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18 - CAPITAL IMPROVEMENT PROJECT STATUS REPORTItem 18 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2011 -2012 PROJECT: _ #101 West Side Pum in Station Aban_ bonment - PROJECT MANAGER _ Rob Hamers, District Engineer -� L_. DESCRIPTION Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. Igth Street, _ -_ and abandon the private pumping station on W 18th Street by constructing new gravity lines. The project would also alleviate the north half of the Banning Ranch. A preliminary engineers estimate is $3 million. —- �— - BEGIN DESIGN - • _. 7!12012 - - CONSTRUCTION COMPLETION DATE: 3252019 _ - STATUS REPORT. - - - -- - 8126110 CMSD staff and two Directors met with OCSD staff on 814110 to discuss the framework of the project. OCSD will be constructing its own gravity sewer t0 accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 9123110 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities. 10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignmen stud i_n 2011. CMSD re quested a joint EIR._ _ _ - 11/18110 - No change. 20110 - No change. 01/27111 - No change. 011 -� 0224111- No change. Staff will be contacting OCSD to review their status. 03124111- Staff met with OCSD Project Managers on 3AV11 to review t7CSD's scope of work and project timing. 4128111- Steff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD requested the OCSD EIR cover the CMSD work. 52W11- Staff met with another ential OCSD consultant to review OCSD's scope of work. OCSD will soon be Publishi their t2FP. 623111 - No change. 7128111 - OCSD's prggyiin schedule reflects completion of construction of OCSD 'a sewerfacilgies an 3252019. 8125111 -No change. 9122111 - OCSD is evaluating consultant proposals,. 10127111 - OCSD selected Dudley as its consultant and is finalizing the consultant contracL 12116111 - OCSD staff attended CMSD SSC meeting-on 11/8111 -to discuss project timeline._ 1126112 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1111!12. Consultant has placed flow meters in CMSD lines to confirm flows. L_ 2123112 -CMSD District Engineer is providing scope of work for prelimina engineering for Board consideration. ___ _ 522112 -CMSD District Engineer is v ding preliminary engineering fee for Board consideration.. - 4116/12 -The _Board is considering the District Engineers Proposal to perform the Prelimanary Engineers 5124112 - The Board approved the District's Engineers proposal for the Preliminary Engineed�__ _ _- W29M2 - DistrichE, ngineer is woAcing with OCSO consultant on confluen a ppoint for CMSDICNB/OCSD sewers. 7/26112 -CMSD will be obtaining WPo9rephic informatin from OCSD's consultant and will sve $4,500 in the roceas _due to cost sharing. _ on the to" a�hy_.- - 820112 - OCSD's surveyors are working 920112 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial otogrammist. J 10/25/12 -The District Engineer is continuing working_with the topography provided by OCSD s su"e ors. 11111151112-The District Engineer is continuing working -with the topography provided by OCSD's surveyors. 1220112 - The District Engineer is continuing work on the reliminary engineeriM. - 1124113 -The District Engineer is continuing work on the reliminary en ig n-nng_ -_ FINANCIAL STATUS through 1281/12: _ _ - __ _ Approved Prof June 30, 2012 Current Year �_. _ AcwuM Number Budget Accumulated Cost Expenditures Encumbrances Balance - - 1765000 1765 000 _ 23,374 _ 23 374 33,091 33,091 I _ _ _ _1,708,535 - -- 1,7111 _ #101 - Total -- _ - ECT• #191 Condition Assessment of Force Mains _ ECT MANAGER: Rob Hamers, District Engineer T RIPTION: _ I Clean force mains by "pigging" and then electronicat I inspect using PICA technology. 4 DESIGN: July -11 OX. CONSTRUCTION COMPLETION DATE: US REPORT: 2 - During the month of July 2012, the Santa Ana Force Main and the 23rd Force Main were cleaned and inspected using PICA. 2 - The final reports for both force mains disclosed very thin existing pipe wall thicknesses so the District Engineer is obtaining a proposal to repair the lines on an emergency basis. - - 10125112 - At the September regular Board meeting, the Board approved repairing the two force mains_ as emergency work. _ 11/15/12 - Emergency work on the two force mains began on 11/1/12. _ 12/20112 - Emergency work on Santa Ana and 23rd Street force mains is complete. _ 1124/2013 - Field crew, engineering staff & the District's pigging contractor met on 1/9/13 to discuss the Harbor, Victoria, and Mendoza force mains. FINANCIAL STATUS through 12131112: _ Approved Prod June 30, 2012 Current Year Account Number Budget Accumulated Cost Expenditures Encumbrances - - — - 91 850,000 20 -- 850,0000 742,28__, Balance 107,712 107,712 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -12 PROJECT: #192 System Wide Sewer Reconstruction - Phase II PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Phase 2 of Grade 5 repairs. Grade 5s are pipe problems ready for failure and were found during the 2006 -2009 District -wide CCTV project. Due to low bids received in Phase 1 and the addition of 22 Frade 5s as extra work in Phase 1, there may only be three phases instead of four phases. BEGIN DESIGN: October -11 _ APPROX. CONSTRUCTION COMPLETION DATE: Jun -12 STATUS REPORT 10/27/2011 - The design phase is underway; videos are being viewed and plans are being prepared and engineers are studying the bypass operations. 11/30/11 - The design phase is continuing. 12/15/11 -The design phase is continuing. 1/26112 - The design phase is 300/6 complete. _ 02/23112 - The plans and specifications are 60% complete. 03/22/12 - The plans and specifications are 90% complete. - 4116/12 -Plans and specs_are 90% COm lep to and have been submitted for plan check at the City of Costa Mesa a_ nd_ Ci of Newport Beach. 05/24/12 - Engineering staff is awaiting for plan check response prior to finalizing the plans and specs. _ 6128112 - Final review of the plans and specs is occurring rop i tto placing the project out to bid. _ — 7/26/12 - The project went out to bid on June 26, 2012 with bid opening scheduled for August 1, 2012. 8120112 - The low bidder, Charles King Co., is executing the contract for Board consideration. _ 9/20/12 - The project was awarded to the low bidder, Charles King Co., at the August regular Board meeting. 10/25/12 - The preconstruction meeting was held 10/01/12 and the contractor is deve_ loping his schedule. 11115/12 - The first day of work on the project was 11/5/12. _ 12/20/12 -Work has begun. 01/24/13 -Work is approxim_atel 3y 0% complete. FINANCIAL STATUS thr u h 12/31112: - - -- - --- - - - Approved Proj June 30, 2012 Current Year Account Number _ _ Budget I Accumulated Expenditures lEncumbrances Balance 1,175,000 59,639 _ 11,504 - _ 1,103,857 1,103,857 17175,000 59,639 11,504 __ COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -12 PROJECT: #193 Pumpin_9 Station Seismic Study and Retrofit PROJECT MANAGER: Scott Carroll, General Mana er _ - PT - - I O - DESCRIN: Retain a Structural Engineer to prepare a report on the possible effects of a 6.0 magnitude earthquake on 14 of the District's pumping stations (the other 6 are scheduled for abandonment). Implement recommendations at all 20 of the District's stations subject to allocated funds. BEGIN DESIGN: March 31, 2011 APPROX. CONSTRUCTION COMPLETION DATE: Immediate to lonp term upgrades included in p ro'ect. 10127/2011 - Staff review of draft report_occurred on 10/5/11 with subsequent meeting with consultant to be scheduled. 11/30/11 - Consultant and staff agree Priority I, 11, and III as shown in the consultant report should be implemented as soon as feasible. 12/15/11 - The District Engineer is eparing a scope of work for the design phase_ 1126112 -The design_phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures. 02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have the remaining plans ready at that time, and all plans willl then be submitted for plan check. _ 03122112 - The plans ands e_cs are approximately 50% complete. _ 4/16112 - District Engineer's office is awaiting the anchorage details from the consultant structural engineer. 05124112 - The anchorage details from the structural engineer have been received and design work is continuing. 06128112 - Plans ands ecs are 30% complete. - 7126112 - Plans and specs are 70% complete. 8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check. I. 9120112 - The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1 st plan check. 10125112 - The District Engineer is awaiting comments from the City of Costa Mesa. The Ci of Newport Beach has approved the-plans. 11/15/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans. 12120112 - The District Engineer is finalizing the installation method of the short sections of pipe liner with the manufacturer prior to placing the project out to bid. 01/24113 - Plans and specs are complete and staff is examining the construction budget. - through 12131112• - - - _ Approved Proj June 30 2012 , Current Year Budget Accumulated Expenditures Encumbrances Balance 100,000 65,825 2,301 100,000 65,825 r 2,301 - I COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT FY 2011-2012 PROJECT: #196 Installation of Backup Power and Pumping Capability PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Install backup standby disel generator at two pumping stations and install backup _pumping Pyqt�Ms at four ng station S BEGIN DESIGN: April 23, 2012 APPROX. CONSTRUCTION COMPLETION DATE: — Jan -13 STATUS _R6i_6RT- 05124/12 -Districts Engineer's office is in design of the backup pu in wrorris while another consultant PDE= Isin demon the s ndby diesel generators. 6128112 - Plans and specs are 30% complete. 7/26112 - Plans and specs are 60% complete. 8/20112 - Engineering staff is performing final review prior to submitting the plans for plan check. 9120112 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check. 10125112 - The District Engineer is working with the cities - of Costa Mesa and Newport Beach regarding above round emergency equipment. 11115112 - The District Engineer is working with the cities of Costa -Mesa 'and Newport Beach regarding above round emergency equipment. 12120112 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regardinalpove-_ above - ground mprq� equipment. q_ __ � _ quip - qq!pi . _' - ground emergency Nuipmeiii. - -- - - —_ - -_ - -- _ -_ 01124/13 -The District Engineer and General Manager are working with the cities of Costa Mesa and Newport FINANCIAL STATUS through 1213111 Account Number Approved Pro' Bud g t #196 1,060,000 Total 1,060,000 Beach regarding above Current Year Expenditures June 30 2012 Accumulated Cost Encumbrances Balance 22,806 15,750 1,021,444 22,806 15,750 1,021,4" j-IWLD / -IL - 11/15/12 - 12/20/12 - 01/24/12 - ,TION C COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT FY 2011 -2012 #197 System Wide Sewer Reconstruction Phase III Rob Harriers, District Engineer Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006 -2009 District -wide televising project. _ There are approximately 69 pipe se ments with one or more Grade 5s that will be repaired in the project. Se -12 )MPLETION DATE: Nov -13 nderway. _ ontinuing. ng. ,.flans and specs are—approximately 50% complete. ,TATUS throw h 12131112: rber � #197 — -- - — -- - 20 Total — June 30, 2012 ved Proj Bud et Accumulated Cost Current Year Expenditures Encumbrances Be 670,000 - 29,481 - 670,000 - 29,481 - - 69