18 - PROJECT STATUS REPORTItem 18
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2011 -2012
ECT:
#101 West Side Pumping Station Abandonment
ECT MANAGER:
Rob Hamers, District Engineer
RIPTION _.
Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th
Street, and abandon the private pumping station on W. 18th Street by constructing new gravity
lines. The project would also alleviate the north half of the Banning Ranch. A preliminary
engineer's estimate is $3 million.
V DESIGN:
711!2012
ITRUCTION COMPLETION DATE:
3!25/2019
8126/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to
accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD
9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities.
10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and
alignment study in 2011. CMSD requested a joint_EIR.
11/18/10 - No change.
12120110 - No change.
01127/11 - No change.
02/24/11 - No change. Staff will be contacting OCSD to review their status.
03/24/11 - Staff met with OCSD Project Managers on 3/8/1' to review OCSD's scope of work and project timing.
4128/11 - Staff met with 3 proposed OCSO consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD
reo..ested the OCSD EIR cover the CMSD work.
5126/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.
6123/11 - No change.
7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.
8125111 - No change.
9122111 - OCSD is evaluating consultant proposals.
10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.
11/30/11 - No change.
12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.
1/26112 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.
2/23112 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.
3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.
4116/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering.
5/24112 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.
6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD /CNB /OCSD sewers.
7126/12 - CMSD will be obtaining topographic informatin from OCSD's consultant and will sve $4,500 in the process due_ to cost sharing.
8/20/12 - OCSD's surveyors are working on the topogaphy.
9120/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.
Approved Proj June 30, 2012 Current Year
Account Number Budget Accumulated Cost Expenditures Encumbrances Balance
g', 01 1,765,000 23,374 1.74' 626
20
Total 1,765,000 23,374 1,741,626
PROJECT:
APPROX. CONSTRUCTION COMPLETION DATE:
#191 Condition Assessment of Force Mains
Rob Hamers, District Engineer
Clean force mains by "pigging" and then electronicalyl inspect using PICA technology.
July -11
Ongoing
STATUS REPORT:
8/20/12 - During the month of July 2012, the Santa Ana Force Main and the 23rd Force Main were cleaned and inspected using PICA.
9/20/12 - The final reports for both force mains disclosed very thin existing pipe wall thicknesses so the District Engineer is obtaining a proposal to repair the lines on an
emergency basis.
FINANCIAL STATUS through 08/31/12:
Account Number
#191
Total
20
Approved Proj June 30, 2012 Current Year
Budqet Accumulated Cost Expenditures
150,000
117,150
Encumbrances Balance
32,850
DESCRIPTION:
BEGIN DESIGN:
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2011 -12
#192 System Wide Sewer Reconstruction - Phase 2
Rob Hamers, District Engineer
Phase 2 of Grade 5 repairs. Grade 5s are pipe problems ready for failure and were
found during the 2006 -2009 District -wide CCTV project. Due to low bids received in
Phase 1 and the addition of 22 Frade 5s as extra work in Phase 1, there may only be
three phases instead of four phases.
October -11
APPROX. CONSTRUCTION COMPLETION DATE: Jun -12
STATUS REPORT:
10/27/2011 - The design phase is underway; videos are being viewed and plans are being prepared and engineers are studying the bypass
operations.
11/30/11 - The design phase is continuing.
12/15/11 - The design phase is continuing.
1/26/12 - The design phase is 30% complete.
02/23/12 - The plans and specifications are 60% complete.
03/22/12 - The plans and specifications are 90% complete.
4/16/12 - Plans and specs are 90% complete and have been submitted for plan check at the City of Costa Mesa and City of Newport Beach.
05/24/12 - Engineering staff is awaiting for plan check response prior to finalizing the plans and specs.
6128/12 - Final review of the plans and specs is occurring proir to placing the project out to bid.
7/26112 - The project went out to bid on June 26, 2012 with bid opening scheduled for August 1; 2012.
8/20/12 - The low bidder, Charles King Co., is executing the contract for Board consideration.
9/20/12 - The project was awarded to the low bidder; Charles King Co., at the August regular Board meeting.
FINANCIAL STATUS through 08/31/12:
Approved Proj June 30, 2012 Current Year
Account Number Budget Accumulated Expenditures Encumbrances Balance
#192 1,175, 000 59,639 7;433 - 1,107, 928
20
Total 1,175,000 59,639 7,433 - 1,107,928
PROJECT:
PROJECT MANAGER:
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM
2011 -12
#193 Pumping Station Seismic Study and Retrofit
Scott Carroll, General Manager
DESCRIPTION: Retain a Structural Engineer to prepare a report on the possible effects of a 6.0
magnitude earthquake on 14 of the District's pumping stations (the other 6 are
scheduled for abandonment). Implement recommendations at all 20 of the District's
stations subject to allocated funds.
BEGIN DESIGN: March 31, 2011
APPROX. CONSTRUCTION COMPLETION DATE: Immediate to long term upgrades included in project.
STATUS REPORT:
10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled.
11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant report should be implemented as soon as feasible.
12/15/11 - The District Engineer is preparing a scope of work for the design phase.
1126/12 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures.
02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have
the remaining plans ready at that time, and all plans will) then be submitted for plan check.
03/22/12 - The plans and specs are approximately 50% complete.
4116/12- District Engineer's office is awaiting the anchorage details from the consultant structural engineer.
05/24/12 - The anchorage details from the structural engineer have been received and design work is continuing.
06/28/12 - Plans and specs are 30% complete.
7/26/12 - Plans and specs are 70% complete.
8/20112 - Engineering staff is performing final review prior to submitting the plans for plan check.
9/20/12 - The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1 st plan check.
FINANCIAL STATUS through 08/31/12:
Account Number
#193
Total
Approved Proj June 30 2012 Current Year
Budget Accumulated Expenditures Encumbrances Balance
100,000 65,825 2,027
100,000 65,825
32,148
32,148
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT
FY 2011 -2012
PROJECT: #196 Installation of Backup Power and Pumping Capability
PROJECT MANAGER: Rob Hamers, District Engineer
DESCRIPTION: Install backup standby disel generator at two pumping stations and install backup pumping systems at four pumping stations.
BEGIN DESIGN: April 23, 2012
APPROX. CONSTRUCTION COMPLETION DATE: Jan -13
STATUS REPORT:
05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel generators. -
6/28/12 - Plans and specs are 30% complete.
7/26112 - Plans and specs are 60% complete.
8120/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
9120/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.
FINANCIAL STATUS through 08131/12:
June 30 2012
Account Number Approved Proj Budget Accumulated Cost Current Year Expenditures Encumbrances Balance
#19E 1,060,000 22,806 15,547 1,021,647
Total 1,060,000 22,806 15,547 1,021,647