Minutes - Board - 2012-09-11 Item 01
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
SEPTEMBER 11 , 2012
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in special session on
September 11, 2012 at 9:00a.m. at 628 W.
19tri Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: Robert Ooten, James Ferryman, Jim
Fitzpatrick, Art Perry, Mike Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Noelani
Middenway, Deputy District Clerk; Javier
Ochiqui, Management Analyst
OTHERS PRESENT: Mike Balliet, Michael Balliet Consulting;
Debbie Morris, HF&H Consulting; Alma
Reyes, City of Costa Mesa; Dean Ruffridge,
• CR&R; Maria Lazaruk, CR&R; Pat Schiavo,
CR&R; Paul Relis, CR&R
PUBLIC COMMENT
None
AB 341 —CALIFORNIA'S NEW GOAL: 75% RECYCLING
General Manager, Scott Carroll, presented information regarding Recycling Bill AB 341
and its policy goal for the State of California including Cal Recycles change from a
diversion methodology to a recycling methodology. He noted Cal Recycles proposed
changes in calculating the base tonnage rate to achieve the new recycling goal.
The methods by which Cal Recycle plans to achieve the new recycling goals were
noted and included the expansion and addition of recycling facilities, creation of
additional jobs, stronger markets for recycling materials within the state, and greater
participation in recycling behavior by the public.
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Mr. Carroll highlighted implementation concepts that he felt were relative to CMSD and
the community. He expressed support of new expanded facilities and suggested that
incentives or tax breaks be offered to the private industries to expand their facilities as
well as modifying the Recycling Market Development Zone (RMDZ) program statewide
to provide financial assistance to any recycling manufacturer. He noted that staff
opposed tipping fees that would be passed on to the residents as well as Cal Recycles
increase in oversight.inspections.
Mr. Carroll provided information on organics and the proposed repealing of the
Alternative Data Cover (ADC). He noted that staff's position is opposed to repealing the
ADC, tipping fees for ADC, and phasing out landfill organics until additional landfill
organic management facilities are developed. He expressed support of funding for
organic infrastructure, but not through tipping fees.
He provided information on Cal Recycles proposed increase of commercial recycling,
increased requirements for Material Recovery Facilities (MRFs) performance, and
grants for a multifamily recycling program. He indicated staffs support of requiring
businesses to recycle greater than fifty percent in documented tonnage and the use of
dirty MRFs. Mr. Carroll suggested that the State provide a more detailed definition of
what a multifamily unit is. He indicated that staff opposed the business enforcement
component which may ultimately lead to business leaving the state.
He further discussed the increased procurement demand, management of plastics,
construction demolition, support of cardboard recycling programs, source reductions
and promotion of local zero waste activities and workshops.
Mr. Carroll concluded stating that staff recommended that a letter be sent to Cal
Recycle noting the Districts position and suggestion that Cal Recycle focus on source
reduction and not just on recycling.
Discussion followed regarding conversion technology, the per capita disposal rate, the
Alternative Daily Cover (ADC), commercial recycling, tipping fees, and Cal Recycles
definition of multifamily being identified as anything four units or greater.
Mike Balliet, of Mike Balliet Consulting, noted that multi-family units are covered with the
implementation of AB 341 and that one hundred percent of the customer base would be
in compliance.
Director Fitzpatrick expressed interest in receiving an update on the Zero Waste Plan,
developing a policy on how to handle multi-family pick-ups, and resolving the issue of
dumped mattresses and large item pick-ups.
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MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
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Discussion followed regarding the audit of CR&Rs financial records.
Dean Ruffridge, with CR&R, indicated that recycling revenue reports have been
provided to the District for the past six years and felt that CR&R was in full compliance.
President Ooten expressed support of formulating a joint plan. with the City to ensure
that the City is successful in reporting to the State whatever is required.
General Manager Carroll reiterated that staff required direction from the Board as to
how to proceed with responding to the State.
Director Perry moved to approve staff's recommendations with the exception of the
response to the reform beverage container program. Director Ferryman seconded the
motion.
Director Fitzpatrick provided a substitute motion to move forward with staff's
recommendations with the exception of the response to the reform beverage container
program and to put a specific plan in place to address the issue and bring back the
CR&R contract to determine the contractual obligations on the rate and how the value of
recyclables does or does not impact the District's rates. There was no second. Motion
died.
Director Fitzpatrick made an additional motion for the Operations Committee to review
how recyclables specifically do or do not play a role in the District's rate and how the
$19.95 rate in the contract should be evaluated. President Ooten seconded the motion,
which failed 2-3 with Directors Ferryman, Perry and Scheafer opposed.
Director Perry called for the vote on the original motion, which carried 4-1 with Director
Fitzpatrick opposed.
Solid Waste/Recycling Technology Study
General Manager Carroll presented information on his suggestion for the Board to
approve the District going out to bid to award a contract to a consultant for the purpose
of conducting a Solid Waste/Recycling Technology Study. He indicated that the
consultant would survey the technology used by haulers that will assist in achieving the
seventy-five percent diversion rate and how much the implementation of said
technology into the Zero Waste Plan would cost the residents. He stated that staff
recommended the Board of Directors approve appropriating $50,000 from the Solid
Waste Fund Balance and direct staff to perform a Solid Waste/Recycling Technology
Study.
President Ooten asked if staff had reviewed the RFP's from other cities regarding said
technology study and suggested that staff do so and provide a financial overview of the
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MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
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cost for such a consultant study and what technologies were evaluated and selected.
Discussion followed regarding technology used by various haulers and the status of
Orange Coast College's anticipated expansion of its recycling center.
Director Fitzpatrick expressed interest in working with CR&R on the technology of the
hauler trucks, and the opportunity to audit diversion. He discussed looking at a three
can system specifically designed within the. District's technology, and how to utilize the
super fund relative to the technology study. He questioned the purpose of conducting a
request for proposal (RFP) if the District is locked into a six year evergreen contract with
one hauler.
President Ooten indicated that he is in support of conducting a report, but did not feel
that the report needed to be conducted at this present time.
Director Perry made a motion to place a hold on the solid waste/recycling technology
study. Director Scheafer seconded the motion with a question regarding a presentation
from the CR&R.
Discussion followed regarding the request for CR&R to provide the Board of Directors
with a technology report.
Director Fitzpatrick made a substitute motion for the Board to not support the
recommendation of appropriating $50,000.00 from the Solid Waste Fund to conduct a
Solid Waste/Recycling Technology Study, and to calendar a date specific for a
workshop with CR&R, with input from the City, to discuss technology, the single can
versus three can method, to establish the dollar amount of the super fund and
determine how to utilize the amount to achieve higher diversion rates. Director Scheafer
seconded the motion, which carried 5-0.
ADJOURN
There being no other business to come before the Board, President Ooten adjourned
the meeting at 10:57a.m.
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