Proposal - Hamers - 2000-03-28 ROBIN B HAMERS 234 9. 17r sr suirE 205
& ASSOCIATES INC. COSTA MESA, CA 92827
CIVIL ENGINEERS • PLANNERS • SURVEYORS (849) 548-1192
FAX (949)548-8518
March 28 2000
Board of Directors
Costa Mesa Sanitary District
P 0 Box 1200
Costa Mesa, CA 92628
RE PROPOSAL TO BEGIN PROJECT
PROJECT 1112100-159 PROGRAM YEAR 1999-2000
TELEVISING SEWER LINES
Dear Board of Directors
Originally four large phases of televising projects were
completed over a four year period covering the majority of the
District's sewer mains and the results of the televising have
become the foundation for determining the schedule for
maintenance and rehabilitation of the sewer system After the
four large projects a series of small yearly projects was
authorized and this proposal is for continuing the series
This project, as shown in the Capital Improvement Program will
achieve the following results
1 By limiting the televising to less than $15, 000 per year the
project does not have to be bid The District can select
its own contractor which will be the contractor who was the
low bidder and completed the four large televising-projects
This will provide continuity in record keeping and
efficiency in completing the work since the contractor is
familiar with the system
2 The District receives frequent calls from homeowners who
believe tree roots in the District's main line are causing
stoppages in their laterals By having the televising
contractor working on a regular basis throughout the
District, the contractor can easily include areas where
there is a potential dispute
3 Certain areas need to be re-televised to check the
structural condition of the pipe and to determine the
effectiveness of root cutting and cleaning
4 There are some areas that have not yet been televised and
these areas will be a part of the proposed small yearly
televising projects
®Printed on Recycled Paper.
Board of Directors
March 28 , 2000
Page 2
The project appropriation as shown in the Capital Improvement
Program is as follows
Design $ 3 500
Televising Cost 10, 000
Inspection 3 , 500
Reserve 1, 000
TOTAL $ 18, 000
It is recommended the Board authorize the televising to be
completed for less than $10, 000 and the Manager/District Engineer
to complete the design and inspection at the following hourly
rates not to exceed $3, 500 and $3 , 500 respectively
Engineer $63 00/hr
Inspection $42 00/hr
Sincerely
, 4.19,cio
Robin B Hamers
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Costa Mesa Sanitar:9 District
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Phone
(714) 54-5043
Fax REVIEW OF PROPOSED CAPITAL IMPROVEMENT
(-14) 43. 14t6 PROJECTS
FISCAL YEAR 1999-2000
Hailing 1ddress
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Prepared by
Robin B. Hamers
Board of Directors Manager/District Engineer
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PROJECT 1112100-159
TELEVISING SEWER LINES
Over the years the District has benefited greatly from having a yearly small scale televising project.
The flexibility of having a contractor on-call to televise small line segments has allowed the
District to respond immediately in situations such as when sink holes appear over sewer lines or
repeated backups occur in a line.
The newest video cameras can rotate in place to look down a sewer lateral or can rotate through the
complete circumference of a specific joint. When a crack is encountered, the camera can turn and
observe the crack up close to a point where an engineering decision can be made as to whether or
not the pipe is sound.
As the Sinking Fund project report noted, the District s sewer system is in excellent shape, and this
project provides the visual input necessary to take the guess work out of sewer repairs.
PROPOSED BUDGET
Design $ 3,500
Televising not to exceed 10,000
Inspection 3,500
Contingency 1,000
TOTAL $18 000
is
®4'LE
1501 Quail Street
Newport Beach, CA 92660-2726
TEL. (949)476-3300
FAX. (949)721 7142
www.boyleengineering.com
Robin B Hamers, PE, General Manager/District Manager August 5 1999
COSTA MESA SANITARY DISTRICT
234 E. 17th Street. Ste. 205
Costa Mesa, CA 92627
Capital Improvement Program Review (1999-2000)
Dear Rob.
I have completed my review of the Districts 1999-2000 Capital Improvement Program (CIP) that
you sent me on June 14 1999 I have enclosed my independent review report as you requested. As
usual, I found the CIP report to be very complete, containing adequate information for me to make
my review
Overall, I found the CIP report to be very concise, well defined, and complete. I applaud you and
the District for continuing the funding for future sewer replacement and funding for earthquake and
major emergency sewer repairs. The District's management and financial ability to provide these
services without increasing fees continues to be an outstanding feature of the Districts overall
operation.
I appreciated receiving your research results on sewer age. How is your study on the use of
enzymes for odor and grease control going? I would hope that you and the District would consider
publishing the results of your investigations. The District continues to be a forward thinking
agency (it s varied involvement in recycling, large item pickup, medical/needle collection, etc.) and
I believe the District should receive the accolades that are due to it.
I appreciate the opportunity to continue to work with you and serve the District. Best wishes to
you, the Directors, and the District staff.
Boyle Engineering Corporation
Bruce D Mattern. PE
Assistant Managing Engineer
Enclosure CIP Review Report
DC-041100-09IgwICMSD Le 99 D0C
BOYLE ENGINEERING CORPORATION
Q Poc aow
Independent Review
Costa Mesa Sanitary District
Capital Improvement Program
Fiscal Year 1999-2000
♦ Project 1112100-149 /SINKING FUND FOR FUTURE SEWER REPLACEMENT
This is the fifth year (project was initiated in the 1995-96 fiscal year) that funds have been set aside
for future replacement or reconstruction of sewer lines as they reach life expectancy Setting aside
funds for future use now will benefit from the compounding of interest over time. The report
indicates that the level of funding will be reviewed yearly and will depend on the necessity of other
projects. To date, $ 1,020 000 has been deposited into this fund.
• Last years report indicated that the District Engineer would be conducting research of Eastern
and Midwest municipalities where various existing sewer systems are older than 100 years. This
reviewer was given a copy of the research report and appreciated the opportunity to review the
results.
o Project 1112100-156 / EARTHQUAKE/MAJOR EMERGENCY SEWER
RECONSTRUCTION FUND
This year s allocation continues the funding established in 1997 The District's goal is to set aside
$1,000,000 in the event of an earthquake or other major emergency The reviewer concurs with the
reasoning behind establishing this fund. As stated in last years review other sources of
funding/reimbursement may be available (i.e. State, FEMA, etc.); however these sources will
probably not be timely nor is there a guarantee that full reimbursement will be available. It appears
that the District continues to have the financial resources available, which will allow continuation of
this fund without affecting other District operations nor cause an increase in fees. This fund, as does
Project#149 will continue to benefit from compounding interest over time.
With this year s allocation of$277 000 the total deposit into the Fund equals $877,000
It appears with good management and sound financial controls, the District continues to be able to
provide service and protection to the District's constituents without increasing fees. Again, a point
worth noting.
♦ Project 1112100-159 /TELEVISING SEWER LINES
This year s project is part of an ongoing program to insure that the Districts facilities are
functioning properly The engineering fees are higher than normal projects but since this requires
proper selection of locations to be televised, monitoring the District s cleaning schedule, coupled
with reviewing the tapes and report preparation, they are acceptable. The benefits to the District
provide for flexibility an on-call contractor and immediate response capability
0C-CC 1-100-09/qw/CMSD RPt 99 do 1 MOYL E
The reviewer recognizes that the District Engineer prepares a report that defines the results of this
project; however it might be beneficial for future years to provide a very brief summary in the LIP \\1
report of the value of this type of work. A brief indication of percentage of pipeline unchanged
versus continued deterioration versus actual repairs would provide support for funding continuation.
♦ Project 1112100-164 / MISCELLANEOUS SEWER WORK /MANHOLE ADJUSTMENT
This provides the funding for a continuing program to reimburse others for work that they either do
or have done on District facilities. The program has been expanded to include small sewer line
repairs that need to be handled immediately
Other agencies perform construction activities, which affect District facilities; i.e. raise or lower
manholes to grade. Since it is the responsibility of the District for its own facilities, providing funds
to reimburse other agencies is appropriate. The reviewer understands the benefit of expanding the
program to provide funding for small sewer line, and manhole repairs/adjustments when the need is
found rather than waiting to include in a larger project. This project is supported by and functions
with the efforts of Project 159 (Televising Sewer Lines).
Based on the data contained in the engineer s report, the funding amount appears reasonable.
0C-C41-100-09/qw/CMSD RP199 doc 2 MOYLE