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Minutes - City/Districts Liaison - 2006-09-22 L�yTp MFS, 4 401111Wes 1 M "iuiesa Consolidated T , C4HPORME0�9y� Water District CITY/DISTRICTS LIAISON COMMITTEE MEETING MINUTES FRIDAY, September 22, 2006 7:30 a.m. COSTA MESA CITY HALL 5TH FLOOR CONFERENCE ROOM 77 Fair Drive Costa Mesa, California 92626 Mesa Committee Members: James F. Atkinson, 1st Vice President Trudy Ohlig-Hall, Vice President City Committee Members: Allan Mansoor, Mayor Allan Roeder, City Manager CMSD Committee Members: James Ferryman, President Greg Woodside, Director Rob Hamers, Manager/District Engineer Tom Fauth, Assistant Manager Joan Revak, Board Secretary/Program Manager/ Clerk of the District Discussion was held on the following items: 1. Presentation on Geo-based Information Software (City) Allan Roeder introduced Steve Mandoki and Rick Kirkbride of the City along with the City's consultant in charge of the GIS system, Kyler Diershaw. Mr. Kirkbride presented the history of the City's system and explained that GIS is the building of layers of computer data such as aerial photogrammetry, addresses, parcel sizes, building locations, street improvements, fire hydrant locations, zoning, planning, utility locations, and other information. The City is able to use the instantaneous retrieval of information to understand the parameters of an existing situation and to more effectively plan for the future. CITY/DISTRICTS LIAISON COMMITTEE MEETING September 22, 2006 MINUTES Page 2 C An example of the use of GIS is the ability of one City's fire department to respond to a fire in another City with an instantaneous understanding of the location of structures, fire hydrants, traffic patterns, strategic mobilization points, etc. The City began developing its GIS system in 1999 and has used a combination of developing its own data, sharing information, and purchasing base layers. The City has a cost effective small workforce consisting of employees and consultants. The City's consultant also develops GIS systems for other cities and agencies. 2. Update on Annexations (City) Mr. Roeder gave a thorough explanation of the meetings with the City of Newport Beach and Orange County LAFCO along with the report by LAFCO's consultant regarding the annexation of various areas of unincorporated Orange County. The City of Newport Beach has been unwilling to consider any position other than total acceptance of their proposals and desires. LAFCO has responded by considering that leaving the existing Spheres of Influence in place is probably the best course of action and that future annexation proposals will be rejected. Additional meetings are scheduled. 3. CMSD Trash Collection Program (CMSD) Mr. Hamers explained how the sharply increasing p y r ceasing trash tonnage collected from the 21,300 residents served by the District has resulted in equivalent increases in trash collection rates. After having been historically level at 35,500 tons per year, the tonnage increased 30% in five years. In order to fairly allocate the cost of collecting and recycling the additional tonnage, the Sanitary District instituted a variable rate program where heavy users pay$8 per month for each container over the first two containers. The variable charge program complies with AB 939, Proposition 218, the City's 1989 Source Reduction and Recycling Element (SRRE), and a practicable application of appropriately allocating the cost of service. President Ferryman and Mr. Fauth explained the "grandfathering in" of existing residents and the special considerations given to senior citizens, the physically challenged, and those with economic limitations. 4. Residents on Charleston Street to Receive Notice of Encroachment into OCSD Easement (CMSD) President Ferryman is also President of the Orange County Sanitation District Board of Directors and explained OCSD's inability to access a major sewer line in the backyards ® of various parcels on Charleston Street due to the illegal construction of rear yard improvements. OCSD has managed to have the majority of homeowners remove the encroachments, however, a strongly worded letters is being sent to a few residents who have failed to conform. CITY/DISTRICTS LIAISON COMMITTEE MEETING September 22, 2006 MINUTES Page 3 C 5. Fairview Sidewalk (Mesa Water) In response to Director Atkinson's request for consideration of constructing one of the missing-link sections of City sidewalk, Mr. Roeder gave a presentation on the significant and costly amount of missing sidewalk. Mr. Roeder explained how the City prioritized the missing sidewalk by use, such as having hospitals and schools having the highest priority. Mr. Roeder also explained that the City budgets approximately$100,000 per year but will continue considering Director Atkinson's recommendation. Public Comments No members of the public were present. The next Liaison Committee meeting was scheduled for Friday, December 15, 2006, 7:30 AM, at the Costa Mesa Sanitary District's offices at 628 W.19th Street, Costa Mesa. The meeting was adjourned at 9:30 a.m. C Arthur Perry, Secretary ames errym.n, President Costa Mesa Sanitary District osta Mesa S.nitary District C