Reso 2011-805 RESOLUTION NO. 805
A RESOLUTION OF THE BOARD OF DIRECTORS
OF THE COSTA MESA SANITARY DISTRICT
ESTABLISHING STANDING COMMITTEES
WHEREAS, the District provides both (1) liquid waste collection and (2) solid
waste collection, recycling and disposal services; and
WHEREAS, the District is also required to manage its money in accordance with
the "prudent investor rule" and is required to have an investment policy for money not
immediately needed by the District; and
WHEREAS, the District also interacts with the City of Costa Mesa and the Mesa
Consolidated Water District; and
WHEREAS, the Board has determined that, in light of the significant issues the
Board acts on at each monthly meeting, it would be beneficial to have issues studied
and recommendations made at the committee level, which would consist of less than a
quorum of the full Board; and
WHEREAS, state law allows, and the Board has created, both ad hoc advisory
committees and standing committees to study those issues and to provide
recommendations; and
WHEREAS, "standing committees" are those that are formally created and which
have continuing subject matter jurisdiction over certain subjects, while "ad hoc advisory
committees" are those that are created for a limited short term purpose; and
WHEREAS, standing committees must fully comply with the Brown Act while ad
hoc committees need not comply if composed of less than a quorum; and
WHEREAS, the Board does hereby desire to formally create its standing
committees and provide for the procedures under which those committees are to
operate;
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District
does hereby RESOLVE as follows:
1. Standing Committees created. The Board does hereby create standing
committees as follows: (1) Recycling Committee, (2) Sewer System Committee,
(3) Investment Oversight Committee; and (4) participation in the City-District
Liaison Committee.
2. The Recycling Committee:
(a) Composition. The Recycling Committee shall be established with one
regular member who will serve as Chairman of the Committee and one
rotating member. All committee members shall serve a two-year term to
coincide with Director elections and shall serve until a successor is
appointed. The rotating member shall serve in accordance with an
alphabetized listing, which is attached hereto. The District Clerk will
remind each rotating member when his/her rotation period is so that
attendance can be properly calendared. In addition, the Board shall
appoint an alternate member who shall only participate in the committee
meeting if a regular committee member cannot attend. Listings may be
changed by formal action of the Board.
(b) Charge. The purpose of the Recycling Committee is to provide advice to
the full Board on recycling and related solid waste matters.
3. Sewer System Committee:
(a) Composition. The Sewer System Committee shall be established with
one regular member who will serve as Chairman of the Committee and
one rotating member. All committee members shall serve a two-year term
to coincide with Director elections and shall serve until a successor is
appointed. The rotating member shall serve in accordance with an
alphabetized listing, which is attached hereto. The District Clerk will
remind each rotating member when his/her rotation period is so that
attendance can be properly calendared. In addition, the Board shall
appoint an alternate member who shall only participate in the committee
meeting if a regular committee member cannot attend. Listings may be
changed by formal action of the Board.
(b) Charge. The Sewer System Committee shall review all sewer system
capital improvement projects, sewer system management plan matters,
and other sewer system and treatment matters and report to the full Board
on the same.
4. Investment Oversight Committee.
(a) Composition. The Investment Oversight Committee is composed of two
rotating members of the Board who shall serve in accordance with a
schedule established by Board action with alternates in case of calendar
conflicts. At each meeting a Chairman will be elected to conduct the
meeting.
(b) Charge. The Investment Oversight Committee is charged with reviewing
the District's investments with the General Manager and District Treasurer
and determining if those are being invested in a prudent manner and in
accordance with the District's adopted investment policy. As all members
attend on a rotating basis, no formal report to the full Board is required,
but an oral report shall be made at the next regular Board meeting.
5. City-District Liaison Committee.
(a) Composition. The City-District Liaison Committee is created by action of
the District, City of Costa Mesa and the Mesa Consolidated Water District.
The District shall send the Board President and one rotating member. The
rotating member shall serve in accordance with an alphabetized listing,
which is attached hereto. The District Clerk will remind each rotating
member when his/her rotation period is so that attendance can be properly
calendared. In addition, the Board shall appoint an alternate member who
shall only participate in the committee meeting if a regular committee
member cannot attend. Listings may be changed by formal action of the
Board.
(b) Charge. The City-District Liaison Committee shall meet with the City of
Costa Mesa and the Mesa Consolidated Water District and discuss items
of mutual interest.
6. Brown Act compliance. All standing committees require full Brown Act
compliance and require noticed agendas. No matters not on the agenda may be
discussed unless appropriate findings are made in the written minutes. The
public must have access to the meetings and be provided an opportunity to
speak. Only two Board members who constitute the Committee may participate
in such a meeting. Other Board members may attend as an observer but may
not speak or participate other than by listening.
7. Minutes/reports. The Recycling and Sewer System standing committees shall
report on their proceedings at the next regular Board meeting. Such report may
be an oral presentation or written minutes may be provided.
8. District resources. Committees should not direct staff to commit any substantial
expenditure of staff time or other resources unless full Board approval has been
obtained.
9. No term provided. Committee members serve at the pleasure of the Board and
may be removed without cause at any time by majority vote of the Board.
PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary
District at a regular meeting held on the day of " 2011.
UP
Robert ioten
President of the Board of Directors
Mike Scheafer
Secretary of-the Bo rd-of Directors
STATE OF CALIFORNIA)
COUNTY-;OF ORANGE ) SS
CITY OF COSTA MESA )
I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the
above and foregoing Resolution No. 2011-805, was duly and regularly passed and
adopted by said Board of Directors at a regular meeting thereof held on the 36A:1—
day of ?Arto,/, — 2011.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the Costa Mesa Sanitary District, this 30'1--1" day of '4.0.4Lr 2011.
• 7:-r5:_. 23.:
Clerk of ;e_costa-Mes0a-nitary District