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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
DECEMBER 12, 2007
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on December
12, 2007, at 10:30 a.m. at 628 W. 19`h Street:
Costa Mesa.
Director Ooten called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman ; Gary Monahan; Bob Ooten;
DIRECTORS ABSENT:
• STAFF PRESENT: Robin B. Hamers, Manager/District Engineer;
Thomas A. Fauth, Assistant Manager; Karl
Dulake, Maintenance Supervisor; Joe Limon,
Inspector; Debbie Bjomson, Permit Processing
Specialist;
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Hamers presented the overall SSO statistics for 2007 which added two spills — one
from a debris blocked Main Line at 20291 Cypress St ON November 18, 2007 and one
from a grease blockage at 2460 Fairview Toad on December 1, 2007 — grease caused
nine SSOs, tree roots caused one SSO and Other issues such as debris blockage and a
pump station bubbler failure caused five SSOs. Mr. Dulake described how the District
prevented the spill occurring at 20291 Cypress Street from reaching the storm drain. Mr.
Hamers reported the year-to-date total remains at 119 gallons lost from the public sewer
system to the environment. Data continued to show zero SSOs have occurred in areas
National Plant Services, Inc. (NPSI), has cleaned District main lines. Telemetry
continues to perform satisfactorily.
PROJECT #168 IRVINE PUMPING STATION RELOCATION — UPDATE
ON CONSTRUCTION
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
Sr" DECEMBER 12, 2007
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Mr. Hamers updated the committee on the pumping station construction noting that upon
completion of the District's construction, the County of Orange will be widening Irvine
Avenue from Bristol Street to University Drive.
DAMAGE TO CMSD EQUIPMENT FROM RECENT FIRES
Mr. Dulake stated the recent Southern California fires caused a 100% loss of the
equipment stored at the JIMNI SYSTEMS site in Irvine. Mr. Dulake is compiling an
equipment schedule and value to submit to the District's insurance carrier, SDRMA.
SEWER LATERAL ASSISTANCE PROGRAM
The application notes "CMSD will contribute up to 50% of the residents' costs in four
areas, up to a maximum of $1,800 per parcel". The purpose is to encourage residents to
maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The
Lateral Assistance program remains in the 5-Year Capital Improvement Program for FY
2007-08 Through FY 2011-12 at a level $100,000 per FY.
Mr. Hamers expressed his appreciation to the Board for establishing such a successful ip
program that reduces private property sewer spills. Ms. Jackson distributed the latest
spreadsheet showing 23 property owners are participating in the program. Director
Monahan noted that the project could fund approximately 55 property owners assuming
a full reimbursement of $1,800 per parcel. Director Ferryman confirmed the project is
included in the forthcoming Capital Improvement Program budgets.
POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff noted there are six recommended sewer line transfers from OCSD to CMSD.
Before acceptance, OCSD would need to clean and CCTV the lines and rehabilitate any
deficiencies. Staff presented the following summary status:
1. STAFF APPROVED: Avenue of the Arts (S-192); Anton to Sunflower; Built in
1987; Sewer line is in acceptable condition; Six MHs need to be reconditioned;
Staff needs to calculate the expected revenue CMSD will collect for the line;
2. STAFF APPROVED: Park Center Drive and Anton Blvd. from the West (S-
192); Built in 1967; Sewer line is in acceptable condition; Northernmost MH
needs to be located and raised; 12" line;
3. STAFF APPROVED: Bear Street, in front of Crystal Court — the western line
only (S-193); Sewer line is in acceptable condition; 15" line;
4. STAFF APPROVED: Smalley Road trunk line (S-194); Sewer line is in
acceptable condition; One MH in the middle of the park needs repair; 15" line ip
on San Leandro Lane;
` - COSTA MESA SANITARY DISTRICT
`y 4"� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
'" I^? DECEMBER 12, 2007
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5. STAFF APPROVED: LA Times and South Coast Drive (S-196); Sewer line is
in acceptable condition; Need to clarify how IKEA connects to the main line;
12" line;
6. NOT STAFF APPROVED: Pullman St (S-165A and S-165C); Sewer line is in
acceptable condition; Needs MH cover repairs and a MH relocation; only two
CMSD connections.
7. STAFF APPROVED: Pine Creek and Adams (S-181 and S-180); Sewer line is
in acceptable condition; 18" line;
8. NOT STAFF APPROVED: Pomona Ave (S-152); Sewer line is in acceptable
condition; Line is a cut-through only; 18" line; no CMSD connections.
Mr. Hamers reviewed Permit Processing Specialist Debbie Bjornson's spreadsheet of
the potential yearly sewer charges applicable to the District should the District accept
ownership of the OCSD lines inside the District that act more as local lines rather than as
trunk sewers. The yearly charges are approximately $250,000. The Directors in
attendance will recommend to the full Board a confirmation of approving the transfer in
concept and directing staff to follow through with discussions with OCSD.
0 FOG PROGRAM - INTERCEPTOR SIZING
Director Ooten described the International Association of Plumbing and Mechanical
Officials (IAPMO) committee that is recommending a significant change to the gravity
interceptor sizing formula in the Uniform Plumbing Code that would result in most
interceptors being oversized and approximately 4,000 gallons in size. An Orange
County contingent including Director Ooten attended the meeting and convinced the
IAPMO technical committee that the proposed sizing formula should remain as shown in
the 2006 edition.
CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT
Mr. Hamers reported Director Ferryman and Director Ooten confirmed OCSD's
participation in the project. OCSD may be able to begin construction of the regional
facility as early as 2010. The two options OCSD costed are as follows:
1. Option 1: $9.0 M for a gravity flow system, or
2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the
force main.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
• Director Ferryman and Director Ooten attended the OCSD meeting where amendment
number two to the CMSD grant was approved. The amendment states the CMSD will
have the televising completed by July 2009.
COSTA MESA SANITARY DISTRICT
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"Ft. MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING •
DECEMBER 12,2007
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DISTRICT YARD - CLOSE OF ESCROW DECEMBER 20, 2007
CMSD entered a 90-day escrow for the two vacant parcels at 174 West Wilson Street on
August 31, 2007 for a total cash purchase price of $900,000.00 including a $75,000.00
deposit into escrow. The site is envisioned as having a 5,116 SF building on an 18,200
SF lot. The CMSD Conditional Use Permit (CUP) was approved at the November 26,
2007 Planning Commission meeting at the City of Costa Mesa Council Chambers. The
seller has requested an amendment to the escrow instructions specifying the District will
close on or before December 20, 2007 in order to follow through with a tax exchange.
LOW FLUSH TOILETS
Director Ooten has been researching local home improvement stores to ascertain the
types and efficiencies of the commodes available to the public. Director Ooten has also
researched the subject of high efficiency commodes through WEFTEC and other
organizations.
SEWER SYSTEM SUB-COMMITTEE TOPICS
Director Ooten requested the District's FOG program consultant EEC provide a list of •
food service establishments that are out of compliance with the required interceptor
pumping schedule. Mr. Hamers will contact EEC. Mr. Hamers also discussed the issue
of tennis balls in the Indus sewer line and the efforts by staff to notify the kennel owners
on Riverside Drive.
NEXT MEETING
The next meeting is scheduled for January 16, 2007 at 10:30 a.m. The next Sewer
System Subcommittee meeting is scheduled for Tuesday, January 15, 2008 at 9:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Ooten adjourned the meeting at 11:30 a.m.
SECRETARY PRESIDENT •