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Minutes - Board - 1970-12-02MINUTES OF THE REGULAR MEETING • BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT HELD AT 77 FAIR DRIVE December 2, 1970 ROLL CALL PRESENT: Directors - Rima, Porter, Glockner, Briggs and Warren ABSENT: Directors - None Officials Present: Manager Madsen, Director of Finance Oman, Attorney June, Engineer Stevens, and Georgia Blust (sitting in for Assistant Secretary Angel) The meeting was called to order at 7:30 p.m. by President Porter. Minutes of Upon motion by Director Glockner, seconded by Director Rima, and November 4, 1970 unanimously carried, the minutes of November 4, 1970, were approved as posted and distributed. Request for Manager Madsen introduced Mr. Roy Thomas, Sr., and Mr. Roy Thomas, Jr., Reduction in Sewer owners of the Snug Harbor Trailer Park, 1626 Newport Boulevard, Connection Fees Costa Mesa. They requested that the Board reduce sewer connection fees for the installation of five trailer spaces, since these spaces would be occupied by small travel trailers for short periods • of time. They requested that the fees be reduced from $90.00 per space to $60.00 per space. After discussion, Director Briggs made a motion, seconded by Director Warren, that permission be granted to Mr. Thomas to pay the reduced rate of.$60.00 per space as long as the spaces are used by travel trailers and are not expanded or changed in size from that approved. This motion carried by the following roll call vote: AYES: Directors - Rima, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None ABSTAINING: Directors - Porter Request for Mr. Thomas also requested refund of.$150.00 which is the difference Refund of Sewer between the original amount paid and the reduced rate. Upon motion Connection Fees by Director Warren, seconded by Director Rima, refund of permit. fees in the amount of $150.00 was approved. This motion carried by the following roll call vote: AYES: Directors - Rima, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None ABSTAINING: Directors - Porter Threat of Suit Manager Madsen informed the Board that he had received a letter from from Sunset Sunset Pools stating they intended to sue the District unless permit �ools fees in the amount of $40.00 are refunded. Attorney June informed the Board that Ordinance No. 7 does not provide for the refund of permit fees under the circumstances. MM Valuation of Engineer Stevens reported that he and Finance Director Oman had District's Assets -- determined what the State Controller was requesting concerning the •State Controller valuation of the District's assets, and requested authorization from the Board to prepare the necessary information. After some discussion, Director Warren made a motion, seconded by Director Briggs, and unanimously carried, that the District Engineer prepare a cost estimate for the preparation of an inventory of the District's assets as required by the State of California for presentation at the next meeting of the Board. Annexation No. 132 Attorney June presented a resolution making application to the Local Resolution Agency Formation Commission for Annexation No. 132 to the Costa No. 70 -235 Mesa Sanitary District. He informed the Board that the annexation fee had been received along with the letter of request. Director Warren made a motion that Resolution No. 70 -235 being, "A RESOLUTION OF THE BOARD OF DIRECTORS OF'THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY. TO THE DISTRICT," be adopted. This motion was seconded by Director Briggs, and carried by the following roll call vote: AYES: Directors - Rima, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None *Annexation No. 134 Attorney June presented a resolution making application to the Resolution Local Agency Formation Commission for Annexation No. 134 to the No. 70 -234 Costa Mesa Sanitary District. He informed the Board that the annexation fee had been received along with the letter of request. Director Briggs made a motion that Resolution No. 70 -234 being, "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA, FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT," be adopted. This motion was seconded by Director Warren, and carried by the following roll call vote: AYES: Directors - Rima, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Conflict of Attorney June presented a memo from Councilman William L. St. Clair Interest to the Board concerning the possibility of conflict of interest existing as a result of employing Mr. Briggs' firm to perform emergency electrical work. He explained that he had written a memo in answer to Mr. St. Clair's memo setting forth the reasons requesting Mr. Briggs to perform the required work and that he felt Mr. St. Clair • understood the situation. Director Porter stated that he and Attorney June would meet with the City Manager within the next thirty days to discuss that matter and report back to the Board at meeting immediately following their meeting. - 3 - •Proposal for Engineer Stevens submitted his proposal to the Board for furnishing Construction of the engineering work and services for the construction of a sewer. Bristol Street in Bristol Street from Newport Boulevard north to the Flood Control Sewer Line Channel, and requested permission to prepare the necessary plans and specifications for the amount specified in said proposal. After discussion, Director Warren made a motion, seconded by Director Rims, that Engineer Stevens' proposal be accepted and authorized him to proceed with the preparation of the plans and specifications and other documents necessary to advertise for bids. This motion carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Maintenance Manager Madsen distributed copies of a Preliminary Report concerning of Sewer maintenance of sewer lateral in street right -of -way in other cities Laterals in Orange County. After some discussion, the Board directed Manager Madsen and Attorney June to draw up an ordinance establishing the responsibility for maintenance of sewer laterals. Robert Lockhart Manager Madsen informed the Board that he had received a request Request for for refund of sewer connection fees from Mr. Robert Lockhart, in Refund the amount of $247.50 due to a change in construction plans from a duplex to a single family residence. In an attempt to expedite construction, Mr. Lockhart paid the fees required for a single • family residence and is now requesting refund of the amount previously paid for a duplex. After discussion, Director Briggs made a motion, seconded by Director Rima, that the amount of $247.50 be refunded to Mr. Lockhart. This motion carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Established Finance Director Oman informed the Board of the cost involved in Charge for issuing sewer connection permits and refunding of permit fees, and Refunds suggested that the Board adopt a policy of charging $15.00 for a refund. After discussion, Director Warren made a motion, seconded by Director Rims, and unanimously carried, that the amount of $15.00 be charged when a request is made for refund of permit fees. House Count A communication was read by Manager Madsen requesting an addition of 31 units to the House Count. After some discussion concerning the wording in the communication, Director Briggs made a motion, seconded by Director Glockner, and unanimously carried, that 31 units, be added to the House Count, making a total of 26,425 as of December 1, 1970, subject to verification by Manager Madsen, and requested that the wording be changed as necessary. 0 4 - Financial Upon motion by Director Briggs, seconded by Director Warren, and *Report unanimously carried, the Financial Report for the month of November 1970, was approved as submitted. Director of Director Warren made a motion authorizing the President and Secretary Finance Report to sign Report No. 70 -6 instructing the County Auditor to draw a No. 70 -6 warrant from the General Running Expense Fund in the amount of $41,333.88. This motion was seconded by Director Rims. and carried by the following roll call vote: AYES: Directors - Rims., Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Mr. K. C. Hu Finance Director Oman presented a.request for a refund for trash Request for and garbage assessment fees from Mr. K. C: Hu, 25902 Serenata Refund Drive, Mission Viejo, since the owner is providing his own trash service through a private operator. Director Warren made a motion that the refund of $52.50 be denied because the owner did not file an exemption claim by the June 30, 1970, deadline. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rima, Porter, Glockner, Briggs and Warren • NOES: Directors - None ABSENT: Directors - None Mr. Dwight Finance Director Oman presented a request for a refund for trash and Grabill Request garbage assessment fees from Mr. Dwight Grabill, 902 West Sierra, for Refund Santa Ana, since the property assessed is a vacant lot. Director Warren made a motion that the refund of $21.00 be made to Mr. Grabill. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Mr. DeVaul W. Finance Director Oman presented a request for a refund for trash Bridges Request and garbage assessment fees from Mr. DeVaul W. Bridges, 20296 Southwest for Refund Birch Street, Santa Ana, since the owner is providing his own trash service. Director Warren made a motion that the refund of $21.00 be denied because the owner did not file an exemption claim by the June 30, 1970, deadline. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None • - 5 - •Mr. Henry H. W. Finance Director Oman presented a request for a refund for trash Laarss Request and garbage assessment fees from Mr: Henry H. W. Laarss, 275 East for Refund 22nd Street, Costa Mesa, since the property assessed is a vacant lot. Director Warren made a motion that the refund of $52.50 for the 1970 -71 assessment be made to Mr. Laarss; however, the _requested refund of $50.00 be denied because the deadline for making 1969 -70 refunds has expired. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Orange Coast Finance Director Oman presented a request for a refund for trash Daily Pilot and garbage assessment fees from the Orange Coast Daily Pilot, Request for P. 0. Box 1560, Costa Mesa, since the owner is providing his own Refund trash service through a private operator. Director Warren made a motion that the refund of $21.00 be denied because the owner did not file an exemption claim by the June 30, 1970, deadline. This motion was seconded by Director Glockner and carried by the following roll call vote: Mr. Curt Herbert Finance Director Oman presented a request for a refund for trash Request for and garbage assessment fees from Mr. Curt Herbert, 1927 Harbor Refund Boulevard, Costa Mesa, since the owner is providing his own trash service. Director Warren made a motion that the refund of $42.00 be made to Mr. Herbert. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None • AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None *Mr. Walter E. Finance Director Oman presented a request for a refund for trash Beil Request and garbage assessment fees from Mr. Walter E. Beil, 247 Ocean for Refund View, Newport Beach, since the owner is providing his own trash service through a private operator. Director Warren made a motion that the refund of $346.50 be denied because the owner did not file an exemption claim by the June 30, 1970, deadline. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Mr. Curt Herbert Finance Director Oman presented a request for a refund for trash Request for and garbage assessment fees from Mr. Curt Herbert, 1927 Harbor Refund Boulevard, Costa Mesa, since the owner is providing his own trash service. Director Warren made a motion that the refund of $42.00 be made to Mr. Herbert. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None • - 6 - W r. and Mrs. Ray Finance Director Oman presented a request for a refund for trash . Varilek and garbage assessment fees from Mr. and Mrs. Ray R. Varilek, Request for 3103 Ginger Avenue, Costa Mesa, since the owner is providing his Refund own trash service through a private operator. Director Warren made a motion that the refund of $52.50 be denied because the owner did not file an exemption claim by the June 30, 1970, deadline. This motion was seconded by Director Glockner and carried by the following roll call vote: • \I AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Mr. H. I. Finance Director Oman presented a request for a refund for trash Proulx Request and garbage assessment fees from Mr. H. I. Proulx, 44 Balboa Coves, for Refund Newport Beach, since a portion of the fees was assessed on a vacant lot and the remaining portion was assessed on parcels serviced by a private operator. Director Warren made a motion that the refund of $21.00, which was assessed in error, be made to Mr. Proulx; however, the requested refund of $84.00 be denied because the owner did not file an exemption claim by the June 30, 1970, deadline. This motion was seconded by Director Glockner and carried by the following roll call vote: AYES: Directors - Rims, Porter, Glockner, Briggs and Warren NOES: Directors - None ABSENT: Directors - None Adjournment Upon motion by Director Rims seconded by Director Briggs, and unanimously carried, the mWfing adjourned at 9:50 p.m. cretary