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Agenda Packets - Recycling - 2011-02-22 COSTA MESA SANITARY DISTRICT yj RECYCLING COMMITTEE tam AG�ENDA Tuesday, PFebruaty 22, 2011 10:30 a.m. Costa Mesa Sanitary District 628 W, 1911, Street (Directors Fitzpatrick and Scheafer) STANDING REPDXf S L Waste Diversion Report—January 2011 0 Update on how CMSD is meeting A13 939 goals Recycling Report—January 2011 a Review recycling tonnage collected from homeowners III. Ordinance Enforcement Officer's Report 0 Review OEO enforcement activities for trash cans,graffiti and scavenging IV. Scavenging Report a Review scavenging activities reported to CNIPD V. Orange County Waste. & Recycling Grant Program NEW—DISCUSSION ITEMS V1. Vanguard University Green Conference—February 4, 21011 0 Update from staff's attendance VII. 201.1"'haste: Characterization Study a Review study performed by CR&R VIII, Best Practices for T elephone Book Recycling Program 0 Receive report from Clerk of the District Ix. a Conference—'l he Road to Zero Waste— February 16-17, 2011 a Receive oral report from Program Assistant X. Articles of Interest a Contra Costa Times, "Tehama County Landfill Diverting Waste ACTION ITEMS X1, Proposed Anti-Scavenging Program 0 Consider approving program and recommending approval to the Board of Directors X11. Public Comments XIII. Next Meeting Date —March 21, 2011 Dated: February 17, 2011 Clerk of the District 'g /� % lei 5 ,�, ,MTV u7 0� {p V-7 j j 12 �i INNER!! IN Q.i v «p r rt cs t //Ta ca �rrr � �C� �J I / td> r 1117 CL7 T.— ICIk' / 4fi cJ rr y LO 0, 11%z! c Lu t': C IYr tza.t'r �rn? ��j IIIIpIIIIrIIIr� IIII(111�� �a- q cr 'k'lfry/ LO I�r tf5 mLi C7 9- '� 7 ,- k i% � era ,.. �r��i�Jc� ra rn ��"^% r� i �,s �air`� �y of cs.^r �f a)rra oral %% CO u La ffff' w II. CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District(9) Month/Year: Jan-11 Recycling Report Recycle Tons Commodity Percentage Recycled Newspaper 7.88% 245.49 Cardboard 6.42% 199.91 Mixed Paper 5.13% 159.71 Glass 2.80% 87.21 PET 0.59% 18.30 HDPE 0.45% 14.00 Aluminum Cans 0.33% 10.41 Non-Ferrous Metal 0.44% 13.64 Tin/Metal 0.65% 20.10 Greenwaste 9.78% 304.70 Organic/ Fines ** 12.67% 394.79 Wood 1.41% 43.79 ConcretelAsphalt 1.88% 58.50 Drywall 0.00% 0.00 Totals 50.41% 1570.53 **Note: This material includes food 1 small particulate and inert material. County& Newport Beach Total Total Tonnage 3115.22 214.92 3330.14 Recycled Tonnage 1570.53 109.21 1679.74 Landfill Tonnage 1544.69 105.71 1650.40 CR Transfer To: Joan Revak From: CR Transfer Inc. Jurisdiction: Costa Mesa Sanitary District Santa Ana Heights (11) MonthNear: Jan-11 Recycling Report Recycle Tons Commodity Percentag Recycled Newspaper 10.19% 21.89 Cardboard 6.65% 14.3 Mixed Paper 7,63% 16.4 Glass 3.30% 7.08 PET 0.78% 1.67 HDPE 0.44% 0.96 Aluminum Cans 0.51% 1.09 Non-Ferrous Metal 0.27% 0.58 Tin/Metal 0.96% 2.07 Greenwaste 1.30% 2.79 Organic/ Fines 11.67% 25.07 Wood 5.17% 11.12 Concrete/Asphalt 1.95% 4.19 Drywall 0.00% 0 Totals 50.81% 109.21 ** Note: This material includes food 1 small particulate and inert material. Total Tonnage 214.92 Recycled Tonnage 109.21 Landfill Tonnage 105.71 III, 4 COSTA WESASA9qT-X XYDISTRICT . . .an Inaepenaent Specia(Distfict Memorandum To: Scott Carroll, General Manager From: Isidro Gallardo, Ordinance Enforcement Officer Date: February 15, 2011 Subject: Ordinance Enforcement Report This report summarizes major points for three ordinance enforcement topics covering Trash Container Enforcement, Graffiti, and Scavenging. Trash Container Enforcement: The Ordinance Enforcement Officer (OEO) increased surveillance on Orange Ave. (between 22nd St. and Mesa Dr.), Mesa Drive, and neighboring streets. There are several residents in the area who continue to leave their trash containers out on the street curb well after trash pick-up day; thus in some cases preventing streets from being cleaned by the street sweepers, blocking mail boxes, and fire hydrants. Residents were given a friendly reminder to place their trash containers out of sight in a timely manner. Also, three calls came in to the District HQ to report residents who fail to store their trash containers out of public sight. All three complaints were addressed by the OEO. Residents were given a 1st notice to correct violation and all three residents were in compliance after a seven day correction period. Still, OEO will continue to follow up on these addresses to insure they do not go back to their old habits. A summary of the courtesy notice process for the District OEO is provided in the following chart and demonstrates the effectiveness of a "15t Notice": January 1-31, 2011 1St 2" Courtesy Notice Notice Letter South of Wilson St. 13 2 0 Wilson St. to Adams Ave. 16 0 0 Adams Ave. to Sunflower Ave. 11 1 0 Trotecting our community s health andtfie environment by providing solidwaste andsewer coCCection services. www.crosdca.gov Ordinance Enforcement Report February 15, 2011 Page 2 of 2 Graffiti: OEO continues to document and/or take pictures of trash containers with graffiti and forwarding them to Frank Campos from CR&R. Mr. Campos has been very cooperative and timely when addressing the issue of graffiti on trash containers; sending documentation and pictures back to the OEO once CR&R has removed the graffiti from the trash containers. For example, he sent pictures and documentation of 112 trash containers that had graffiti removed from them in the area of Joann St., Wilson, Shalimar St, Anaheim Ave., and surrounding neighborhoods. For the upcoming month of February, the OEO has submitted to Mr. Campos about seven more addresses (for a total of approx. 80 trash containers), along with pictures, on Victoria St. that need attention in regard to graffiti on trash containers. Scavenging: Two calls came in directly to the District HQ to report scavenging activity. One call came in on January 5, 2011 to report scavenging activity on Virginia Place. Wednesday is trash pick up day in this area; OEO patrolled the area for any scavenging activity on January 5, January 12, and January 19 between the hours of 8:00am and 12:00pm. Unfortunately, there was no scavenging activity observed by the OEO. The second call came in on January 26, 2011 to report scavenging activity on 23rd St. Wednesday is also trash pick up day in this area. OEO patrolled the area on February 2, 2011 between the hours of 9:00am and 11:00am and did not observe any scavenging activity. Nevertheless, the OEO will continue to patrol both streets and surrounding neighborhoods for any scavenging activity. Other: Administrative citation template is complete and ready for District Counsel review. On February 8, 2011, 1 met with CR&R Route Manager Frank Campos and a resident on Palmer Avenue alley to observe a CR&R refuse truck in operations so that we can find where it was leaking fluids. Sure enough, when the vehicle was emptying a trash can all three of us found the leak's point of origin. It appeared it was coming from the hydraulic system. The vehicle was taken out of service to repair the leak. I will be scheduling another on site meeting with CR&R's Route Manager Frank Campos and the resident to determine if the leak has been repaired or not. iv. CL 0 Q L (U G Ca) C aJ C (� U w rH o ` I CL V) `! LL a) m C ,n U b 1- 141:1 on O in zf N O N n-e .� c fD � C> d O cd N N N N (o Q O ul uo •O Q W O 0 N m Id I d ,n 1.0 r. w Im N m 1;11 Ln co r. co rn a H ci H ci r A rl e--I r i -1 -1 N Mich�oei B.Gflancola,Director �1. n n N e [ e e u + T r 300 N.Flower Street,Suite 400 V Waste e Santa Ana,CA '92703 y i Our ;omminiiy. Our Cnmmitmcnc www:odlandfills.cgn Telephone. (714)B34-4040 Fax: (714)834-4183 February 8, 2011 Mr. Scott Carroll FEB 2011 General Manager COStQ IiESG S�itillrgy I+Siif z Costa Mesa Sanitary District 628 West 19'h Street Costa Mesa, CA 92627-2716 RE: AB 939 Regional Waste Reduction and Environmental Education Grant Program Funding Assistance Agreement D09-7—Project Extension Dear Mr. Carroll: This letter is to inform the Costa Mesa Sanitary District that OC Waste & Recycling has approved the three (3) year extension request that authorizes the Costa Mesa Sanitary District to fully utilize the $142,256.00 awarded grant funds to fully execute and properly document the implementation of the Composting and Vermicomposting Bin Distribution and Public Outreach Program as described the City's Funding Assistance Agreement D09-7. The original terms of the City's Funding Assistance Agreement D09-7 required the City to complete their project and to fully utilize program funds no later than twelve (12) months following the award the program grant funding. However, the funding agreement allows for an extension on a case-by-case basis, therefore, this letter of extension is for an additional three (3) years, to December 31, 2013. Also, as stipulated in the funding agreement, the Costa Mesa Sanitary District will also be required to complete the Grant Recipient Fulfillment Report, attached herein. This report must be submitted no later than 30 days after completion of the project. Failure to complete and return the Grant Recipient Fulfillment Report in a timely manner may affect fixture County graait funding eligibility. Should you have any questions or concerns regarding this approval notification, please do not hesitate to contact the Manager of Recycling and Environmental Programs, Isabel Rios at (714) 834.4118. S' cere Michael B. Giancola, Direc or OC Waste & Recycling cc: Isabel Rios, Manager of Recycling and Environmental Programs Enclosed: Grant Recipient Fulfillment Report Michael 8.Glancola, Director o A a N c s. C o u N T Y 300 N.Flower Street,Suite 400 e Santa Ara,CA 92703 i - www.mlandfills.com 0�r Commu pity. bur Com miem en t. Telephone: (714)8344000 Fax: (714)834.4183 Regional Recycling and Waste rsion r� rograrn Name of Organization: Address: Supervisorial District: 1) 2) 3) 4) 5) 1. Project Title: 2. Project Description: 3. Re-State Anticipated Outcome: 4. Describe Actual Outcome: 5. Describe Method Used to Measure and Evaluate Program Outcome: 6. Explain How the Project/Activity Met the Program Mission: 7. Did the Project/Activity Generate Media Attention? 8. Will you continue this Program/Activity? Applicant Signature Date Print Name Please submit to Isabel Rios, Manager, Regional Recycling and Waste Diversion Grant Program at (714) 834-4118 or via email at Isabel.Rios @ocwr.ocgov.com. ° VII. February 4, 2011 Mr. Scott C. Carroll, General Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627-2718 Re: CMSD Waste Characterizations Completed Dear Mr. Carroll Periodically, CR&R re-characterizes waste streams collected and processed through the CRTransfer Material Recovery Facility. CR&R would like to inform you that waste characterizations were performed on the mixed solid waste collected from January 25th through February 2nd for the Costa Mesa and Santa Ana Heights Districts. As we had previously discussed, CR&R performs random sampling of routes from our various partner municipalities to establish waste characterizations for incoming loads to the CR Transfer processing plant. The random sampling and corresponding diversion levels of the samples from each load establish a new diversion percentage for each municipality. This procedure has been approved by the Cal Recycle Board and is accomplished under the direction of Erik Nelson, a consultant specializing in waste characterizations. We are happy to report a significant increase in diversion going forward for both communities of the Costa mesa Sanitary District as follows: Community Previous Characterization New Characterization Costa Mesa 50.46% 54.14% Santa Ana Heights 50.82% 51.97% The attached reports summarize the loads characterized by the day. We are very excited to present this great news to you and your Board. These new diversion percentages will be utilized for the two areas until a re-characterization is again completed. Should you have any questions, please feel free to contact either myself of Trisha Throop. As always, it's a pleasure being of service to the Costa Mesa Sanitary District. Respectfully, Dean A. Ruffridge, Senior Vice President CR&R INCORPORATED 11292 WESTERN AVE. P.O.BOX 125 STANTON,CA 90680 800.826.9677 714.826.9049 714.890.6347 Fax CRRWASTESERV ICES.COM Waste Characterization Summary Chart/ Lista Para la Caracterizaci6n de Basura CI /Ciudad COSTA MESA Facility/Facilldad: CRT Sector/Route/Sector 0 Sample 1 lbs Sample 2 lbs Saris le 3 lbs Sam; le 4 lbs Sample 5 lbs TOTAL Commodity Date/Fecha 1131/2011 1/25/201 t 2/2/2011 1/2712011 1/28/2011 POUNDS Percentages Rec clables Newspaper/Periodicos 24.60 23.26 29:72 19.86 26.78 126.22 9.61% Cardboard/Carton 2184 13.44 1552, 18.58 25.54 96.92 7.39% Mixed Paper/Pa eles m&tas 16..48 36.64 42,46 30.26 38.70 164.54 12.53% Glass Vidrlo 3,34 18.44 1696 10.16 11.90 54.80 4.17% PET #1 2,00 2.31 2,04 1.38 4.68 12.41 0.95% HDPE #2 2 94 1,84 1186 1.86 2.48 10.98 0.84% Aluminum 0.38` 1.44 0.16 0.90 0.70 3.58 0.27% Metal/Metal 8.94 - 8.94 0.680/a Tin/€stano 3 66 2.94 4.98 4.48 7.80 23.86 1.820% Green Waste 36.88 27.70 20.04' 24,68 23.34 132.64 10.100/4) Wood/Madera 24.22 1.96 4.20; 9.16 - 39.54 3.01% Mixed Plastic(3-7)/Plastico mlxtos $198 6.60 5.49 7.41 7.90 36.38 2.770/b TOTAL RECYCLED 15626 136.57 137,43' 128.73 151.82 710.81 54.14 0 TOTAL RESIDUE 138.00 126.00 124.00 92.00 122.00 602.00 45.86% Total Weight/Peso en total 294.26 262.57 Z61_43 220.73 273.82 1,312.81 100.000/0 Daily Diversion% 51100/1) 52.01% 52,57% 5832% 55.45% 54.140/x' Pail Resddue 0/x 46':90%a 47.99% 47„43% 41.68% 44.550/a 45.86% TOTAL SAMPLES Waste Characterization Summary Chart/ Lista para la Caracterizaci6n de Basura City/Ciudad SANTA ANA HEIGHTS Facility/Facilidad: CRT Sector/Route/Sector 0 Sample 1 Ibs Sample 2 Ibs Sample 3 Ibs Sample 4 Ibs Sample 5 lbs TOTAL Commodity Date/Fecha 1/26/2011 1/26/2011 1/1/1904 1/1/1904 1/1/1904 POUNDS Percentages Rec clables News a per/Periodicos 11.04 9.50 - - - 20.54 3:91% Cardboard/Carton 16.70 12.56 - - 29.26 5.580/D Mixed Paper/Pa eles mlxtas 24.46 23.19 - 47.65 9.08%a Glass/Vidrio 20.32 8.04 - 28.36 5.41 0/a PET #1 2.20 2.08 - 4.28 0.820/a HDPE #2 1.74 4.60 - 6.34 1.21% Aluminum 0.88 0.86 1.74 0,33 0/a Metal/Metal - - - 0.000/0 Tin/Estano 6100 5.12 - 11.12 2.12% Green Waste 36.60 36.98 73.58 14.02% Woad/Madera 2.34 24.06 26.40 5.030/a Mixed Plastic(3-7)/Plastico mlxtas 16.72 6.70 - - 23.42 4.46% TOTAL RECYCLED 139.00 133.69 - 272.69 51,97 0/a TOTAL RESIDUE 154.00 98.00 252.00 48,03%a Total Weight/ Peso en total 293.00 231.69 524.69 100.00% Daily Diversion°/o 47.44% 57.70% #DIV/O! #DIV 0! #DIV/01 51:97% Daily Residue% 52.56% 42.30% #DIV/O! #DIV/0! #DIV/O! 48,03% TOTAL_SAMPLES VIII. COSTA 9YESX SA9V7T-XRT(D1STR1C.T . . .an Independent Specia(District Memorandum To: Recycling Committee Via: Scott Carroll, General Manager From: Joan Revak, Office Manager/Clerk of the District Date: December 20, 2010 Subject: Best Practices for Telephone Book Collection Summary Many of the schools participating in the 2010 School Telephone Book Recycling Program did not collect enough books required (one-half book per student) to earn a monetary award. As directed by the Board of Directors, Staff contacted school representatives for the program, who were successful in their collection efforts, to learn what tactics were used to achieve adequate results. The following information was obtained- 1. The collection of phone books is a year-long process. 2. Reaching out, via e-mail distribution lists, to parents, grandparents, friends, work places, local businesses, even to those living outside the area. 3. A very large sign is placed on the collection dumpster as a reminder to parents and to attract attention from people passing the schools who wish to participate in recycling. 4. Students and teachers make telephone calls to friends. 5. Offering to personally pick up the phone books from any location. 6. Flyers 7. E-mail 8. School website 9. Word of mouth Schools that did not participate gave reasons such as difficulty in involving the students in the program; inadequate space for a collection dumpster. Trotecting our community's health andthe environment lry providing sofidwaste andsewer collection services. wrvw.crosdca.gov Recycling Committe February 24, 2011 Page 2 of 2 Staff contacted phone companies with regard to distribution of telephone books and learned there definitely a downturn in use of telephone directories. White and yellow pages are being combined in one book by many distributors. Reasons include: a large amount of numbers are cell phone and they aren't listed in a directory; unlisted numbers; consumers are relying more and more on online directories; many hotels no longer carry phone books and opt to offering guests internet access to local information, and point out phone books aren't good for the environment. However, there is a large segment of the population, especially baby boomers, senior citizens and those without computers, who expect a printed copy of their new phone book every year from their local telephone company. Staff also contacted schools to determine if they would be interested in expanding the program to include plastic bottles and cans. The majority of schools were not interested at this time. General concerns were: More work for school staff How to secure collection container Frequency of collection and how long the program would run More information needed on program Tehama County Landfill diverting waste- ContraCostaTimes.com Page 1 of 2 X. onus " i CONTRACOSTATIMES a Tehama County Landfill of the Recycled Market Development Zone in October 2009, making it possible for local businesses to p diverting S articipate in the loan programs and other benefits. "It's extremely exciting to bring business to Tehama County and reduce waste going into the waste By ANDREA WAGNER-DN Staff Writer stream," Miller said. Posted:02/15/2011 11:23:28 AM PST The company is applying for a $365,000 loan that would fund up to 75 percent of the project costs at Mountains of garbage and a lot of diligent work a 4 percent interest rate over seven years. have compacted into an alliance between businesses and recycling efforts. Along those same lines,the agency is in the process of creating a Green Business Guild program to give The Tehama County Sanitary Landfill Agency has local businesses incentives and awards for been combining grant funding, ingenuity and recycling and waste reduction. economic sensitivity to make waste management and recycling valuable and convenient for businesses. Interim Recycling Coordinator Brin Greer is the muscle behind the program,which will offer free One project has the Landfill Agency staff doing a waste audits,free employee training and recycling one-month study, starting Feb. 15,to see how much containers and marketing for businesses that expanded polystyrene, or plastic foam, is collected commit to the program. locally, said Kristina Miller, manager. A proposal is to be presented to the Joint Powers GreenFreak, LLC,a company based in Yuba City, has Association for approval in March. proposed creating a new manufacturing site in Tehama County to recycle used Styrofoam and other The landfill itself is distinctly organized. plastic foams into custom bobble-head cake toppers,skateboard decks, Hygenique baths and Gulls circle and squawk above one hill as trucks professional tool sets. painted mostly dark green dart to and from the mound like bees to a hive. Driving closer to the top The study will determine whether there is enough of the hill,to the open face of the landfill, plastic plastic foam brought into the landfill, and other grocery bags that spin and jump in the wind like nearby landfills,to justify a potential loan through a flies are confined by fencing to catch debris. CalRecycle Recycled Market Development Zone program, Miller said. Downhill, in the Material Recovery Center, a large Recycle offers low-interest loans and other tools garage contains machines, conveyer belts and large Cal Rec Y bins that are used to sort and bale recyclables to give incentives to businesses that divert waste brought in from curbside bins throughout the from landfills,according to the website,www. county. Outside,areas are designated for particular calrecycle.ca.gov. types of waste,such as leaves and grasses or hazardous wastes. Advertisement Bring in any old printer y LOCATl0NS NEAR YOU Kodalk to Best Buy and save an � additional $50 off any VJ4VW,BE5TBl3Y.COM/KODAICSWAPfORSAVlNGS '+ 0 ST 1.888.BEST.BUY `'. new Kodak Printer. N VISIT SMVUW' BESTBUY,C(SWKODAKSWAPFORSAVINGS FOR MORE INFORMATION OFFER EXPIRES 2/19/2011 Print Powered By 'r r D rri rn cs http://www.contracostatimes.com/califomia/ei_173 93 825?nclick_check=l 2/16/2011 Tehama County Landfill diverting waste- ContraCostaTimes.com Page 2 of 2 CONTRACOSTATIMES ContraCastsTlmesxom "It's a very scientific construction project," Miller Feb. 14 through Feb.28,farmers and ranchers can said. get rid of up to six agricultural tires each during a collection event. Farmers and ranchers save up to Miller,who took the management role in 2008, has $200 disposal fees on each tire,depending on the been implementing projects to make waste grade of tires, Miller said. collection more effective. The Agricultural Tire Collection event is funded by a "We try to keep all the programs convenient and grant from CalRecycle, and participants must obtain free,"Miller said. a voucher from either the landfill office,Tehama C aunty Farm Bureau,the Agriculture Commissioner's The thought is that people will more willingly office, Bull&Gelding Sale office or Coming City discard their waste in an environmentally-friendly Mall. way if it is affordable and easy to do, she said. The event is one of a few tire collection events this Some of the programs include the collections of old year. Dumped tires are a blight to the community batteries, used motor oil and fluorescent lights. and harbor mosquitoes, Miller said. Batteries are collected in orange bags,which are Miller announced the event to the Board of available free at nine locations in the county. Supervisors Tuesday. Residents can put the bags inside their curbside recycling bins, Miller said. It is more effective to give people the right choices to make than to force them to do these things, Miller The landfill collects about 18 containers of old said. batteries, at 55 gallons each, every six months, she said. Each drum weighs about 700 pounds.This is more than many urban areas collect because of the availability and convenience of the orange bags, Andrea Wagner can be reached at 527-2153, Miller said. extension 114 or or at aw agner redbluffdaiiynews. co m For each kind of recyclable item,there is a place at the landfill it is collected and stored or taken to facilities to be recycled. Mattresses are trucked off three trailers at a time by St.Vincent De Paul to be refurbished. Electronic items are baled and loaded on a tractor trailer in pallets to be hauled to a dismantling facility. Medical waste-needles, lancets and medical sharps -are collected separately as well to avoid injuring waste management employees on the job and to keep dirty needles out of the hands of illegal drug users. Advertisement r. 11 7 I DIRECTV has more of what V. to v ' f � .. rp ir.,. I e. z:e,rr➢ a•Wltl>- :Ei.,�.r w�ri �,o:.:°r ap i .,=zclA ...r,s,s e rc ,u. „ , ..i, y,i[ . . .. o. °`:, rvny„�h^ w., a9:....u.. fr,u p9S.B4'w'rf oro r,3P»"�.py, TA 0112witch today'. Print Powered By N,11 ii, i Dyriarnics http://www.contracostatimes.com/califomia/ei_17393 825?nclick_check=l 2/16/2011 XI. COST,9 MESA S_A9qT-XRT(D1STR1CrT . . .an Independent Specia(Distfict Memorandum To: Recycling Committee From: Scott Carroll, General Mana � Date: February 22, 2011 Subject: Anti-Scavenging Program Summary Staff has developed a program as an attempt to deter scavenging from occurring within District boundaries. Scavenging recyclable materials from the residential automated carts can have a negative impact on the community in two different and distinct ways. 1. Unstable Rates: Recyclable material is a commodity. The revenues received from the recyclables help stabilize costs for providing collection services. Fewer recyclables collected and processed means fewer revenues to offset expenditures, which can result in cost increases that are passed on to residents in the rate structure. 2. AB 939 Compliance: Cities in California are required to divert 50% of waste from the landfills. In 2007, the State changed its reporting requirement to comply with AB 939 by establishing a per capita disposal rate. The State establishes a specific target for each city to achieve. For example, the City of Costa Mesa's target is an annual per capita disposal rate of 8.5 pounds per resident. The City depends on District data to help achieve this target. In 2009, the City's annual per capita disposal rate is 5.1 pounds per resident, which is well below the State's target. Fewer recyclables received could result an increase of refuse tonnage being reported to the City, thus increasing its' per capita disposal rate per resident and jeopardizing the State mandated target. In addition, the District has a goal in our Strategic Plan to divert annually 60% of residential waste from the landfills. Currently, the District is achieving a 54% annual diversion rate. Fewer recyclables received could increase refuse tonnage delivered to the landfills, which could result in decreasing the District's diversion rate. Trotecting our community's healt[7 andtfie envia'onment 6y providing sofidwaste andsewer coffection services. www.crosdca.gov Recycling Committee Anti-Scavenging Program February 24, 2011 Page 2 of 5 To ensure the community does not experience the negative impacts described above, staff has developed an anti-scavenging program, which is described in more details below. Staff Recommendation Staff recommends that the Board of Directors approves the proposed Anti-Scavenging Program. Analysis On September 2, 2010, staff met with City of Costa Mesa and CR&R staff to discuss the level of scavenging that is occurring in the community and then work together on developing a program to deter such activity. At the meeting, it was determined that scavenging of recyclable materials is a problem in the community where the Police Department is receiving an average of 120 scavenging reports a year in the last two years. After the meeting, staff explored using lockable containers where it has proven successful at a homeowner association located in the City of Santa Ana. On collection day, residents would lock their containers with a key and when CR&R's refuse trucks arrive to empty said containers, the lid will open from the weight of materials being emptied into the truck. The driver does not need to exit his vehicle to unlock the container before emptying it. At last month's District Recycling Committee, the use of lockable containers was discussed at length. During the discussion, CR&R graciously offered their assistance to the program by offering these types to containers to District residents. CR&R has agreed to purchase the lockable containers, deliver the new containers to homeowners, switch out the old containers and CR&R has agreed to maintain the lockable containers. Attached to the report is a letter from CR&R that demonstrates their commitment and assistance to this program. The cost for the lockable containers is described in more detail in the Financial Review section of this report. The lockable containers will be available on request only. Residents who wish to receive lockable containers will be required to call the District office for such a request. District staff will then coordinate with CR&R on a delivery date to homeowners. When a delivery date is selected, staff will contact homeowners to relay this information. To advertise the new containers, staff will post information on the District's website and there will be information in our next newsletter. In addition, staff will seek permission from City staff to display flyers about the lockable containers at City Hall as well as other city facilities and we may consider advertising the program in the City's newsletter and/or the Daily Pilot Newspaper. Another promotional opportunity is to have a lockable container on display at community events such as the Community Run. Recycling Committee Anti-Scavenging Program February 24, 2011 Page 3 of 5 The second part of this program deals with the enforcement aspect. Staff has had discussions with Costa Mesa Police Department officials regarding enforcement methods. If a police officer witnesses a person taking recyclables out of District containers the officer will write the person a misdemeanor citation. However, staff has learned that the City will incur costs associated with a misdemeanor citation. For instance, the Orange County District Attorney's Office prosecutes misdemeanor offenses. If the DA decides to file a misdemeanor case in court it will cost $250 to file the paperwork and if the court does decide to hear the case another $250 is required. The $500 court fee is eventually passed on to the City to pay. In fact, court fees can reach in the thousands of dollars if jail time is warranted, so it may not be cost effective to deter scavenging through the court system. Furthermore, staff believes the DA will not accept scavenging cases because of the many Part 1 crimes he has to prosecute on a daily basis. Therefore, staff is proposing an enforcement program where the District's code enforcement officer would issue an administrative citation to violators. There are two benefits using the District's administrative citation procedures. 1. It avoids using the court system. Individuals receiving an administrative citation from the District would have 15 calendar days to submit in writing a request to appeal the citation through an administrative hearing process. The administrative hearing would occur at District offices where the hearing officer is a District staff member. Before a hearing is scheduled, the fine issued on the citation will have to be paid in full. 2. The revenues from the citations would go directly to the District. The first offense is $250, the second offense is $500 and the third offense is $995. Under this program, the District's code enforcement officer will not target homeless and/or mentally disabled individuals. If he sees these individuals scavenging recyclable materials he will give him/her verbal warnings and require the person to move on and away from District containers. The District's code enforcement officer will, however, be targeting individuals who are running a business from his/her vehicle by taking recyclable materials out of District containers and redeeming the value of the material at buy back centers. The Costa Mesa Police Department has agreed to provide back up for the District's code enforcement officer if he believes his safety is in jeopardy and/or he is not receiving cooperation from scavengers. The Police Department has also agreed to follow behind the code enforcement officer's vehicle at times. In conclusion, staff believes this two pronged approach of using lockable containers and issuing administrative citations to violators will decrease the scavenging activity in Costa Mesa. While there is no such thing as having a full proof deterrent program that will completely eliminate scavenging, we believe the program presented to you tonight Recycling Committee Anti-Scavenging Program February 24, 2011 Page 4 of 5 will have the best chance for success. Staff will continue to monitor scavenging activities and will give the Board periodic updates on the progress made to deterring scavenging in Costa Mesa. Strategic Element & Goal This program supports achieving Strategic Element No. 2.0, Solid Waste, and Strategic Goals No. 2.5, Encourage Zero Waste and 2.6, Monitor advancements and technology in the solid waste industry(lockable containers). Legal Review Before going to print, staff will be requesting counsel to review the District's administrative citation template. Financial Review In the Franchise Agreement with CR&R, the District receives $5,000 annually from CR&R for anti-scavenging programs. Staff is proposing we use this funding to purchase the lockable containers. CR&R has graciously agreed to match this funding by contributing another $5,000 for purchasing the new containers, which will bring the total funding to $10,000. The lockable containers are estimated at $65.00 per container. With each homeowner receiving two containers, the funding for this program will allow 77 homeowners a year to receive lockable containers. If more than 77 homeowners are requesting lockable containers, the Board may want to consider transferring funds from the District's Solid Waste Reserve Funds to pay for additional containers. There are adequate funds in the Solid Waste Reserve account to pay for additional containers. Other costs that will be incurred are the citation booklets. In an effort to continue our partnership and strengthening our ties with the City of Costa Mesa, staff is working with city staff on creating an administrative citation template and then the City will print the citation booklets on behalf of the District. Before the booklets are printed, the template will be reviewed by District Counsel. Staff estimates this cost will be less than $250. An additional revenue source will be created as a result of issuing administrative citations. How much revenues will be generated from administrative citations is unknown. However, there may be costs associated when trying to collect unpaid fines through civil court and/or liens and/or special assessments against properties. How much costs will be incurred for trying to collect unpaid fines is unknown at this time. Recycling Committee Anti-Scavenging Program February 24, 2011 Page 5of5 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the February 22, 2011 Recycling Committee regular meeting at District Headquarters (628 W. 19th Street) and on the District's website at .cmgdca.gov. Alternative Actions 1. Do not approve the proposed Anti-Scavenging Program and refer the matter back to staff to bring back additional information. Attachment A: Letter from CR&R, dated January 24, 2011 January 24, 2011 Mr. Scott C. Carroll, General Manager Costa Mesa Sanitary District 628 West 19th Street Costa Mesa, California 92627-2718 Re: Anti-Scavenging Program Proposal Dear Mr. Carroll: At the Costa Mesa Sanitary District Monthly Recycling meeting today, we discussed issues relative to recyclable scavenging from the residential refuse carts in the City of Costa Mesa. CR&R would like to assist the Board in providing options for residents that report occurrences of this nature at their properties. Please accept the following for consideration: • CR&R and the Costa Mesa Sanitary District Board would mutually agree to provide lockable 67 gallon carts to residents requesting an exchange of regular carts for lockable carts up to an agreed upon number annually. • Residents would not be charged any added fee for these carts. • Funding would be split equally by CR&R contributing $5,000 annually, and the CMSD contributing $5,000 (as adjusted) annually from the Anti-Scavenging Program funds provided in the Franchise Agreement (Section 38). • CR&R will retain ownership and maintenance responsibilities of the new lockable carts under the same procedures as the existing carts. • The annual $10,000 would be attributed to cart purchases only, with delivery labor and other expenses absorbed by CR&R. • CR&R would quarterly report to the Board activity in the Anti-Scavenging Program. We believe this procedure will provide the Board compliance to the goal of limiting scavengers and providing residents with options to protect their waste from others. T hank you for allovvia ig CR&R the opportunity to be gait Ui ti lis soiutilon. i_1s always, it's a pleasure to be of service to the Costa Mesa Sanitary District and the residents of Costa Mesa and Santa Ana Heights. Sincerely, Dean A. Ruffridge, Senior Vice President CR&R INCORPORATED 11292 WESTERN AVE. P.O.BOX 125 STANTON.CA 90680 800.826.9677 714.826.9049 714.890.6347 Fox CRRWASTESERVICES.COM