Reso 2012-813RESOLUTION NO. 2012-813
• A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT ESTABLISHING A
POLICY ON THE USE OF PERSONAL ELECTRONIC
DEVICES DURING BOARD MEETINGS.
WHEREAS, the Board when meeting as ,a Board or when meeting as a
Committee must conduct its meetings in compliance with the Brown Act; and
WHEREAS, the Brown Act requires open and public meetings in which the public
is aware of those communications and materials upon which the Board reaches its
decision; and
WHEREAS, the Board also must meet at times in an adjudicatory capacity which
requires that the Board only consider the evidence presented to it as part of an open
and. public meeting; and
WHEREAS, the Board should also provide its full attention to the Board meeting
so that the public is properly served; and
WHEREAS, the Board utilizes a "tablet" style District - provided computer for its
agenda, and Board Members follow the agenda on that device; and
• WHEREAS, the Board does therefore desire to discourage the use of personal
electronic devices by Board Members at Board meetings and Committee meetings for
the above - stated reasons;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District
does hereby RESOLVE and DETERMINE as follows:
Section 1. That it shall be the Board's policy that personal electronic devices not
be used by Directors during Board or Committee meetings. The foregoing shall not
prohibit receipt of phone calls, :text messages or other electronic messages from family
or other persons of an urgent or important nature and a brief response. Board Members
should ask for a recess to respond .and should identify the nature of the matter that
justifies.the recess. The President shall admonish Directors violating this policy.
Section 2: The Board's use of District - provided computer tablet devices or
similar District - provided electronic device to follow the agenda of the meeting shall be
allowed and is not affected by this policy.
PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary
District at a regular meeting held on the 16th day of April, 2012.
Robert Ooten Mike Scheafer
President of the Board of. Directors Secretary of the Board of Directors
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
• CITY OF COSTA MESA )
I, Scott Carroll, District Clerk of the Costa Mesa Sanitary District, hereby certify
that the above and foregoing Resolution No. 2012 -813, was duly and regularly passed
and adopted by said Board of Directors at a regular meeting thereof held on the 16th day
of April, 2012.
AYES: 4
NOES: f
ABSENT:
0 ABSTAIN: 0
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the Costa Mesa Sanitary District, this 16th day of April, 2012.
District Clerk of the Costa - nitary District
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