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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MARCH 11 , 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on March 11,
2009 at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: James Ferryman; Gary Monahan; Bob Ooten
DIRECTORS ABSENT:
STAFF PRESENT: Robin Hamers, Manager/District Engineer;
• Thomas A. Fauth, Assistant Manager; Joan
Revak, Board Secretary,/Program Manager/
Clerk of the District; Sherry Kallab, Management
Analyst; Karl Dulake, Maintenance Supervisor;
Teresa Gonzalez, Accountant; Janel Jackson,
Office Specialist II; Paul Guzman, Inspector.
OTHERS PRESENT: Dennis Keene, National Plant Services
MONTHLY SSO STATISTICS
Director Monahan noted there were no new spills since the last meeting.
CMSD LINE CLEANING AFTER CCTV PROJECT COMPLETION
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Mr. Hamers explained Staff is in the process of planning the cleaning schedule to follow
the co-operative CCTV project with OCSD when completed at the end of this month.
The results from the CCTV project will be used to produce two reports. One report will be
an Infiltration and Inflow report for OCSD. The second report will be the District's
roadmap for the future. Industry and District standards recommend a maximum of no
more than 3 years between line cleanings. The sewer line cleaned between January and
June 2006 is now due to be cleaned. On the March 20, 2009 Board Agenda Staff is
• requesting authorization for National Plant Services, Inc., (NPSI) to begin cleaning the
lines from now through June 30, 2009. Ms. Gonzalez stated the balance in the budget
account for line cleaning should cover the cleaning costs through June 09. District
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inspectors and the sewer maintenance supervisor are in the process of designating
District lines into 1, 2, or 3 year cleaning cycles. Staff recommends Board approval to
enter into an interim agreement through June 06 and a follow-on contract with NPSI for
FY09/10 to provide sewer line cleaning services. After completion of the District yard,
Staff will provide an analysis of an in-house vs. a contract cleaning crew. Director
Monahan suggested a three year contract beginning July 09 for system cleaning and
evaluate a second crew at a later date. Staff will continue the planning process. Mr.
Dulake recommended NPSI use GPS to precisely locate District manholes. Mr. Keene
noted the costs for GPS marking of manholes would be relatively small when done in
conjunction with line cleaning. Mr. Keene described his belief in customer service and
his willingness to meet District needs.
INFILTRATION AND INFLOW (I&I)
The Committee viewed a video of significant infiltration in the sewer line located on
Coolidge Avenue. The line connects to the OCSD Baker Gisler Line. Staff requested a
quote from Sancon to repair the line. Mr. Hamers noted it is virtually impossible to stop
infiltration from the inside of the pipe; in a manhole the procedure would be to drill
through the concrete and have it pushed back to stop the infiltration. After infiltration is
stopped, a liner can be inserted and sealed at both ends. •
At the April 10, 2009 Liaison Committee meeting, the City of Costa Mesa Engineering
Staff will present a "Master Plan Storm of Drains" overview. CMSD gave up their time to
OCSD to enable OCSD Staff to share their presentation detailing the effects of surface
water flowing in though manhole covers (inflow). The hope is to form a nexus between to
two agencies.
PROJECT #182: ANALYSIS OF CCTV DATA
Staff will prepare a proposal to analyze the data after the CCTV project is complete.
COST ACCOUNTING METHOD OF CONSTRUCTION BIDDING (PUMP
STATIONS, MANHOLE REHAB, OFFSETS)
Mr. Hamers reported Staff is moving forward on use of the cost accounting method of
construction bidding. Mr. Fauth rioted a handout is included in the Committee packet
covering the limits and requirements.
BIG DIPPER
Mr. Hamers reported the Orange County Health Care Agency (OCHCA) approved the
installation of the Big Dipper, an automatic grease removal device, under the sink in food
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service establishments. Photographs of the device were included in the packet. District
Staff opened up a dialog with OCHCA. Currently, all kitchen and restaurant plans have to
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 11, 2009
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be plan checked by OCHCA. All agencies involved are trying to be business friendly. Mr.
Fauth added John Schafer is looking for 4 or 5 locations in Orange County to test the
devices at no cost. Mr. Dulake asked the OC Fair Grounds Restaurant to contact Mr.
Schafer to be a test site. Mr. Fauth will contact Mr. Schafer to offer Director Monahan's
restaurant as a test site. Mr. Hamers requested Staff provide information on the Golden
Bell grease interceptor mini treatment plant at the next Sewer Committee meeting.
SAN FRANCISCO SSO
Mr. Fauth commented on an article provided to the Committee regarding an SSO into
San Francisco Bay. The article states in 2008 alone over 2000 spills dumped an
estimated 15 million gallons of raw and partially treated human waste into the bay.
VIDEO UPDATE - LIQUID WASTE MODUAL
Mr. Fauth displayed a drawing of a more realistic private sewer lateral as opposed to a
stick drawing to be used in the upcoming CMSD "Moving Mountains For You" video.
The drawing portrays the 2% flow, how it dips down and flows to the main sewer line.
Ms. Kallab reported the video was due to be completed by the March 20, 2009 Board
meeting but the latest changes have not been completed. The April 27, 2009 Board
• meeting is the new target date.
DEVELOPMENT OF CIP BUDGET
Director Ooten requested Staff provide a one page summary of projects depicting the
engineer's project estimate and expected budget vs. actual expenditures for the current
year along with what has been spent in the prior years as part of the coming year's
budget document. A decision will be made later if the report would be helpful on a
monthly basis.
FINAL NATIONAL CLAY PIPE INSTITUTE (NCPI) REPORT - LAGUNA
BEACH CLIFFS PHOTO
The Committee received a copy of the final report from the NCPI study on calcium
buildup in sewer pipes. One area under debate is if the minerals accessed the lines
through manholes. The report will be made available at the CWEA conference later this
year. NCPI is working on a solution to remove the calcium. Mr. Hamers requested the
District inspectors and sewer maintenance supervisor physically check the manholes
upstream from District calcium problems on Rose Lane to determine if infiltration is
coming in through the manholes.
• TRANSFER OF SEWER LINES FROM OCSD TO CMSD
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Director Ooten reported OCSD engineers are estimating the costs of repairs to be done
on lines to be transferred. If the repairs are less than $100,000, the agreement can
move forward - if over $100,000 the agreement will have to go back to the OCSD Board
for approval. Mr. Hamers estimates repairs to be over $100,000.
DISTRICT YARD - CONTRACTOR SELECTION PROCESS/SCHEDULE
Staff scheduled a meeting on March 20, 2009 with Directors Ferryman, Ooten and the
design team.
CANYON LIFT STATION PUMP REPAIR
Mr. Fauth reported one pump at Canyon Pump Station went out February 6, 2009. Staff
met with JIMNI Systems, Inc., (the District contractor responsible for installing some
equipment to prevent power surge damages) and Flygt representatives (the pump
manufacturer) to determine the cause of the pump damage. The exact cause of the
malfunction could not be determined. A resolution was reached for the District and the
two contractors to split the $5,700. costs of rebuilding the pump.
PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN • •
PHASE
Mr. Hamers reported the project is moving along. The intent is not to put a pump station
at the Bristol Street location but to replace the pipe to increase the line volume
transportation capacity. The Irvine Pump Station was sized for the economic growth of
the Bristol area. NO CHANGE
PROJECT #164 MISCELLANEOUS SEWER WORK
Mr. Dulake reported sensors and components have been installed in the last two
stations. The crew implemented the maintenance schedule of turning pump station
valves at regular intervals. NO CHANGE
#168 IRVINE PUMPING STATION RELOCATION - UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. The party's attorneys are addressing the parking lot damage
resolution. NO CHANGE
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for •
PUMPING STATIONS
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MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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Joe Sinicori and Paul Guzman are working on emergency response plans for all 20
pump stations. The project will take at least another 6 months to complete. NO CHANGE
PROJECT #171 IRVINE PUMP STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft currently
completed. NO CHANGE
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
A total of 10,186.55 LF of main line CCTV and inspection occurred in February 2009. As
of February 28, 2009, televising is 93.6% complete (1,057,549.75LF/1,129,420LF) with
an estimated project completion date of June 2009. Discussions verified the project will
be completed by the end of March since some of the CCTV footage was incorrectly
reported as not completed. Staff is verifying the data with Mr Dennis Keene.
• PROJECT #183 - SYSTEM WIDE SEWER REPAIR - FAIR AT HARBOR
Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain
flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is
complete. NO CHANGE
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Mr. Fauth reported the updated number of applicants completed and in process as well
as the dollars expended by fiscal year. Director Ooten requested Staff continue to plot
the number of program requests on a quarterly basis. Ms. Jackson reported one resident
on Anaheim Street dropped off 10 videos for review.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
The District is currently at 52 credits with 3 additional pending credits (minimum 52
credits earns a platinum rating) The CMSD Yard is definitely in the gold credit rating as a
minimum. Mr. Fauth reported the District is currently renting the vacant lot to a Mesa
Consolidated Water District (MCWD) contractor as a staging ground to store equipment
while working on a MCWD project for the period February 3, 2009 through March 31 ,
2009 at the rate of $20/day.
• NEXT MEETING
COSTA MESA SANITARY DISTRICT
.k, MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MARCH 11, 2009
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The next meeting is scheduled for April 8, 2008 at 10:30 am. Director Monahan
requested Staff mail meeting packets to recipients to receive them (for preview) by
Monday before the monthly meeting.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:50 a.m.
SECRETARY PRESIDENT
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