Reso 2012-812Item XIV. A.
• RESOLUTION NO. 2012-812
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COSTA MESA SANITARY DISTRICT
CONSOLIDATING STANDING COMMITTEES
WHEREAS, the Board of Directors utilizes standing committees to study and
report on sewer and recycling committee matters, in addition to participating in the city -
district liaison committee meetings; and
WHEREAS, the Board recently determined that the Investment Oversight
Committee was no longer needed as investments were reviewed by the entire Board on
a regular basis; and
WHEREAS, standing committees require full Brown Act noticing and agenda
materials preparation compliance; and
WHEREAS, the Board has now determined that the Recycling Committee and
the Sewer Committee can be consolidated into a new "Operations Committee" and that
said consolidation .will save taxpayer money in that all work of these committees can
now be performed in one day instead of two days;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District
. does hereby RESOLVE as follows:
1. Standing Committees created. The Board does hereby create the Operations
Committee as a committee in lieu of the previously dissolved Recycling
Committee and the Sewer System Committee and authorizes participation in the
City- District Liaison Committee.
2. The Operations Committee:
(a) Composition. The Operations Committee shall be established with one
regular member who will serve as Chairman of the Committee and one
rotating member. All committee members shall serve a two -year term to
coincide with Director elections and shall serve until a successor is
appointed. The rotating member shall serve in accordance with an
alphabetized listing, which is attached hereto. The District Clerk will
remind each rotating member when his /her rotation period is so that
attendance can be properly calendared. In addition, the Board shall
appoint an alternate member who shall only participate in the committee
meeting if a regular committee member cannot attend. Listings may be
changed by formal action of the Board.
(b) Charge. The purpose of the Recycling Committee is (1) to provide advice
• to the full Board on recycling and related solid waste matters and .(2) to
review all sewer system capital improvement projects, sewer system
management plan matters, and other sewer system and treatment matters
and report to the full Board on the same.
3. City- District Liaison Committee.
(a) Composition. The City - District Liaison Committee is created by action of
the District, City of Costa Mesa and the Mesa Consolidated Water District.
The District shall send the Board President and one rotating member. The
rotating member shall serve in accordance with an alphabetized listing,
which is attached hereto. The District Clerk will remind each rotating
member when his /her rotation period is so that attendance can be properly
calendared. In addition, the Board shall appoint an alternate member who
shall only participate in the committee meeting if a regular committee
member cannot attend. Listings may be changed by formal action of the
Board.
(b) Charge. The City- District Liaison Committee shall meet with the City of
Costa Mesa and the Mesa Consolidated Water District and discuss items
of mutual interest.
4. Brown Act compliance. All standing committees require full Brown Act
compliance and require noticed agendas. No matters not on the agenda may be
discussed unless appropriate findings are made in the written minutes. The
public must have access to the meetings and be .provided an opportunity to
speak. Only two Board members who constitute the Committee may participate
in such a meeting. Other Board members may attend as an observer but may
not speak or participate other than by listening.
5. Minutes /reports. The Operations Committee shall report on its proceedings at
the next regular Board meeting. Such report may be an oral presentation or
written minutes may be provided.
6. District resources. Committees should not direct staff to commit any substantial
expenditure of staff time or other resources unless full Board approval has been
obtained.
7. No vested term provided. Committee members serve at the pleasure of the
Board and may be removed without cause at any time by majority vote of the
Board.
PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary
District at a regular meeting held on the 16th day of April, 2012.
Robert Ooten
President of the Board of Directors
Mike Scheafer
Secretary of the B and of Directors.
STATE OF CALIFORNIA)
• COUNTY OF ORANGE } SS
CITY OF COSTA MESA )
I, Scott Carroll, District Clerk of the Costa Mesa Sanitary District, hereby certify
that the above and foregoing Resolution No. 2012 -812, was duly and regularly passed
and adopted by said Board of Directors at a regular meeting thereof held on the 16th day
of April, 2012.
AYES: 4
NOES: 1
ABSENT: 0
• ABSTAIN: 0
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the Costa Mesa Sanitary District, this 16th day of April, 2012.
District Clerk of the Costa Sanitary District