Minutes - Board - 1967-12-06MINUTES OF THE REGULAR MEETING
BOARD OF DIRECTORS..OF THE COSTA MESA SANITARY DISTRICT
HELD AT 77 FAIR DRIVE
December 6, 1967
ROLL CALL PRESENT: Directors _ Rima, Porter, Warren, and Briggs
ABSENT: Directors - Glockner
Officials Present: Manager O'Donnell, Attorney June,
Engineer Stevens, Director of
Finance Oman, Street Superintendent
Bogart, and Assistant Secretary Angel
The meeting was called to order at 7:30 p.m. by President
Porter.
Minutes of Upon motion by Director Warren, seconded by Director Briggs,
November 1, 1967 and carried, the minutes of November 1, 1967, were approved
as posted and distributed.
Communication from
California Sanitary
and Sanitation Dist.
`ssociation
Manager O'Donnell read a communication from California
Sanitary and Sanitation Districts Association asking the
District to encourage Orange County Sanitation District to
join this Association. Upon motion by Director Warren,
seconded by Director Briggs, and unanimously carried, the
letter was ordered received and filed.
Request from Newport Manager O'Donnell read a communication from the City of
Beach Re Anniversary Newport Beach asking the District to participate in the
Lane reconstruction cost of the street known as Anniversary Lane.
Manager O'Donnell informed the Board that grades were
established prior to the reconstruction of this street and
recommended denial of this request. Director Warren made
a motion that the above request from Newport Beach be denied,
and instructed Manager O'Donnell to write a letter informing
them of the Board's action, seconded by Director Rima, and
unanimously carried.
At this time Director Glockner arrived at the meeting.
Minutes of Upon motion by Director Warren, seconded by Director Glockner,
October 4, 1967 and unanimously carried, the minutes of October 4, 1967,
were approved as distributed and posted.
23rd Street Sewer Engineer Stevens submitted for consideration and approval
Line and South Coast the plans and specifications for the 23rd Street Sewer Line
Drive Sewer Line and the South Coast Drive Sewer Line, and asked the Board's
permission to advertise for bids. After discussion,Director
Glockner made a motion, seconded by Director Warren, and
' unanimously carried, that the plans and specifications for the
above mentioned projects be approved and that Engineer Stevens
be authorized to advertise for bids /on January 3, 1968, at
11:00 a.m. and receive them(rA.
47
"From time to time the developers of major industrial and
commercial complexes within the District find it necessary
to construct sanitary sewer facilities within their complex
in order to serve all of the major facilities within the area.
These facilities are often constructed under a City of Costa
Mesa Building Permit and particularly the Plumbing Permit.
The District Engineer may or may not have an opportunity to
approve the drawings and specifications and may or may not
• have an opportunity for an on -site inspection in the course
of construction. At the conclusion of construction and at the
time of a request for permission to tie into District facilities,
these developers will offer these facilities to the District for
dedication. When dedication is accepted, the maintenance, upkeep,
replacement and repair of these facilities fall upon the District
as its responsibility.
It shall be the policy of this Board, duly adopted by motion
that no dedication will be accepted and that no tie in to
District facilities will be allowed where the District Engineer
has not approved plans and drawings and has not inspected the
project periodically during its course of construction.
It'is further the policy of this Board that subject to the
cooperation of the Building Department of the City of Costa
Mesa, all on -site sewer facilities construction which shall
eventually he offered for dedication to the District and from
which will result a request for connection to District facilities,
shall be approved by the District Engineer prior to the granting
of the building and plumbing permit by the City of Costa mesa.
It shall further be the policy of the Board that extracts
from this policy declaration shall be provided to the major
industrial and commercial developers now within the District
• for their future guidance and instruction."
- 2
Time Table for
Attorney June submitted a proposed time table regarding the
Assessment District
steps necessary to form an Assessment District. The Board
instructed Assistant Secretary to place this item on the
next agenda for further discussion.
Policy,for Accepting
Attorney June broug�f tip for discussion his proposed policy
Sewer Lines
for accepting sewer lines by the District. After discussion,
Director Warren made a motion, seconded by Director Glockner
and unanimously carried, that Attorney June's policy statement
for the acceptance of sewer lines by the District be approved
as shown below, and that Manager.O'Donnell be instructed to
contact the City and ask that the City adopt an Ordinance
implementing this policy.
"From time to time the developers of major industrial and
commercial complexes within the District find it necessary
to construct sanitary sewer facilities within their complex
in order to serve all of the major facilities within the area.
These facilities are often constructed under a City of Costa
Mesa Building Permit and particularly the Plumbing Permit.
The District Engineer may or may not have an opportunity to
approve the drawings and specifications and may or may not
• have an opportunity for an on -site inspection in the course
of construction. At the conclusion of construction and at the
time of a request for permission to tie into District facilities,
these developers will offer these facilities to the District for
dedication. When dedication is accepted, the maintenance, upkeep,
replacement and repair of these facilities fall upon the District
as its responsibility.
It shall be the policy of this Board, duly adopted by motion
that no dedication will be accepted and that no tie in to
District facilities will be allowed where the District Engineer
has not approved plans and drawings and has not inspected the
project periodically during its course of construction.
It'is further the policy of this Board that subject to the
cooperation of the Building Department of the City of Costa
Mesa, all on -site sewer facilities construction which shall
eventually he offered for dedication to the District and from
which will result a request for connection to District facilities,
shall be approved by the District Engineer prior to the granting
of the building and plumbing permit by the City of Costa mesa.
It shall further be the policy of the Board that extracts
from this policy declaration shall be provided to the major
industrial and commercial developers now within the District
• for their future guidance and instruction."
10 1
L�
\J
- 3 -
Financial Report Upon motion by Director ! 1arren, seconded by Director Rima,
and unanimously carried, the Financial Report for the month
of November, 1967, was ordered received and filed.
Retention Payment to Director of Finance Oman informed the Board that the County
Far tlestern Pipe, disallowed the payment of the retention fee to Far Western
Inc. (Harbor Blvd. Pipe Company because the notice of completion was not recorded
Sewer Line Project) within ten days from the date of acceptance. He stated that
65 days had passed and since no liens had been filed, he
recommended that.the Board waive the 90 -day period. Director
Warren made a motion that the Far Western Pipe Company be
paid the retention feie provided they submit a letter stating
that all bills have be6n paid by them on the Harbor Sewer Line
Project. This motion was seconded by Director Rima and
carried by the following roll call vote:
AYES: Directors - Marren, Porter, Rima, Glockner,
and Briggs
NOES: Directors - None
ABSENT: Directors - None
House Count A communication was read by Street Superintendent Bogart
requesting an addition of 211units to the House Count. It
was moved by Director Briggs, seconded by Director Warren,
and unanimously carried, that 27 units be added to the House
Count, making a total of 245-876 as of December,l, 196.
o'
Director of Finance Director Warren made a motion authorizing the President and
Report No. 67 -7 Secretary to sign Report No. 67 -7 instructing the County
Auditor to draw warrants from the General Running Expense Fund
in the amount of $36,123.81. This motion was seconded by
Director Briggs and carried by the following roll call vote:
AYES: Directors - Warren, Rima, Porter, Glockner,
and Briggs
NOES: Directors - None
ABSENT: Directors - None
Adjournment Upon motion by Director Warren, seconded by Director Briggs,
and_ unanimously c ried, the meeting was adjourned at 8:30 P.M.
[sue
President Secretary