, that 69.5 units be
added to the Occupancy Count making a total of 20,283.5
units as of August 1, 1973.
Financial Upon motion by Director Glockner, seconded by Director
Report Warren, and unanimously carried, the Financial Report
for the month of July, 1973, was approved as submitted.
No. 7 Trunk After discussion, upon motion by Director Warren, seconded
Sewer Fund by Director Glockner, and unanimously carried, Finance
Investment Director Oman was authorized to invest all of the No. 7
• Trunk Sewer Fund on a six month basis.
• Page 3
Refund Request Mr. Ray N. Carter, Vice President, Mattwood, Suite B,
Mr. Ray N.
12571 Garden Grove Boulevard, Garden Grove, California
Carter
92643, requested a refund of his trash and garbage fee
in the amount of $115. Manager Eldridge informed the
Board that Mr. Carter had complied with the requirements
by filing a request for exemption prior to June 30, 1972.
Director Glockner made a motion that Mr. Carter's request
in the amount of $115 be approved. This motion was
seconded by Director Warren and carried by the following
roll call vote:
AYES: Directors - Glockner, Warren, Porter
NOES: Directors - None
ABSENT: Directors - Briggs, Rima
Engineer's
Engineer Stevens submitted his proposal for furnishing
Proposal for
the engineering work and services for the construction
the Construc-
of the Sewer Main in Wilson Street from Harbor Boulevard
tion of a
to Placentia Avenue as follows:
Sewer Main in
Wilson Street
from Harbor
1. Hold conferences with representatives of the
District, or its agent, property owners, or
Boulevard to
lessees involved, interested cities and other
Placentia
public agencies and others, to review and discuss
Avenue
all aspects of the project.
2. Make arrangements for and coordination of surveys,
legal descriptions and soils investigations.
3. Prepare preliminary engineering studies and design
for review and approval.
4. Prepare engineering data for regulatory permit
application that may be required by the City and /or
State.
5. Prepare plans and specifications.
6. Prepare estimates of quantities and costs.
7. Deliver copies of the plans and specifications for
the District's use in distribution to prospective
bidders, etc.
8. Assist the District or its agent in securing bids,
• tabulation and analysis of bid results, and in
letting of contract.
• Page 4
Wilson 9. Check shop and work drawings as may be submitted
Street by the contractor.
Sewer
Continued 10. Furnish consultation and advice to the District
or its agent during construction.
11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications.
12. Furnish periodic observations of construction
work in progress and provide appropriate reports
to the District, or its agent.
13. Furnish a final inspection and report of the
complete project with a representative of the
District or its agent.
14. Prepare and record drawings "as completed" when
the construction work has been completed and
accepted by the District or its agent. This
shall mean the original tracings of the plans
will be modified, if necessary, because of
deviations from the original work.
Engineer Stevens stated he would perform the above
items for $7,430. He also stated additional engineering
ordered by the District would be performed at the following
per diem rates:
Classification Rate Per Hour
Engineering
$ 27.50
per
hour
Drafting
22.00
per
hour
Inspection
16.50
per
hour
3 -man field party
57.00
per
hour
2 -man field party
46.00
per
hour
Clerical
12.00
per
hour
After discussion, Director Warren made a motion, seconded
by Director Glockner, that Engineer Stevens' proposal be
approved. This motion carried by the following roll call
vote:
AYES: Directors - Glockner, Warren, Porter
NOES: Directors - None
ABSENT: Directors - Briggs, Rima
Page 5
• Engineer's Engineer Stevens submitted his proposal for furnishing
Proposal for the engineering work and services for the construction
the Construc- of the Sewer Main in Victoria Street from Harbor
tion of a Boulevard to Pomona Avenue as follows:
Sewer Main in
Victoria 1. Hold conferences with representatives of the
Street from District or its agent, property owners, or lessees
Harbor Boule- involved, interested cities and other public
vard to agencies and others, to review and discuss all
Pomona Avenue aspects of the project.
2. Make arrangements for the coordination of
surveys, legal descriptions and soils investiga-
tions.
3. Prepare preliminary engineering studies and
design for review and approval.
4. Prepare engineering data for regulatory permit
application that may be required by the City
and /or State.
5. Prepare plans and specifications.
• 6. Prepare estimates.of quantities and costs.
7. Deliver copies of the plans and specifications
for the District's use in distribution to prospective
bidders, etc.
8. Assist the District or its agent in securing bids,
tabulation and analysis of bids results, and in
letting of contract.
9. Check shop and work drawings as may be submitted
by the contractor.
10. Furnish consultation and advice to the District
or its agent during construction.
11. Review laboratory reports on material tests and
inspections and correlate such reports with the
intention of the plans and specifications.
12. Furnish periodic observations of construction work
in progress and provide appropriate reports to the
District, or its agent.
13. Furnish a final inspection and report of the complete
project with a representative of the District or its
• agent.
• Page 6
Victoria 14. Prepare and record drawings "as completed"
Street Sewer when the construction work has been completed and
Continued accepted by the District or its agent. This shall
mean the original tracings of the plans will be
modified, if necessary, because of deviations from
the original work.
Engineer Stevens stated he would perform the above items
for $6,600. He also stated additional engineering ordered
by the District would be performed at the following per
diem rates:
Classification Rate Per Hour
Engineering $ 27.50 per hour
Drafting 22.00 per hour
Inspection 16.50 per hour
3 -man field party 57.00 per hour
2 -man field party 46.00 per hour
Clerical 12.00 per hour
After discussion, Director Glockner made a motion,
• seconded by Director Warren, that Engineer Stevens'
proposal be approved. This motion carried by the
following roll call vote:
AYES: Directors - Glockner, Warren, Porter
NOES: Directors - None
ABSENT: Directors - Briggs, Rima
Director of Director Glockner made a motion authorizing the
Finance Report President and Assistant Secretary to sign Report
No. 73 -1 No. 73 -1 instructing the County Auditor to draw a
warrant from the General Running Expense Fund in the
amount of $93,816.17.
This motion was seconded by Director Warren and carried
by the following roll call vote:
AYES: Directors - Glockner, Warren, Porter
NOES: Directors - None
ABSENT: Directors - Briggs, Rima
Adjournment Upon motion by Director Porter, seconded by Director
Warren, and unan' ously carried, the meeting adjourned
at9:00 p.m. —
President Secretary