13 - NOTICE OF COMPLETION PROJECT #195ITEM 13
COST.14- 9VESA SANYTWXYDISTRICT
Memorandum
To: Board of Directors
.. an Independent Specia( District
From: Scott Carroll, General Manage
Date: July 26, 2012
Subject: Project #195 — Front Lobby Expansion
Summary
Expansion of the front lobby was completed on May 25, 2012, therefore, it is
appropriate for the District to accept the improvements and file a notice of completion.
Staff Recommendation
That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize retention payment of $7,100.25 thirty -five days after Notice of
Completion is recorded.
3. Exonerate Labor and Material Bond after Notice of Completion is recorded and
exonerates Faithful Performance Bond one year of Notice of Completion is
recorded.
Analysis
Expansion of the front lobby is providing added security for staff and offering more
room for members of the public to conduct business with the District. The total cost of
the project was $142,855 that includes a 10% contingency.
There were five change orders totaling $12,136.93, so the total actual construction
cost for this project was $142,004.93, which is below the budget amount.
Protecting our community's health andthe environment by providing sofidwaste andsewercoffection services
crosdca.gov
Board of Directors
July 26, 2012
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Strategic Element & Goal
This item supports achieving the objective of Strategic Element No. 6.0,
Personnel /Organizational Management and Strategic Goal No. 6.1, Enhance existing
safety plan.
Legal Review
Not applicable
Financial Review
A total of $162,800 was budgeted for designs, construction and contract administration
and inspection services. Total actual cost is as follows:
Designs
$ 11,380.00
As Built Designs of HQ Building
4,150.00
Contract Administration & Inspection
3,500.00
Construction
142,004.91
Design Reimbursements
2,621.00
Deputy Structural Inspection
432.00
IT Support for network lines relocation
5,658.00
Alarm System Relocation
421.00
Waste Hauler
310.00
TOTAL:
$170,476.91
Project #195 is over budget by approximately $7,677 mainly due to unforeseen costs
associated with the relocation of the computer network lines. Funding for the amount
over budget will be provided by the excess funds available from other construction
projects such as Project #171 Irvine Force Main Rehabilitation.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the July 26, 2012 Board of Directors regular meeting at District Headquarters and on
District's website.
Alternative Actions
1. Direct staff to report back with more information.
Board of Directors
July 26, 2012
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Attachment A: Notice of Completion
Reviewed by:
Teresa Gonzalez
Accounting Manager
EXEMPT RECORDING REQUESTED
PURSUANT TO SECTION 6103,
GOVERNMENT CODE
AND WHEN RECORDED MAIL TO:
SCOTT CARROLL
CLERK OF THE DISTRICT
COSTA MESA SANITARY DISTRICT
628 W. 19TH STREET
COSTA MESA, CA 92627 -2716
ATTACHMENT A
THIS SPACE FOR RECORDER'S USE ONLY
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner of administrative building as hereinafter described.
2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT.
3. The full address of the undersigned is 628 W. 19`h Street, Costa Mesa, CA 92627 -2718.
4. The nature of the title of the undersigned is owner of administrative building subject to the
following project:
#195 Front Lobby Expansion
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common are:
None
6. The names of the predecessors in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
None
7. A work of improvement on the property hereinafter described was completed on or around
May 25, 2012
The name of the contractor, if any, for such work of improvement was:
Slater Builders, Inc.
3100 -B Pullman Street
Costa Mesa, CA 92626
9. The property of which said work of improvement was completed is in the County of Orange,
State of California, and is described as follows:
#195 Front Lobby Expansion
10. The street address of said property is:
628 W. 19th Street
Costa Mesa, CA 92627 -2716
DATED this day of
ATTEST:
MICHAEL SCHEAFER, SECRETARY
2012.
COSTA MESA SANITARY DISTRICT
ROBERT J. OOTEN, PRESIDENT
STATE OF CALIFORNIA)
COUNTY OF ORANGE )SS
CITY OF COSTA MESA )
The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that
he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are
true, and that he makes this certification by authorization granted by the Board of Directors of the Costa
Mesa Sanitary District.
ROBERT J. OOTEN