14 - DELEGATION OF AUTHORITY TO REQUEST DISBURSEMENTS+�SpSANttgQy Item 14
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... an Independent Specia(Di strict
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Anna Sanchez, Administrative Service Manager 17)11
Date: August 20, 2012
Subject: Delegation of Authority to Request Disbursements
Summary
At the July 26, 2012 Board meeting, the Board of Directors directed staff to move
forward with contacting CalPERS to begin pre- funding the District's unfunded Other
Post Employment Benefits (OPEB) liability. CalPERS has responded to staff with their
requirements.
Staff Recommendation
That the Board of Directors delegate authority to the District Treasurer, the General
Manager, and the Accounting Manager to request disbursements from the Trust.
Analysis
At the July 26, 2012 Board meeting, the Board of Directors directed staff to move
forward with contacting CalPERS to begin pre- funding the District's unfunded Other
Post Employment Benefits (OPEB) liability. CalPERS has responded to staff with their
requirements to set up a Trust fund with an aggressive pre- funding policy option.
A component of setting up the CalPERS Trust fund includes the District designating
authority to staff positions that can request reimbursements from the Trust when the
funds are needed. CalPERS staff recommends designating three positions. Staff
recommends designating the District Treasurer, the General Manager, and the
Accounting Manager with this authority.
Protecting our community's fieaftt and t(e environment by providing sofidwaste a ndsewercoffection services.
www. crosdca.gov
Board of Directors
August 20, 2012
Page 2 of 2
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Element 5.0.,
Administrative Management, which states:
"Objective: To create, maintain and implement policies and procedures to ensure
sound management of the District."
"Strategy: We will conduct periodic reviews, refine and implement policies and
procedures, and assure the General Manager has the direction and tools necessary
for successful District operations. "
Legal Review
Not applicable.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the August 20, 2012 Board of Directors meeting at District Headquarters and on
District website.
Attachment: CalPERS Resolution
CaIPERS
DELEGATION OF AUTHORITY
TO REQUEST DISBURSEMENTS
RESOLUTION
OF THE
Board of Directors
(GOVERNING BODY)
OF THE
Costa Mesa Sanitary District
(NAME OF EMPLOYER)
The Board of Directors of the Costa Mesa Sanitary District delegates to the incumbents in
(GOVERNING BODY)
the positions of District Treasurer General Manager and
(TITLE)
Accounting Manager authority to request on behalf
(TITLE)
of the Employer disbursements from the Other Post Employment Prefunding
Plan and to certify as to the purpose for which the disbursed funds will be used.
Title
Witness
Date
OPEB Delegation of Authority (2/07)
Item 14