00 - AGENDA 2012-08-20Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Robert Ooten
President
James Ferryman
Vice President
James Fitzpatrick
Assistant Secretary
Michael Scheafer
Secretary
Arthur Perry
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non - agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19`h Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645 -8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645 -8400, 48 hours prior to meeting if assistance
is needed (28 CFR 35.102.35.104 ADA Title II).
Note Meeting Date Change
Regular Meeting - Monday, August 20, 2012
CALL TO ORDER — 5:30 p. M. — 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE — President Ooten
III. INVOCATION — Director Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on
facts presented for the absence — such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations - None
VI. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on /memorialized by the latest document submitted as a late communication.
ftotecting our community's health by providing solid waste and sewer collection services.
www. crosdca.gov
Costa Mesa SanitayN District
AGENDA
August 20, 2012
Page 2
VII. PUBLIC COMMENTS — This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be limited
to four (4) continuous minutes.
VIII. CONSENT CALENDAR — All matters listed on the consent calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
1. Operations Committee Minutes of July 20, 2012
Recommendation: That the Board of Directors approve and file.
2. Board of Directors Minutes of July 26, 2012
Recommendation: That the Board of Directors approve and file.
3. Occupancy Report and payment to Costa Mesa Disposal
Recommendation: That the Board of Directors approves the occupancy report and payment to
Costa Mesa Disposal for the month of August 2012.
4. Contract Payment to CR Transfer for Recycling & Disposal Services
Recommendation: That the Board of Directors approves payment to CR Transfer for recycling and
disposal services for the month of July 2012.
5. Adoption of a Resolution Approving District Warrant Registers
Recommendation: That the Board of Directors adopt a resolution approving District warrants for the
Month of July 2012 in the amount of $1,544,018.00.
6. Directors' Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approves Directors' compensation and
reimbursement of expenses for the month of July 2012.
7. Investment Report as of July 31, 2012
Recommendation: That the Board of Directors approve and file.
8. Second Amendment (GIS & CMMS) — EEC
Recommendation: That the Board of Directors approves the Second Amendment with
Environmental Engineering & Contracting (EEC) for GIS and CMMS support services.
------------------------ - - - - -- -END OF CONSENT CALENDAR-
IX. PUBLIC HEARINGS - None
ltotecting our community's health and the environment 6y providing sorid waste and sewer coffection services,
uww. crosdca.gov
Costa Mesa SanitarN District August 20, 2012
AGENDA Page 3
X. GENERAL MANAGER'S REPORTS
9. Costa Mesa Sanitary District Employee Safety Program
Recommendation: That the Board of Directors accepts and files this report.
10. Door -to -Door Household Hazardous Waste Program
Recommendation: The Board of Directors approve entering into an Agreement with CR &R to provide
Door -to -Door Household Hazardous Waste (HHW) disposal services and enhance the program by
targeting 1,000 collections in the first year
11. New Signage on CR &R Trucks
Recommendation: That the Board of Directors direct CR &R to place larger banners on refuse trucks
servicing CMSD that will promote CMSD waste reduction programs.
12. Trash Cans Stored in Alleys
Recommendation: That the Board of Directors makes a decision as to whether or not Operations
Code Section 7.01.080 applies to alleys.
13. Auditor Communication Letter for 2011 -2012 Financial Statement Audit
Recommendation: That the Board of Directors accepts and files report.
14. Pension and Retirement Health Unfunded Liability
Recommendation: That the Board of Directors approves the delegation of authority to request
disbursements.
15. Contract Administration and Inspection Services for Project #192 — System Wide Sewer
Reconstruction - Phase II
Recommendation: That the Board of Directors accepts and files report.
XI. OPERATIONS COMMITTEE
16. Tuesday, August 21, 2012, 9:30 a.m. - (Vice President Ferryman and President Ooten)
Recommendation: Nothing to report because the meeting is scheduled for tomorrow.
Note: The Operations Committee will meet on the above date and time to discuss the
matters on a separate agenda which is posted and made a part of this agenda. Members of
the public should refer to that separate agenda for the items discussed and to be
discussed. The Board may take action on any of those items on this agenda.
Other Board members may attend but only as observers.
XII. ENGINEER'S REPORTS
17. Protect Status Report
Recommendation: That the Board of Directors accepts and files report.
18. Project #190 —Canyon Force Main Rehabilitation
Recommendation: That the Board of Directors accept the improvements, exonerate bonds and file
Notice of Completion.
(Protecting our community's heafth and the environment 6y providing solid waste andsewer coffection services.
www.cm.sdca.gov
Costa Mesa Sanitaq District
AGENDA
19. Project #192 — Sewer Rehabilitation Project Phase II
Recommendation: That the Board of Directors:
August 20, 2012
Page 4
Award a contract to the lowest responsible bidder, Charles King Co., Inc., of Signal Hill, in
the amount of $188,825.00.
2. Approve a 10% contingency budget of $18,882.
XIII. TREASURER'S REPORTS — None
XIV. ATTORNEY'S REPORTS
20. Ordinance No. 92
Recommendation: That the Board of Directors adopts Ordinance No. 92 amending the General
Manager's Change Order Authority.
XV. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given
by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For
meetings for which the per diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day's service rendered as a Director at the request of the Board
(not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in
District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) — (Vice President Ferryman)
Recommendation: That the Board of Directors accepts and file report.
B. Santa Ana River Flood Protection Agency (SARFPA) — (Director Perry)
Recommendation: That the Board of Directors accepts and file report.
C. Independent Special Districts of Orange County (ISDOC) — (President Ooten)
Recommendation: That the Board of Directors accepts and file report.
D. California Special Districts Association (CSDA)
Recommendation: That the Board of Directors accepts and file report.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Board of Directors accepts and file report.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Board of Directors accepts and file report.
XVI. OLD BUSINESS - None
XVII. NEW BUSINESS
21. Reschedule Board of Directors Meetinq
Recommendation: That the Board of Directors reschedules the September 27, 2012 Board of
Directors meeting due to a conflict with the CSDA Annual Conference in San Diego, California.
Protecting our community's health and the environment 6y providing solid waste and sewer collection services.
unv w. crosdca.gov
Costa Mesa Sanitary District August 20, 2012
AGENDA Page 5
XVIII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XIX. ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE
HELD ON SEPTEMBER 27, 2012 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
A LOOK AHEAD — Upcoming Meetings and Tentative Agenda items
✓ Solid Waste Technology Study — September 11, 2012 at 9:00 a.m.
✓ Performance Audit of CR &R
✓ OCSD Fairview Trunk
✓ Sewer Rate Study
✓ Service Study of CR &R
✓ OCC Recycling Center Expansion
✓ Spending Plan for Solid Waste Fund Balance
✓ Telephone Book Recycling Program
✓ New Recycling Program Brochure
Trotecting our community's health and the environment by providing solid waste andsewer cof(ection services.
www.cmsdca.gov