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Minutes - Board - 2006-09-14 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14, 2006 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on September 14, 2006, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Ferryman called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Perry led the Pledge of Allegiance. dois 410 illf INVOCATION Vice President Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: James Ferryman, Greg Woodside, Arlene Schafer, Dan Worthington, Art Perry DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager/District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager/Clerk of the District; Wendy Davis, Treasurer; Sherry Kallab, Accountant; Karl Dulake, Maintenance Supervisor; Ron Shef, Code Enforcement Officer; Denise Gilbert, Permit Processing Specialist; Debbie Bjornson, Permit Processing Specialist. C COSTA MESA SANITARY DISTRICT ip 444 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING i SEPTEMBER 14,2006 PAGE2 C OTHERS PRESENT: Mr. Nitin Patel, Diehl, Evans & Co. Mr. Bob Ooten, Resident of Costa Mesa Mr. Dean Ruffridge, CR&R Mr. Randy Talbott, Resident of Costa Mesa Mr. James Lusk, Resident of Costa Mesa Ms. Gina Keuilan CONSENT CALENDAR Director Schafer motioned to approve the Consent Calendar as presented. Director Worthington seconded. Motion carried 5-0. REPORTS MINUTE APPROVAL ,. 0 Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting — of August 21, 2006, were approved as distributed. August 21, 2006 Minutes of Regular The Minutes of the Regular Meeting of August 14, Meeting — 2006, were approved as distributed. August 14, 2006 MANAGER'S REPORTS Refunds There were no refunds for the month of August 2006. Occupancy Report and The Trash Occupancy Count documented an Payment of $195,046.64 increase of 7 units for the occupancy report for solid to Costa Mesa Disposal — waste collection as of September 1, 2006. Therefore, September 2006 the total for September is 21,304. Board directed Staff to prepare a warrant for $195,046.64 to Costa Mesa Disposal for the September 2006 collection count of 21,304. C COSTA MESA SANITARY DISTRICT • ' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING id SEPTEMBER 14,2006 - PAGE 3 C Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for August 2006 Control Board (RWQCB) was accepted as submitted. ' ENGINEER'S REPORTS Project Status Report The Project Status Report dated September 2006 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of June 30, 2006 was June 30, 2006 accepted as submitted. Financial Report as of July The Financial Report as of July 31, 2006 was 31, 2006 accepted as submitted. Treasurer's Report as of The Treasurer's Report as of June 30, 2006 was June 30, 2006 accepted as submitted. ' Q Treasurer's Report as of The Treasurer's Report as of July 31, 2006 was July 31, 2006 accepted as submitted. Warrant 2007-3 for August Warrant Resolution #CMSD 2007-3 was approved, 2006 in the amount of authorizing the President and Secretary to sign the $747,437.74 warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $747,437.74. Directors Expenses for the Director Compensation and Expense Month of August 2006 Reimbursements for the Month of August 2006 were approved and ratified as follows: Director Ferryman: $510.00 Director Perry: $1,020.00 + 435.68 Director Schafer: $1,020.00+ 390.42 Vice President Woodside: $510.00 Director Worthington: $1,020.00+452.35 END OF CONSENT CALENDAR C COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING v SEPTEMBER 14, 2006 PAGE 4 C WRITTEN COMMUNICATION Mr. Fauth reported receiving a written communication from Ms. Frances O'Brian, dated August 29, 2006. Ms. O'Brian expressed displeasure over the District's policy of charging a per-dwelling fee for trash containers. Ms. O'Brian felt the District should charge on a per-container basis. Mr. Fauth spoke with Ms. O'Brian and explained the process the District used to arrive at the variable rate structure. Director Schafer requested Staff write a response letter to Ms. O'Brian. PUBLIC COMMENTS Mr. Randy Talbott, City of Costa Mesa, addressed the Board regarding his single-family home and the volume of trash generated due to his large yard. Mr. Talbott requested consideration due to the volume of landscaping he maintains on his corner lot. Mr. Talbott also related his displeasure with the District's telephone system. President Ferryman assured Mr. Talbott the District would be addressing the telephone system. Mr. Burns suggested Mr. Talbott make a formal submittal to the District to explain his request for exemption from the District's policy. After discussion, the Board directed Staff to prepare a report on the request for waiver of the container fees and return at the October meeting with a recommendation. Mr. James R. Lusk addressed the Board concerning the grandfather rule. Mr. Lusk attempted to switch his three 60-gallon containers for two 90-gallon containers prior to the deadline of September 1, 2006 and was denied. Mr. Fauth reported the Board expanded the grandfather policy to include anyone wishing to change before the deadline of September 1, 2006. Mr. Fauth explained there was a lag period between making the policy change and the contractor notification and institution of the change. Residents who requested a change of container size before the September 1, 2006 deadline will be allowed to do so. Mr. Lusk's name will be added to the approved list. Mr. Lusk inquired as to the proper avenue to receive an exemption due to disabilities. Mr. Fauth reported he has a form for residents to fill out requesting a waiver due to disability, economic, or other reasons. Mr. Fauth reported documentation will be required. C COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 PAGE 5 C MANAGER'S REPORTS FY 2004-2005 Audited Financial Report Presentation by Diehl, Evans & Company, LLP Ms. Davis introduced Mr. Nitin Patel, Diehl, Evans & Company. Mr. Patel reported his firm audited the 2004-2005 Costa Mesa Sanitary District financial report. Mr. Patel issued an independent auditors report on the financial statements and a management recommendation letter. Mr. Patel made recommendations in the areas of journal entries, outstanding checks, purchasing, capital assets, billings, and related party transactions. Ms. Davis reported she reviewed each one of the listed recommendations and agrees with the recommended changes. Ms. Davis requested the Board make a determination on the related party transactions recommendation. The auditor recommended the current practice of the Assistant Manager reviewing and approving the invoices from the company owned by the Manager/District be changed to avoid any potential conflict of interest issues. Director Perry motioned that the treasurer review and approve for payment all invoices by the company owned by the District's Manager/District Engineer. Director Schafer seconded. Motion carried 5-0. VERBAL REPORT BY CR&R ON CONTAINER EXCHANGE PROGRAM Mr. Hamers reported the Board decided the grandfather clause would be extended to include anyone requesting to change containers before September 1, 2006. Mr. Hamers expressed concern that CR&R was not aware of the change at the time it was made. Mr. Hamers reported CR&R will be sending a letter to all residents to advise them that CR&R's records indicate the residence had more than two containers and CR&R would begin charging a fee for the extra container. The letter will request residents notify CR&R if the records are incorrect. Mr. Ruffridge reported approximately 4,000 residents will receive the letter. Mr. Hamers invited Mr. Ruffridge back to the October meeting to give a final total of residences that will be charged for more than two containers. C COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14, 2006 PAGE 6 C PLANNING EFFORT BY STAFF CONDITION ASSESSMENT REPORT OF CMSD SEWER SYSTEM Mr. Hamers provided a report to the Board to document the condition of the sewer system as of December 15, 2005, which is the date the Costa Mesa Sanitary District and the City of Costa Mesa terminated the sewer and storm drain cleaning mutual services agreement. Mr. Hamers reported he was very disappointed in the condition of the sewer system and provided pictures of some of the conditions noted during the assessment. Mr. Hamers stated Staff has begun dealing with the maintenance issues. Mr. Burns suggested filing a public records request to gain access to the City of Costa Mesa's records from maintenance of the lines. Discussion was held regarding the financial benefit of purchasing a water truck to assist cleaning the sewer lines. Mr. Hamers will return with a report at the October meeting. MANPOWER STUDY President Ferryman inquired whether the current phone menu could be made more user-friendly. Mr. Fauth replied that the problem was resolved and that each CMSD Staff member modified their voice mail to notify callers that pressing the star key will return the caller to the main menu. Discussion was held regarding the hiring of a receptionist. Ms. Davis requested the Board consider hiring a temporary receptionist rather than hire a permanent employee to allow for amending the budget before a long- term employee is hired. Staff will contact Apple One to review resumes to start a temporary receptionist as soon as possible. Director Schafer stated she knows someone who may be a good fit for the permanent position. Director Schafer reported she is concerned that Mr. Dulake must put in very long hours and suggested this issue be addressed in the Strategic Planning meeting. Mr. Hamers reported Mr. Dulake has four additional contract people working with him. Mr. Hamers envisions the District eventually replacing two of the contract COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 PAGE7 C workers by hiring two additional people to assist Mr. Dulake. Mr. Hamers stated he will be addressing Director Schafer's comments regarding Mr. Dulake's hours and manpower needs at the October regular meeting. CMSD ORGANIZATIONAL CHART Mr. Fauth provided a detailed description of the Organizational Chart and outlined the responsibilities the management analyst position will perform for the District. Director Perry requested the Organizational Chart be modified to show the two new positions that will be created in place of the contract workers currently hired to work with Mr. Dulake. Mr. Fauth was requested to add field employees under Mr. Dulake's supervision. TRASH CONTAINER PROGRAM - UPDATE ON VARIABLE RATE STRUCTURE - FY 2006-2007 REFUND FOR PRIOR PURCHASE OF CONTAINERS Discussion was held regarding issuing a refund to residents who paid for an ,err additional container within 6 months prior to the District's variable rate structure policy. Mr. Fauth reported he has received 6 requests for refunds out of a possible 50 for containers sold from January 2006 to date. Director Worthington motioned to approve refunding all monies paid for containers purchased from January 1, 2006 upon request. Director Schafer seconded. Motion carried 5-0. DISTRICT YARD UPDATE AGREEMENT WITH ORANGE COUNTY FAIR & EXPOSITION CENTER Mr. Hamers presented the Agreement with Orange County Fair & Exposition Center to utilize a portion of their property as a temporary yard for CMSD vehicles. Mr. Fauth provided the details of the yard area. Director Woodside motioned to ratify the agreement with the Orange County Fair & Exposition Center. Director Schafer seconded. Motion carried 5-0. 7:20 p.m. Mr. Dean Ruffridge and Mr. Randy Talbott left the meeting C COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING 4dSEPTEMBER 14,2006 ,,,; PAGE 8 C CMSD STRATEGIC PLAN YEAR 2005/2006 STRATEGIC PLANNING ACTION ITEMS UPDATE ON PLANNING Mr. Hamers presented the 2005-2006 Strategic Planning Action Items. Ms. Revak reported she has been in contact with Rauch Communication but has not received the dates available to schedule the Strategic Plan meeting. Director Perry motioned to receive and file the 2005-2006 Strategic Planning Action items. Director Schafer seconded. Motion carried 5-0. NEW DISTRICT HEADQUARTERS BUILDING AND GROUNDS AD Hoc COMMITTEE Update on Column Improvements, Painting, and Landscaping Mr. Hamers reported a P.O. has been issued to American Eagle Woodworking, the contractor for the column improvements. Once the columns have been replaced, Staff will focus on the painting and landscaping. RECYCLING REPORTS WASTE DIVERSION REPORT-AUGUST 2006 Ms. Revak presented the Waste Diversion Reports for August 2006 showing a 50.45% diversion rate. Ms. Revak added a year-to-year plus/minus percentage column to the Waste Diversion Report as requested by Director Worthington at the August regular meeting. Director Schafer motioned the Waste Diversion Report be received and filed. Director Perry seconded. Motion carried 5-0. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 • PAGE 9 C CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR AUGUST 2006 SERVICES Ms. Revak presented the Invoices for August 2006 recycling services and disposal. Director Perry motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of August 2006 in the amount of $194,217.18. Director Schafer seconded. Motion carried 5-0. Director Perry motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of August 2006 in the amount of $16,370.46. Director Schafer seconded. Motion carried 5-0. ORDINANCE ENFORCEMENT OFFICER'S REPORT Mr. Shef presented his written report and stated the large item collection program was completed. Several collection routes in the District had a change in collection schedule which resulted in confusion with those residential collection areas. Mr. Shef reported there were scavengers operating during night hours taking items left out for large item collection. ELECTION 2006 Ms. Revak reported the deadline was extended to August 16, 2006. The candidates for the three Director seats are: • Bob Ooten • Gary Monahan • Dan Worthington • Chuck Perry • Arlene Schafer RECYCLING COMMITTEE— MONDAY, SEPTEMBER 11, 2006 - 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA, (DIRECTORS WOODSIDE AND WORTHINGTON) PRESENTATION BY EXECUTIVE DIRECTOR OF EARTH RESOURCE FOUNDATION Vice President Woodside reported the majority of the meeting was spent with a presentation by the Executive Director of Earth Resource Foundation. The group is in the process of trying to modify the current "Reduce, Reuse, Recycle" logo to COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 PAGE 10 C include "Refuse, Reduce, Reuse, Recycle." They encourage companies to refuse to purchase products that come with packaging. The group also is focusing on doing away with plastic bags by either reusing paper bags or carrying canvas bags to the store when shopping. There will be a presentation on September 18, 2006, at 7:00 p.m. at the Fairview Community Church entitled "Is our Ocean Turning to Plastic." UNIVERSAL WASTE- REQUIREMENTS EFFECTIVE FEBRUARY 9, 2006 Mr. Fauth displayed the five-gallon bucket for battery recycling. The District will place the buckets at Fire Station Number One and the CMSD headquarters. Costa Mesa High School and Estancia High School will be contacted by Curbside Inc. to make arrangements to host battery recycling buckets. Director Worthington suggested contacting the City to arrange an additional e- waste recycling program. Mr. Fauth reported he has been in contact with the City and will update the Board when a date is set. Mr. Fauth reported he will work toward additional advertising for the next program with additional focus on businesses. 400. 111.1 LARGE ITEM COLLECTION -JUNE 12, AUGUST 26,2006 Ms. Revak reported the Large Item Collection Program concluded on August 25, 2006. The landfill tonnage totaled 489.89 tons at a total cost of $13,373.58. Recyclable White Goods collected totaled 779.80 tons, amounting to a credit of $74,080.15 ($95/ton) and a net profit of $60,706.57. Director Worthington suggested the District segregate the funds and save them for special purposes rather than placing them into the general fund. Ms. Davis suggested the funds go toward offsetting the tonnage budget. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS—(WDR) GENERAL UPDATE Mr. Hamers reported that once the Notice of Intent is sent to the State, the Costa Mesa Sanitary District will be an "enrollee" in the State-wide WDR program as compared to a "permitee" under the regional WDR. Under the regional program, the District's documents were all well received by the Regional Water Resources Board. The Regional WDR will be rescinded when the State WDR is complete. COSTA MESA SANITARY DISTRICT ARA MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 PAGE 11 Mr. Hamers reported the Garden Grove Sanitary District settled with p rY CoastKeeper, but he was not aware of the details of the settlement. ANNIVERSARY LANE WATER LINE— IRWD Mr. Hamers reported there was no new information to report. INDEPENDENT ENGINEER'S REVIEW OF CMSD 2006-2007 CAPITAL IMPROVEMENT PROGRAM Mr. Hamers presented the BDM Consulting's Independent Engineer's Review of CMSD 2006-2007 Capital Improvement Program. Director Perry motioned to accept the favorable Independent Engineer's Review and approve the CMSD 2006-2007 Capital Improvement Program. Director Schafer seconded. Motion carried 5-0. REPORT ON EMERGENCY OR NON-BID SEWER WORK Mr. Hamers reported there was an emergency repair on the Mendoza Pumping Station. Director Schafer motioned to ratify the emergency repair on the Mendoza Pumping Station. Director Perry seconded. Motion carried 5-0. President Ferryman requested Mr. Hamers continue to update the Condition Assessment Report. CMSD PROJECT#129- BRISTOL STREET THREE-PARTY AGREEMENT Mr. Hamers reported the final draft agreement has been sent and he has not received the originals for signature. The item was tabled to the October regular meeting. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE — SEPTEMBER 14, 2006 (DIRECTORS FERRYMAN AND SCHAFER) Ms. Davis reported discussion at the meeting included the preparation of the check to the finance company to pay off the trash containers to complete the sale of the containers to CR&R. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 PAGE 12 ATTORNEY'S REPORT SENATE BILL 1087-SEWER SERVICE FOR AFFORDABLE HOUSING PROJECTS Mr. Burns provided a synopsis of Senate Bill 1087 - Sewer Service for Affordable Housing Projects, instituted to assure low income housing projects are able to obtain sewer service unless specific findings are made. Mr. Burns then presented the proposed ordinance: ORDINANCE No. 56 ADOPTING POLICIES & PROCEDURES FOR THE PROVISION OF SEWER SERVICE TO DEVELOPMENTS WITH AFFORDABLE HOUSING COMPONENTS Mr. Hamers reported the CMSD does not have a capacity problem and has always reserved the capacity for which the original density was determined. Director Perry motioned to adopt Ordinance No. 56, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING POLICIES AND PROCEDURES FOR THE PROVISION OF SEWER SERVICE TO DEVELOPMENTS WITH AFFORDABLE HOUSING COMPONENTS. Director Worthington seconded. Motion carried 5-0. lot Mie SEWER LATERAL COMPLIANCE ORDINANCE Mr. Fauth reported the District hosted the first Costa Mesa Sewer Lateral Inspections/Maintenance Seminar on August 17, 2006 to help identify the best options to implement a sewer lateral inspection and upgrade program. Eleven community real estate and property management representatives were in attendance. Mr. Fauth provided a list of recommendations to the Board. An additional meeting is planned for October 2006 with inspectors and survey data from plumbing contractors in the area. SEWER LATERAL INSURANCE Mr. Burns reported the company representative for the sewer lateral insurance determined that in order to offer the program in California they would be required to have a broker's license, which they currently do not have. Mr. Burns will report back to the Board if the company does begin to offer the insurance in California. COMPLAINT— 185 E. WILSON, RICHARD CHARLES ASTIN, JR. Mr. Burns has been reviewing the inverse condemnation exception from the memorandum of coverage and will be providing a report in the near future. Mr. Hamers reported the District is being represented by an attorney appointed by SDRMA. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 PAGE 13 C TECHNOLOGY RESOURCE CENTER AGREEMENT Mr. Burns presented a standard agreement between Technology Resource Center and the Costa Mesa Sanitary District. Mr. Fauth reported Technology Resource Center provides approximately 4 hours per month for hardware and software maintenance. Vice President Woodside motioned to approve the agreement with Technology Resource Center. Director Perry seconded. Motion carried 5-0. AGREEMENT FOR EMERGENCY SERVICES—GCI CONSTRUCTION, INC. Mr. Burns presented a standard agreement between GCI Construction, Inc. and the Costa Mesa Sanitary District for emergency services. Director Perry motioned to approve the agreement with GCI Construction, Inc. Vice President Woodside seconded. Motion carried 5-0. RESOLUTION No. 2006-727 ADOPTING A REVISED APPENDIX TO THE DISTRICT'S CONFLICT OF INTEREST CODE. Mr. Burns presented the District's Conflict of Interest Code. The code is reviewed biannually and an additional member of Mr. Burn's firm was added. Director Schafer motioned to adopt Resolution No. 2006-727, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS ADOPTING A REVISED APPENDIX TO THE DISTRICT'S CONFLICT OF INTEREST CODE. Director Perry seconded. Ayes: Directors Ferryman, Woodside, Perry, Schafer, Worthington Noes: None LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT(OCSD)-AUGUST 23, 2006 (PRESIDENT FERRYMAN) President Ferryman reported OCSD is beginning negotiations with four worker unions to assess their retirement benefits. President Ferryman and Doug Davert, Vice Chairman, are reorganizing the OCSD Board committees and their focus. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 • PAGE 14 C SANTA ANA RIVER FLOOD PROTECTION AGENCY(SARFPA) (NEXT MEETING SCHEDULED FOR SEPTEMBER 28, 2006) The Santa Ana River Flood Protection Agency will be held on September 28, 2006. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER) Director Schafer provided a copy of the upcoming meetings for distribution to the Board. ISDOC QUARTERLY MEETING-THURSDAY, AUGUST 31,2006 Director Schafer attended the Quarterly Annual Meeting on August 31, 2006, and reported the following: • Neil McCormick was the speaker and provided a presentation entitled "What can CSDA do for you?" • Director Schafer provided update on CSDA • John Withers provided an update on LAFCO vow 111, • Susan Hinman, (MWDOC) and Kelly Hubbard, (WEROC) provided a report on the County of Orange Operational Area. • The slate of nominees for the 2007-08 ISDOC Executive Committee are: President - Jan Debay, Orange County Water District 1st Vice President - Bob Moore, South Coast Water District 2nd Vice President - Glenn Acosta, Trabuco Canyon Water District 3rd Vice President - Saundra Jacobs, Santa Margarita Water District Secretary - Mona Hanif-Nemat, Law Firm of McCormick, Kidman & Behrens Treasurer - Joan C. Finnegan, Municipal Water District of Orange County • October 3, 2006 was scheduled as the next Executive Committee meeting date. Directors Worthington, Perry, Ferryman, and Woodside also attended the ISDOC meeting and concurred with Director Schafer's report. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) Director Schafer reported she attended the LAFCO meeting on September 13, 2006, where they discussed MSRs and reported on the CAL LAFCO Annual Conference in San Diego. MSRs must be completed by January 1, 2008. LAFCO will be meeting on the Newport Beach and Costa Mesa annexation issue. 0 Newport Beach also submitted an application for sphere of influence change for the area from Mesa Drive to University. COSTA MESA SANITARY DISTRICT ANH MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 • PAGE 15 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER) Director Schafer has participated in numerous conference calls for CSDA in order to save travel expenses. The annual meeting will be held September 25-28, 2006 in Lake Tahoe. CSDA is working on a joint meeting between CSDA and SDRMA. CSDA BOARD OF DIRECTORS ELECTION 2006 BALLOT FOR REGION 6, SEAT A Director Schafer reported two candidates are running for the CSDA Board of Directors - James Doud and Jo MacKenzie. Director Schafer motioned to support Jo MacKenzie. Vice President Woodside seconded. Motion carried 5-0. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE No. 55, OPERATIONS CODE SECTION 3.01.030 WACO Director Schafer attended the WACO meeting and reported Guest Speaker Gary ipok vir Klein presented "How Changing Energy Costs and Demands are Affecting Water Management and Planning." Director Worthington attended the WACO meeting and reported the speaker described how the earth has been changing over the last 400,000 years. Director Worthington noted the speaker appeared to have difficulty answering certain questions from the audience. OLD BUSINESS Mr. Burns reminded the District about Government Code Section 84305 regarding contributions and voting. Mr. Burns attended a seminar and advised the Board about Proposition 90 and price adjustment clauses in contractor agreements. President Ferryman reported the property at Fairview and Wilson that the Board had previously been considering for purchase as a District yard has been sold and is currently in escrow. Mr. Lusk left the meeting at 8:20 p.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 14,2006 • PAGE 16 C NEW BUSINESS LAFCO MUNICIPAL SERVICE REVIEW(MSR) Mr. Hamers reported he and Ms. Revak compiled a large packet of requested documentation for Bob Aldrich of LAFCO to assist in the MSR. President Ferryman gave accolades to the Staff for their work on the LAFCO MSR preparation. CHRISTMAS 2006 EVENT Board reviewed possible dates for a Christmas 2006 dinner and decided on December 7, 2006, at 6:00 p.m., with Mr. Fauth hosting the event at his residence. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS President Ferryman thanked Director Worthington and his wife for hosting the summer dinner at their home. President Ferryman recognized Mr. Bob Ooten in attendance at the meeting. ADJOURNMENT At 8:27 p.m., President Ferryman adjourned the meeting. CWAF.A . -47/0144. SECRETARY PRESIDENT