08 - ENVIRONMENTAL ENGINEERING & CONTRACTING INC SECOND AMENDMENT�SpSANllq�r Item 08
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Memorandum
To: The Board of Directors
From: Scott Carroll, General Manage
Date: August 20, 2012
Subject: Second Amendment (GIS & CMMS) - EEC
Summary
Currently, the District has two agreements with Environmental Engineering &
Contracting, Inc. (EEC). One agreement is for supporting the District's Geographical
Information System (GIS) and a Computerized Maintenance Management System
(CMMS), while the other agreement is for enforcing the District's Fats, Oil and Grease
(FOG) program for food service establishments. The agreement for supporting the
District's GIS and CMMS needs to be amended to allocate funds to continue with the
support services.
Staff Recommendation
That the Board of Directors approves the Second Amendment with EEC for GIS and
CMMS support services.
Analysis
The District does not have the staff or resources to support the GIS or the CMMS. In
contrast, EEC has on staff five GIS professionals that are trained and experienced in
GIS and CMMS. EEC has submitted a proposal to support the District utilizing GIS
and CMMS on an as needed basis and for requested work that is not identified in the
original agreement.
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Element 5.0,
Administrative Management, which states:
"Objective: To create, maintain and implement policies and procedures to ensure
sound management of the District."
Protecting our community s fieaftfi andthe environment by providing sofidwaste andsewercoffection services.
www. crosdca.gov
Board of Directors
August 20, 2012
Paae 2 of 2
"Strategy: We will conduct periodic reviews, refine and implement policies and
procedures, and assure the General Manager has the direction and tools necessary
for successful District operations. "
Legal Review
The Associate District Counsel has reviewed and approved the second amendment.
Financial Review
It will cost the District $20,000 annually for EEC to provide GIS and CMMS support
services.
Committee Recommendation
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the August 20, 2012 Board of Directors meeting at District Headquarters and on
District website.
Alternative Actions
1. Do not approve the second amendment and direct staff for more information.
Attachment A: Second Amendment
SECOND AMENDMENT TO AGREEMENT
BETWEEN COSTA MESA SANITARY DISTRICT AND ENVIRONMENTAL
ENGINEERING AND CONTRACTING INC FOR CONSULTANT SERVICES
GIS /CMMS
SECOND AMENDMENT to Agreement between the Costa Mesa Sanitary District
and Environmental Engineering and Contracting, Inc. for GIS and CMMS Consulting
Services is made and entered into this day of , 2012, by and between
the Costa Mesa Sanitary District, hereinafter referred to as DISTRICT, and
Environmental Engineering and Contracting, Inc., hereinafter referred to as
CONSULTANT.
WITNESSETH:
WHEREAS, on October 26, 2009, the DISTRICT and CONSULTANT entered
into AGREEMENT for developing and implementing a Geographical Information System
(GIS) and a Computerized Maintenance Management System (CMMS); and
WHEREAS, on November 30, 2011, the DISTRICT and CONSULTANT
executed the FIRST AMENDMENT to AGREEMENT for operation and utilization
services and for GIS Alignment to Centerline; and
WHEREAS, the CONSULTANT has completed the GIS Alignment to Centerline
and funding for operation and utilization services has been expended; and
WHEREAS, the DISTRICT desires the CONSULTANT to continue providing
operation and utilization services for another year.
NOW, THEREFORE, the parties hereto agree as follows:
1. Section 5, subsection "a" in the AGREEMENT shall be amended by
increasing the payment due thereunder to compensate for supporting needs of the
DISTRICT's GIS and CMMS.
2. The DISTRICT agrees to pay CONSULTANT the sum of $20,000 for an
additional year of operation and utilization services.
3. Except as specifically amended by the terms of this SECOND
AMENDMENT, all provisions of the AGREEMENT shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused the SECOND
AMENDMENT to be executed this day and year first above written.
COSTA MESA SANITARY DISTRICT EEC, INC
Robert J. Ooten 7"a*e-r-, President
Mike Scheafer, Secretary
ATTEST
District Clerk
APPROVED TO FORM
District Counsel