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01 - MINUTES - OPERATIONS COMMITTEE 2012-06-19ITEM 01 CMSD BOARD OF DIRECTORS OPERATIONS COMMITTEE MINUTES Board of Directors Schedule for Attendance Chairman Ferryman and Director Scheafer Alternate: Director Fitzpatrick June 19, 2012 CALL TO ORDER The Operations Committee of the Costa Mesa Sanitary District met in regular session on June 19, 2012 at 9:30 a.m. at 628 W. 19th Street, Costa Mesa. ROLL CALL MEMBERS PRESENT: Jim Ferryman, Art Perry, Jim Fitzpatrick and Bob Ooten (Fitzpatrick and Ooten were present as observers only and did not participate in discussions.) STAFF PRESENT: Scott Carroll, General Manager; Robin B. Hamers, District Engineer; Steve Cano, Maintenance Supervisor; Javier Ochiqui, Management Analyst OTHERS PRESENT: Dean Ruffridge, CR &R; Lawrence Jones, CR &R STANDING REPORTS Recycling Report — May 2012 • Update on how CMSD is meeting AB 939 goals There were no questions or comments and the report was accepted. 11. Waste Diversion Report — May 2012 • Update on the amount of recycling materials diverted from the landfill There were no questions or comments and the report was accepted. III. Ordinance Enforcement Officer's May 2012 Report COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD JUNE 19, 2012 • Review OEO enforcement activities for trash cans, graffiti and scavenging There were no questions or comments and the report was accepted. IV. Scavenging Report — May 2012 • Review scavenging activities reported to CMPD General Manager Carroll reported there were 16 incidents in the month of May. He also noted that the most prevalent times of infraction were between 6:OOA.M. and 12:OOP.M. There were no questions or comments and the report was accepted. V. CMSD Facts and Figures • Review and discuss facts and figures regarding solid waste and sewer in CMSD General Manager Carroll informed the committee that the composting program is doing well and that 20 composting bins as well as one dozen vermicomposting bins were sold in the past month. In response to an inquiry from Chairman Ferryman, Mr. Carroll provided information regarding the cost of the new composting bins. VI. 2012 Events Calendar • Review and discuss the District sponsored events at the 2012 OC Fair None -Nq% NEW DISCUSSION ITEMS VII. Composting & Vermicomposting Events at OC Fair • Review and discuss the District sponsored events at the 2012 OC Fair General Manager Carroll indicated that the Orange County Fair was coming up and said that Dr. Francine Kaplan and ENRECOS would be holding 15 workshops at the fair. Discussion followed regarding the staffing and cost of a space at the fair and Mr. Carroll confirmed that CMSD does fund the space. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD JUNE 19, 2012 VIII. SB 1118 (Hancock) - Support • Discuss CMSD's support letter and status of bill that will attempt to stop illegal dumping of mattresses General Manager Carroll presented background of the bill addressing the issue of abandoned mattresses. He stated that this bill will require manufacturers to pick up mattresses bearing their name at no cost to the consumer. The bill will also require mattress retailers to offer free pick up of the consumers used mattress upon purchase and delivery of the new mattress. As an alternative to the pick -up program, the manufacturer can pay $25, per mattress sold, to Cal Recycle to set up a program to recycle used mattresses. Discussion followed regarding the recent increase in abandoned mattresses and current method of disposal. IX. Trash Cans in the Alley — Oral Report • Are trash cans in the alley considered to be public view? General Manager Carroll requested the Committees direction on an inquiry received from a resident to confirm whether or not trash cans in the alley are to be considered in public view. Chairman Ferryman deferred response to the query to District Engineer, Rob Hamers, who stated that according to the city's Municipal Code, trash containers cannot be left within public view from the street and noted that an alley is not considered to be a street. Discussion followed regarding the city's regulation of trash cans in the alleys. Director Perry suggested that this item be placed on the agenda and presented to the Board. Mr. Hamers recommended that General Manager Carroll also obtain exact language from the City's municipal code and from the CMSD Ordinance to confirm the specific language and context. A member of the public indicated that his concern was the intent of the ordinance and that the trash cans in the alleys create a potential fire hazard, safety hazard and inconvenience. He stated his concern for the enforcement of regulations that are in place regarding the trash cans. This item will be brought forward to the Board for discussion. ACTIONS ITEMS X. None COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD JUNE 19, 2012 STANDING REPORTS — SEWER SYSTEM XI. Monthly Spill Statistics — No CMSD sanitary sewer overflows (SSOs) to report Mr. Hamers noted that there were no sewer overflow items to report for the month. There were no questions or comments and the report was accepted. NEW DISCUSSION ITEMS — SEWER SYSTEM XI 1. CIP Timeline District Engineer Hamers presented that a CIP timeline has been created to identify the project beginning of design, end of design, bidding and construction, thus allowing the public and directors to have an understanding of the projects progression. Mr. Hamers also noted that the timeline will facilitate the Finance department in terms of providing progress payments per the contract. He also stated that the projects will carry over to the 2012 -13 fiscal year as projects are not normally completed in the year that they are budgeted in. General Manager Carroll noted that District Engineer Hamers has been quite aggressive with the completion of Project Nos. 179, 191, and 164 and is doing a terrific job. XIII. City of Costa Mesa East Side Infrastructure Improvements • Discuss District improvements on the East Side District Engineer Hamers reported on the City's plans for use of slurry seal and its replacement requirements. ACTION ITEMS — SEWER SYSTEM XIV. Inflow & Infiltration (I / 1) Program • Approve staff's plan for sealing and plugging manholes Mr. Hamers provided background on the difference between inflow and infiltration. He noted that the City is affected by inflow problems due to flat streets being the storm water carrying device, along with fewer storm drain pipes in comparison to the surrounding cities. In addition, Mr. Hamers reported that efforts to prevent inflow issues will include the plugging of an additional 200 manholes, which would bring the total to over 1000 plugged manholes. Mr. Hamers also noted that the District is within the OCSDs target of two percent rain ingress. Engineer Hamers requested approval of staff's plan for sealing and plugging manholes. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD JUNE 19, 2012 Discussion followed regarding the plugging of private manholes. Mr. Hamers indicated that the alternative is for the property owners to plug their own manholes as it's illegal to allow storm water to enter the sewer system. He also stated that manholes to be purchased will not have vent holes in them and consideration has been given to possible weld shut some of the vent holes on existing manholes. XV. Sewer Cleaning Program • Approve staff's proposal to clean sewer lines that will save approximately $90,000 a year District Engineer Hamers indicated that a new vactor truck has been budgeted for purchase and a fourth crew member has been added to staff. He added that the previous inspector and sewer supervisor had broken down the district into quadrants and will enable half of the allotment to be cleaned every year. He noted facts supporting staff's proposal to clean sewer lines. Discussion followed regarding tree root cutting, and the cleaning. Mr. Hamers noted that the proposed schedule will ensure that the whole system would be cleaned every two years. This item will be brought forward to the Board for approval. CMSD PROJECTS XVI. A. Project #101 West Side Pumping Station Abandonment — Status Mr. Hamers indicated that we are working with Orange County Sanitary District (OCSD) on obtaining topographical information and that the project was moving forward. B. Project #129 Bristol Street Sewer Phase II — Status • Work is continuing and is projected to be complete by June 26, 2012. Pipe bursting of the new pipe was completed on June 2, K111iiPA Mr. Hamers provided an update of the HDPE pipe that was laid and noted that 720 feet of twelve inch HDPE pipe had been fused together with no dig technology. He anticipates that the project will be completed by the end of June. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD JUNE 19, 2012 C. Project #171 Irvine Pumping Station Force Main — Status • The 12" HDPE liner was successfully installed with all work completed by June 8, 2012. District Engineer Hamers provided an update on the replacement of the force main at the Irvine Pumping Station. D. Project #190 Canyon Force Main Rehabilitation — Status • Bids were opened on May 1, 2012 but no bids were received. Staff successfully negotiated a contract at an amount below the engineer's estimate with GCI Construction. GCI has successfully completed projects for the District including #171 Irvine Force Main Rehabilitation. Mr. Hamers reported that the contract has been negotiated. E. Project #192 System Wide Sewer Reconstruction Phase 2 — Status • Final review of the plans and specs is occurring prior to placing the project out to bid. Mr. Hamers indicated that the project is in final check of the plans and will soon go out to bid. F. Project #193 Pumping Station Seismic Study and Retrofit — Status • Plans and specs are 30% complete. District Engineer Hamers reported that the project is currently in design. G. Project #195 Front Lobby Expansion • The project is complete and well received for accessibility, security, explanation of District, and friendliness. District Staff personally opens the door for all visitors. Mr. Hamers indicated that the project is pending signed off by the City and a notice of completion. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING HELD JUNE 19, 2012 H. Project #196 Installation of Backup Power and Pumping Capability • Plans and specs are 30% complete. Mr. Hamers noted that this Board of Directors for the installation of backup power and pumping capability was a vital necessity in case of emergency. I. OCSD Proposed Transfer of Fairview Trunk • OCSD will be notifying the District of its decision regarding the portion of the trunk under the 405 freeway. CMSD will be reviewing CCTV and performing a visual inspection of the line in order to complete a condition assessment and prepare an engineer's estimate to bring the line up to industry standard. Mr. Hamers noted that we are waiting for a letter from OCSD and will complete video review and repair during the month of July. PUBLIC COMMENTS XVII. This is the time to receive any comments from members of the public. None. XVlILAQj§quS§..iJpms for next Operations Committee meeting. None,.: ADJOURNMENT There being no further business to come before the CMSD Operations Committee, President Ooten adjourned the meeting at 10:40 a.m. Next Meeting Date — July 20, 2012 Chair