Minutes - Board - 1968-09-04•
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MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
September 4, 1968
Roll Call PRESENT: Directors - Briggs, Warren, Glockner, and Porter
ABSENT: Directors - Rima
Officials Present: Manager Madsen, Engineer Stevens, Attorney June,
Mr. Dick Reese (sitting in for Director of
Finance Oman), Harley Bogart, Director of
Streets and Parkways, and Assistant Secretary
Angel
The meeting was called to order at 7:30 p.m. by President Porter.
Minutes of President Porter informed the Board that there was an omission in
August 7, the August 7, 1968, minutes regarding action of the Board on
1968 Director of Finance Report No. 68 -2. The Assistant Secretary
read the following motion to the Board:
"Director Briggs made a motion authorizing the President and Secretary
to draw a warrant from the Capital Outlay Fund in the amount of
$10,863.00. This motion was seconded by Director Glockner and carried
by the following roll call vote: ALL AYES, Director Warren absent."
Director Briggs made a motion that the minutes of August 7, 1968,
be approved as corrected. This motion was seconded by Director
Warren and unanimously carried.
Minutes of Director Briggs made a motion, seconded by Director Warren, and
August 21, and unanimously carried, that the minutes of August 21 and 29, 1968,
29, 1968 be approved as posted and distributed.
Velocity sewer Mr. Madsen informed the Board that the manufacturer of the recently
cleaner to be purchased velocity sewer cleaner had requested that the District
displayed by display the cleaner in the City of Ventura at the Tri- County Water
District in Pollution Control meeting on September 12, 1968. After discussion,
Ventura Director Warren made a motion,.seconded by Director Briggs, and
unanimously carried, that the District send the cleaner to this
meeting provided the following conditions are met:
1. That the cleaner be on display only.
2. That the manufacturer pay the District at the rate
of 30 cents per mile, plus 8 man hours for the
Street Superintendent's services.
3. That the manufacturer furnish the District with a letter
stating they will provide insurance coverage and assurance
of replacement, or use of similar equipment, if cleaner
is damaged.
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Smalley Trunk Manager Madsen reported to the Board that the developer,
• Sewer Line George Heltzer, has pre -paid connection fees for all Lots in
Tentative Tract 6245, which will provide enough funds for
the construction of the Smalley Trunk Sewer Line. The line
should be completed sometime during the month of December,
1968.
Letter for- Manager Madsen informed the Board that he had written a letter
warded to to the Times Mirror Company regarding the status of the recently
Times Mirror approved Assessment District, and that he had requested they
Requesting start proceedings to annex the Times Mirror property, located
Annexation on Sunflower, to the Costa Mesa Sanitary District as previously
to the Dist. agreed. Mr. Madsen also mentioned that the Times Mirror Company
would be billed shortly pursuant to the Service Contract Agreement.
Request from Manager Madsen stated to the Board that he had received a verbal
Boyle Engineering inquiry from Boyle Engineering Company regarding possible annexa-
regarding tion of property located at the end of Anniversary Lane in the
annexation of City of Newport Beach.
property to
District Because of the pending consolidation of the Costa Mesa Sanitary
District with the City of Costa Mesa, the Board felt that
considerable study should be given to this matter before entering
into another agreement involving property in the City of Newport
Beach, or annexing property located in the City of Newport Beach.
After discussion, Director Glockner made a motion that Manager
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Madsen inform the developer that any request for connection to
the District's sewer system should come from the City of Newport
Beach; that the staff study the ramifications of entering into
a sewer maintenance agreement giving special consideration to
the following items:
1. Re- evaluation of the cost to the District to maintain
sewers; including in the analysis future costs for
replacing sewer lines, increasing the size of sewer lines,
addition of new lines, pumping, overhead and administra-
tive costs, etc.
2. The staff to advise the Board whether it would be more
feasible to annex such property to the District or to
enter into a Contract to serve the area.
3. Consider writing agreements in the future which could
be revised annually rather than every five years;
consider the possibility of including an escalation clause.
This motion was seconded by Director Warren and unanimously carried.
Engineer Recom-
Engineer Stevens presented the third and final estimate on the 23rd
mends Final
Street Sewer Force Main, and recommended that Mr. Thomas J.
Payment to Thos.
Loncono be paid the amount of $721.25 from the current warrant list.
J. Loncono
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•Annexation No. Attorney June presented Resolution of Application to the Local
113 - Resolution Agency Formation Commission for Annexation No. 113 to the
No. 68 -202 Costa Mesa Sanitary District. He informed the Board that the
annexation fee had been received along with the letter of
request.
Director Warren made a motion that Resolution No. 68 -202, being
"A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT, ORANGE COUNTY, CALIFORNIA, MAKING APPLICATION TO THE
LOCAL AGENCY FORMATION COMMISSION OF ORANGE COUNTY, CALIFORNIA,
FOR THE ANNEXATION OF TERRITORY TO THE DISTRICT," be adopted.
This motion was seconded by Director Glockner and carried by the
following roll call vote:
AYES: Directors - Briggs, Warren, Glockner, and Porter
NOES: Directors - None
ABSENT: Directors - Rima
Financial Mr. Dick Reese submitted the Financial Report for the month of
Report August, 1968. Upon motion by Director Briggs, seconded by
Director Warren, and unanimously carried, the Financial Report
for the month of August, 1968, was approved as submitted.
House Count A communication was read by Mr. Harley Bogart, Director of
Streets and Parkways, requesting an addition of 68 units to the
• House Count. It was moved by Director Warren, seconded by
Director Briggs, and unanimously carried, that 68 units be
added to the House Count, making a total of 25,456 as of
September 1, 1968.
County Dump Manager Madsen informed the Board that the City Clerk had
Site to be forwarded him correspondence from the County stating that the
Closed for County dump site would be closed Thanksgiving, Christmas Day,
Thanksgiving, and New Year's Day. The Board requested the Assistant Secretary
Xmas and New to write to the County asking that the District be placed on
Year's Day their list for notification of closing dates and other information
effecting the Costa Mesa Sanitary District.
Director of Director Warren made a motion authorizing the President and
Finance Report Secretary to sign Report No. 68 -5 instructing the County Auditor
No. 68 -5 to draw a warrant from the General Running Expense Fund in the
amount of $35,552.16.
This motion was seconded by Director Briggs and carried by the
following roll call vote:
AYES: Directors - Warren, Glockner, Briggs, and Porter
NOES: Directors - None
ABSENT: Directors - Rima
Adjournment Upon motion by Di c or Warren, seconded by Directo Briggs, and
ur�imously carr ed the meeting adjourn d at 8:4
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