19 - PROJECT #164 ROOT CONTROL PROGRAMITEM 19
COSTA JV SA SAGA R(Y (DISTRICT
... an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Robin B. Hamers, District Engineer
Date: July 26, 2012
Subject: Project #164 Root Control Program
Acceptance of Improvements
Summary
Construction of the improvements was completed on July 2, 2012, therefore,
is appropriate for the District to accept the improvements and file a Notice of
Completion.
Staff Recommendation
That the Board of Directors approves the following action:
Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion
is recorded.
3. Exonerate Labor and Material Bond after Notice of Completion is
recorded and exonerate Faithful Performance Bond one year of Notice of
Completion is recorded.
Analysis
Hot spots are line segments in the sewer system that require more frequent cleaning
than once per year. The District's hot spot abatement program has been active for a
number of years with the goal of minimizing the number of hot spots in order to
minimize the risk of sanitary sewer overflows (SSOs) and save field crew time.
Protecting our community's health andthe environment by providing sohdwaste andsewer collection services.
www.crosdca.gov
roots ball up and create a blockage. The goal of this project was to abate hot spots
caused by root growth into the District's sewer mains.
The project plans and specifications specified the method of first removing the
offending roots, then installing a short section of cured -in- place -pipe (CIPP) over the
joint to prevent recurrence of the roots. Traditional CIPP and the new UV cured short
liners are both acceptable to the District for this purpose.
The installation of short sections of CIPP removed 12 locations from the hot spot list,
including one location that previously had an SSO. Additionally, the General Manager
attempted to have certain trees removed by the City of Costa Mesa.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No.
1.4 System Wide Sewer Replacement and Repair Program. The strategy for this
Strategic Element is
"We will do this by the careful management of the collection infrastructure using
prudent planning and maintenance, with financial strategies to maintain sufficient
capacity and respond to changing regulatory demands."
Legal Review
The Attorney for the District prepared and signed the construction contract for the
work.
Financial Review
The total construction contract with Southwest Pipeline and Trenchless Corp. is in the
amount of $99,400. The total construction costs are estimated in the amount of
$93,030, including the 5% retention in the amount of $4,651.50.
The engineering design and contract administration /inspection costs paid, or estimated
to be paid, to Robin Harriers & Associates are $7,093 and $4,000 respectively for a
total of $11,093.
Project #164 Root Control Program incurred the following additional costs: Times for
public notice - $400 and Santa Ana Blue Print for plans and specs. - $47. The total
additional costs were $447.
In summary the total project costs are estimated at $104,570. The total approved
budget for Project #164 Root Control Program is $121,400, therefore Project #164 is
projected to be under budget by approximately $16,830.
Committee Recommendation
Not applicable
(Protecting our community's health and the environment 6y providing solid waste and sewer collection services.
www. crosdcagov
Public Notice Process
Copies of this report are on file and will be included with the agenda packet for the July
26, 2012 Board of Directors regular meeting at District Headquarters and on the
District's website.
Alternative Actions
1. Refer the matter back to staff for additional information
Attachment: Notice of Completion
Reviewed by:
Teresa Gonzalez
Accounting Manager
Protecting our community's health and the environment 6y providing solidwaste andsewer coffection services.
.UnM.crosdca.gov
EXEMPT RECORDING REQUESTED
PURSUANT TO SECTION 6103,
GOVERNMENT CODE
AND WHEN RECORDED MAIL TO:
SCOTT CARROLL
CLERK OF THE DISTRICT
COSTA MESA SANITARY DISTRICT
628 W. 19TH STREET
COSTA MESA, CA 92627 -2716 THIS SPACE FOR RECORDER'S USE ONLY
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT: ,
1. The undersigned is owner of sewer facilities as hereinafter described.
2. The full name of the undersigned is COSTA MESA. SANITARY DISTRICT.
3. The full address of the undersigned is 628 W. 19th Street, Costa Mesa, CA 92627 -2718.
4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to
the following project:
#164 Root Control Program
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common are:
None
6. The names of the predecessors in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
None
7. A work of improvement on the property hereinafter described was completed on or around
July 2, 2012.
8.. The name of the contractor, if any, for such work of improvement was:
Southwest Pipeline and Trenchless Corp.
539 West 140th Street
Gardena, CA 90248
9. The property of which said work of improvement was completed is in the County of Orange,
State of California, and is described as follows:
#164 Root Control Program
10. The street address of said property is:
Various locations throughout District.
DATED this day of 2012.
COSTA MESA SANITARY DISTRICT
ROBERT J. OOTEN, PRESIDENT
ATTEST:
MICHAEL SCHEAFER, SECRETARY
STATE OF CALIFORNIA)
COUNTY OF ORANGE )SS
CITY OF COSTA MESA )
The undersigned, being duly sworn says:. That he is the President of the Costa Mesa Sanitary District; that
he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are
true, and that he makes this certification by authorization granted by the Board of Directors of the Costa.
Mesa Sanitary District.
ROBERT J. OOTEN