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Minutes - Board - 1972-09-14n L MINUTES OF THE REGULAR ADJOURNED MEETING BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE September 14, 1972 PRESENT: Directors - Glockner, Briggs, (arrived 8:15 P.M.), Rima, and Porter ABSENT: Directors - Warren Officials Present: Director of Finance Oman, Attorney June, Engineer Stevens, Manager Eldridge and Assistant Secretary Angel. The Board of Directors of the Costa Mesa Sanitary District met in adjourned regular session at 7:30 p.m., September 14, 1972, at the City Hall, 77 Fair Drive, Costa Mesa, California, having adjourned due to lack of a quorum at the regular meeting of September 6, 1972• A copy of the notice of adjournment was posted and delivered as required by law. The meeting was called to order at 7:30 p.m. by President Porter. Oknutes of Director Glockner made a motion that the minutes of August 2, 1972, August 2, be approved with the following correction: 1972 The motion concerning Mr. Frank Cardell's request for exemption to read: "Director Glockner made a motion that Mr. Cardell's request for exemption this fiscal year be denied. This motion died for lack of a second." This motion was seconded by Director Rima and unanimously carried. Minutes of Upon motion by Director Glockner, seconded by Director Rima, and August 16, unanimously carried, the minutes of August 16, 1972, were approved 1972 as posted and distributed. Financial Upon motion by Director Rima, seconded by Director Glockner, and Report unanimously carried, the Financial Report for the month of August, 1972, was approved as submitted. Occupancy Report A communication was read by Manager Eldridge requesting an addition of 24.5 units to the Occupancy Count. It was moved by Director Glockner, seconded by Director Rima, and unanimously carried, that 24.5 units be added to the Occupancy Count, making a total of 19,807.5 as of September 1, 1972. • 0 fflrtm Easement Deed Manager Eldridge presented an Easement Deed from the State of from California to the Costa Mesa Sanitary District for property located State of in Tract No. 2750 to locate, relocate, construct, reconstruct, main - California tain, alter, enlarge, inspect, repair, and replace underground pipelines for the purpose of sanitary sewers, and all pipes, con- duits, manholes, structures, and equipment necessary or convenient thereto, etc. After discussion, Director Glockner made a motion, seconded by Director Rims, that the Easement Deed be accepted and the Assistant Secretary instructed to place said Easement Deed on record with the County Recorder. This motion carried by the following roll call vote: AYES: Directors - Rime, Glockner, and Porter NOES: Directors - None ABSENT: Directors - Briggs and Warren Easement Deed Manager Eldridge presented an Easement Deed from the State of from California to the Costa Mesa Sanitary District for property located State of in Tract No. 2750, to locate, relocate, construct, reconstruct, California maintain, alter, enlarge, inspect, repair, and replace underground pipelines for the purpose of sanitary sewers, and all pipes, con- duits, manholes, structures, and equipment necessary or convenient thereto, etc. After discussion, Director Glockner made a motion, seconded by Director Rima, that the Easement Deed be accepted and the Assistant Secretary instructed to place said Easement Deed on record with the County Recorder. This motion carried by the following roll call vote: AYES: Directors - Rims, Glockner, and Porter NOES: Directors - None ABSENT: Directors - Briggs and Warren Easement Deed Manager Eldridge presented an Easement Deed from Larwin Southern from Larwin California, Inc., a corporation, for sanitary sewer purposes, Southern located in Tract No. 7718. After discussion, Director Glockner California, made a motion, seconded by Director Rima, that the Easement Deed Inc. be accepted and the Assistant Secretary instructed to place said Easement Deed on record with the County Recorder. This motion carried by the following roll call vote: AYES: Directors - Rims, Glockner,and Porter NOES: Directors - None ABSENT: Directors - Briggs and Warren • • - 3 - 23rd Street Manager Eldridge informed the Board that the following bids were Pumping received on the 23rd Street Pumping Station project: Station Award of Ecco Contractors, Inc. $3,880 Contract to Instrumentation & Mechanical Ecco Contractors, Systems, Inc. 5,443 Inc. He informed the Board that Engineer Stevens had checked the bids and recommended that the bid of Ecco Contractors, Inc. be accepted. Thereupon, Director Glockner made a motion that the contract for replacement of sanitary sewage pumps and motors for the 23rd Street Pumping Station be awarded to Ecco Contractors, Inc., 1417 North Harper Street, Santa Ana, California, in the amount of $3,880 This motion was seconded by Director Rima and carried by the following roll call vote: AYES: Directors - Glockner, Rims, and Porter NOES: Directors - None ABSENT: Directors - Warren and Briggs Clean -out Manager Eldridge informed the Board that the staff plans to eliminate at Property the requirement that a clean -out be constructed at the property line. �ne After discussion the Board responded that they concurred and since this requirement had been staff policy, no board action was required to change it. Director At this time Director Briggs arrived at the meeting. Briggs Ordinance Manager Eldridge informed the Board that the demanding of all fees No. 11 at the time and issuance of the Building Permit, or before, creates Amending a hardship upon the applicant and developer, inasmuch as loans may Ordinance not be fully negotiated and funds may not be available at that time. No. 6 After discussion, Director Glockner made a motion that Ordinance No. 11, being, "AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, AMENDING ORDINANCE NO. 6 PROVIDING FOR THE TIME FOR PAYMENT OF FEES, IN CONNECTION WITH APPLICATIONS AND PERMITS, APPLIED FOR BEFORE THE DISTRICT," be adopted. Said ORDINANCE NO. 11 would then provide that all fees must be paid prior to the issuance of the Plumbing Permit. This motion was seconded by Director Rims, and carried by the following roll call vote: AYES: Directors - Rims,, Glockner, Briggs, and Porter NOES: Directors - None ABSENT: Directors - Warren • i - 4 - Request for Manager Eldridge informed the Board that a letter had been received Waiver of from the Girl Scouts requesting that the District waiver the fees Fees from on their new construction. After discussion, Director Glockner Girl Scouts made a motion, seconded by Director Rima, and unanimously carried, that the Director of Finance be instructed to return the fee check to the Girl Scout representative. Sewer Line Manager Eldridge informed the Board that 40 acres of the land to Service located on 19th Street, in Newport Beach, were now being developed 40 acres and the feasibility of the Costa Mesa Sanitary District helping on 19th to pay for the sewer lines is now being studied. Engineer Stevens Street felt it would be to the benefit of the District to help construct the maximum capacity system needed to serve the entire area now, rather than allow the developer of this 40 acres to construct only the lines presently needed for this 40 acres. The Board felt that further study needed to be given this matter before any decision can be made. Resolution No. Finance Director Oman requested the Board to cancel Resolution No. 72 -258 71 -243 which transferred certain funds from the Sewer Construction Rescinding Fund to the B & I Redemption Fund as this transfer is not now required. Resolution �. 71 -243 Director Glockner made a motion, seconded by Director Rima, that Resolution No. 72 -258, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, RESCINDING CERTAIN ACTION TAKEN IN RESOLUTION NO. 71 -243 RELATING TO TRANSFERS OF FUNDS FROM THE SEWER CONSTRUCTION FUND TO THE B & I REDEMPTION FUND," be adopted. This motion carried by the following roll call vote: AYES: Directors - Rima, Glockner, Briggs, and Porter NOES: Directors - None ABSENT: Directors - Warren Annexation Attorney June informed the Board that the Local Agency Formation No. 144 Commission had authorized the District to annex the property described Resolution No. in Annexation No. 144 without notice or public hearing by the Board, 72 -122 -A and without an election, since it is an annexation requested by 100% of the owners of the real property being annexed. Thereupon, Director Briggs made a motion, that Resolution No. 72- 122 -A, being "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, DECLARING AND ORDERING CERTAIN TERRITORY ANNEXED TO THE COSTA MESA SANITARY DISTRICT WITHOUT ELECTION OR HEARING AND ESTABLISHING AND ASSIGNING TAX CODE AREA FOR ANNEXATION NO. 144," be adopted. 0 I 0 - 5 - This motion was seconded by Director Rima, and carried by the following roll call vote: AYES: Directors - Briggs, Rima, Glockner, and Porter NOES: Directors - None ABSENT: Directors - Warren Director of Finance Director Briggs made a motion authorizing the President and Secretary Report No. 72 -3 to sign Report No. 72 -3 instructing the County Auditor to draw a warrant from the General Running Expense Fund in the amount of $44,218.87. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rime, Glockner, Briggs, and Porter NOES: Directors - None ABSENT: Directors - Warren Adjournment Upon motion by Director Rima, seconded by Director Briggs, and unanimously carried, the meeting adjourned at 9:3 p.m. r President Secretary •