Loading...
Project 159 - Proposal - Hamers - 2000-03-28 ROBIN B HAMERS 234 9. 17r sr suirE 205 & ASSOCIATES INC. COSTA MESA, CA 92827 CIVIL ENGINEERS • PLANNERS • SURVEYORS (849) 548-1192 FAX (949)548-8518 March 28 2000 Board of Directors Costa Mesa Sanitary District P 0 Box 1200 Costa Mesa, CA 92628 RE PROPOSAL TO BEGIN PROJECT PROJECT 1112100-159 PROGRAM YEAR 1999-2000 TELEVISING SEWER LINES Dear Board of Directors Originally four large phases of televising projects were completed over a four year period covering the majority of the District's sewer mains and the results of the televising have become the foundation for determining the schedule for maintenance and rehabilitation of the sewer system After the four large projects a series of small yearly projects was authorized and this proposal is for continuing the series This project, as shown in the Capital Improvement Program will achieve the following results 1 By limiting the televising to less than $15, 000 per year the project does not have to be bid The District can select its own contractor which will be the contractor who was the low bidder and completed the four large televising-projects This will provide continuity in record keeping and efficiency in completing the work since the contractor is familiar with the system 2 The District receives frequent calls from homeowners who believe tree roots in the District's main line are causing stoppages in their laterals By having the televising contractor working on a regular basis throughout the District, the contractor can easily include areas where there is a potential dispute 3 Certain areas need to be re-televised to check the structural condition of the pipe and to determine the effectiveness of root cutting and cleaning 4 There are some areas that have not yet been televised and these areas will be a part of the proposed small yearly televising projects ®Printed on Recycled Paper. Board of Directors March 28 , 2000 Page 2 The project appropriation as shown in the Capital Improvement Program is as follows Design $ 3 500 Televising Cost 10, 000 Inspection 3 , 500 Reserve 1, 000 TOTAL $ 18, 000 It is recommended the Board authorize the televising to be completed for less than $10, 000 and the Manager/District Engineer to complete the design and inspection at the following hourly rates not to exceed $3, 500 and $3 , 500 respectively Engineer $63 00/hr Inspection $42 00/hr Sincerely , 4.19,cio Robin B Hamers RBH/jp/proposal cms g gP�T Rp Costa Mesa Sanitar:9 District R A'10 Phone (714) 54-5043 Fax REVIEW OF PROPOSED CAPITAL IMPROVEMENT (-14) 43. 14t6 PROJECTS FISCAL YEAR 1999-2000 Hailing 1ddress P L) r it 1200 QPOFESS/QN Costa Mesa C�I <f/Q�O��N 8' HALL, �2 O>6_,v-i>n0 co Q° ENO. 9N 0. ' o 720 m 2 /2'000 �T9 C ‘P Street Address TF pF CALA' Fair Drive Costa Mesa, CA 9'616-6520 Prepared by Robin B. Hamers Board of Directors Manager/District Engineer P-r r .s ha/r w/- do J- n> r >Ian '! v ;t _TOI1 e 1 PROJECT 1112100-159 TELEVISING SEWER LINES Over the years the District has benefited greatly from having a yearly small scale televising project. The flexibility of having a contractor on-call to televise small line segments has allowed the District to respond immediately in situations such as when sink holes appear over sewer lines or repeated backups occur in a line. The newest video cameras can rotate in place to look down a sewer lateral or can rotate through the complete circumference of a specific joint. When a crack is encountered, the camera can turn and observe the crack up close to a point where an engineering decision can be made as to whether or not the pipe is sound. As the Sinking Fund project report noted, the District s sewer system is in excellent shape, and this project provides the visual input necessary to take the guess work out of sewer repairs. PROPOSED BUDGET Design $ 3,500 Televising not to exceed 10,000 Inspection 3,500 Contingency 1,000 TOTAL $18 000 is ®4'LE 1501 Quail Street Newport Beach, CA 92660-2726 TEL. (949)476-3300 FAX. (949)721 7142 www.boyleengineering.com Robin B Hamers, PE, General Manager/District Manager August 5 1999 COSTA MESA SANITARY DISTRICT 234 E. 17th Street. Ste. 205 Costa Mesa, CA 92627 Capital Improvement Program Review (1999-2000) Dear Rob. I have completed my review of the Districts 1999-2000 Capital Improvement Program (CIP) that you sent me on June 14 1999 I have enclosed my independent review report as you requested. As usual, I found the CIP report to be very complete, containing adequate information for me to make my review Overall, I found the CIP report to be very concise, well defined, and complete. I applaud you and the District for continuing the funding for future sewer replacement and funding for earthquake and major emergency sewer repairs. The District's management and financial ability to provide these services without increasing fees continues to be an outstanding feature of the Districts overall operation. I appreciated receiving your research results on sewer age. How is your study on the use of enzymes for odor and grease control going? I would hope that you and the District would consider publishing the results of your investigations. The District continues to be a forward thinking agency (it s varied involvement in recycling, large item pickup, medical/needle collection, etc.) and I believe the District should receive the accolades that are due to it. I appreciate the opportunity to continue to work with you and serve the District. Best wishes to you, the Directors, and the District staff. Boyle Engineering Corporation Bruce D Mattern. PE Assistant Managing Engineer Enclosure CIP Review Report DC-041100-09IgwICMSD Le 99 D0C BOYLE ENGINEERING CORPORATION Q Poc aow Independent Review Costa Mesa Sanitary District Capital Improvement Program Fiscal Year 1999-2000 ♦ Project 1112100-149 /SINKING FUND FOR FUTURE SEWER REPLACEMENT This is the fifth year (project was initiated in the 1995-96 fiscal year) that funds have been set aside for future replacement or reconstruction of sewer lines as they reach life expectancy Setting aside funds for future use now will benefit from the compounding of interest over time. The report indicates that the level of funding will be reviewed yearly and will depend on the necessity of other projects. To date, $ 1,020 000 has been deposited into this fund. • Last years report indicated that the District Engineer would be conducting research of Eastern and Midwest municipalities where various existing sewer systems are older than 100 years. This reviewer was given a copy of the research report and appreciated the opportunity to review the results. o Project 1112100-156 / EARTHQUAKE/MAJOR EMERGENCY SEWER RECONSTRUCTION FUND This year s allocation continues the funding established in 1997 The District's goal is to set aside $1,000,000 in the event of an earthquake or other major emergency The reviewer concurs with the reasoning behind establishing this fund. As stated in last years review other sources of funding/reimbursement may be available (i.e. State, FEMA, etc.); however these sources will probably not be timely nor is there a guarantee that full reimbursement will be available. It appears that the District continues to have the financial resources available, which will allow continuation of this fund without affecting other District operations nor cause an increase in fees. This fund, as does Project#149 will continue to benefit from compounding interest over time. With this year s allocation of$277 000 the total deposit into the Fund equals $877,000 It appears with good management and sound financial controls, the District continues to be able to provide service and protection to the District's constituents without increasing fees. Again, a point worth noting. ♦ Project 1112100-159 /TELEVISING SEWER LINES This year s project is part of an ongoing program to insure that the Districts facilities are functioning properly The engineering fees are higher than normal projects but since this requires proper selection of locations to be televised, monitoring the District s cleaning schedule, coupled with reviewing the tapes and report preparation, they are acceptable. The benefits to the District provide for flexibility an on-call contractor and immediate response capability 0C-CC 1-100-09/qw/CMSD RPt 99 do 1 MOYL E The reviewer recognizes that the District Engineer prepares a report that defines the results of this project; however it might be beneficial for future years to provide a very brief summary in the LIP \\1 report of the value of this type of work. A brief indication of percentage of pipeline unchanged versus continued deterioration versus actual repairs would provide support for funding continuation. ♦ Project 1112100-164 / MISCELLANEOUS SEWER WORK /MANHOLE ADJUSTMENT This provides the funding for a continuing program to reimburse others for work that they either do or have done on District facilities. The program has been expanded to include small sewer line repairs that need to be handled immediately Other agencies perform construction activities, which affect District facilities; i.e. raise or lower manholes to grade. Since it is the responsibility of the District for its own facilities, providing funds to reimburse other agencies is appropriate. The reviewer understands the benefit of expanding the program to provide funding for small sewer line, and manhole repairs/adjustments when the need is found rather than waiting to include in a larger project. This project is supported by and functions with the efforts of Project 159 (Televising Sewer Lines). Based on the data contained in the engineer s report, the funding amount appears reasonable. 0C-C41-100-09/qw/CMSD RP199 doc 2 MOYLE