00 - AGENDA 2012-09-20
Costa Mesa Sanitary District
. . .an Independent Special District
AGENDA
Robert Ooten
President
James Ferryman Michael Scheafer
Vice President Secretary
J ames Fitzpatrick Arthur Perry
Assistant Secretary Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non -agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided up on by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order .
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other w riting pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19 th Street, Costa Mesa, California. The Deputy Clerk of the Distri ct may be contac ted at (949) 645 -8400.
In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance
is needed (28 CFR 35.102.35.104 ADA Title II).
Note Meeting Date Change
R e g ular Meeting – Thursday, Septemb er 20 , 2012
I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa
II. PLEDGE O F A LLEGIANCE – President Ooten
III. INVOCATION – Director Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on
facts pre se nted for the absence – such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations - None
V I . Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on /memorialized by the latest document submitted as a late communication.
September 20, 2012
AGENDA Page 2
V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitar y District that are not listed on this
agenda . Members of the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered.
Under the provisions of the Brown Act, the Boa rd of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be limi ted
to four (4) continuous minutes.
VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4) continuous minutes of comme nt on the consent
calendar as a whole.
1. Operations Committee Minutes of August 21 , 2012
Recommendation: That the Board of Directors approve and file.
2. Board of Directors Minutes of August 20 , 20 12
Recommendation: That the Board of Directors appro ve and file.
3. Occupancy Report and payment to Costa Mesa Disposal
Recommendation: That the Board of Directors approves the occupancy report and payment to
Costa Mesa Disposal for the month of September 2012.
4. Contract Payment to CR Transfer for Recy cling & Disposal Services
Recommendation: That the Board of Directors approves payment to CR Transfer for recycling and
disposa l services for the month of August 2012.
5. Adoption of Warrant Resolution No. CMSD 2012 -3 Approving District Warrant Registers
Recommendation: That the Board of Directors adopt a Warrant Resolution No. CMSD 2012 -3
approving District warrants for the Month of August 201 2 in the amount of $1,007,907.63 .
6. Directors’ Compensation and Re imbursement of Expenses
Recommendation: That the Board of Directors approves Directors ’ compensation and
reimbursement o f expenses for the month of August 2012.
7. Investment Report as of August 31 , 2012
Recommendation: That the Board of Directors approve and file.
8. Resolution No. 2012 -821 – Amending District’s Cafeteria Plan to Comply with the 2010 Health Care
Act
Recommendation: That the Board of Directors adopt Resolution No. 2012 -821
9. Budget Transfer for Flooring Repair at District Corporate Yard
Recommendation: That the Board of Directors appro ves the budget transfer of $20,000.00 from the
Sewer Contingency fund to the Sewer Building Maintenance fund.
September 20, 2012
AGENDA Page 3
---------------------------------------------END OF CONSENT CALENDAR -------------------------------------
IX . PUBLIC HEARING S - None
X. GEN ERAL MANAGER’S REPORTS
10. Transfer of OCSD’s Fairview Trunk to CMSD
Recommendation: That the Board of Directors directs the Ge neral Manager to authorize the
D istrict E ngineer to begin reviewing CCTV of the Fairview Trunk and report back w ith an estimated
cost to rehabilitate the trunk .
11 . New Signage on CR&R Trucks
Recommendation: That the Board of Dire ctors accepts the new signage on CR&R trucks.
12 . Green Gu ide Brochure
Recommendation: That the Board of Directors accepts and files report.
13 . Household Hazardous Waste Collection Event
Recommendation: That the Board of Directors approve s partnering with OC Waste & Recycling and
Orange Coast College for a o ne day Household Hazardous Waste Collection Event at Orange Coast
College.
14 . City of Newport Beach – Correspondence Regarding Balboa Island Channel Sewage Spillage
Recommendation: That the Board of Directors accepts and files report.
15 . Resolutio n No. 2012 -822 – Ordering that Ordinance No. 92 Has Been Published
Recommendation: That the Board of Directors adopts Resolution No. 2012 -822.
X I . OPERATIONS COMMITTEE
1 6 . Tuesday, August 21 , 2012, 9 :30 a.m. - (Vice President Ferryman and Preside nt Ooten )
Rec ommendation: That the Board of Directors accepts and files report .
1 7 . Tuesday, September 18, 2012, 9:30 a.m. – (Vice President Ferryman and Director Scheafer)
Note: The Operations Committee will meet on the above date and time to disc uss the
matters on a separate agenda which is posted and made a part of this agenda. Members of
the public should refer to that separate agenda fo r the items discussed and to be
discussed. The Board may take action on any of those items on this agenda.
Other Board members may attend but only as observers.
XII. ENGINEER’S REPORTS
1 8 . Proje ct Status Report
Recommendation: That the Boar d of Directors accepts and files report .
1 9 . Project #191 – C ondition Assessments of Force Mains
Recommenda tion: That the Board of Dir ectors approves the budget transfer of $________ and
directs staff to proceed reconstructing the Santa Ana and 23 rd Street Force Mains.
XIII . TREASURER’S REPORTS – None
September 20, 2012
AGENDA Page 4
X I V . ATTORNEY’S REPORTS
20 . Ordinance No. 93
Recom mendation: That the Board of Dir ectors adopts Ordinance No. 93 requiring that trash
containers be stored out of public alleys .
XV . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given
by a Director for any meet ing for which expense reimbursement of any kind is provided. Note: For
meetings for which the per diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) – (Vice President Ferryman)
Recommendation: That the Board of Directors accepts and file report.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Director Perry)
Recommenda tion: That the Board of Directors accepts and file report.
C. Independent Special Districts of Orange County (ISDOC) – (President Ooten)
Recommendation: That the Board of Directors accepts and file report.
D. California Special Districts Associatio n (CSDA)
Recommendation: That the Board of Directors accepts and file report.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Board of Directors accepts and file report.
F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Board of Directors accepts and file report.
XV I . OLD BUSINESS - None
XVII . NEW BUSINESS - None
X VIII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
X I X . ADJOURN ME NT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE
HELD ON OCTOBER 25 , 2012 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET.
A LOOK AHEAD – Upcoming Meetings and Tentative Agenda items
Performance Audi t of CR&R – October 25, 2012
Telephone Book Recycling Program – October 25, 2012
Employee Pay for Performance Program – October 25, 2012
Report on Davis Magnet School Source Reduction Program – November 15, 2012
CIP Elements of the Asset Management Program – November 15, 2012
Service Study of CR&R – November 15, 2012
Sewer Rate Study – December 20, 2012
CR&R Presentation on Solid Waste Technology - TBD