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Contract - Pacific - 2011-01-20 PSAN�q � ]�y Costa Mesa Sanitary District 1110 oR an InOepenOent Special District Board of Directors Dana Holladay c/o PBC Robert Ooten 3080 Airway Avenue Suite 101 James Fern'man Costa Mesa, CA 92626 Mike Schenker James Fitzpatrick Arthur Perry Re Letter of Agreement for cleaning services Dear Dana. Staff This letter shall be our Agreement regarding the janitorial services described Scott C. Carroll below ("Services') to be provided by Pacific Building Care (PBC) a General Manager corporation as an independent contractor to the Costa Mesa Sanitary District for Costa Mesa Sanitary District's District Yard located at 174 W Joan Revak Wilson Costa Mesa, CA. Office Manager Clerk of the District The Services to be provided include the following. Monthly cleaning of entire first floor of building excluding warehouse. Mopping of all hard floor surfaces including staircase to 2nd floor Detail vacuuming of all carpet. Wipe Robin B Homers District Engineer down all restrooms, offices, break room and kitchen surfaces. (949) 631 1731 Contractor shall perform all Services under this Letter of Agreement in a skillful and competent manner consistent with the standards generally Alan R. Burns recognized as being employed by other cleaners in the same discipline in Legal Counsel the State of California, and consistent with all applicable laws Unless expressly agreed in writing in advance by the District, the cost to the District Marcus D Davis for the Services shall not exceed $85 00 per month. Treasurer Contractor shall provide proof of liability and auto insurance to the District in amounts and with policies and conditions acceptable to the District. If Phone Contractor is an employer or otherwise hires one or more employees during (949) 645-8400 the term of this Project, Contractor shall provide proof of workers Fax compensation coverage for such employees which meet all requirements of (949) 650-2253 state law (Labor Code § 1861) Contractor shall have a business license for the City of Costa Mesa. Contractor agrees a person who speaks English shall be on the site at all Address times while work is being performed Contractor agrees its personnel will 628 n' 19th Street wear uniforms with name badges or tags A surety bond protecting against Costa Mesa. C4 theft or other losses shall be ui effect at all times and a copy provided to 92627 2716 District. Contractor shall only employ workers legal to work in the'United States. Contractor shall provide permanent address information. I3 f�«jPt tied m I Re cled PapL Protecting our community's peattb anti the environment by provitiing soliti waste anti sewer collection services. www.crostica.gov Invoices shall be submitted to the District monthly as performance of the Services progresses. District shall review and pay the approved charges on such invoices in a timely manner Services on the Project shall begin immediately and shall continue until the agreement is terminated by either party in writing The District may terminate this Letter of Agreement at any time with or without cause If the District finds it necessary to terminate this Letter of Agreement without cause Contractor shall be entitled to be paid in full for those Services adequately completed prior to the notification of termination. Contractor may terminate this Letter of Agreement for cause only [Signatures on Next Page] 2 DISTRICT CONTRACTOR Approved by Reviewed and Accepted by General neral M signature j), A "ii,“.4d,9 Li Approved as to Form: Name Title Harper & Burns LLP District Counsel /-moo dc"/ Date 3 , K ` y .teL £ 2� , �':J, v# Care �Buildin' %' Pact o i& 'eev!Estate fi rrrr� r re,en J nit ria Service Proposal pug, • :i'ii.Z.i,..'-=":-.; ,.-. . $.5fg'.=)., 0 i.i/A,44f,,=:,';''',:?-:. 1::' ':".,-..",--='''',., � 6 r ' tiC6 FS zx 474 it1P,,0� 4" i mar �� n) r` F I 4 � -x3 { ,. � 51 ,asy x'sr s Costa Mesa Sanitary District District Yard Site Addition resents T®: Sherry allab MAIN TELEPHONE: (800) 700-7271 FAX: (949) 261-8604 CORPORATE HEADQUARTERS So.California 3080-B Airway Avenue,Costa Mesa,CA 92626 (949)261-1234 Los Angeles Offices 5120 W Goldleaf Cir.,#120,Los Angeles,CA 90056 (800)700-7271 San Diego Offices 7343 Ronson Road,Suite U,San Diego,CA 92111 (858)278-0813 Yorba Linda Offices(Sweeping Division) 22345 La Palma Ave,#107,Yorba Linda,CA 92887 (714)692-2903 isla Central Valley/Sacramento Offices 2695 N Fowler,Suite 110,Fresno,CA 93272 (559)348-1090 Denver Offices 1485 So.Lipan Street, Denver,CO 80223 (303)733-8997 Phoenix Offices 16620 No.40'"Street,G4,Phoenix,AZ 85032 (602)404-3400 i `K "431. PBC - Greening Commercial Real Estate • PBC's Green Cleaning Program—PBC IS THE ONLY COMPANY TO RECEIVE GREEN SEAL CERTIFICATION IN THE STATE OF CALIFORNIA. This means that not only do we utilize green chemicals and equipment, but we utilize Green Seal Certified methods, documentation and procedures for all of the buildings that we clean. This benefits your tenants,your rental rates, and, qualifies you for up to 10 credits out of the minimum 34 required for LEED Building Certification. At Ent irc)nmevafai Certification r „ioN�M PAc t c BUJ LL NG;CnRE,I.vc; : 1"4t1T*°', 1,c.itipaihiux thr,it ihi3 vllnt.`ini ps itridrn titirr�P tii^y t'ic,h# i-lg- 14:01.valE0115,,IPei t nS 'i"c r2Ypiar+ik,tM A i"i .:t;r en Cknnn'Pr,, rir, n r rH3 1fa11i.i.. ,.-i:,,, ^lti'ctVtR { ,�•' ti sit't 4, . »e_f'a•4+Le sx rct3 di ➢ Account Management Oversight—Each customer is assigned a "single-source"contact person who is tasked with central oversight of all of the client's requirements. These Account Managers are capable of providing timely communications which in turn ensure rapid response and seamless processing of customer service requests. This approach and investment into our Account Management Staff is what sets PBC apart in the marketplace and is why our clients continue to trust us as their janitorial partner. ➢ Customized Solutions - PBC forms partnerships with its customers to provide commercial janitorial services customized to accommodate specific preferences and nuances in each facility and workplace. ➢ Lowest Employee Turnover in the Industry-The culture of dignity, respect, and training, has fostered outstanding employee relations at PBC resulting in the lowest employee turnover in the industry and consistent productivity from its work crews; something our clients find as invaluable. ➢ Experienced Line Management—The PBC Supervisors and Account Managers average 16 years in tenure providing stability and veteran expertise in these key management positions. This allows us to provide the highest level of service and quality to our clients every time. ➢ PBC's LEED Consulting Services—Whether your goal is for your building to become LEED Certified or if you simply want to be as environmentally sensitive as possible in your building, PBC can help. Through our LEED/Sustainability Development Group, PBC assists our customers in attaining their environmental goals and achieving best practices in environmental issues. PBC — Greening Commercial Real Estate �` cp O n e' M '* '�� .. i 3 Biweekly services shall include the following utilizing cleaning programs and methods that promote safer and healthier work environments: Office Areas (including conference rooms, offices, and common areas): • Spot clean all entryways and entrance door glass • Sweep/dust mop hard surface floors • Mop and disinfect hard surface floors • Vacuum all carpeted floors and mats • Dust desks and cabinets below 6' • Wipe all conference room tables • Return chairs to their proper positions and take care to arrange in an orderly manner • Empty wastebaskets and replace liners when needed • Empty paper shredders • Empty ash trays and clean sand urns • Clean and polish drinking fountains • Entryway trash/ash receptacles to be emptied as needed • Sweep warehouse area and deposit trash to designated areas Restrooms: • Clean and disinfect counters, sinks, and clean mirrors • Mop floors with germicidal solution • Restock toilet paper, paper towels, hand soap, etc. • Clean, descale, and disinfect toilets • Empty wastebaskets and replace liners when needed Break Room / Kitchen Areas: • Clean and disinfect counters, sinks, tables, coffee bar areas and drinking fountains • Sweep and damp mop all hard floor areas • Vacuum all carpeted floors and mats • Clean exterior of microwaves and refrigerators • Empty wastebaskets and replace liners when needed Monthly services shall be the same as biweekly with the following additions: • Spot clean walls, partitions, doors, doorframes and baseboards • Remove smudges from light switches and doors • Dust all accessible counters, tables, furniture, fixtures, windowsills, partitions and high ledges above 6' • Removal of cobwebs as needed • Dust air vents, grills, Venetian blinds and all accessible horizontal high level surfaces • Carpeted floors will be edged with small broom or other edging tool • Spot clean carpets as needed SS PBC — Greening Commercial Real Estate Quarterly services shall include the following: • Mini-blinds will be feather dusted • Ceiling vents and return air vents will be dusted • Stainless kick plates will be cleaned Supplies provided by CLEANING CONTRACTOR shall include: • Cleaning and chemical agents • Equipment • Cleaning cloths, squeegees, brushes, and other small hand tools • Carts, mop buckets, and other cleaning utensils Optional supplies that can be provided by CLEANING CONTRACTOR at an additional cost to customer shall include: • Paper products, including toilet paper, hand towels, seat covers, etc. • Soap • Liners PBC — Greening Commercial Real Estate r,i a s' ';;� `�. ..,� ''- r I : J a �s 1 �... vaa.<e� � •�n�,�.u.-nia�.�. , 0 _ter QUOTATION SUMMARY 3 3T�, xs �lstrlcteY.ar�d �' MonthlvaBtlling Detail Cleaning-BiMonthly 1018;241M **Quotation price is based on existing specifications for other areas exclusive of carpet or hard floor work. PBC — Greening Commercial Real Estate "` " 2010 ANCILLARY SERVICES RATE SHEET • Refrigerator Cleaning: $31.50/Refrigerator • Light Changing: $ 4.50 Per Light (Does not include cost of bulb) • Steam Clean Chairs: $8.50/Chair • Carpet Cleaning: Minimum Charge $125.00 $.16/Sq. Ft. Shampoo/Steam • $33.00 Per Hour • Floor Care: Strip & Refinish (plus cost of Materials) Minimum charge $125.00 $33.00/Hour • Extra Work: $29.50/Hr. (2 hour minimum charge) Plus Materials • Emergency Work: $48.00/Hr. - Less than 2 Hour Notice Plus Materials • Windows: Separate Contract Option SeAVd- <Ar‘14/(-) ' - ' Peru/e-e PBC — Greening Commercial Real Estate / 'A',,'i.. .'," Ill ., ,. P ,k ITEM P. .0 CODE DESCRIPTION UNIT CUSTOMER 856002 1-155 18080 Mega Ply Toilet Tissue 80ri 'cs $55.42 8:51116 1-181 19880 EPA Toitet Paper 80rIsios $57.34 `850225 1-101 389 Multi-Fold Towel 400 Wcs $35.44 ;851530 1.108 041 Protect Seat Covers 5000?cs $x.:22 850 550 1-149 En-M nttan Roll Towel 4800tics $6813 850645 1-103 Kitchen Roil Towels 30r' $50.18 850558 1-183 En-Motion EPA Roll'Towel 48 Ihcs 890.48 ras U' 2 704510 3-113 24x24 Can Liners 5 mil 1000//cs 820,37 708040 3-127 24x3.Can!Liners 6 rr l 100(Vos $32.41 704522 3-120 3007 Can Liners 8 mil 4tcs $32..54 '704585 3-112 37x48 Can Liners, 12mi1 2501cs $25.54 702050 3.103 40x48 Can Liners 14mi1 250/es $3.43 =MI=.c,a 380254 9-104 Lanotone Hand Soa• 4.1kt $25.11 380254 9.104.1 Lar one Head$na' 1; al -,'10 380244 .105 .._ Clear T ,e Hand Soap 49Vcs $25.11 380244 9-105-1 Clear-Tone Hand Sop 119al 88..10 .Uri_nat Screens FIMBEININTWANIIIMININNIONNWINIkmas 180221 27.200 Fresh Apple UrEn -Screen._._ 12 $12,59 150241 27-100 Fresh Apple urinal Screen WO S1 120 $28,10 . e11n1:tt _ asx1<ir s 820s20 1-113 Playtex Tampons 500ics 886.66 820020 1.114 #'4 Maxi,Pads 250ic;r $53.96 '820755 1.108 #77 Na ins Liners 5OOfcs $34,00 161700 41-200 Smarteell White Dispenser Each $22.96 151715 55-125 Small Tr y.+ir? s 6/cs $64..43 151725 55=124 Smart° ll Coal SJue 5/cs 854,43 1617100 55-116 SmartCell:Citrtit Burst 8fcs 864A3 160811N 41-110 Masterm;nd Tams Dispenser Each 837..56 150881 _ 55-102 Timed Frarv9rance Citrus 6/cs $29,41 791219 50-104 C Bade ies 12dbx ` $14.93 781218 60-105 0 Batteries 12ibx 814..93 PBC — Greening Commercial Real Estate OP ID:AR A�� CS CERTIFICATE OF LIABILITY INSURANCE DATE 03/22DYYYY) 03/22/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT 760-471-7116 NAME: Alliance Mgt.&Insurance Sery PHONE - FAX 355 Via Vera Cruz#7 760-471-9378 (a/c,No,Ext): (A/C,-No): CA Agent/Broker Lic#0737966 E-MAIL ADDRESS: San Marcos,CA 92078 PRODUCER TRAUB-1 William R.West CUSTOMER ID#: INSURER(S)AFFORDING COVERAGE NAIC# INSURED Norman A Traub Associates E e If SURER A:First Mercury Ins. Company 10657 5409 Via Fonte INSURER B: Yorba Linda, CA 92886-5006 MAR 2 8 2(11+ L INSURER C: COSTA MESA SOAR l Ali I�S)URERID: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AS W POLICY EFF POLICY EXP R VD I POLICY NUMBER (MM DD YYYY)I(MM DDYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERAL LIABILITY X FMMI010259-6 04/07/11 04/07/12 DAMAGE TO RENTED 100,000 PREMISES(Ea occurrence) $ CLAIMS-MADE X OCCUR MED EXP(Any one person) $ 5,000 X Errors&Omiss PERSONAL&ADV INJURY - $ 1,000,000 X Owners&Contr GENERAL AGGREGATE $ 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ Inc'in Agg POLICY PRO- JECT LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED AUTOS BODILY INJURY(Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE HIRED AUTOS (Per accident) NON-OWNED AUTOS $ $ — UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Costa Mesa Sanitary District its officers,agents,and employees are named as additional insured with respect to the work performed by the named insured. Investigations,CA-- CERTIFICATE HOLDER CANCELLATION COSTA-6 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Costa Mesa Sanitary District ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Sherry Kallab Administrative Manager AUTHORIZED REPRESENTATIVE 628 W 19th St Costa Mesa,CA 92627 ©1988-2009 ACORD CORPORATION. All rights reserved. ACORD 25(2009/09) The ACORD name and logo are registered marks of ACORD POLICY NUMBER:FMMI001259-6 COMMERCIAL GENERAL LIABILITY NORMAN A TRAUB ASSOCIATES CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS ® SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or.anization s : Location s Of Covered O•erations Blanket wording as required by virtue of written various contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional exclu- organization(s) shown in the Schedule, but only sions apply: with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury" "property damage"occurring after: caused, in whole or in part, by: 1. Your acts or omissions; or 1. All work, including materials, parts or equip- ment furnished in connection with such work, 2. The acts or omissions of those acting on your on the project (other than service, maintenance behalf; or repairs) to be performed by or on behalf of in the performance of your ongoing operations for the additional insured(s) at the location of the the additional insured(s) at the location(s) desig- covered operations has been completed; or nated above. 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor en- gaged in performing operations for a principal as a part of the same project. CG 20 10 07 04 © ISO Properties, Inc., 2004 Page 1 of 1 ❑