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17 - CAPITAL IMPROVEMENT PROJCT UPDATESITEM 17 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY2011 -2012 PROJECT: #101 West Side Pumping Station Abandonment PROJECT MANAGER: Rob Hamers, Distri ct Engineer DESCRIPTION: Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The project would also alleviate the north half of the Banning Ranch. A preliminary engineer's estimate is $3 million. BEGIN DESIGN: 7/1/2012 CONSTRUCTION COMPLETION DATE: 3/25/2019 STATUS REPORT: 8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities. 10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR. 11/18/10 - No change. 12/20/10 - No change. 01/27/11 - No change. 02124/11 - No change. Staff will be contacting OCSD to review their status. 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing. 4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD requested the OCSD EIR cover the CMSD work. 5/26/11 -Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP. 6/23/11 - No change. 7128/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/2512019. 8/25/11 - No change. 9/22/11 - OCSD is evaluating consultant proposals. 10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract. 11130/11 - No change. 12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline. 1/26112 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows. 2123112 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration. 3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration. 4/16/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering. 5/24112 - The Board approved the District's Engineer's proposal for the Preliminary Engineering. 6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD /CNB /OCSD sewers. 7/26/12- FINANCIAL STATUS through 06131112: Approved Proj Budget June 30, 2011 Accumulated Current Year Account Number Encumbrances Balance --Expenditures #101 1,365,000 20,479 2,895 1,341,626 20 Total 1,365,000 20,479 1 2,895 - 1,341,626 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -2012 PROJECT: #129 Bristol Street Sewer Phase II PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Increase sewer size in Bristol Street Southbound between Irvine Ave and Birch Street. Phase 1 constructed the first 1,400 L.F. and this phase will be the remaining 700 L.F. using pipe bursting. The Engineer's Estimate is $461,758. START DATE: 10 -Aug COMPLETION DATE: Mid 2011 STATUS REPORT: 9123110 - The design phase has started with survey work to identify water valves in the vicinity of the new sewer line. 10126/10 - The Design phase is continuing including designing water line relocation plans for the portion of water line in conflict with the sewer. 11/18/10 - A meeting was held 10/27/10 at IRWD and it appears the new sewer can be pipe bursted under the existing water line at Irvine Ave thereby alleviating the necessity to relocate the water line. Work on the plans is continuing. 12/20/10 - The plans are being submitted for first plan check to the City of Newport Beach, OCDA, IRWD, and the Gas Company. Work on the specs is beginning.. 01/27/11 - The project specifications are being prepared. 2/24111 - The plans and specs are each 95% complete. Processing plans with other utilities is continuing and plans are still in plan check. 03124111 - Staff is coordinating a soils investigation of Bristol Street where the pipe bursting excavations will occur. 4128/11 - Plans and specifications will be completed and the project placed out to bid when the soils investigation is complete. 5126/11 - Staff is obtaining additional proposals to have the soils investigation performed. 6/23/11 - The General Manager is assisting in attempting to have Newport Beach allow drilling by a soils engineer with a C -57 license. Newport Beach now requires an "A" license. 7/28/11 - The CMSD was required by Newport Beach to hire an "A" licensed contractor to oversee the soils drilling on Bristol Street. 8/25/11 - The project should be out to bid by the end of August 2011. 9/22111 - The project went out to bid on 9/12/11 and bid opening is 10/25/11. 10/27/11 - Bid opening is 10/25/11 and Board approval is scheduled for the November regular meeting. 11130111 - Board award of construction contract is scheduled for 11/30/11 regular meeting. 12/15111 - The Board awarded the construction contract on 11/30/11 and the contractor is preparing his schedule. 01/26112- Construction scheduled to begin 1/23/12. 02123/12 - Contractor is potholing existing utilities prior to beginning installation. 03122/12 - Contractor has met with IRWD regarding protection /relocation of their water lines. 04116112 - Contractor is finalizing protection /replacement details of the adjacent water line prior to pipe bursting the new pipe. 05/24112- IRWD and the contractor have finalized the water line protection design so the pipe bursting can begin. 6128/12 - The new pipe was bursted in on 6/2/12; work is nearing completion. 7126/12 - All work was completed on June 28, 2012 and a staff report for the Board to accept the improvements is on the July 2012 regular meeting agenda. FINANCIAL STATUS throw h 06/31/12: Approved Proj Budget June 30, 2011 Accumulated Costs Current Year Expenditures Encumbrances Account Number - Balance #129 634$24 44,802 341,874 1 14,985 232,663 20 Total 1 634,324 1 44,802 1 341,874 1 14,985 1 1 232,663 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -2012 PROJECT: #171 Irvine Pumping Station Force Main PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: Rehabilitate the existing 3,000 L.F. of 14 " force main by inserting a 12" HDPE liner. The portion of 12" PVC SDR 35 force main constructed with the pumping station to remain. The Engineer's Estimate is $225,000. START DATE: 10 -Au COMPLETION DATE: Mid 2011 STATUS REPORT: 9123110 - The design phase has started with survey work and aerial photogrammetric to prepare a base plan for design. 10/26110 - The design phase is continuing. The base plan is complete and work on the plan and profile has begun. 11118110 - The profile of the existing force main and the location of the insertion ptit§ has been added to the plans. 12/20/10 - The plans are approximately 50% complete and work is continuing. 01127/11 - Proposals are being received for a soils investigation and report. Work is continuing on the plans and specs. 02/24/11 - The plans are 60% complete and the specs are 10% complete. Staff obtaining information for the sliplining specs. 03/24111 - Staff is coordinating a soils investigation at 5 locations where excavations for the slip - lining will occur. 04/28111 - The soils investigation is in progress and the plans are 70% complete. 05126111 - Design is proceeding including field and office staff meeting on May 10, 2011 to discuss bypass valve arrangement at Elden Pumping Station. 6123111 - The plans are 85% complete and the specs are 35% complete. 7128111 - The plans are 95% complete and the specs are 70% complete. 8125111 - The permit for the work within County right -of -way has been issued. Staff is awaiting plan check comments from the City of Costa Mesa. 9122111 - Costa Mesa finally provided their plan check comments after weeks. Engineering staff is addressing the comments. 10127/11 - When the soils report is complete, the project will be placed out to bid. 11/30/11 - Staff is reviewing the soils report and assembling final plans. 12115/111- The project will be out to bid in early December 2011. 1126112 - Staff obtained additional professional review of plans with date to place project out to bid moved to early January 2012. 2123112 - Bid openeing was 2/14/12 and the results will be provided at the March 2012 regular Board meeting. 03122112 - Award of contract is on the 3/22/12 agenda for Board consderation. 4/16112 - The pre- construction meeting is scheduled for 4/5/12 after which a construction schedule will be established. 05/24112 - The contractor has installed approximately 50% of the 12" liner. 06128112 - Work was completed on 6/8/12. 7126112 - The 12' HDPE liner was successfully installed with all work completed on June 8, 2012. The Board accepted the improvements ar the June 2012 regular meeting. FINANCIAL STATUS through 06131/12: Approved Proj Budget June 30, 2011 Accumulated Costs Current Year Expenditures Account Number Encumbrances Balance #171 590,558 245,808 298,862 14,675 31,213 20 Total 1 590,558 245,808 298,862 31,213 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -12 PROJECT: #190 Canyon Force Main Rehabilitation PROJECT MANAGER: Rob Hamers, District Engineer DESCRIPTION: Either remove and replace or install a liner in a 450 foot section of 8" force main that has a thin pipe wall due.to corrosion. Force main to be taken.out of service in 2019. ber -11 IMav -12 10/27/2011 - The design phase is underway. Plans are being prepared and engineers are studying the bypass operations. 11/30/11 - The design phase is continuing. 12/15/11 - The design phase is continuing. 1/26/12 - District staff and City staff discussing traffic impact of project, which may determine type of sewer bypass operation. 02/23/12 - District staff submitted proposed traffic control plans to the City for review. 03/22/12 - District staff and City staff are discussing traffic control plans for the project. 4/16112 - The project went out to bid on 3/30/12 and bid opening is 5/2/12. 05/24/12 - No bids were received at bid opening so the District Engineer is negotiating with local contractors in accordance with the Operations Code. 6/28/12 - Staff successfully negotiated a contract below the engineer's estimate with GCI Construction. 7/26/12 - The first day of work was July 9, 2012. Approved Proj June 30, 2011 Current Year Account Number Budget Accumulated Expenditures Encumbrances Balance #190 141,000 - 16,079 - 124,921 20 Total 1 141,000 - 16,079 - 124,921 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -12 PROJECT: #192 System Wide Sewer Reconstruction - Phase 2 PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: Phase 2 of Grade 5 repairs. Grade 5s are pipe problems ready for failure and were found during the 2006 -2009 District -wide CCTV project. Due to low bids received in Phase 1 and the addition of 22 Frade 5s as extra work in Phase 1, there may only be three phases instead of four phases. BEGIN DESIGN: October -11 APPROX. CONSTRUCTION COMPLETION DATE: Jun -12 STATUS REPORT: 10/27/2011 - The design phase is underway; videos are being viewed and plans are being prepared and engineers are studying the bypass operations. 11/30/11 - The design phase is continuing. 12/15/11 - The design phase is continuing. 1/26/12 - The design phase is 30% complete. 02/23/12 - The plans and specifications are 60% complete. 03/22/12 - The plans and specifications are 90% complete. 4/16/12 - Plans and specs are 90% complete and have been submitted for plan check at the City of Costa Mesa and City of Newport Beach. 05/24/12 - Engineering staff is awaiting for plan check response prior to finalizing the plans and specs. 6128/12 - Final review of the plans and specs is occurring proir to placing the project out to bid. 7126112 - The project went out to bid on June 26, 2012 with bid opening scheduled for August 1, 2012. FINANCIAL STATUS throu h 06/31/12: Approved Proj Budget June 30, 2011 Accumulated Current Year Expenditures Account Number Encumbrances Balance #192 1,175,000 - 59,123 - 1,115,878 20 Total 1,175,000 - 59,123 - 1,115,878 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM 2011 -12 PROJECT: #193 Pumping Station Seismic Study and Retrofit PROJECT MANAGER: Scott Carroll, General Manager DESCRIPTION: Retain a Structural Engineer to prepare a report on the possible effects of a 6.0 magnitude earthquake on 14 of the District's pumping stations (the other 6 are scheduled for abandonment). Implement recommendations subject to allocated funds. BEGIN DESIGN: March 31, 2011 APPROX. CONSTRUCTION COMPLETION DATE: Immediate to long term upgrades included in project. STATUS REPORT: 10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled. 11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant report should be implemented as soon as feasible. 12/15/11 - The District Engineer is preparing a scope of work for the design phase. 1/26/12 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures. 02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have the remaining plans ready at that time, and all plans willl then be submitted for plan check. 03/22/12 - The plans and specs are approximately 50% complete. 4/16/12 - District Engineer's office is awaiting the anchorage details from the consultant structural engineer. 05124/12 - The anchorage details from the structural engineer have been received and design work is continuing. 06/28/12 - Plans and specs are 30% complete. 7/26/12 - Plans and specs are 70% complete. FINANCIAL STATUS through 06131/12: Approved Proj Budget June 30, 2011 Accumulated Current Year Expenditures Account Number Encumbrances Balance #193 100,000. - 65,825 - 34,175 Total 100,000 - 65,825 - 34,175 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT PROGRAM FY 7r11 1 -7(11 9 PROJECT: #195 Lobby Remodel at District Headquarters PROJECT MANAGER: Scott Carroll, General Manager DESCRIPTION: Redesign and modify lo by to provide securit . BEGIN DESIGN: APPROX. CONSTRUCTION COMPLETION DATE: STATUS REPORT: 05/24/12 - Construction is 85% complete. 6/28/12 - Construction is 95% complete. 7/26/12 - The project is complete and the Board will be accepting the improvements at the July 2012 regular meeting. Approved Proj Budget June 30, 2011 Accumulated Current Year Expenditures Account Number Encumbrances Balance #195 162,800 - 163,377 7,100 (7,677) Total 162,800 163,377 1 7,100 7,677 COSTA MESA SANITARY DISTRICT CAPITAL IMPROVEMENT FY 2011 -2012 PROJECT: #196 Installation of Backup Power and Pum in Capabilit PROJECT MANAGER: Rob Harriers, District Engineer DESCRIPTION: Install backup standby disel generator at two pumping stations and install.backup pumping systems at four pumping stations. BEGIN DESIGN: Aril 23, 2012 APPROX. CONSTRUCTION COMPLETION DATE: Jan -13 STATUS REPORT: 05/24112 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel generators. 6128112 - Plans and specs are 30% complete. 7126112 - Plans and specs are 60% complete. FINANCIAL STATUS throw h 06131112: Approved Proj Budget June 30, 2011 Accumulated Cost Current Year Expenditures Account Number Encumbrances Balance #196 60,000 - 22,806 37,194 Total 60,000 22,806 - 37194