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Agenda Packets - Board - 1999-10-14COSTA MESA SANITARY DISTRICT AGENDA Regular Meeting October 14, 1999 I. CALL TO ORDER - 6:00 p.m. - CONFERENCE ROOM 1A II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. ao, RECOMMENDED ACTION Minute Approval 1. Recycling Committee Meeting - September 7, 1999 Approve 2. Regular Meeting - September 9, 1999 Approve Reports Manager's Reports 3. Occupancy Report and payment to Costa Mesa Disposal Approve for trash collection services for October 1999 ---,4. Refunds Approve 5. Recycling Reports (a) Waste Diversion Report - September 1999 Receive and File (b) Contract Payment to CR Transfer for recycling Approve services and disposal for September 1999 COSTA MESA SANITARY DISTRICT October 14, 1999 ` AGENDA Page 2 �1 RECOMMENDED ACTION Engineer's Reports \ 6. Project Status Report Receive and File \ 7. Safety /Loss Control Committee Meeting - September 21, 1999 Approve Minutes Treasurer's Reports 8. Financial Report as of September 30, 1999 Receive and File 9. Report of Monies on Deposit as of September 30, 1999 Receive and File 10. Warrant Register for October 1999 in the amount of $550,517.65 Approve Payment -------------------------------------- - - - - -- -END OF CONSENT CALENDAR VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS MANAGER'S REPORTS A. Recycling Committee 1. Telephone Book Recycling Program with Schools Accept Report 2. Signage on District Trucks a. Costa Mesa City Council Agenda Report "Signs of Support" Accept Report 3. Costa Mesa Disposal White Goods Recycling Accept Report 4. Revised Sharps Agreement a. Ramsay Rexall Execute Agreement B. Source Reduction and Recycling Element AB939 1. Update on Activities a) Anti - Scavenging and Screening of Trash Containers Enforcement Reports �\ (1) Police /District Ordinance Enforcement Officer Reports Accept Reports C. Staff Classification and Compensation Review Accept Report P-e ui w COSTA MESA SANITARY DISTRICT October 14, 1999 AGENDA Page 3 RECOMMENDED ACTION D. Review of Trash and Sewer Operations and Funds Review by Reiter* Lovry Consultants �' F)e- Update 2. Review y Conrad and Associates,- Update E. CMSD Strate is Plan �'°� �'� l� 1 .{-�"e �' T( Accept Report Lo 0 ti 15C� ENGINEERS REPORTS - Look a /an - D 13 C A. 20402 -20412 Birch Street - Road Abandonment /Reservation of Approve in Concept Sewer Easement X. \TREASURER'S REPORTS \ A. Orange County Bankruptcy Accept Report \ B. Revised Budget Format with Reserve Balances Identified by Fund Table C. Investment Oversight Committee Meeting - October 14, 1999 Accept Report Resolution No. 99 -628 Authorizing the District's Treasurer to Adopt Resolution Invest District Funds in the Orange County Investment Pool (Supersedes Resolution No. 99 -625) -��'„ 6P-,=k s To r1Z) Xi. ATTORNEY'S REPORTS rn XII. LOCAL MEETINGS , NOV f 3, � � �Obc� S �d �. Sq � d1 A. Commission on Local Governance for he 21' Century - Accept Report September 17, 1999 Meeting B. Independent Special Districts of Orange County 1. Quarterly Board Meeting - September 30, 1999 Accept Report C. Local Agency Formation Commission (LAFCO) Accept Report D. California Special Districts Association (CSDA) �1. 30`h Annual Conference - September 22 -24, 1999 Accept Report San Diego • E Costa Mesa Chamber of Commerce Legislation Committee Accept Report COSTA MESA SANITARY DISTRICT �$ AGENDA Orange County Sanitation District �1. Regular Meeting - September 22, 1999 2. Tour - October 1, 1999 XIII.� OLD BUSINESS Santa Ana River Flood Protection Agency 1. Dues for Fiscal Year 1999/2000 in the amount of $ 1400.00 44::� XIV. NEW BUSINESS Z KS ha ve.,. b Gow 11 3 A. November CMSD Regular Board Meeting = Wednesday, November 10, 1999, 12:00 p.m. XV. ORAL CO MMUNICATIONS XVI. ADJOURNMENT • • October 14, 1999 Page 4 RECOMMENDED ACTION Accept Report Accept Report Approve Approve Meeting Date I lb - f COSTA MESA SANITARY DISTRICT Minutes of the Board of Directors Special Meeting Held September 7, 1999 The Board of Directors of the Costa Mesa Sanitary District attended a meeting of the Costa .Mesa Sanitary District Recycling Committee at 9:00 a.m. in conference room 3A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Harriers, Lois Thompson, Joan Revak, Ron Hayes Large Item Collection Program Ms. Thompson presented an update on the Large Item Collection Program. The program began on June 21, 1999 and continued through August 27, 1999. Costa Mesa Disposal reported a total of 458 tons of Large Items collected and taken to the landfill for a cost of $10,086. The District received a credit for 86 tons of white goods in the amount of $2,631, resulting in a total program cost of $7,455. Ms. ® Thompson presented the following table giving historical perspective on the tonnage and cost factors for this program: Description 1995 1996 1997 1998 1999 C Tons ollected and Landfilled 452 ......................................................... 434 422 ...... ... .................. 462 .... 45... ... 8 ... Tons of White Goods 10.5 59.12 79.79 85.11 86.04 Cost for Landfill Charges $15,010 $11.721 $9,276 $10,162 $10,086 Credit for White Goods $418 $1,188 $3,191 $3,645 $2,631 Total Program Cost $14,592 $10,533 $6,085 $6,517 $7,455 Average $ Per Ton for White Goods $39.81 $20.09 $39.99 $42.83 $30.58 Ms. Thompson noted, for the fifth year the amount of white goods collected has increased. The District's continued commitment to anti - scavenging enforcement may help to increase the collected tonnage. Lower salvage value of the white goods resulted in an increase in total program cost this year. This program continues to be very popular with residents and generates many inquiries to the office according to Ms. Thompson. Staff distributed hundreds of flyers itemizing "Charitable Organizations" where donations of large items are accepted. Residents using this list may be the reason that the tons collected and landfilled demonstrated a slight decrease from last year. 0 COSTA MESA SANITARY DISTRICT 2 Minutes of the Board of Directors Special Meeting September 7, 1999 Telephone Book Recycling Program with Schools Ms. Thompson reported to the Committee that the 1999 Telephone Book Recycling Program with the schools will occur during the months of November and December. Letters were send out to the schools on September 1, 1999 and several responses have been received to date. Participation awards to the schools are based on the enrollment population of each school @ $1.00 per student up to a maximum of $400.00. To encourage all schools to participate there is a minimum award of $100. A grand prize award of $250 will be given to the Elementary, Jr. High and High Schools collecting the greater number of pounds of phone books per student. This method gives all schools an equal chance at earning a grand prize award, even if they have lower enrollment totals. The program challenges the students to collect the most telephone books and be rewarded, in addition to providing a hands -on opportunity for the students to learn about recycling. Also mentioned by Ms. Thompson is an idea to provide a pizza party or ice cream cones as an additional prize to participating students. Tire Roundup Day - October 16, 1999 Ms Thompson reported the Used Tire Round -Up will be held on Saturday, October 16, 1999 from 10:00 a.m. to 2:00 p.m. This recycling program is sponsored by the District along with the City of Costa Mesa, Orange County Conservation Corps and the California Integrated Waste Management Board. The meeting was adjourned at 9:45 a.m. No action was taken by the Board of Directors of the Costa Mesa Sanitary District. Secretary President u • • �J COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held September 9, 1999 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on September 9, 1999, at 6:00 p.m., in the Council Chambers of the Civic Center, 77 Fair Drive, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Harriers, Manager /Engineer; Alan Burns, Legal Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Ron Hayes, Accountant, Finance Department. Others Present: None CONSENT CALENDAR ------------------------------------------------------- - - - - -- On motion by Vice President Schafer, seconded by Director Woodside, and carried 5 -0, the Consent Calendar was approved as presented. MINUTES Approved Minutes of Recycling Committee Meeting, August 10, 1999 Approved Minutes of Regular Meeting August 12, 1999 Approved Minutes of Special Meeting August 25, 1999 The minutes for the Recycling Committee meeting of August 10, 1999, were approved as distributed. The minutes for the regular meeting of August 12, 1999, were approved as distributed. The minutes for the special meeting of August 25, 1999, were approved as distributed. COSTA MESA SANITARY DISTRICT 2 MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 REPORTS MANAGER'S REPORTS Approved Occupancy The Trash Occupancy Count documented a decrease of 7 Report and payment of units in the occupancy report for solid waste collection as of $163,728.61 to Costa September 1, 1999. Therefore, the total for September is Mesa Disposal for trash 21,126. Board directed Staff to prepare a warrant for collection services for $163,728.61 to Costa Mesa Disposal on October 1, 1999, for September 1999 payment for September trash collection based on the September count of 21,126. REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Approved Refund Approved Refund to J. L. Edwards of $484.95 Parcel Address: 2088 Garden Lane To J. L. Edwards Assessor's Parcel No. 426- 232 -24 Units: 5 Trash Refund: $484.95 Parcel was using curbside collection service for 5 months. ($13.85 x 5 months x 5 units = $346.25. Amount charged $831.20 - $346.25 = $484.95) Approved Refund Approved Refund to Jean Schwalbe of $1,220.48 Parcel Address: 2952 Peppertree Lane To Jean Schwalbe Assessor's Parcel No. 139 - 203 -17 Units: 4 Trash Refund: $1,220.48 Property using a private trash service. Approved Refund Approved Refund to New Millennium Homes of $75.00 Parcel Address: 2647 Orange Avenue To New Millennium Homes Assessor's Parcel No. N/A Trash Refund: $75.00 Project overpaid for 5 bathtub fixtures. COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 • RECYCLING REPORTS Waste Diversion Report The Waste Diversion Report for August 1999 showing a August 1999 was received 48.11 % diversion rate was received and filed. and filed Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of August 1999 for $ 142,175.49 in the amount of $ 142,175.49 ENGINEER'S REPORTS Project Status Report was The Project Status Report for September 1999, was received and filed. accepted as submitted. TREASURER'S REPORTS Financial Report as of August 31, 1999, was received and filed ® Report of Monies on Deposit as of August 31, 1999, was received and filed U The Financial Report as of August 31, 1999, was accepted as submitted. The Report of Monies on Deposit as of August 31, 1999, was accepted as submitted. Approved Warrant 2000 -03 Warrant Resolution #CMSD 2000 -03 was approved, for September 1999, in the authorizing the President and Secretary to sign the warrant amount of $263,762.76 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $263,762.76. END OF CONSENT CALENDAR ------------------------------------------------------- - - - - -- WRITTEN COMMUNICATIONS Mr. Hamers reported there were no written communications. PUBLIC COMMENTS There were no public comments made. . COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 MANAGER'S REPORTS RECYCLING COMMITTEE LARGE ITEM COLLECTION PROGRAM Director Worthington reported the Large Item Collection Program began on Monday, June 21, 1999 and continued through August 27, 1999. Director Worthington reported a total of 458 tons of Large Items were collected and taken to the landfill for a cost of $10,086. The District received a credit for 86 tons of white goods in the amount of $2,631 resulting in a total program cost of $7,455. Director Worthington attributed the lower total of large items collected and landfilled from last year to the distribution of flyers itemizing charitable organizations that accept donations of large items. TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS Director Worthington reported Staff has sent the notification letters of the upcoming 1999 Telephone Book Recycling Program to both public and private schools in the City. The District has received responses from seven public schools and two private schools to date. Director Worthington reported one new aspect of the 1999 program will be the distribution of outstanding individual contribution awards of ice cream cone certificates. GTE contacted the District and may be hosting pizza parties for the students. TIRE ROUNDUP DAY - OCTOBER 16, 1999 Director Worthington reported the Used Tire Roundup will be held on October 16th from 10:00 a.m. to 2 :00 p.m. at the City Corporation Yard. Ms. Thompson reported a brochure will be distributed at the Roundup with information on tire maintenance and how the used tires are recycled. Ms. Thompson reported the Orange County Conservation Corps will distribute flyers to businesses along Harbor Boulevard, Placentia Avenue, and all of the auto stores. Ms. Thompson reported there will be press releases and a commercial to advertise the event. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD. OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 SOURCE REDUCTION AND RECYCLING ELEMENT AB 939 • UPDATE ON ACTIVITIES ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT 5 Mr. Hamers presented a memorandum providing the statistics for the month of August 1999. The number of calls for service for. scavenging are as follows: Location Calls for ServirP rifP_ /Arract Area 1 0 0 Area II 4 0 Area III 4 0 Area IV 0 0 TOTAL 8 0 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning July 26, 1999, and ending August 22, 1999. Mr. Shef investigated new complaints and rechecked existing ordinance complaints, reporting the results to Staff. Mr. Shef is taking photographs to verify resident complaints or ordinance violations. Mr. Shef distributed 87 courtesy flyers to encourage compliance STAFF CLASSIFICATION AND COMPENSATION REVIEW Mr. Hamers is currently in discussion with the City regarding this item and requested it be tabled. REVIEW OF TRASH AND SEWER OPERATIONS AND FUNDS Mr. Hamers presented a report compiled by an independent source for Director Worthington regarding the audited financial statements and annual budgets of the District beginning in 1984. Mr. Hamers suggested the Board, consider a third party auditor review of the information. Mr. Hamers contacted Hilton, Farnkopf and Hobson, the organization that performed the County's financial review of their landfill operation, and determined their fee would be $10,000 to review the District's financial statements. Mr. Hamers suggested Conrad and Associates may also be asked to review the information under their current contract with the District. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 6 Director Worthington gave an in -depth overview of the study prepared for him by an independent source. Director Worthington suggested the District consider Mr. Gregg Lowry from Reiter•Lowry Consultants located in San Diego. PROPOSAL FOR INDEPENDENT ANALYSIS Director Ferryman motioned to request Mr. Gregg Lowry, Reiter•Lowry Consultants, to prepare a proposal to perform a comparison of the two documents created by Mr. Puckett and Director Worthington's advisor, and give Mr. Hamers the authority to hire him to perform the review, at a cost not to exceed $7,500. Vice President Schafer seconded. Motion carried 5 -0. Director Ferryman motioned to request Conrad and Associates to perform a review of the two documents created by Mr. Puckett and Director Worthington's advisor. Vice President Schafer seconded. Motion carried 5 -0. CMSD STRATEGIC PLAN Ms. Thompson reported she sent a letter to several agencies regarding their development of a formalized strategic plan. Responses from agencies were presented. Ms. Thompson will present the Board with a step -by -step plan at the October regular meeting. COSTA MESA DISPOSAL CLEANER BURNING ENGINES Mr. Hamers sent Costa Mesa Disposal a letter with a copy of the Air Quality Management District proposed regulations regarding the replacement of diesel trucks, buses, and engines. Mr. Hamers requested Costa Mesa Disposal provide the District with plans to comply with the regulations. Costa Mesa Disposal responded with a certificate from Truck Lubrication Company, Inc., who performed the required testing on all Costa Mesa Disposal trucks on August 11, 1999. All Costa Mesa Disposal trucks passed inspection. Costa Mesa Disposal contracted with Truck Lubrication Company, Inc. to do repeat testing every six months. SDRMA EARTHQUAKE COVERAGE Ms. Thompson reported the FEMA regulation requiring earthquake /flood insurance has been put on hold. Ms. Thompson received a quote from SDRMA of approximately $9,000 per year for each 5 million dollars of COSTA MESA SANITARY DISTRICT 7 MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9.'i 999 i i coverage requested. SDRMA recommended taking a wait - and -see approach due to the FEMA regulation suspension. ENGINEER'S REPORTS Mr. Hamers stated there was nothing to report. TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY Mr. Puckett stated there was nothing new to report regarding the Orange County Bankruptcy. BUDGET AMENDMENT #00 -02 Mr. Puckett requested this item be tabled. REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND 0 Mr. Puckett requested this item be tabled. ATTORNEY'S REPORTS BROWN ACT UPDATE Mr. Burns presented two memos, the first advising the District that the Brown Act allows for teleconferencing and presenting an outline of items to comply with. The second memo regarded requirements for holding emergency meetings. RESOLUTION NO. 99 -627 ORDERING THAT PUBLICATION OF ORDINANCE NO. 32 AMENDING THE OPERATIONS CODE PERTAINING TO TRAVEL, CONFERENCES, AND EXPENSE REIMBURSEMENTS AND AMENDING THE OPERATIONS CODE HAS OCCURRED. Director Woodside motioned to approve Resolution No. 99 -627, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 32 AMENDING THE OPERATIONS CODE PERTAINING TO TRAVEL, CONFERENCES, AND EXPENSE REIMBURSEMENTS HAS OCCURRED. Vice Presider± Schafer seconded. Motion carried unanimously. U 8 COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 LOCAL MEETINGS . LITTLE HOOVER COMMISSION HEARING - AUGUST 26, 1999 Director Woodside attended the Little Hoover Commission of August 26, 1999, and related a case study of a Special District going beyond their authority. Director Woodside stated the Commission staff will write a report that will be available in the fall. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) Vice President Schafer attended the September 7th meeting and reported Larry Dick was appointed third vice president. Vice President Schafer reported there will be a general meeting on September 30 with Senator Joe Dunn as speaker. LOCAL AGENCY FORMATION COMMITTEE (LAFCO) Vice President Schafer attended the regular meeting and reported the following items were discussed: • Final report on the Community Task Force on Lake Forest • Legislation report. • Ladera Ranch and Los Flores revised annexation, fiscal impact analysis. • Retirement reception for the Clerk. • Consideration of Dana Point reorganization. • Aliso Viejo incorporation. • Little Hoover Commission report. • The Commission of Local Governments. Vice President Schafer presented her notes for the Board's perusal. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING OF AUGUST 25, 1999 Director Ferryman did not attend the August 25 meeting. Director Ferryman attended the Committee meeting and reported there was discussion on the Huntington Beach closure which has cost approximately $500,000 to date. Director Ferryman reported the three urban runoff pump stations . -.:eve been temporarily connected to the sewer system in an effort to reduce the bacteria in the ocean. COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9, 1999 POSITION ON ATTORNEY FEE ENHANCEMENT Director Ferryman reported the firm s Hennei an, Mercer & Bennett, attorneys Y in the Orange County Bankruptcy, are requesting a fee enhancement $48.7 million. The Board directed Staff to prepare a letter in opposition to the fee enhancement request. OLD BUSINESS There was no old business discussed. NEW BUSINESS CSDA BYLAWS AMENDMENTS Mr. Harriers presented a letter from Harry Ehrlich, President, Board of Directors, CSDA, providing the proposed amendments to CSDA Bylaws. Mr. Harriers reviewed the amendments and found them to be reasonable. Vice President Schafer motioned to approve the 1999 proposed Bylaw amendments, 1 through 5. Director Ferryman seconded. Motion carried 4 -1 as follows: Perry Aye Schafer Aye Woodside Aye Ferryman Aye Worthington No CDSA BOARD OF DIRECTORS' ELECTION Mr. Harriers presented the California Special Districts Association Board of Directors Election information. Mr. Harriers reported the Board, through their current membership in CSDA, is eligible to designate one person for election as a director of the California Special Districts Association. All Board members declined the nomination. CSDA 50 PERCENT DIVERSION PROPOSAL Mr. Harriers presented a CSDA Legislative Alert from Catherine Smith, Executive Director. The Board accepted the report. ORAL COMMUNICATIONS Vice President Schafer suggested the District contact Judy Ware to inquire about her offer to join the District and City of Costa Mesa in devising a plan for the Christmas Tree Recycling Program. COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD SEPTEMBER 9. 1999 10 Mr. Harriers will be meeting with Bill Morris and will initiate discussion of the Christmas Tree Recycling Program. Director Ferryman suggested Mr. Harriers speak to Ed Hayes regarding the Christmas Tree Program. Vice President Schafer inquired as to how to process a reimbursement for cash given to a carpool driver for expenses to the CSDA Conference in San Diego. Mr. Harriers instructed her to place the item on her expense report for reimbursement. ADJOURNMENT At 8:45 p. m. President Perry adjourned the meeting. SECRETARY PRESIDENT • • Phone (714) 754 -5043 Fax Board of Directors (714) 432 -1436 Costa Mesa Sanitary District PO Box 1200 Costa Mesa, CA 92626 Mailing Address P. O. Box 1200 Costa Mesa, CA 92628 -1200 0 Street Address 77 Fair Drive Costa Mesa, CA 92626 -6520 Board of Directors Art Perry Arlene Schafer Greg Woodside James Ferryman Dan Worthington n Printed on Recycled Paper SUBJECT: TRASH OCCUPANCY COUNT Dear Board of Directors: There has been an increase of 20 units in the occupancy report for solid waste collection as of October 1, 1999, therefore, the total for October is 21,146. It is recommended that: 1. The Board of Directors accept the occupancy count as presented. 2. The Board of Directors direct staff to prepare a warrant to Costa Mesa Disposal on November 1, 1999 for October collection based on this occupancy report so long as contractor fulfills obligations of agreement. Said payment in the amount of $163,883.61 to be ratified on the November 1999 warrant list. Sincerely, Lois Thompson Assistant Manager ds c: Costa Mesa Disposal w /Attachments Prepared by: Dawn Schmeisser Assessment Specialist OCT99 A.P. NO. ADDRESS EXISTING STATUS CHANGE NEEDED CHANGED OCCUPANCY 139 - 564 -04 3094 Ginger 4 units using curbside 2 units using curbside 10/7/1999 -2 141 - 751 -35 2865 Fairview 1 unit using curbside Common Area - VL 10/7/1999 -1 141 - 751 -36 2865 Fairview 1 unit using curbside Common Area - VL 10/7/1999 -1 117 - 212 -14 295 Broadway 1 unit using curbside 2 units using curbside 10/7/1999 1 439 - 202 -07 278 Santo Thomas Removed 6 units twice July 1999 & Sept 1999 10/7/1999 6 439 - 171 -37 130 Monte Vista Removed 5 units twice Feb 1999 & Aug 1999 10/7/1999 5 422 - 141 -23 1920 Anaheim A &B 2 units using curbside 2 units PE 10/7/1999 -2 422 - 141 -24 1922 Anaheim 1 unit using curbside Vacant House - Boarded Up 10/7/1999 -1 439 - 192 -39 2527 Santa Ana 1 unit using curbside New Parcel Numbers - PE 10/7/1999 -1 439 - 192 -40 2529 Santa Ana 1 unit using curbside New Parcel Numbers - PE 10/7/1999 -1 141 - 751 -25 1206 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -22 1205 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141- 751 -21 1203 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -20 1201 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -19 2806 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -18 2808 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -17 2810 Citrus New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -16 1202 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -15 1204 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -14 1206 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -13 1208 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -12 1210 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -11 1212 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -34 1203 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141 - 751 -33 1205 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1c 141 - 751 -32 1207 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 141- 751 -31 1209 Hazel New Parcel Number 1 unit using curbside 10/7/1999 1 OCT TOTAL 21,146 TOTAL 20 Page 1 0 0 0 • El �SAS&NI y ago Costa Mesa Sanitary District- ycO'QpORAtE�,�e. Memorandum TO: BOARD OF DIRECTORS FROM: DAWN SCHMEISSER`�, 11- _ . DATE: OCTOBER 4, 1999 SUBJECT: REFUND REQUEST FOR BOARD APPROVAL Attached is the refund request for your approval. The declaration and proof of service have been received. Attachments ds t COSTA MESA SANITARY DISTRICT REFUND REQUEST FORM O Permit Number: Approved Amount $ TYPE: ❑ Connection ® Trash ❑ Sewer ❑ Permit Fees ❑ Other U Assessor's Parcel Number: 439 - 181 -15 Parcel Address: 2548 Orange Avenue Owner's Name: Ora Investment Partners Mailing Address: PO Box 9734, Newport Beach, CA 92658 Telephone Number: 949 - 642 -8172 Number Units on Parcel: 7 Commercial Square Feet: Industrial Square Feet: Please state briefly the reason for request: This parcel is using private trash service. Declaration and back up material has been received. Parcel was charged as 6 units for sewer, should be charged for 7 units. Sewer underpayment of ($17.72). • Request Investigated, Full Refund Recommended • Permanent Exemption Recommended ® Field Checked ❑ Request Investigated, Partial Refund Recommended Additional Comments: Requested Amount of Refund: $ 833.28 REFUND APPROVED By Board of Directors on: Computer Changes Made: Administrative Cost Applied ❑ Yes ® No 2379 -68 ON -LINE Recommended Amount of Refund: v'$ 815.56 $ 833.28 ----------- -- - - -- -Trash $ 17.72 --------- -- - - -- Sewer _ 1pitials: Ihitials: Amount: $ 815.56 INVOICEMR (TRAPAYMENT NS ER. TO P. O. BOX 125 STANTON, CA 906cr, -0125 /NCOfiPORATEO TERMS: NET 10 D: /S C/ t _ RAY ev ,RE_ - v !� CARD. C :: F'__ 1 IN a;FORMATIATIC'ON _ - 'K OF REMIT-.ANC= INVOICE #: INVOICE DATE: 486 10/01/99 BILL TO: COSTA MESA SANITARY DIST. P.O. BOX 1200 COSTA MESA CA 92627 CUSTO MER #: 09- 9 2 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 133,583.96 133,583.96 F127,607.71 127,607.71 Please detach here and return with your pay -------------------------- ment CHECK _ CR TRANSFER, INC. LOADS TONS RATE AL DATE DESCRIPTION Tar 9/01/99; RESIDENTIAL WASTE 14 105.03 45.8901 4,819.83' 9/02/991 RESIDENTIAL WASTE 20 135.40 45.89011 6,213.51! 9/03/99; RESIDENTIAL WASTE 20 125.28 45.890] 5,749.10 9/07/99; RESIDENTIAL WASTE 201 168.98 45.890 7,754.491, 9/08/99' RESIDENTIAL WASTE 20!, 156.27 45.890 7,171.23! 9/09/991 RESIDENTIAL WASTE 13 110.34 45.8901 5,063.50', 9/10/991 RESIDENTIAL WASTE 221 170.41 45.890'. 7,820.11 011/99' RESIDENTIAL WASTE 20 141.58 45.8901 6,497.11 13/91, RESIDENTIAL WASTE 21 134.0 45.890 6,152.93', /14/'99 ; RESIDENTIAL WASTE 19 114.01 45.890 5,235.13; 9/15/99! RESIDENTIAL WASTE 141 93.1 45.890 4,273.74' 9/16/9911 RESIDENTIAL WASTE 20`; 115.62 45.890 5,305.80] 9/17/99; RESIDENTIAL WASTE 21! 110.83 45.8901 5,085.99 9/20/991 RESIDENTIAL WASTE 20� 136.05 45.890; 6,243.33 9/21/99:1 RESIDENTIAL WASTE 1911 124.27 45.890 5,702.751 9/22/99'i RESIDENTIAL WASTE 14' 104.49 45.890 4,795.05 9/23/99; RESIDENTIAL WASTE 20� 123.92 45.8901 5,686.69', 9/24/99; RESIDENTIAL WASTE 211 122.4a 45.890 5,616.94 9/27/99 RESIDENTIAL WASTE 20' 137.92 45.890 6,329.15 9/28/99 RESIDENTIAL WASTE 19 119.13 45.890 5,466.88 9/2.9/99; RESIDENTIAL WASTE 13 93.331 45.890 4,282.91 9/30/991 RESIDENTIAL WASTE 211 138.19 45.890 6,341.54' i I I i I j I 1 i TOTALS 41112780.73 1 127,607.71 IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: 714 826 -9049 P US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 33,583.96 133,583.96 127,607.71 127,607.71 CUSTOMER 09- 9 2 INVOICE # 486 INVOICE TOTAL 127,607.71 OVERDUE AN10UNTS SUBJECT TO FINANCE CHARGE 0.1--' °' 11-1 !- TO CHARGE YOUR PAYMENT, YOU MUST FILL IN ALL OF THE INFORMATION REQUESTED BELOW. CHECK ONE: VISA CARD HOLDERS NAME: CARD HOLDERS ADDRESS: CARD NUMBER: EXPIRATION DATE: AMOUNT PAID: $ SIGNATURE: \e 0 CMSD Description: September 1999 Recycling Services 1 530905 1 591 1 80000 1 20210 1 1 $127,607.71 1 Total $127,607.71 Approved: aX) AV33 0 INVUIUE INCORPORATED i- INVOICE #: ►*- BILL TO: COSTA MESA SANITARY -SA HG P.O. BOX 1200 COSTA MESA CA 92627 MAIL PAYMENT TO: CR TRANSFER, INC. R O. BOX 125 STANTON, CA 90620 -0125 6� TERMS: NET 10 DAYS 45.890 1,917.28 9f6i- /99 °'-- �2ES- �DENTIA1x- -WASTE 9%08/99 1 RESIDENTIAL WASTE nloT occ,2 C -, PAY BY CRECi- v� r�.��' 5.1 " -ARD. PLEASE Fi -_ 6 2f}-- 237.71 1 IN ',FOFMATION ON E --, - 6 1 CF RECAITTANCE 45.890' 45.8901 INVOICE DATE: 10/01/99 CUSTOMERT 09- 11 7 PREVIOUS AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8,591.53 8,591.53 10,593.24 10,593.24 Please detach here and return with�o- jrr!ert _ _ _ _ _ _ _ _ _ _ _ _ _ CHECK # _ _ _ . CR TRANSFER, INC. IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: P US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8,591.53 8,59 1 93 4- 10 3.53-clf F CUSTOMER #: 09— 11 7 INVOICE # 488 Oi 333, O ( "/14) 6eb —`jU4J INVOICE TOTAL -10--,5-9-3--.2-4- to/ 333. 04 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ©-- _I „„ K - ` I' 9/01/99 RESIDENTIAL WASTE �F��; 6� 41.78 45.890 1,917.28 9f6i- /99 °'-- �2ES- �DENTIA1x- -WASTE 9%08/99 1 RESIDENTIAL WASTE nloT occ,2 C --I- 11 r�.��' 5.1 45.890 6 2f}-- 237.71 1 9/09/99 RESIDENTIAL WASTE 9/14/99; RESIDENTIAL WASTE 6 1 48.5 4.6� 45.890' 45.8901 2,227.041 214.77 9/15/991 RESIDENTIAL WASTE 6 37.11 45.890! 1,70.5.73' 9/21/99 RESIDENTIAL WASTE 1 4.4 45.890 202.83_ 22/99 RESIDENTIAL WASTE 6 39.41 45.890 1,808.52 28/991 RESIDENTIAL WASTE 1 4.43 45.890 203.29. /29/991 RESIDENTIAL WASTE 6 39.5 45.890 1,815.87, 9131 j 1 j LAYT�v���,.yo✓ 1�. U��� I I I i TOTALS -3.5 43-&--H IF YOU HAVE ANY QUESTIONS REGARDING ANY PART OF THIS INVOICE, PLEASE CALL: P US AMOUNT DUE PAYMENTS CURRENT CHARGES TOTAL DUE 8,591.53 8,59 1 93 4- 10 3.53-clf F CUSTOMER #: 09— 11 7 INVOICE # 488 Oi 333, O ( "/14) 6eb —`jU4J INVOICE TOTAL -10--,5-9-3--.2-4- to/ 333. 04 OVERDUE AMOUNTS SUBJECT TO FINANCE CHARGE ©-- _I „„ K - ` I' TO CHARGE YOUR PAYMENT, YOU MUST FILL IN ALL OF THE INFORMATION REQUESTED BELOW., CHECK ONE: = VISA CARD HOLDERS NAME: CARD HOLDERS ADDRESS: CARD NUMBER: EXPIRATION DATE: AMOUNT PAID: $ SIGNATURE: \e CMSD Description: September 1999 Recycling Services 1 530905 1 591 1 80000 1 20210 1 1 $10.333.041 Total $10,333.04 Approved: �idro G tj /o/ ? -,f 7 • �06 SANITq�y 0 yc�RPOR AS�O��w Costa Mesa Sanitary District PROJECT STATUS REPORT October 1999 Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. Project 1112100 -129 Bristol Street Pumping Station Cl The design phase is continuing. At a meeting on May 20, 1999, City of Newport Beach officials asked the District to research alternate pump station locations and differing sewer line alignments. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station base II Construction is complete. Processing the sewer easement maps and legal. descriptions is continuing. Project 1112100-147 Update Early Warn ing System Protecting Pumps Installation of heat and moisture sensors in seven pumping stations is being coordinated. Project 1112100 -151 Fairview Road Sewer Line The design phase is continuing. Project 1112100 -152 Televising Sewer Lines The project has been started. Project 1112100 -153 Sewer Lateral Root Intrusion Study The project has been started. Project 1112100 -160 Fairview Park Sewer Line Construction is complete. Project 1112100 -163 Upgrade Emergency Response Equipment The Board accepted the low bid for purchase of the two emergency -- generators at the May 1999 meeting. The generators should be arriving this month. 0 COSTA MESA SANITARY DISTRICT Minutes of Safety /Loss Control Committee Meeting September 21, 1999 Present Rob Hamers Lois Thompson Yefim Tsalyuk Gerry Vasquez Paul Guzman Dawn Schmeisser Absent Don Boynton Discussion: Manager /District Engineer CMSD Assistant Manager Engineer Senior Lead Maintenance Worker, City of Costa Mesa CMSD Inspector Permit Processing Specialist Assistant Street Superintendent, City of Costa Mesa Project #163 - New Emergency Generators Lois reported that the generators and trailers have not been delivered but are expected any day. Gerry has purchased 7 of the 11 converter boxes which will be installed by an electrical contractor and allow connection of the generators to the stations. II. Project #147 - Update Early Warning Systems Gerry is still purchasing the equipment that will be installed in various stations to allow moisture and heat sensing in the pumps and avoid possible burn out. III. Super IQ Roach Control Phase II of the project was recently completed which involved a contractor spraying the killing agent in approximately 180 manholes to a depth of approximately eight feet. Observation of Phase I manholes by Paul and Gerry has shown that the product is working well. IV. Project #151 -Fairview Road Sewer The plans are nearing completion and Rob is discussing the construction schedule with the City. Construction will begin 12/26/99, just ahead of the City's Fairview Road rehabilitation project which will begin 1/17/00. COSTA MESA SANITARY DISTRICT 2 MINUTES - SAFETY /LOSS CONTROL COMMITTEE MEETING HELD SEPTEMBER 21, 1999 0 V. Miscellaneous Work Schuler Engineering Corp. is completing miscellaneous items including installing a barrier post at 23rd St. Pumping Station, a new vent pipe at Tustin Pumping Station, new upper guide bar brackets at Mendoza Station, and a new inflow configuration at Santa Ana Pumping Station. The new inflow line will alleviate turbulence which will decrease odors from the station. VI. Injury to Trash Hauler Worker One of the workers for Costa Mesa Disposal, Inc., the District's trash hauler, was injured when a hazardous chemical splashed on him while servicing property at 3060 Country Club Drive. The worker was treated for burns and has undergone surgery. Next meeting to be scheduled in December 1999. Distribution: CMSD Safety Committee Members Bill Morris, Director of Public Services /City Engineer, City of Costa Mesa Karen Adams, Risk Manager, City of Costa Mesa CMSD Board of Directors, at October 1999 regular meeting RBH/jp/safety.mtg • District Equity: COSTA MESA SANITARY DISTRICT r"t Contributed Capital BALANCE SHEET 0.00 0.00 4,664,203.65 4,616,698.65 AS OF SEPTEMBER 30, 1999 0.00 0.00 • 0.00 0.00 Reserved for Capital Outlay 1,737,795.96 0.00 481,000.00 2, 218, 795. SEWER 2,240,329.89 FACILITIES Unreserved ACTUAL TOTALS 111,060.61 GENERAL CONSTRUCTION REVOLVING 9,917,890.72 Combined Funds Current Earnings Fiscal Year(12 mos.) .99) ACCOUNT NAME FUND (12,152.00) FUND (476,675.99) FUND 1,246,747.82 As of 9/30/99(3mos.) Total Retained Earnings 1998 -99 Current Assets: 1,862,105.18 13,922,991.34 13,404,968.43 Total District Equity 16,614,029.20 Cash and Investments $5,573,622.01 1,862,105.18 $169,118.62 18,587,194.99 $1,559,693.21 18,021,667.08 $7,302,433.84 Total Liab. & Dist. Equity $6.554,294.22 Accounts Receivable 22,452.27 $1,875,304.11 0.00 $18,662,520.40 0.00 $18,060,461.21 22,452.27 1,608.34 Returned 0.00 0.00 0.00 0.00 0.00 Taxes Receivable 98,641.04 0.00 0.00 98,641.04 0.00 Interest Receivable 92,988.34 0.00 0.00 92,988.34 0.00 Solid Waste Receivable 0.00 0.00 0.00 0.00 0.00 Liquid Waste Receivable 0.00 0.00 0.00 0.00 0.00 Grant Receivable 723.35 0.00 0.00 723.35 0.00 Due From Other Governments 4,815.78 0.00 (810.00) 4,005.78 0.00 Prepaid items(Insurance) 32,759.81 0.00 0.00 32,759.81 35,737,97 Total Current Assets 5,826,002.60 169,118.62 1,558,883.21 7,554,004.43 6,591,640.53 Property, Plant & Equip: Property Rights 4,025.00 0.00 0.00 4,025.00 4,025.00 Buildings and Structures 241,647.07 0.00 0.00 241,647.07 241,647.07 Subsurface Lines 19,023,917.79 0.00 316,420.90 19,340,338.69 18, 783, 763.97 Other Equipment 432,267.50 0.00 0.00 432,267.50 198,681.51 Construction in Progress 192,548.80 0.00 0.00 192,548.80 754,422.04 Total Prop., Plant, & Equip. 19,894,406.16 0.00 316,420.90 20,210,827.06 19,982,539.59 Depreciation (9,102,311.09) 0.00 0.00 (9,102,311.09) (8,513,718.91) Net Property, Plant & Equip 10,792,095.07 0.00 316,420.90 11,108,515.97 11,468,820.68 Total Assets $16,618,097.67 $169,118.62 $1,875,304.11 $18,662,520.40 $18,060,461.21 U" and District Equity r Current Liabilities: Accounts Payable $29,720.13 0.00 13,198.93 $42,919.06 $2,993.96 Other Payables ($13,198.93) 0.00 0.00 ($13,198.93) $370.45 CMSD Development Deposits 14,240.16 58,058.01 0.00 72,298.17 14,240.16 Sales and Use Tax Payable 370.45 0.00 0.00 370.45 0.00 Due to City of Costa Mesa 0.00 0.00 0.00 0.00 0.00 Due to Other Governments (21,189.56) 0.00 0.00 (21,189.56) 21,189.56 Deferred Revenue (5,873.78) 0.00 0.00 (5,873.78) 0.00 Total Current Liabilities 4,068.47 i 58,058.01 13,198.93 75,325.41 36,794.13 District Equity: Contributed Capital 4,664,203.65 0.00 0.00 4,664,203.65 4,616,698.65 Res for Trash Assessment Rfnd 0.00 0.00 0.00 0.00 0.00 Reserved for Capital Outlay 1,737,795.96 0.00 481,000.00 2, 218, 795. 96 2,240,329.89 Unreserved 10,676, 553 .58 111,060.61 1,393,257.18 12,180,871.37 9,917,890.72 Current Earnings (464, 523 .99) 0.00 (12,152.00) (476,675.99) 1,246,747.82 Total Retained Earnings 11,949,825.55 111,060.61 1,862,105.18 13,922,991.34 13,404,968.43 Total District Equity 16,614,029.20 111,060.61 1,862,105.18 18,587,194.99 18,021,667.08 Total Liab. & Dist. Equity $16,618,097.67 $169,118.62 $1,875,304.11 $18,662,520.40 $18,060,461.21 • 1 • 2 COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES AS OF SEPTEMBER 30, 1999 SEWER FACILITIES ACTUAL TOTALS • GENERAL CONSTRUCTION REVOLVING Combined Funds Fiscal Year(12 mos.) Account Name FUND FUND FUND As of 9/30/99(3mos) 1998 - 1999 Operating Revenues: Solid Waste Charges $83,249.72 0.00 0.00 $83,249.72 $3,417,035.74 Liquid Waste Charges 33,623.13 0.00 0.00 33,623.13 1,456,819.34 Permits & Inspection Fees 3,840.00 0.00 0.00 3,840.00 14,694.00 O.C.S.D. Fees -CMSD Share 2,875.19 0.00 7,848.00 10,723.19 8,031.23 Other Charges for Services 45.70 0.00 0.00 45.70 804.80 Sale of Maps and Publ. 7.00 0.00 0.00 7.00 74.00 Other Reimbursements 1,089.96 0.00 (20,000.00) (18,910.04) 26,296.50 Special Assessments 0.00 0.00 0.00 0.00 3,325.75 Total Operating Revenues 124,730.70 0.00 (12,152.00) 112,578.70 4,927,081.36 Operating Expenses: 0.00 Solid Waste Disposal: Trash Hauler 327,999.73 0.00 0.00 327,999.73 1,755, 505 .51 Large Item Pick -Up 7,454.73 0.00 0.00 7,454.73 7,000.00 Contractual Services - General 9,844.16 0.00 0.00 9,844.16 100,593.92 Contract Code Enforcement 3,121.88 0.00 0.00 3,121.88 14,536.17 Liquid Waste Disposal: Sewer Repairs and Maintenance 0.00 0.00 0.00 0.00 13,498.71 Contractual Services - Liquid 38,797.68 0.00 0.00 38,797.68 631,51371 Dump Charges: Recycling and Disposal 289,322.70 0.00 0.00 289.322.70 1,323.551.36 General & Administration Transcription Services 873.24 0.00 0.00 873.24 Board Member Fees 3,700.00 0.00 0.00 3,700.00 18,300.00 General Liability 2,978.16 0.00 0.00 2,978.16 36,240.60 Public Info /Edu & Com Promotion 0.00 0.00 0.00 0.00 15,688.81 Special Program Costs 1,203.05 0.00 0.00 1,203.05 32,826.91 Manager /Engineer 22,843.00 0.00 0.00 22,843.00 131,716.00 Attorney 5,325.00 0.00 0.00 5,325.00 40,387.75 Travel & Meetings 2,909.09 0.00 0.00 2,909.09 6,242.22 Professional Organizations -Dues 0.00 0.00 0.00 0.00 2,385.00 • Photocopy Supplies (7.00) 0.00 0.00 (7.00) 0.00 Multimedia Prom /Subscrip & Postage 122.50 0.00 0.00 122.50 0.00 Auditing Services 0.00 0.00 0.00 0.00 0.00 Depreciation 0.00 0.00 0.00 0.00 0.00 Total Operating Expenses 716,487.92 0.00 0.00 716,487.92 4,129,986.67 OPERATING INCO74E(LOSS) (591,757,22) 0.00 (12,152.00) (603,909.22) 797,094.69 Nonoperating Revenue (Expenses): Investment Earnings 94,825.33 0.00 0.00 94,825.33 277,961.89 Taxes 1,264.05 0.00 0.00 7,264.05 144,302.51 Sewer Permits 735.00 0.00 0.00 735.00 0.0C Annexation Fees 0.00 0.00 0.00 0.00 0.00 Excessive Effluent Discharge 3,685.50 0.00 0.00 3,685.50 0.00 Other State Grants 123.35 0.00 0.00 723.35 0.00 Contributions 0.00 0.00 0.00 0.00 00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 J.00 Nonoperating income - Other 20,000.00 0.00 0.00 20,000.00 35,977.52 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other 0.00 0.00 0.00 0.00 (71.24) Professional Services - Other 0.00 0.00 0.00 0.00 (8,517.55) Capital Replacement Reserve 0.00 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 127,233.23 0.00 0.00 127,233.23 449,653.13 NET INCOME ($464,523.99) $0.00 ($12,152.00) ($476,675.99) $1,246,741.82 • 2 T, COSTA MESA SANITARY DISTRICT STATEMENT OF REVENUES AND EXPENSES BUDGET VS ACTUAL GENERAL FUND FOR THE THREE MONTHS ENDED SEPTEMBER 30, 1999 VARIANCE: Through June FAVORABLE 1998 -99 ACCOUNT NAME BUDGET ACTUALS (UNFAVORABLE) ACTUALS Operating Revenues: Solid Waste Charges $3,698,277.00 $83,249.72 $3,615,027.28 $3,417,035.74 Liquid Waste Charges 1,487,866.00 33,623.13 1,454,242.87 1,456,819.34 Permits & Inspection Fees 10,000.00 3,840.00 6,160.00 14,694.00 O.C.S.D Fees -CMSD Share 6,000.00 2,875.19 3,124.81 8,031.23 Other Charges for Services 1,000.00 45.70 954.30 804.80 Other-Reimbursements 0.00 1,089.96 (1,089.96) 26,296.50 Sale of Maps and Publ 100.00 7.00 93.00 74.00 Special Assessments 6,000.00 0.00 6,000.00 3,325.75 Total Operating Revenues 5,209,243.00 124,730.70 5,084,512.30 4,927,081.36 Operating Expenses: Solid Waste Disposal: ' Trash Hauler 2,038,500.00 327,999.73 1,710,500.27 1,755,505.51 , Large Item Pick -Up 7,000.00 7,454.73 (454.73) 7,000.00 Contractual Services - General 183,950.00 9,844.16 174,105.84 100,593.92 Contract Code Enforcement 20,000.00 3,121.88 16,878.12 14,536.17 Liquid Waste Disposal: Sewer Repairs and Maintenance 30,000.00 0.00 30,000.00 13,498.71 Contractual Services - Liquid 771,320.00 38,797.68 732,522.32 631,513.71 Dump Charges: Recycling and Disposal 1,624,900.00 289,322.70 1,335,577.30 1,323,551.36 General & Administration. Transcription Services 81000.00 873.24 Board Member Fees 20,000.00 3,700.00 16,300.00 18,300.00 General Liability 36,960.00 2,978.16 33,981.84 36,240.60 Public Info /Edu & Com Prom 4,500.00 0.00 4,500.00 15,688.81 Special Program Costs 55,350.00 1,203.05 54,146.95 32,826.91 Manager /Engineer _ 158,200.00 22,843.00 135,357.00 131,716.00 Attorney 45,000.00 5,325.00 39,675.00 40,387.75 Travel & Meetings 8,000.00 2,909.09 5,090.91 2,385.00 Professional Organizations -Dues 4,500.00 0.00 4,500.00 6,242.22 Photocopy Supplies 500.00 (7.00) 507.00 0.00 Multimedia Prom /Subscrip & Postage 5,000.00 122.50 4,877.50 0.00 Auditing Services 4,550.00 0.00 4,550.00 0.00 Depreciation 0.00 0.00 0.00 0.00 Total Operating Expenses 5,026,230.00 716,487.92 4,302,615.32 4,129,986.67 OPERATING INCOME(LOSS) 183,013.00 (591,757.22) 781,896.98 797,094.69 Ncnoperating Revenue (Expenses): investment Earnings 310,000.00 94,825.33 215,174.67 277,961.89 Taxes 120,850.00 7,264.05 113,585.95 144,302.51 Sewer Permits 2,000.00 735.00 1,265.00 0.00 Annexation Fees 2,627.00 0.00 2,627.00 0.00 Excessive Effluent Discharge 6,048.00 3,685.50 2,362.50 0.00 Fema Disaster Reimibursement 0.00 0.00 0.00 0.00 Other State Grants 18,350.00 723.35 17,626.65. 0.00 Contributions 25,000.00 0.00 25,000.00. 0.00 Gain (Loss) /Disposal of Assets 0.00 0.00 0.00 0.00 Nonoperating Income - Other 0.00 20,000.00 (20,000.00) 35,977.52 Gain (Loss) on Investments 0.00 0.00 0.00 0.00 Nonoperating Expenses - Other (2,000..00) 0.00 .(2,000.00) (71.24) Professional Services - Other 0.00 0.00 0.00 (8,517.55) Capital Replacement Reserve 0.00 0.00 0.00 0.00 Total Nonoperating Rev (Exp) 482,875.00 127,233.23 355,641.77 449,653.13 NET INCOME $665,888.00 ($464,523.99) $1,137,538.75 $1,246,747.82 4 COSTA MESA SANITARY DISTRICT r CONSTRUCTION IN PROGRESS* S' FOR THE THREE MONTHS ENDED SEPTEMBER 30, 1999 • CAPITAL REPLACEMENT RESERVE PRIOR YEARS' BUDGET ENCUMBRANCES ACTUALS EXPENDITURES BALANCE CURRENT YEAR PROJECTS #149 Sinking Fd /Swr Replm 320,000.00 0.00 0.00 0.00 320,000.00 #156 Earthquake /Major Emerg.Sewer(CRR) 277,000.00 0.00 0.00 0.00 277,000.00 #165 Televising Sewer Lines (CRR) 18,000.00 0.00 0.00 0.00 18,000.00 #166 Misc. Sewer Work /Manhole Adj.(CRR) 50,000.00 0.00 0.00 0.00 50,000.00 Current Year Sub -Total 665,000.00 0.00 0.00 0.00 665,000.00 PRIOR YEARS' PROJECTS #128- Mesa /Birch Swr Relgn 6,527.00 0.00 0.00 71,973.00 6,527.00 #129- Bristol St. Pump Stn. 0.00 0.00 2,835.00 90,419.85 0.00 #135- Reconst.FrcMn E1denII 130,201.18 0.00 0.00 0.00 130,201.18 #147- Update Early Wrn Sys 98,225.41 0.00 0.00 1,774.59 98,225.41 #149- Sinking Fd /Swr Replm 700,805.00 0.00 0.00 0.00 700,805.00 #150- Update Pump Stn Alrm(FD BAL) 16,414.01 0.00 330.99 0.00 16,083.02 #151 - Reconst. Var Swr Lns 141,137.00 0.00 0.00 8,863.00 141,137.00 #152- Televising Swr Lines 16,118.00 0.00 0.00 0.00 16,083.02 4153- Swr Lat Root Study 14,055.00 0.00 0.00 0.00 14,055.00 #155 -Swr Master Plan 18,000.00 0.00 0.00 6,110.44 18,000.00 #156 -Major Emerg Swr Lines 582,657.07 0.00 0.00 0.00 582,657.07 #157- Televising Swr Lines 17,000.00 0.00 0.00 0.00 17,000.00 #159- Televising Swr Lines 17,000.00 0.00 0.00 0.00 17,000.00 #161 - Constr Water Svc,ll Stns 70,000.00 0.00 0.00 0.00 70,000.00 #162 -Pilot Prog,Use of Enzymes 60,000.00 0.00 0.00 0.00 60,000.0 #163- Upgrade Emerg ResponsedsSys 134,758.07 66,681.08 0.00 5,241.93 68,076.9 4164- Misc.Swr Work /Manhole 9,341.07 3,204.00 5,000.00 0.00 1,137.07 Total Operating Expenses 2,032,238.81 69,885.08 8,165.99 184,382.81 1,956,987.76 TOTAL CAP.REPLACEMENT RSRV $2,697,238.81 $69,885.08 $8,165.99 $184,382.81 $2,621,987.76 CONSTRUCTION IN PROGRESS: REVOLVING FUND 593 ACCT #500000 #128- Mesa /Birch Swr Relgn $221,000.00 0.00 0.00 0.00 $221,000.00 TOTAL CAP.IMPROVEMENT RSRV 221,000.00 0.00 0.00 0.00 221,000.00 GRAND TOTAL $2,918,238.81 $69,885.08 $8,165.99 $164,382.81 $2,842,987.76 *Does not reflect all 6/30/99 Closing and Adjustments entries. • 4 • ,7 is COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2000 -04 A RESOLUTION OF THE COSTA MESA SANITARY DISTRJCT ALLOWING CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HERBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands have been audited as required by law and that the same are hereby allowed in the amounts and ordered paid out of the respective fund, as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall deliver a certified copy to the Finance Department and shall retain a Certified copy thereof in her own records. PASSED AND ADOPTED this 14th day of October 1999. ATTEST: Secretary STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) President 1, JOAN REVAK, Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2000 -04 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 14`h day of October 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 14`h day of October 1999. Clerk of the Costa Mesa Sanitary District Detail of Director's Meetings - Month of September, 1999 James Ferryman 9/7/99 CMSD Recycling Committee Meeting 9/9/99 CMSD Regular Board Meeting 9/30/99 ISDOC Quarterly meeting Art Perry . 9/9/99 CMSD Special Board Meeting Arlene Schafer 9/7/99 ISDOC Board Meeting 9/9/99 CMSD Regular Board Meeting 9/10/99 WACO Meeting 9/15/99 Chamber of Commerce Legislation Committee 9/22 - 24/1999 CSDA Annual Conference Trip Meals Hotel 9/30/99 ISDOC Quarterly Board Meeting Greg Woodside 9/9/99 9/17/99 9/20/99 9/22/99 9/30/99 CMSD Special Board Meeting Commission on Local Goverance -21st Century Mileage Costa Mesa City Council Meeting Orange County Sanitation District ISDOC Quarterly Meeting Dan Worthington 9/7/99 CMSD Special Board Meeting 9/9/99 CMSD Recycling Committee Meeting Other - Reimbursement for copies to Reiter Lowry RH 10/6/99 4:19 PM 100.00 100.00 100.00 300.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 55.00 29.29 197.25 100.00 • 881.54 100.00 100.00 5.50 100.00 100.00 100.00 505.50 100.00 100.00 45.70 245.70 • 3 t Report ID: CCM20� City of Costa Mesa jaunts Payable SUMMARY CHEWREGISTER Bank: CMSD Cvcle• �1 nnvn Payment Re Date Status Remit To 0605 09/07/99 P CR Transfer Inc Line Description: Aug 1999 Recycling Services Aug 1999 Recycling Services 0606 09/23/99 P ISDOC Line Description: Meeting Lunches on 9/30/99 0607 09/29/99 P Storage Equities Line Description: Refund 0608 10/01/99 P Costa Mesa Disposal Line Description: Trash Collection for Sept 99 0609 10/07/99 P Curbside Inc Line Description: HHW Pickup for Sept 99 U G U 1 1� � '_ l I • ti l End of Report Pa 9 1` Run* Oct 07,1999 Run Time 4:57:18 PM Remit ID Payment Amt 0000005159 142,175.49 0000005162 48.00 0000007458 5,498.61 0000000330 163,728.61 0000006461 940.80 TOTAL $312,391.51 Report ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 1 SUMMARY CHECK REGISTER Run Date Oct 07,1999 Bank: CMSD Run Time 4:28:07 PM Cycle; GMSD Payment Re Date Status Remit To 0610 10/14/99 P Arlene Schafer Line Description: Attend Mtgs Sept 1999 0611 10/14/99 P Arthur Perry Line Description: Attend Mtgs Sept 1999 0612 10/14/99 P Boyle Engineering Corp Line Description: 1999 -2000 CIP Verification 0613 10/14/99 P CR Transfer Inc Line Description: Sept 1999 Recycling Services Sept 1999 Recycling Services 0614 10/14/99 P City of Costa Mesa Line Description: Operational Expenses 4 Sept 99 Operational Expenses 4 Sept 99 0615 10/14/99 P Consolidated Reprographics Line Description: Blueprints Proj #151 Blueprints Proj #151 Blueprints Proj #151 0616 10/14/99 P Dan Worthington Line Description: Attend Mtgs Sept 1999 0617 10/14/99 P Golden Bell Products Line Description: Pest Control: Remit ID 0000005152 0000005153 0000001367 0000005159 0000005160 0000001771 0000005158 0000002362 Payment Amt 881.54 100.00 599.65 137,940.75 67,907.76 159.37 245.70 3,204.00 • Zeport ID: CCM200 City of Costa Mesa Iftnts Payable SUMMARY CHEOMEGISTER Bank: CMSD Cycle: CMSg Payment Re Date Status Remit To Remit ID 0618 10/14/99 P Greg Woodside 0000006829 0000005161 0000005156 0000007781 0000003680 0000003587 0000003842 0000005511 Page V 2 Run DOOct 07,1999 Run Time 4:28:07 PM Payment Amt 505.50 2,612.50 300.00 815.56 390.83 2,750.00 16, 346.00 1,387-50 Line Description: Attend Mtgs Sept 1999 0619 10/14/99 P Harper & Burns LLP Line Description: Legal Services for Sept 99 0620 10/14/99 P James Ferryman Line Description: Attend Mtgs Sept 1999 0621 10/14/99 P Ora Investment Partners Line Description: Refund 0622 10/14/99 P Peggy Preston Line Description: Minutes - September 1999 0623 10/14/99 P Peninsula Pump Corp Line Description: Pump Parts 0624 10/14/99 P Robin B Hamers & Associates Inc Line Description: Eng Srvcs MO Retainer Sept 99 Eng Srvcs Plan Check Sept 99 Eng Srvcs Inspection Sept 99 Eng Srvcs Proj #129 Sept 99 District Mgmt Srvcs Sept 99 0625 10/14/99 P Ronald Shef Line Description: Contract Code Enforcement 0000005161 0000005156 0000007781 0000003680 0000003587 0000003842 0000005511 Page V 2 Run DOOct 07,1999 Run Time 4:28:07 PM Payment Amt 505.50 2,612.50 300.00 815.56 390.83 2,750.00 16, 346.00 1,387-50 teport ID: CCM2001 City of Costa Mesa Accounts Payable Page No. 3 SUMMARY CHECK REGISTER Run Date Oct 07,1999 Bank: CMSD Run Time 4:28:07 PM ZYcle; CMS Payment Re Date Status Remit To Remit ID Payment Amt 0626 10/14/99 P Roto Rooter Service & Plumbing Company 0000003863 123.25 Line Description: Sewer Plug Up Repair 0627 10/14/99 P Santa Ana Blue Print 0000007159 9.50 Line Description: Blueprints Proj #151 0628 10/14/99 P Santa Ana River Flood Protection Agency 0000006462 1,400.00 Line Description: SARFPA Dues 1999 -2000 0629 10/14/99 P Stericycle Inc 0000005564 446.73 Line Description: Sharps Containers StevensPharm Sharps Containers RamsayRexall Sharps Containers Rite Aid TOTAL $238,126.14 End of Report COSTA MESA SANITARY DISTRICT • RECYCLING COMMITTEE AGENDA October 12, 1999 9:00 a. m. Conference Room ' 1A I. Telephone Book Recycling Program with Schools • --� II. ,--j III. ,,--A IV. Signage on District Trucks A. Costa Mesa City Council Agenda Report "Signs of Support " - CLA--/ +CaS6t Pe 5,q shN,►-ar �s-t uvo-� Utv� }j -4 ?kA ,ds Costa Mesa Disposal White Goods Recycling Revised Sharps Agreement '---I A. Ramsay Rexall :7 Sr SANIT,I� f' ° Costa Mesa h p oon ue .gyp J Sanitary District yc0'Pp0RATE�,� Memorandum TO: Board of Directors FROM: Dawn Schmeisser DATE: October 4, 1999 SUBJECT: Contribution Towards Telephone Book Recycling Program Attached is a copy of a contribution check that was given to the District from Connell Chevrolet in Costa Mesa. This contribution will go towards the annual telephone book recycling program with the schools. • Staff will continue to work with local businesses to increase private contributions towards the program. Ds Attachment • i CONNELL CHEVROLET BANK OFYORBALINDA 016430 ® Sales and Service COSTA MESA OFFICE 1700 ADAMS AVENUE,.SUITE 100 ��EF 2828 Harbor Boulevard • P.O. BOX 13550 - COSTA MESA, CALIFORNIA 92626 Phone 546 -1200 90 -3789 COSTA MESA; CALIFORNIA 92626 CHECFC# 16430' 1222 QW*F= T Vp HUNDRED DOLLARS AND 004 10121** "10/04/99 x00. -001 TO THE COSTA MESA SANITARY DISTRICT..° ORDER ° CONNELL CHEVROLET` .. �VOID AFTEfl.90 DAYS ' OF AUTHORIZED SIGNATURE 1110 164 30110 1: 12 2 2 3 78901: NAME COSTA MESA SANITARY *KH* ADVERTISING — DATE ACCT# 10/04/99 65A • REMITTANCE ADVICE DETACH AND RETAIN U AUTHORIZED SIGNATURE 02S37046S9111 NUMBER DATE AMOUNT CTRL# DATE ACCT# AMOUNT CTRL# 500.00 CONNELL CHEVROLET COSTA MESA, CA 92626 CHECK NO. I NET 16430 AMOUNT $500. • awSpgANITq,P`' Costa Mesa Sanitary District y�O'4pORANE�`� Memorandum TO: Lois Thompson FROM: Dawn Schmeisser��,,� „_ DATE: October 12, 1999 SUBJECT: Telephone Book Recycling Program Contributions Below is a list of contributions that I enlisted from various businesses in Costa Mesa. These contributions should be applied toward our telephone book recycling program. • $500.00 Cash ® Donated by: Connell Chevrolet - Paul Doddridge • 25 Free Car Washes- Valued at $3.00 each Donated by: Harbor Fair Texaco - Gina Keuilian • Free Slurpee Coupons - 50 each Free Fountain Drink Coupons - 50 each Donated by: 7- Eleven - Tim Lyons - 1515 Gisler d s Gle �e®v 5 cZ�-zxj MAY 6e4- ULk �_P t v 4 'D o a wu �b -mo --- �= I 6 00 - m �,, so ►� M • • �t oco go G� 0 000 COSTA MESA SANITARY DISTRICT Memorandum To: Board of Directors From: Joan Revak, Clerk of the District Date: October 8, 1999 Re: 1999 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM Thirty -four Costa Mesa public and private schools were invited to participate in the District's 1999 School Telephone Book Recycling Program and twenty -five positive responses were received. In the public school category, seventeen schools are participating. Wilson School joins the program this year for the first time. Whittier School will not be part of the program in 1999; they have participated in the past. Victoria School has again declined. Eight private schools are involved in this year's program; last year there were six. Christian Montessori is not participating this year, however, added to the private school list are Kline School, Christ Lutheran Elementary and Mariners Christian. Attached is a list of the participating schools along with the enrollment and planned use of the award. Attachment 1999 SCHOOL TELEPHONE BOOK RECYCLING PROGRAM PUBLIC SCHOOLS School Name # Students Adams School 550 California School 410 College Park School 450 Davis School (5th & 6th) 900 Kaiser Elementary School 800 Kaiser Primary Center 523 Killybrooke School 400 Paularino School 450 Pomona School 600 Rea Elementary (4 -6) 675 Sonora School 400 Charles TeWinkle School 1,000 Wilson School 601 Alternative Education Center 430 Costa Mesa High School 1,850 Costa Mesa High School (7& 8) 850 Estancia High School 1,200 PRIVATE SCHOOLS School Name # Students Christ Lutheran Elementary (K -8) 315 Kline School (K -8) 75 Mariners Christian (K -6) 615 Montessori Harbor Mesa (K -6) 100 Page School of Costa Mesa (K -6) 210 Port Mesa Christian (K -6) 180 St. Joachim Elementary (K -8) 330 St. John The Baptist (K -8) 620 • Use of Award Assembly Budget Instructional Materials Computer Software Library Books Library Resources /CD ROM's Computer Equipment/Repair Library Books Computer Supplies Classroom Supplies Mural -High Expectations Instructional Materials Science Equipment Library Books C Graduation Ceremony Upgrade Sound System Activities Awards Banquet Use of Award Technology Into the Community Computer Software School Equipment Computer Lab Computer Software Computers Eighth Grade Projects r • CITY COUNCIL AGENDA REPORT MEETING DATE: SUBJECT: "SIGNS OF SUPPORT" PROGRAM DATE: September 1, 1999 FROM: City Manager's Department PRESENTATION BY: Allan L. Roeder; City Manager ITEM NUMBER: C'�Ms� �-3oQ,22 FOR FURTHER INFORMATION CONTACT: Allan L. Roeder, City Manager at (714) 754 -5327 a 0 0-te:k W — Noi' r A be 51 h1 RECOMMENDED ACTION: —�> �Pl(e6,Q­ tD � �� L,5, ^ 1. Approve program and authorize Mayor to sign Agreement. C� 2. Designate program proceeds. BACKGROUND: At the May, 1999 regular City Council Study Session, a presentation was made to • the City Council regarding the "Signs of Support" program. Essentially, the program involves the placement of advertising in conjunction with the City Seal and a program support statement on non - safety City vehicles. "Signs of Support" secures the advertising, manufactures and installs the signage on City vehicles and remits 50% of the advertising revenue to the City. At the conclusion of the presentation to the City Council, staff was asked to follow up with "Signs of Support" to prepare a proposal to the City Council. As part of this direction, staff was also requested to recommend specific programs to which the revenue from the advertising might be allocated. ANALYSIS: Since the May Study Session, staff has met several times with representatives of "Signs of Support" and researched their existing programs with other communities. Staff reports that the communities currently participating in the program have been satisfied with its results and that "Signs of Support" has consistently met or exceeded its responsibilities under existing contractual obligations. Consequently, follow -up action by staff focused on the three (3) points below: 1. Inspection of the signs to be placed on City vehicles and the manner in • which they are to be secured. 2. Drafting of the Agreement between the City and "Signs of Support." 1 3. Development of recommendations as to the allocation of program a revenue. {` Sign Inspection and Installation The Acting Facilities & Fleet Services Superintendent visited the City of Oceanside • and the City of Vista to personally see how the signs were installed and to consult with City fleet services personnel. Signs are typically installed on the rear trunk lid or tailgate of non - safety vehicles with double -faced tape or, as needed, pop rivets. Signs are limited in size to 11 " x 50" unless otherwise approved by the City. A mock -up of a typical sign has been manufactured by "Signs of Support" and will be available at ' the City Council Meeting. To ensure there is no damage to City vehicles in the attachmentfrem oval of signs, language has been included in the Agreement which requires repairs to be made to the satisfaction of the City, up to and including repainting. Agreement Provisions Working from the standard Agreement utilized by "Signs of Support," the City Attorney's Office assisted in making revisions specific to Costa Mesa. These include the City's standard discrimination clause, insurance requirements and drug - free workplace provisions. The Agreement also provides for a series of excluded products or subjects to be advertised. Generally speaking, these are very similar to those currently in place for bus stop shelter advertising. The City retains authority to approve all advertising to be used. Language has also been included which limits advertisers to those businesses with a license to conduct business in Costa Mesa. "Signs of Support" has secured a License Agreement with the Los Angeles Times for advertising and marketing services. Allocation of Program Revenue Under the "Signs of Support" program, the revenue from associated advertising is allocated to the program or service placed on the sign. As noted during the Study Session presentation,- the City of Vista includes the statement "We Support Vista's Youth" and the proceeds from the advertising are allocated to youth recreation programming. This is an important component of the "Signs of Support" program and directly relates to their marketing efforts. In making recommendations as to the allocation of the revenue to be derived from the program should the City choose to participate, staff took into consideration the following: ® Due to the limited size of the City Fleet, the program will not be a major revenue generator by comparison to the City's more traditional revenue sources (please refer to the Fiscal Impact section of this report). ® Because the program relies on marketing efforts to secure appropriate • advertisers, the revenue stream is not expected to be overly stable. Staff expects that advertisers will change over time, which will likely mean variations in the revenue paid to the City. Consequently, revenues from this program ►6• There are basically two alternatives commonly used by cities in terms of advertising. The first is an "Exclusive Contract" approach wherein the City enters into an exclusive arrangement with a single vendor or product manufacturer. Perhaps the best recognized effort along these lines in Orange County is the exclusive agreement between the City of Huntington Beach and the Coca Cola Corporation. This allows Coca Cola to place advertising in a number of locations throughout the City on public property. The City retains authority over the placement and other characteristics of the ads. Coca Cola compensates the City of Huntington Beach for this exclusive right. The other alternative is the "non- exclusive Contract" wherein the City solicits advertisers and /or firms to place advertisements (such as "Signs of Support ") for specific purposes or locations. Typically, revenue derived by the City results as a percentage of the advertising proceeds as opposed to payment for an exclusive right to advertise. There are benefits and drawbacks to each approach which are beyond the scope of this report to address. Should the City Council be interested in a much larger scale advertising effort, staff should be directed to research same. The "Signs of Support" Agreement provides for a thirty -day (30) cancellation notice by either party so the City would maintain the option of taking a different course of action in this area generally in the future. FISCAL REVIEW: The revenue potential is directly related to: (1) the number of City vehicles suitable for placement of signage, and (2) the success of the advertising campaign and market demand. For purpose of this review, market numbers used are similar to those from San Diego County. This represents average revenue per sign of $600 per year. The Costa Mesa /Orange County Market may vary somewhat but should be close to this figure. The City currently maintains a fleet of thirty -four (34) pickups, twenty -two (22) medium and heavy trucks, ten (10) vans, five (5) street sweepers and one (1) bus. This represents a current total of seventy -two (72) vehicles on which advertising could potentially be placed. At present, "Signs of Support" does not place signs on sedans but is in the process of developing a prototype for this purpose. Based on the above, if advertising was secured for all of the available fleet vehicles, annual revenue would amount to approximately $43,000. It is important to keep in mind that this assumes seventy -two (72) vehicles with' signage for a full twelve (12) month period. Most likely, revenue figures will be somewhat below the preceding figure, at least until the program is well established. LEGAL REVIEW: • The attached Agreement has been prepared and approved by the City Attorney's Office and is acceptable to "Signs of Support." 0 should not be allocated to on -going program operating expenses. Conversely, s staff does not believe these funds should be used to supplant existing General . Fund supported programs but used to promote new or expanded services. • Programs recommended for funding by this means should have public visibility. While there are significant budgetary needs in many areas of the City's operation, the "Signs of Support" program should be linked to programs and services to the public as opposed to support services and /or general operating expenses. Given the preceding and after consultation with "Signs of Support," staff recommends consideration be given to allocating advertising revenue to two worthwhile efforts. "Signs of Support" has confirmed its ability to produce two different signs to accommodate this recommendation should the City Council desire to do so. The recommended programs and /or services are as follows, including a recommended means for allocating proceeds on an annual basis: 1. Youth Programming Similar in nature to what the City of Vista has done, staff recommends 1/2 of N� the revenue from this effort be allocated to youth programming through the Recreation Division. This fits with several Community Objectives as adopted by the City Council. It is recommended that the Parks, Recreational Facilities and Parkways Commission annually make recommendations to the City Council on the allocation of these funds for youth recreation. 2. Support for the Arts While not currently part of the City -'s budget, the City Council has expressed interest in some means of supporting the arts in Costa Mesa. The recent action to revise the City Seal to reflect the adopted motto of "City of the Arts" as well as the Community Objective relating to establishment of a Cultural Arts Committee reflect this interest. Due to operating demands on the City's General Fund, it will be very difficult to identify means for financial support of the arts without impacting other City services. Although modest at one -half of the program revenue, this would provide an initial revenue source for the arts while at the same time advertising the City's support for same. It is further suggested that once the Cultural Arts Committee is established, it be charged with the responsibility of recommending to the City Council how these funds are to be allocated. Should the City Council not establish such a committee, decisions on .the allocations of these funds will be handled through the normal budget process. Alternatives Considered While "Signs of Support" is the only program of its kind specifically related to the placement of advertising on non - safety City vehicles, there are other means of obtaining advertising revenues through use of City property. The City's current contract for bus stop shelters is one example of the use of advertising revenue in support of City programs and /or services. The City Council has also directed staff to consider advertising sponsorship in conjunction with the development of the proposed skateboard facility. 3 CONCLUSION: 1 The "Signs of Support" program is a relatively simple, easy means of publicly expressing support for worthwhile programs while generating a modest level of • revenue for those programs. As discussed several times over the past few years during budget presentations, it is important that the City not only look at means to reduce costs and improve services but investigate additional revenue opportunities as well. Long -term, the City cannot support current levels of service as well as ever expanding programs, services and capital improvements solely on the traditional revenues sources of property and sales tax. "Signs of Support" is an excellent example, in staff's opinion, of the kind of alternative revenue stream the City will need to develop to support services into the next century. MAR PUCKETT J EWV 1­1 EER FINANCE DIRECTOR CITY ATTORNEY 40 ALLAN L. ROEDER CITY MANAGER Distribution: City Attorney Deputy City Clerk Finance Director Public Services Director Acting Facilities & Fleet Superintendent "Signs of Support" • 5 0 C 40 gANfT,rRro, Costa Mesa u r ti Sanitary District O'4pORA��`� Memorandum To: Board of Directors From: Lois Thompson, Assistant Manager �.✓° Date: October 6, 1999 Re: White Goods Recycling District's One -Time Call In Service At the September 9, 1999, Board Meeting, a question arose regarding what Costa Mesa Disposal (CMD) did with the white goods that were picked up throughout the year in the District's Call -In Large Item Program. CMD transports the collected white goods to Anaheim where the metal is salvaged and recycled. The following table indicates the tons of metal salvaged, salvage value, and CMD's approximate cost to provide the service. Year Tons Salvage Value CMD Cost of Service .................. ............................... - - - -- ........................ - -- - -- - - - -- ... . .... .... .... ... ................ 1998 (12 months) 99 $2,970 $4,056 1999 (6 months) 18 $ 486 $2,028 CMD reports the salvage value received for the white goods helps to offset their additional transportation and labor costs of approximately $78.00 per week. The District did not address the ownership of any salvage revenues when the Call -In Large Item Program was implemented. CMD has provided documentation of the salvaged tons to our office and this was reported as additional diversion on behalf of the District to the City of Costa Mesa. City of Costa Mesa's Program While researching, I inquired how the City is handling the white goods that are . picked up in vacant lots and alleys. I discovered the City has a metal recycler that picks up the appliances but only after City Staff removes the compressors from the refrigerators. The City removes the freon from the compressors and Page 2 White Goods Recycling then contracts for its disposal. The salvage value from the appliances is not enough to compensate the City for the special handling of the refrigerators. Costa Mesa °Disposal offered to accept the City's white goods at their yard with the freon intact and transport to Anaheim at no charge to the City. The City agreed to forego any salvage value of the white goods since the items do not actually belong to the City and having the appliances removed for free saves the City processing costs. All parties involved including the City's Street Department, Fleet Services, and Purchasing were extremely pleased with the arrangements. Costa Mesa Disposal will report this additional tonnage to our office to enhance our reported diversion. • 0 AGREEMENT FOR USED NEEDLE COLLECTION This AGREEMENT is entered into by the Costa Mesa Sanitary District (hereinafter "DISTRICT ") and RAMSAY REXALL DRUG (hereinafter "PHARMACY "). This AGREEMENT concerns the parties' participation in a program to collect used syringe needles utilizing Stericycle Sharps containers. By separate agreement the DISTRICT will contract with Stericycle, Inc. for the supplies and collection services described in this AGREEMENT. The parties agree as follows.. 1. DISTRICT agrees to the following terms and conditions on their part to participate in the Stericycle used needle collection and recycling program: (a) Each PHARMACY participating in the program will receive four (4) 11x17 posters that will indicate that the PHARMACY is participating in the program, and will also receive a supply of brochures indicating the same. (b) Each PHARMACY participating in the program will receive an initial delivery of 100 quart size "Sharps" collection containers for used needles and one large "Stericycle" collection tub, at no cost to the PHARMACY. Replacement containers in lots of 100 will be delivered as needed, at no cost to the PHARMACY. (c) The Stericycle tubs that hold the used needles in the Sharps containers will be collected once a month, and a new tub will be dropped off at that time. 2. PHARMACY agrees to the following terms and conditions which describe its duties and responsibilities to comply with the Stericycle recycling program for the collection of used needles: (a) The PHARMACY agrees to distribute the small Stericycle collection containers known as "Sharps" containers to Costa Mesa residents who wish to participate in this program, at no charge to the residents. (b) The PHARMACY will only accept used needles which are placed in the Sharps containers. No loose needles shall be accepted. (c) The PHARMACY will only accept such used needles from Costa Mesa residents. • (d) The small containers shall then be placed inside the Stericycle tub. • (e) The Stericycle tub will be available for pick -up once a month. 3. Each of the parties shall use its best efforts to comply with this AGREEMENT. 4. This AGREEMENT will be for a six month term and will be automatically renewed unless either party notifies the other party that it desires to terminate the AGREEMENT 60 days before the renewal date. In addition, DISTRICT shall have the right to terminate this AGREEMENT if it no longer has a contract with Stericycle to provide the services described herein. Dated this day of , 19 COSTA MESA SANITARY DISTRICT LIM President Secretary APPROVED AS TO FORM: By �7 � ��, f�� PHARMACY General Counsel RAMSAY REXALL DRUGS By: _lUwL ( 6S, tM s A D9 NABIL BOTROS TAHOS - OWNER 2 r1 �J • • TO: FROM: DATE: SUBJECT: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer Ron Shef, Ordinance Enforcement Officer September 26, 1999 ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers the five (5) week period beginning August 23, 1999 and ending September 26, 1999. All complaints received by Staff and forwarded to enforcement officer were investigated and reported to Staff. Weekly scavenger patrol in the College Park area produced two (2) scavengers who were stopped and warned. One hundred four (104) courtesy flyers were left at residences. Week No. 1 ending August 29, 1999: This week ended the large item collection program. Area monitoring continued throughout the District with scavenger patrol emphasized on the westside, northside and College Park areas. The WAIG area is also continually monitored for compliance. • Week No. 2 ending September 5, 1999: Ordinance enforcement, area monitoring and scavenger patrol continued this week. A scavenger was observed in College Park and stopped on Villanova Rd.. The driver, from Santa Ana, was observed collecting newspapers. She was warned and permitted to leave after she presented proper identification. Week No. 3 ending September 12, 1999: This week included Labor Day in which collection was one day late throughout the District. It was observed that many residents placed trash out for collection unaware of the schedule. Tag- ging of containers was suspended to avoid confusion to residents. Week No. 4 ending September 19, 1999: Enforcement and monitoring continued with several personal contacts with residents relative to inquiries and complaints received by Staff. Photos of several properties were taken in preparation for notifying these owners of noncompliance. Week No. 5 ending September 26, 1999: This final week of the period was standard with scavenger patrol, monitoring and ordinance enforcement in all areas of the District with emphasis in special neighborhoods such as WAIG. • • Ordinance Enforcement Report 8/23/99 - 9/26/99 DATE I STREET INDEX I ADDRESS STREET NAME DESCRIPTION OF VIOLATION ACTION 9/3/99 15101 295 16th PI. At curb & in view Pink Flyer 9/3/99 1510 327 16th PI. iIn view Pink Flyer 9/3/991 1510 331 16th PI. lAt curb (Pink Flyer 9/3/9](9� .MSS.z:t �v 9/3/99 15101 ._:w..a. ..U°.. ea?vsa�wxv."�Lu" 1510 3(37 •-e, (326/326 1 /2 16th Pf }I At curpbj Q kfa[tr �n �J .,asw�..,,1.°E^w.- 'a\ .v, ✓F.±,$n.>i"r. r.. `.. .. .r e`ue .V.. -.aN. S'.A.u"a"4i�n 5�„' .e.:'.: i.i..u. 16th PI. At curb }Pink Flyer i'i� 351Y r F'nkFl re ... vh ..._..... ...o�' ,.nx. v,- �rmk.,.,.iavn Pink Flyer 9/9/99 1570 ( 364 E. 18th St. Container too heavy at curb Regs 15901 355 E. 19th St. In view Pink Flyer 9/15/99 1 22801 1189 Boise Way In view Pink Flyer 9/15/991 22801 1195 Boise Way In view Pink Flyer 9/151991 _ 22801 1199 Boise Way In view Pink Flyer 8/30/991 23501 327 Bowling Green Dr. At curb jPink Flyer 9/14/991 24401 3016 Buchanan Way In view ( Pink Flyer 9/14/99 24401 3024 Buchanan Way In view Pink Flyer 9/3/99 26701 176ABC Cecil PI. At curb Pink Flyer 9/3/99 26701 182A -E Cecil Pl. ,Complaint follow-up /bags -boxes at curb Pink Flyer 9/15/99 27601 1150 Charleston St. In view Pink Flyer 9/14/991 30041 Cleveland Ave. In view Pink Flyer 9/14/991 28601 3005 Cleveland Ave. In view Pink Flyer 9/14/991 28601 3009 Cleveland Ave. l In view Pink Flyer 8/23/991 28801 2904 Clubhouse Rd. Bags of newspapers Pink Flyer 8/23/991 28801 3062 Clubhouse Rd. l In view Pink Flyer 9/3/991 _2910) 2390 Colgate Dr. Complaint follow up All okay - no action 9/22/991 3010 924 Congress St. At curb Pink Flyer 9/22/99 3010 963 Congress St. In view Pink Flyer 9/22/99 3010 969 Congress St. At curb Pink Flyer 9/22/99 _ 30101 979 Congress St. At curb Pink Flyer 9/14/99 30401 3132 Coolidge Ave. In view Pink Flyer 9/14/99 30401 3136 Coolidge Ave. Bag at curb 1 Pink Flyer 9/14/991 34001 11841 Dorset Ln. In view Pink Flyer 9/14/991 34001 1192 Dorset Ln. In view Pink Flyer 8/23/99 9/21/991 _ 34801 38301 2857 1382 Ellesmere Ave. Galway Ln. At curb Cabinet at curb & in view Pink Flyer Regs /Blue 9/21/991 38301 1386 Galway Ln. In view Pink Flyer 8/30/991 3870 1390 Garlingford St. In view 1Pink to resident 8/23/99 3920 3119 Gibraltar Ave. At curb & in view Pink Flyer 9/22/991 _ 3960 _ 969 Governor St. At curb Pink Flyer 9/22/99 3960 974 Governor St. In view Pink Flyer September 1999 9/26/99 Page 1 of 3 Ordinance Enforcement Report 8/23/99 - 9/26/99 DATE STREET INDEX ADDRESS I STREET NAME j DESCRIPTION OF VIOLATION j ACTION 8/30/99 40201 2562 j Greenbriar Ln, jAt curb ', Pink Flyer 9/22/99 4040 1010 Grove PI. In view & at curb 'I Pink Flyer 9/22/99', 40401 1015 1 Grove PI. In view !Pink Flyer 8/23/99 `42301 32651 Iowa St. In view Pink Flyer 8/23/9911 42301 32691 Iowa St. In view Pink Flyer 8/23/991 42301 3273 Iowa St. �In view Pink Flyer 8/23/991, 42301 3277 Iowa St. j In view Pink Flyer 8/23/99! 4230 3293 Iowa St. At curb Pink to resident 9/8/99! 43701 3126 Kerry Ln. Recliner & battery at curb Regs _ 9/8/99 46401 3158 Limerick Ln. In view ]Pink Flyer 9/8/99 47001 1270 Londonderry St. In view j Pink Flyer 9/8/99 47001 1276 j Londonderry St. In view j Pink Flyer to resident 9/8/991 4700 1284 Londonderry St. jln view JjPink Flyer 9/8/99'! _ 4950 1201 f McCormack Ln. In view j Pink Flyer to resident 8/23/99 j 5050 32381 Michigan Ave. j In view Pink Flyer 9/22/991 5350 21341 National Ave. j In view !Pink Flyer _ 9/22/991 5350 21631 National Ave. j In view !Pink Flyer 9/22/991 5510 9391 Oak St. j Complaint follow up j All okay - no action 9/3/991 5590 21591 Orange Ave. lAt curb Pink Flyer 9/14/991 5800 11341 Paularino Ave. j In view j Pink Flyer 9/15/99 5800 11461 Paularino Ave. lAt curb Pink Flyer 8/23/99 5880 2894jPemba Dr. In view Pink Flyer 8/23/99 5880 28971 Pemba Dr. In view Pink Flyer 8/30/99 60801 3031 Princeton Dr. jAt curb Pink Flyer 8/30/991 60801 3061 Princeton Dr. IAt curb Pink Flyer 8/30/991 6080 3351 Princeton Dr. At curb ( Pink Flyer 8/30/991 60801 348 j Princeton Dr. At curb Pink Flyer 8/30/99; _ 60801 3891 Princeton Dr. At curb & in view j Pink Flyer _ 8/30/99 _ 60801 396 Princeton Dr. _ lAt curb & in view Pink Flyer 9/21/991 6210] 2912 Redwood Ave. !In view !Pink Flyer 9/21/99] _ 6210 2968 Redwood Ave. In view Pink Flyer 9/21/991 6210 2976 Redwood Ave. In view Pink Flyer 9/21 /99; 6210 2980 Redwood Ave. In view (Pink Flyer 9/22/99 62401 20011 Republic Ave. At curb & in view j Pink Flyer 9/22/99 62401 20041 Republic Ave. j In view j Pink Flyer 9/22/99 6240 2013 Republic Ave. j In view j Pink Flyer 9122199 6240 2014 j Republic Ave. At curb Pink Flyer to resident 9/22/99 62401 2054 Republic Ave. I In view Pink Flyer 9/22/991 62401 2080 _ FRepublic Ave. Complaint follow up All okay - no action September 1999 9/26/99 Page 2 of 3 is is • -- • • • ' _. Ordinance Enforcement Report 8/23199 - 9/26/99 DATE ( STREET INDEX ( ADDRESS STREET NAME DESCRIPTION OF VIOLATION ; ACTION 9/3/99 6590 16181 Santa Ana Ave. In view Pink Flyer 9/9/99 6730 6371 Shalimar Dr. At curb Pink Flyer - photos taken 9/9/99 67301 6411 Shalimar Dr. lAt curb & in view & couch Pink & Regs - photos taken 9/9/99 67301 644/646 Shalimar Dr. n view Pink Flyer - photos taken 9/9/99 6730 647 Shalimar Dr. At curb Pink Flyer - photos taken 8/23/99 68151 2721 Skylark Cr. Bags at curb Pink Flyer 9/22/991 6870 2003 State Ave. In view Pink Flyer 9/21/99 68901 1311 Stonefield St. At curb Pink Flyer 9/15/99 70901 3075 Taylor Way At curb & in view Pink Flyer 9/3/99 7240 204ITulane Rd. At curb (Pink Flyer 9/3/99 7240 245 Tulan RRd. In view Pink Flyer 9/15/991 7270 3059 Tyler Way In view Pink Flyer 9/15/991 7270 3065 Tyler Way In view Pink Flyer 9/15/991 7270 3080 1 Tyler Way At curb Pink Flyer 9/15/991 72701 30851Tyler Way In view ( Pink Flyer 9/15/991 7320 3120 Van Buren Ave. In view ( Pink Flyer 9/21/991 75301 3102 1 Warren Ln. In view & at curb (Pink Flyer 9/21/991 75301 3103 1 Warren Ln. In view Pink Flyer 9/14/991 SY�iO + 9/21/99 75601 12F Watson Ave s, 75Sq 2 son eve p ' 3& 'mm:3s,_a,�..._ ...,_..v1 7560 1340�Watson Ave. Bag at curb 0otyrpia t�vll �p �n view .. ' y In view Pink Flyer Pink Fiye � to 1 Pink Flyer September 1999 9/26/99 Page 3 of 3 0 • 6--- �05TA !I E34 FOLIU !bENKT[IV, T U][IE c L7515 qNIT TO: Capt. Warnock FROM: Holly Carver RE: Scavenging, September 1999 DATE: Friday October 1 , 1999 Here are the September 1999 scavenging statistics. Calls for Service Cite /arrest Area 1 2 0 Area II 1 0 Area ill 4 0 Area IV 0 0 TOTAL 7 0 cc Dawn Schmeisser ext 5307 Costa Mesa Sanitary District Memorandum To: Board of Directors From: Lois Thompson, Assistant Manager Date: October 7, 1999 Re: Strategic Plan To prepare for the strategic planning process the District must first assess if it is ready. The Board should consider the independent financial analysis being performed by Reiter•Lowry Consultants. The result of this analysis will affect the available fund balances of the District, impacting the strategic planning for the future. Once the Reiter•Lowry study is complete and accepted by the Board, the process will likely take from six months to one year and will entail a considerable commitment of time and resources from the Directors and Staff. The following items summarize the initial steps needed by the Board to prepare for the planning process and will result in the development of a Workplan. • Approve a formal commitment to conduct planning, including the education of board and staff if necessary • Select a strategic planning committee • Outline who is responsible for each outcome and deadline • Consider adequate level of resources required to conduct an appropriate planning process, including dollars, time, and the possible use of an outside consultant Staff recommends preparing for the above steps concurrently with the Reiter•Lowry study enabling the District to begin the strategic planning process when the financial analysis has been finalized. • COSTA MESA SANITARY DISTRICT INVESTMENT OVERSIGHT COMMITTEE LOCATION: First Floor Conference Room 1 -A DATE AND TIME: Thursday, October 14, 1999 at 5:30 p.m. CONTACT: Marc R. Puckett 754 -5243 1. Call to Order 2. Roll Call 3. Treasurer's Report for September 1999 4. Open Discussion 5. Adjournment "It is the intention of the Costa Mesa Sanitary District to comply with California Government Code Section 54961 and the Americans With Disabilities Act ( "ADA ") in all respects. If as an attendee or participant at this meeting, you will need special assistance beyond what is normally provided, the Costa Mesa Sanitary District will attempt to accommodate you in every reasonable manner. Please contact Joan Revak, Clerk of the Sanitary District, (714) 754 -5087; at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at the time you will need accommodations to attend or participate in meetings on a regular basis." MP00 -040 • pSTp F COSTA MESA SANITARY DISTRICT a DEPARTMENT OF FINANCE MARC R. R �a INTEROFFICE MEMORANDUM DIRECTOR OF FINAN E TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE DATE: OCTOBER 13,1999 SUBJECT: TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER 1999 Attached is the Treasurer's Report for the month of September, 1999. This report of the District's portfolio lists the types of investments, institutions, maturity dates and interest rates along with the District's bank reconciliation. All of the District's investments as of September 30, 1999, are in compliance with both the is Investment Policy and the California Government Code. All market values provided in this report were obtained from the District's custodial bank, Bank of New York. As of September 30, 1999, the District has adequate liquid cash reserves necessary to meet its obligations for the next six months. The weighted average interest rate for the Costa Mesa Sanitary District investment portfolio at September 30, 1999, was 5.588 %. The weighted average days to maturity was 356 days. MAR . PUCKETT Director of Finance Attachment is • COSTA MESA SANITARY DISTRICT TREASURER'S REPORT OF MONIES ON DEPOSIT AS OF SEPTEMBER 30, 1999 le 1Z f-9 ARC R. PUCKETT DATt City Treasurer • 2 DEPOSITS OUTSTANDING ACTIVE ACCOUNTS BANK BALANCE IN TRANSIT CHECKS BOOK BALANCE Bank of America $ 457,991.20 0.00 170,540.70 287,450.50 Reconciling Items 11,074.13 (11,074.13) Total Active Accounts 457,991.20 0.00 181,614.83 276,376.37 INVESTMENTS Local Agency Investment Fund 2,179,464.03 2,179,464.03 Sweep Account 27,421.71 27,421.71 Commercial Paper 1,655,558.22 1,655,558.22 Federal Agency Securities 2,981,450.00 2,981,450.00 Total Investments 6,843,893.96 0.00 0.00 6,843,893.96 TOTAL CASH & INVESTMENTS $ 7,301,885.16 0.00 181,614.83 7,120,270.33 le 1Z f-9 ARC R. PUCKETT DATt City Treasurer • 2 • COSTA MESA SANITARY DISTRICT INVESTMENT ACTIVITY SUMMARY FOR THE MONTH OF SEPTEMBER 1999 Total investments outstanding as of August 31, 1999 $ 7,384,802.59 0 0 Additions: Investment Purchases: None - Deductions: Investment Maturity Proceeds: None Investments Called: None Net increase (decrease) in Sweep Account 91.37 Net increase (decrease) in LAIF (541,000.00) Total investments outstanding as of September 30, 1999 $ 6, 843, 893.96 3 KEY: STP - State Treasurers Pool FNMA - Federal National Mortgage Assoc. FHLB - Federal Home Loan Bank SWEEP - Stagecoach Treasury Money Market Fund (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. COSTA MESA SANITARY DISTRICT CASH BALANCE BY FUND AS OF SEPTEMBER 30, 1999 GENERAL FUND $ 5,391,458.50 SEWER CONSTRUCTION 169,118.62 FACILITIES REVOLVING 1,559,693.21 TOTAL $ 7,120,270.33 COSTA MESA SANITARY DISTRICT INVESTMENTS AND INVESTMENT EARNINGS AS OF SEPTEMBER 30, 1999 INTEREST INTEREST INVESTMENT EARNED AT PURCHASE MATURITY INSTITUTION RATE DES AMOUNT 09/30/99 DATE DATE Local Agency Investment Fund 5.348 (1) STP $ 2,179,464.03 0.00 Bank of New York 4.560 SWEEP 27,421.71 0.00 -- -- Bank of America N A 5.586 CP 1,655,558.22 18,239.11 07/22/99 01/11/00 Bank of America N A 5.450 FFCB 998,560.00 8,931.94 08/02/99 08/02/00 Salomon Smith Barney 5.450 FNMA 982,890.00 8,629.16 07/23/99 02/04/02 Gilford Securities 6.415 FHLB 1,000,000.00 29,580.27 10/15/97 10/15/02 TOTAL $ 6,843,893.96 65,380.48 KEY: STP - State Treasurers Pool FNMA - Federal National Mortgage Assoc. FHLB - Federal Home Loan Bank SWEEP - Stagecoach Treasury Money Market Fund (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. COSTA MESA SANITARY DISTRICT CASH BALANCE BY FUND AS OF SEPTEMBER 30, 1999 GENERAL FUND $ 5,391,458.50 SEWER CONSTRUCTION 169,118.62 FACILITIES REVOLVING 1,559,693.21 TOTAL $ 7,120,270.33 I OSSt��e t�c�- lr Po d I"j, Kok �N-vo (S R R�, '-)/ C � � s 1�j,,, s4,, ,4 . COMMENTS S &P /Duff & Phelps rated as Al /D1 Bullet Callable 8/4/99, continuous call thereafter Callable 10/15/99; one time only call DESCRIPTION U.S. Treasury Bills U.S. Treasury Notes Federal Agency Issues: FICB FFCB FLB FHLB FNMA FHLMC Other * COSTA MESA SANITARY DISTRICT SUMMARY OF POLICY LIMITATIONS AS OF SEPTEMBER 30, 1999 CURRENT PERCENTAGE BASED ON MARKET VALUE AS OF 9/30/99 0.00% 0.00% Banker's Acceptances Certificates of Deposit • Negotiable Certificates of Deposits Commercial Paper Medium Term Corporate Notes Repurchase Agreements Reverse Repurchase Agreements LAIF (Local Agency Investment Fund) S6,C, F ChL', E7. Orange County Treasurer's Pool Money Market Mutual Funds (Sweep Account) Asset - Backed and Mortgage- Backed Securities TOTAL 0.00% 14.58% 0.00% 14.55% 14.36% 0.00% 0.00% 0.00% 0.00% 0.00% 24.25% 0.00% 0.00% 0.00% 31.86% 0.00% 0.40% 0.00% 100.00% MAXIMUM PERCENTAGE UNL UNL 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 40.00% UNL 30.00% 15% or,30% (1) 30.00% UNL 10% of base $30,000,000.00 35.00% 10 % per fund (2) 20.00% % of Portfolio Maturing within one year 71.09% no less than 40% % of Portfolio Maturing or Callable within one year 100.00% (1) Current dollar weighted average maturity as of 09/30/99 is 103 days. (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 5 O G (� u ,\Ae2 ?- f- �,���,,� - C b,, I e/n,4- y 5-.5 aa- / L,Ltz) • INSTITUTION LAIF Bank of New York Bank of America N. A. Bank of America N.A. Salomon Smith Barney Gilford Securities 0 C] COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS BY INSTRUMENT TYPE AS OF SEPTEMBER 30, 1999 TYPE OF PURCHASE MATURITY/ INTEREST MARKET INVESTMENT DATE CALL DATE RATE COST VALUE POOL N/A CONTINUOUS 5.348% (1) $ 2,179,464.03 2,179,464.03 SWEEP N/A CONTINUOUS 4.560% 27,421.71 27,421.71 CP 7/22/1999 01 /11 /00 5.586% 1,655,558.22 1,658,606.72 FFCB 08/02/99 08/02/00 5.450% 998,560.00 997,187.50 FNMA 07/23/99 02/04/02 5.450% 982,890.00 982,500.00 FHLB 10/15/97 10/15/02 6.415% 1,000,000.00 995,000.00 • % OF PORTFOLIO SPECIAL CHARACTERISTICS OF INVESTMENTS 31.86% Local Agency Investment Fund - State Treasurer's Pool 0.40% Stagecoach Funds Inc. - Treasury Money Market Mutual Fund 24.25% S &P /Duff & Phelps rated as AI /D1 14.58% Bullet 14.36% Callable 8/4/99, continuous call thereafter 14.55% Callable 10/15/99; one time only call $ 6,843,893.96 6,840,179.96 100% (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. 0 0 0 INSTITUTION Local Agency Investment Fund Bank of New York Bank of America N.A. Bank of America N.A. Salomon Smith Barney Gilford Securities TYPE OF INVESTMENT Pool Sweep CP FFCB FNMA FHLB WEIGHTED AVERAGE OF PORTFOLIO WEIGHTED AVERAGE DAYS TO MATURITY COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS AS OF SEPTEMBER 30, 1999 PURCHASE MATURITY/ DAYS TO DATE CALL DATE MATURITY 1 1 07/22/99 01 /11 /00 103 INTEREST RATE COST 5.348 % (1) $ 2,179,464.03 4.560 % 27,421.71 5.586 % 1,655,558.22 08/02/99 08/02/00 307 5.450 % 998,560.00 07/23/99 02/04/02 858 5.450 % 982,890.00 10/15/1997 10/15/2002 1,111 6.415 % 1,000,000.00 10/15/1999 Total outstanding investments $ 6,843,893.96 5.588 % 356 DAYS (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. COSTA MESA SANITARY DISTRICT SCHEDULE OF INVESTMENTS OUTSTANDING FOR ALL MATURITIES WITH MARKET VALUES AS OF SEPTEMBER 30, 1999 PURCHASE MATURITY/ MARKET VALUE TYPE OF NET GAIN /LOSS IF SOLD DATE CALL DATE INSTITUTION INVESTMENT PAR 4.560% 27,421.71 27,421.71 0 N/A CONTINUOUS LAIF POOL N/A N/A CONTINUOUS Bank of New York SWEEP N/A 07/22/99 01 /11 /00 Bank of America N.A. CP $ 1,700,000.00 08/02/99 08/02/00 Bank of America N.A. FFCB 1,000,000.00 07/23/99 02/04/02 Salomon Smith Barney FNMA 1,000,000.00 10/15/97 10/15/02 Gilford Securities FHLB 1,000,000.00 Total investments outstanding $ 4,700,000.00 INTEREST RATE COST MARKET VALUE ACCRUED INTEREST NET GAIN /LOSS IF SOLD 5.348% (1) 2,179,464.03 2,179,464.03 0 0 4.560% 27,421.71 27,421.71 0 0 5.586% 1,655,558.22 1,658,606.72 18,239.11 3,048.50 5.450% 998,560.00 997,187.50 8,931.94 (1,372.50) 5.450% 982,890.00 982,500.00 8,629.16 (390.00) 6.415% 1,000,000.00 995,000.00 29,580.27 (5,000.00) (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. W 6,843,893.96 6,840,179.96 65,380.48 (3,714.00) 0 COST $ 982,890.00 1,000, 000.00 PAR 1,000,000.00 1, 000, 000.00 COSTA MESA SANITARY DISTRICT CALL SCHEDULE AS OF SEPTEMBER 30, 1999 PURCHASE MATURITY INTEREST CALL TYPE OF INVESTMENT DATE DATE RATE DATE FNMA 07/23/99 02/04/02 5.450% Continuous FHLB 10/15/97 10/15/02 6.415% 10/15/99 0 COST $ 982,890.00 1,000, 000.00 PAR 1,000,000.00 1, 000, 000.00 COSTA MESA SANITARY DISTRICT DAILY CASH FLOWS AS OF SEPTEMBER 30, 1999 12,000,000.00 11, 000, 000.00 10, 000, 000.00 9,000,000.00— 8, 000, 000.00 7, 000, 000.00 W U 6,000,000.0 5, 000, 000.00 4,000,000.00 3,000,000.00 2,000,000.00 1, 000, 000.00 00 0) 0000 O O 00 0) N N O 00 0) m O 00 0) m 00 am o cf) 00 m It N 00 m �t N rn m rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn N �o o 10 L (D CD N N N C7 C� M d d' rn 0) t- d 0) rn o to 0) rn a ti) 0) rn co �o 0) rn co 0) m o(D Co 0) rn t- rn rn �o t- rn rn M rn rn m rn rn 0 rn rn O DATE 0 0 3,000,000.00 2, 500, 000.00 2,000,000.00 W U 1,500,000.00 1, 000, 000.00 500, 000.00 0.00+ 00 rn U 0 COSTA MESA SANITARY DISTRICT CASH FLOWS AS OF SEPTEMBER 1999 rn rn rn rn rn rn rn rn rn z A w d 1 ~� DATE REVENUE EXPENSE rn rn • rn rn C). U) Ah Ah A 1998 /99 MARKET RATES AS OF SEPTEMBER 1999 7.0000 - 6.0000 5.0000 0000 --woo 4.0000 �-04 H W a p" W 3.0000 2.0000 1.0000 0.0000 00 00 00 00 00 Coo 00 rn 0) m rn rn 0) rn 0) m rn m rn rn rn rn m m rn rn rn rn m m m rn rn rn rn rn rn rn rn rn m rn m rn rn rn rn m rn rn m rn rn rn N Co O co [- In 00 N tf) C) IC) O N O O d 00 Lo (n co Co co t- O d O m N r+ N O N O -* O r+ O - Cl) N N O N O N N \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ O O O N N N N Co Cl) d d" d" m m t- 00 00 00 O m DATE N 3 -MONTH LIBOR 6 -MONTH LIBOR 13 WEEK T -BILL 26 WEEK T -BILL 90 DAY T -BILL 1 YR T -BILL 2 YR T -BILL 3 YR T -BILL 5 YR T -BILL 10 YR T -BILL 0 0 FEDERAL] MORTI ASSOCL______ 14% W COSTA MESA SANITARY DISTRICT - ASSET ALLOCATION AS OF SEPTEMBER 1999 COMMERCIAL PAPER 24% SWEEP ACCOUNT 0% FEDERAL FARM CREDIT BANK 15% FEDERAL HOME LOAN BANK 15% % ROUNDED 5/4 • f INVESTMENT FUND 32% Ab a • COSTA MESA SANITARY DISTRICT - PORTFOLIO INTEREST RATE INFORMATION AS OF SEPTEMBER 1999 6.75 6.50 6.25 6.00 5.75 z 5.50 W U a 5.25 5.00 4.75 4.50 4.25 4.00 � rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn O O O O O O O O O O O O O O O O O DATE P CMSD AVERAGE LAIF T -BILL (1 YEAR) T -NOTE (3 YEAR) RESOLUTION NO. 99 -628 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING THE DISTRICT'S TREASURER TO INVEST DISTRICT FUNDS IN THE ORANGE COUNTY INVESTMENT POOL WHEREAS, Government Code Sections 53630 -53686 authorize the District's Treasurer to open and maintain accounts in certain qualifying depositories; and WHEREAS, state law and the District Operations Code Section 4.03.010 requires the District to have an Investment Policy Statement that shall authorize the types of investments allowed; and WHEREAS, the District has established that any investment vehicle shall be evaluated with safety as the first consideration, liquidity as the second consideration, and yield as the third consideration; and WHEREAS, the District is required to invest its funds in accordance with the "prudent man" rule; and WHEREAS, the Orange County Investment Pool is administered by the County Treasurer and said Treasurer has demonstrated a prudent investment strategy since his election after the Orange County Bankruptcy; and WHEREAS, investment in the Orange County Investment Pool would be in compliance with the District's Investment Policy Statement; and WHEREAS, the Board has considered the District Treasurer's recommendations on the appropriateness of the investment of District funds in the Orange County Investment Pool; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby resolve and determine: 1. That it has reviewed the factors specified in its Investment Policy Statement and has determined that the Orange County Investment Pool would be an appropriate investment fund for District money and does hereby authorize the District Treasurer to invest such sums as he shah determine are appropriate in said Orange County Investment Pool. 0 2. This Resolution shall supersede Resolution No. 99 -625. PASSED and ADOPTED on this day of Secretary, Costa Mesa Sanitary District Board of Directors 1999. President, Costa Mesa Sanitary District Board of Directors Q • • STATE OF CALIFORNIA) • COUNTY OF ORANGE) SS CITY OF COSTA MESA ) • I, Joan Revak, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 99 -628, was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof held on the day of 1999. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of 1999. Clerk of the Costa Mesa Sanitary District AUDITOR-CONTROLLER To: Cities and Special Districts Subject: 1999 Available Cash Distribution DAN ID E. SUNDSTRON1. CP-A A UM T OR- CO`TROLLFR Hall of Finance :. R.cords 12 Civic Center Plaza. Room 105 P.Q. Box =6- Santa . -kna, Caiirornia (714) 3=1-2-15o FAX: 171 =1 ?3- 1 -2f69 September 28, 1999 The enclosed check represents payment of Available Cash as of June 30, 1999, as provided for in the Orange County Bankruptcy Modified Second Amended Plan of Adjustment. This represents partial payment to Cities and Special Districts for their Class B -12 claims against County - Administered Accounts. The next calculation of Available Cash will be made as of June 30, 2000 and should be distributed by September 30, 2000, unless bankruptcy- related litigation settlements in full payment of B -12 claims are distributed prior to that date. • If you need further information please contact Jan Grimes, General Accounting Manager, at (7 14) 834 -2499. Cc: Gary Burton, Chief Financial Officer Mike Ruane, Assistant CEO, Strategic Affairs Lon Watson, County Counsel / el- David E. Sundstrom Auditor - Controller A . - + • V CHECK No. iLO�{��I�Y Oil' HAi l S_qo i 2:20 ��- 3129685 CATE ISSUED SANTA ANA. CAL;FCRNIA -HECK .v O. 09-29-1999 00013125635 ACCOUNTS PAYABLE REVOLVING FUND AMOUNT -1 •012 GOL_AZ AND CENTS ;': ".::rl •012.96 DAVID E. SUNDS 7ROM =CUNTY AUDITOR- CONTROLLER TC THE COSTA MESA SANITARY DISTRICT ORDER o� OF FINANCE DIRECTOR P 0 BOX 1200 CITY BALL COSTA MESA CA 92628 -1200 UNION SANK 300 S. MAIN R.O. BOX 1 057 ORANGE. CA 92668 VOID UNLESS PRESENTED 'V17HIN SIX MCNT'HS =ROM DATE CF'SSUE 1110 13 L 2968 SIB' 1: L 2 20004961: 4 S00 L 2 L 26113,11 09 -29 -1999 CAT = 'SUED: `✓ENCCR NC: v NO 112-3 A 30 n1- 3129685 PAYMENT VOUCHER P.O. CONTRACT NC. NVOICE 3C NET AMOUNT DISTRIBUTION OF JUNE 1999 AVAILABLE CASH PER THE SECOND AMENDED PLAN OF ADJUSTMENT. SEE ATTACycO 003 NAR00 011521' 1.Q12.95 COUNTY OF ORANGE. CALIFORNIA — 1 + 1 9 5 F003 -2; c; EC; <. ;�T.a� PLEASE DETACH BEFORE ?RESENTING FOR PAYMENT • w Preliminary Schedule for 1999 Programs As of January 21, 1999 Date(s) . Topic Location ednesday October 20, 1999 Workshop on Strategic Planning — Reiter /Rauch North Lake Tahoe ,au Regency Workshop on Capital Expenditure Planning — Lowry orth'Lake Tahoe Ify-au Regency ',_ursday- Friday *Board Member Leadership — III 7�wrsdr 21-22, 1999 n "Emphasis in Administration" orth Lake Tahoe (Formerly Special District Administration) Hyall Regency *Course is required for the Special District Institute's Certificate in Board Management NOTE: This calendar is for planning purposes only and subject to change due to unavailability of hotels in selected cities, prior speaker conflicts, or other factors beyond our control. Recipients are advised to re- confirm dates and locations or to request an updated schedule at least quarterly by contacting SDI. P.O. Box 28125 (800) 457 -0237 • (619) 675 -1154 • (619) 675 -1534 (fax) San Diego, CA 92198 -0125 spcdistint@aol.com, or http: / /www.sdbmi.com I J ; _ s: � C AliDITOR- CONTROLLER To: Cities and Special Districts Subject: 1999 Available Cash Distribution DAVID E. SU.N_DSTROII. CP.a AUDI T OR- COVTROLLI=R Hall oCr- inance do Records 12 Civic Center Plaza. Room P.Q. Box =67 Santa Ana, CahCornia 92702 -0-567 September 28, 1999 The enclosed check represents payment of Available Cash as of June 30, 1999, as provided for in the Orange County Bankruptcy Modified Second Amended Plan of Adjustment. This represents partial payment to Cities and Special Districts for their Class B -12 claims against County - Administered Accounts. The next calculation of Available Cash will be made as of June 30, 2000 and should be distributed by September 30, 2000, unless bankruptcy- related litigation settlements in full payment of B -12 claims are distributed prior to that date. If you need further information please contact Jan Grimes, General Accounting Manager, at (714) 834 -2499. le, David E. Sundstrom Auditor - Controller Cc: Gary Burton, Chief Financial Officer Mike Ruane, Assistant CEO, Strategic Affairs - —' Lon Watson, County Counsel C] CHECK NO. Co '1 y OF OR AITGE 01- 3129685 'DATE ISSUED SANTA ANA. --AL;FCRNI.4 CHECK NO. 09-29 -1999 00013125665 ACCOUNT= PAYABLE REVOLVING FUND AMOUNT 1, 0 12 COLLARS AND 96 ---=N S S M 1. 0 12 • 9 6 DAVID E. SUNDSTROM 7OUNTY AUDITOR - :ONTROLLER TO THE COSTA MESA SANITARY DISTRICT ORDEF % FINANCE' DIRECTOR P 0 BOX 1200 CITY }TALL COSTA MESA CA 92628 -1200 JNION BANK SOO S. MAIN P.O. BOX 1 057 ORANGE. CA 92668 VOID UNLESS PRESENTED WITHIN SIX MONTHS ?ROM DAT -c JF'SSL'E + • + 1100 1 3 1 29 68 So is 1 2 2000t,96i: 4 S00 1 2 1 26811' 09-29 -1999 N01123 A 30 D = `✓ 01- 3129685 AT ISSUED: �NCCR NO: PAYMENT VOUCHER P.O. CONTRACT NO. NVOICE Sc NET AMCUN T ,DISTRIBUTIGN OF JUNE 1999 AVAILABLE CASH PER THE SECOND ;AMENDED PLAN OF ADJUSTMENT* SEE ATTACHED 003 NAR00011521 1,012.95 COUNTY OF ORANGE. CAL',FORNIA - I s 7 1• 9 F003- 21 PLEASE DETACH BEFORE PRESENTING FOR PAYMENT Cnt'...K r� -�` Santa Ana River Flood Protection .Agency Don Martinson, Executive Director • 1999/2000 Budget 5600 Investment Pool Loss 0 Provision for Reserves 3,949 Requirements 38,449 REVENUES Fund Balance Available 4,949 6610 Interest 2,700 7130 Contributions from other Agencies 30,800 Decreases to Reserves 0 Financing 38,449 DJM:deb:Budget Surplus /(Shortfall) 0 General Reserve Balance 35,556 REVENUE ASSUMPTIONS Members 22 Annual Membership 1,400 P.O. Box 4048; Santa Ana, CA 92702 -4048 -- 300 N. Flower, Room 615; Santa Ana CA Phone (714) 834 -5142 -- Fax (714) 834 -4572 • • ACCOUNT PROPOSED FY 99/00 BUDGET EXPENDITURES 0700 Communications 0 1800 Office Expense 0 1900 Professional & Specialized Services 31,500 2700 Transportation & Travel to Meetings 3,000 Total Services & Supplies 34,500 5600 Investment Pool Loss 0 Provision for Reserves 3,949 Requirements 38,449 REVENUES Fund Balance Available 4,949 6610 Interest 2,700 7130 Contributions from other Agencies 30,800 Decreases to Reserves 0 Financing 38,449 DJM:deb:Budget Surplus /(Shortfall) 0 General Reserve Balance 35,556 REVENUE ASSUMPTIONS Members 22 Annual Membership 1,400 P.O. Box 4048; Santa Ana, CA 92702 -4048 -- 300 N. Flower, Room 615; Santa Ana CA Phone (714) 834 -5142 -- Fax (714) 834 -4572 • • f• i� • To: Santa Ana River Flood Protection Agency P. O. Box 4048 Santa Ana, CA 92702 -4048 (714) 834 -5142 FAX: (714) 834 -4572 RECEIVED 1999 COSTA MESA SANITARY DISTRICT Costa Mesa Sanitary District Accounts Payable P.O. Box 1200 Costa Mesa, CA 92628 -1200 Representative: HIE -VaRc X4 DATE: September 9, 1999 Dawn Guestalla Costa Mesa Sanitary District P.O. Box 1200 Costa Mesa, CA 92628 -1200 QUANTITY DESCRIPTION UNIT PRICE AMOUNT 1 SARFPA dues for Fiscal Year 1999/2000 $1,400.00 $1,400.00 Your agency is a member of the Santa Ana River Flood Protection Agency ( SARFPA). On June 24, 1999 the SARFPA Full Commission approved an annual assessment of $1,400.00 for Fiscal Year 1999/2000, which is now due and payable. Attached for your reference is the approved budget for 1998/99. SUBTOTAL $1,400.00 SALES TAX 0.00 SHIPPING & HANDLING 0.00 TOTAL DUE $1,400.00 Make all checks payable to: Santa Ana River Flood Protection Agency If you have any questions concerning this invoice, please see your representative listed above or call: Don Martinson, Executive Director, at (714) 834 -5142 THANK YOU • i L r Sewer Main Line Location Relative to Proposed Building Pad New Birch Plaza /20412 Birch Street ,rte • .. — ter.. IF loll A�, i: Sewer Main Line �> I W Uj a `4 � — f one mom ON* Northern Dimension (distance between main line and building foorprint) =,7 feet Southern Dimension (distance-between main line and building footprint) = 10 feet ,,� \'•�: '�" i I The proposed utility reservation will include the minimum five feet (5') on each side of the main line as required by the Costa Mesa Sanitary District for access. 0. C. W. �J9J81[1J %�- R- 540.�a 17 \ a . 556 75 L• 51299 r 09139 6921 \ \ D. ty p R• 46LU � \ IL• 605' /) \ Adp - _ XX \ ti \ Utility Reservation EXHIBIT "D" \� ORANGE COUNTY PUBLIC FACILITIES & RESOURCES DEPT. - RIGHT OF WAY PROCESSING RIGHT OF WAY MAP - COMPILED FROM PUBLIC RECORDS PROJECT: Birch Street (Utility Reservation) SCALE : 1" = 100' 1 ID # 99 — 070 PREP. BY: Nirund CHKD. BY: SMH DATE: Sept., 1999 1 EST.: REC. DATE: O.R. ,q7 i; 0� op �y d C� / .\ • `� \ t n�/4VJ ltd 0 0 0. C. W. �J9J81[1J %�- R- 540.�a 17 \ a . 556 75 L• 51299 r 09139 6921 \ \ D. ty p R• 46LU � \ IL• 605' /) \ Adp - _ XX \ ti \ Utility Reservation EXHIBIT "D" \� ORANGE COUNTY PUBLIC FACILITIES & RESOURCES DEPT. - RIGHT OF WAY PROCESSING RIGHT OF WAY MAP - COMPILED FROM PUBLIC RECORDS PROJECT: Birch Street (Utility Reservation) SCALE : 1" = 100' 1 ID # 99 — 070 PREP. BY: Nirund CHKD. BY: SMH DATE: Sept., 1999 1 EST.: REC. DATE: O.R. feet southerly from the southwesterly and westerly continuation of that certain curve in the center line of Birch Street shown as having a radius of 600.00 feet and a length of 210.3 l feet on the above said Record of Survey. See EXHIBIT "D" attached and by this reference made a part. APPROVED: 0 pirD. Pavlik, nsed Surveyor, L.S. 5 163 ation Date: June 30, 2003 9.29 99 Date EXHIBIT "Cl Page 2 of 2 CAV /per s'G * EXF• �6/3p/Q3 \ Py No 51 gg �t \`cCf CA OF I a�. • ICJ • LEGAL DESCRIPTION Project: Birch Street Project No.: Z99622 (UTILITY RESERVATION) That portion of Birch Street as shown on Tract No. 706, in the County of Orange. State of California, per map recorded in book 21, page 25 of Miscellaneous flaps in the office of the County Recorder of said county, bounded as follows: Southeasterly by the northwesterly line of Lots 122, 125 and 126 of said Tract No. 706.. Northwesterly by the southeasterly line of Lots 99 and 100 of said Tract No. 706. Southwesterly by the easterly, southeasterly and southerly continuation of that certain curve in Parcel 134.2 described as having a radius of 46.00 feet, in a deed to the County of Orange, recorded February 15, 1996 as Document No. 19960071077 of Official Records in the office of said Countv Recorder, and Northerly by a line that is parallel and concentric with and 40.00 feet southerly from the following described reference line: Beginning at the intersection of the northeasterly line of Block 51 of Irvine's Subdivision with the center line of Birch Street, as said northeasterly line and said center line are shown on Record of Survey 92 -1098 filed in book 138, pages 28 through 32 of Records of Surveys in the office of said County Recorder; thence S.40 °37' 16 "W., 1859.03 feet along said center line to the beginning of a tangent curve in said center line, concave northwesterly and having a radius of 600.00 feet; thence Southwesterly 210.31 feet along said curve and said center line through a central angle of 22 °5662 "; thence leaving said center line and continuing Southwesterly, Westerly and Northwesterlv 642.90 feet along said curve and the center line of realigned Birch Street through a central angle of 51 °60'36'. EXCEPT that portion thereof bounded as follows: Southeasterly by the northwesterly line of said Lot 126, Northeasterly and Southwesterly by the northwesterly prolongation of the northeasterly and southwesterly lines of said Lot 126, and Northwesterly by a line that is parallel with and 6.00 feet southeasterly from the following described reference line: Beginning at the intersection of the center lines of Birch Street and Mesa Drive. as said center lines are shown on the above said Record of Survey; thence N. 40037'46" E. along the center line of said Birch Street and its northeasterly prolongation 328.64 feet; thence N. 57°2=1'39" E., 69.2 1 feet to a line that is concentric with, and 40.00 EXHIBIT "C" Page I of 2 LUTZKY ASSOC IATES DEVELOPMENT, LP October 4, 1999 Mr. Robin Harriers Costa Mesa Sanitary District 234 E. 17th Street, Suite 205 Costa Mesa, CA 92627 Re: Saywitz Project, Mesa Drive at Birch Street Dear Mr. Flamers: o! c4 c /2 041 �. -rA 4NA 4lfatf75 Please consider this letter to be the formal request for conceptual approval by the Costa Mesa Sanitary District Board of Directors of the following: • The County of Orange will vacate an unused portion of Birch Street at the subject project. The portion to be vacated contains facilities belonging to the district. • The vacation will reserve a portion of the street as an easement for your facilities. By doing so, your rights will remain unchanged. To help with your presentation to the board, I have attached a legal description and plat prepared by county staff, and an exhibit showing the proximity of our building to your facilities. Please let me know when this request will be before your board. Sincerely, ohn I. Grace Assistant Development Manager Lutzky Associates Development, L.P. JIG:rem cc: Richard Lutzky Cal Woolsey, Fuscoe Engineering Carolee Condon, County of Orange (Real Property Division) Scott Heinrichs, County of Orange (Right -of -Way Processing) cAI -data files \letters \john\r.hamers 9- 29.Itr.doc 300 FAST COLUi^BINE AVENUE, SANTA ANA, CALIFORNIA 92707 (T4) 64; -6990 • FAX (714) 64; -6991 R E C ; ED October 81 1999. To: ."embers of SDRTdP From: SDRIMA Board Member Joseph You have received a package from SDRILA announcing the annual meeting to be held in conjunction with our Education Day /Safety Claims Workshop. Election of SDpM4's .hoard of Directors will also be held at this time. I strongly encourage you to attend this meeting and participate in the activities and SD:IA election. I have been on the SDR ^.A Board of Directors for 4 years and with your support would desire to continue as your representative for an additional 4 years. I truly believe I have played a vital part in accomplishments that have helped. SDRMA grow. At present, I serve as Secretary to the Board and on the Administrative Committee. In Orange County, I serve as a Director on the Rossmoor /Los Alamitos Area Sewer District Board. I have worked in the engineering field for 30 years and have keen insight into budgets, finance and investments. I have attended every SDR14A Board meeting since being elected and have the dedication and commitment to continue fulfilling all the requirements of a knowledgeable, concerned Director. I ask for your vote October 20th. J04e*4Rt� C7 Recycled Tonnage 1,462.49 1,490.53 1,484.98 - - - - - - - 4,438.00 City 1,378.28 1,400.46 1,371.18 4,149.92 County 84.21 90.07 113.80 288.08 Landfilled Tonnage 1,744.03 1,607.65 WASTE DIVERSION REPORT - - - - 4,878.24 City 1,643.61 1,510.50 FY- 1999 -00 4,663.66 County JUL AUG SEPT OCT NOV DEC JAN FES MAR APR MAY JUN TOTAL Total Tonnage 3,206.52 3,098.18 3,011.57 - - - - - 9,316.27 City 3,021.89 2,910.96 2,780.73 8,713.68 County 184.63 187.22 230.84 602.69 Recycled Tonnage 1,462.49 1,490.53 1,484.98 - - - - - - - 4,438.00 City 1,378.28 1,400.46 1,371.18 4,149.92 County 84.21 90.07 113.80 288.08 Landfilled Tonnage 1,744.03 1,607.65 1,526.56 - - - - - - 4,878.24 City 1,643.61 1,510.50 1,409.55 4,663.66 County 100.42 97.15 117.01 314.68 Recycled % 45.61 48.11 49.31 47.64 Waste Diversion FY 99-00rjr 10/11/99 Recycled Tonnage 1,111.58 1,016.59 1,215.73 1,185.91 1,163.35 1,385.99 1,462.49 1,490.53 1,485.01 City 1,038.95 946.02 1,129.75 1,113.15 1,088.63 1,287.42 1,378.28 1,400.46 1,371.18 County 72.63 70.57 85.98 72.76 74.72 98.57 84.21 90.07 113.83 Landfilled Tonnage 1,646.00 1,451.45 1,78184 1,838.61 WASTE DIVERSION REPORT 1,961.80 1,744.03 1,607.65 1,526.56 City 1,538.45 1,350.70 1999 1,725.81 1,519.36 1,822.29 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEP Total Tonnage 2,757.58 2,468.04 2,999.57 3,024.52 2,787.21 3,347.79 3,206.52 3,098.18 3,011.57 City 2,577.40 2,296.72 2,787.43 2,838.96 2,608.19 3,109.71 3,021.89 2,910.96 2,780.73 County 180.18 171.32 212.14 185.56 179.02 238.08 184.63 187.22 230.84 Recycled Tonnage 1,111.58 1,016.59 1,215.73 1,185.91 1,163.35 1,385.99 1,462.49 1,490.53 1,485.01 City 1,038.95 946.02 1,129.75 1,113.15 1,088.63 1,287.42 1,378.28 1,400.46 1,371.18 County 72.63 70.57 85.98 72.76 74.72 98.57 84.21 90.07 113.83 Landfilled Tonnage 1,646.00 1,451.45 1,78184 1,838.61 1,623.66 1,961.80 1,744.03 1,607.65 1,526.56 City 1,538.45 1,350.70 1,657.68 1,725.81 1,519.36 1,822.29 1,643.61 1,510.50 1,409.55 County 107.55 100.75 126.16 112.80 104.30 139.51 100.42 97.15 117.01 OCT NOV DEC TOTAL 26,700.98 24,931.99 1,768.99 10,753.84 763.34 16,183.60 14,177.95 1,005.65 Recycled % 40.31 41.19 40.53 39.21 41.74 41.40 45.61 48.11 49.31 43.13 Waste Diversion 1999/jr 10/11/99• • • To: Lois Thompson From: CR Transfer Lic, Costa Mesa Sanitary District (38001) SEPTEMBER 1999 Recycling Report Projections Facility Waste Recovery Recycled Commodity Strewn % Rate % Tonnage Newspaper 13.90 13.48% 1.87 52.12 Cardboard 5.30 11.09% 0.59 16.34 Mixed Paper 18.40 75.38% 13.87 385.89 Glass 6.00 0.000 /a 0.00 0.00 Pet 0.20 24.88% 0.05 1.38 HDPE 2.00 1.87% 0.04 1.04 Aluminum 0.40 24.40% 0.10 2.71 Tin/Metal 1.80 17.77% 0.32 9.90 Yardwaste 17.10 86.55% 14.80 411.56 Other (Concrete/Aspholt/Wood) 34.90 50.63% 17.67 491.24 - 100.00 49.31 1,371. J 8 COUNTY TOTAL Total Tonnage 2,780.73 230.84 3,011.57 Recycled Tonnage: 1,371.18 113.83 1,485.01 Landfilled Tonnage 1,409.55 117.01 1,526.56 To: Lois Thompson From: CR Transfer Inc. Costa Mesa Sanitary District Santa Ana Heights (38041) SEPTEMBER 1999 Recycling Report Projections Facility Waste Recovery Recycled Commodity Stream %Rate % Tonnage Newspaper 13.90 13.48% 1.87 4.33 Cardboard 5.30 11.09% 0.59 1.36 Mixed Paper 18.40 75.38% 13.87 32.02 Glass 6.00 0.00% 0.00 0.00 Pet 0.20 24.88% 0.05 0.11 14DPE 2.00 1.87% 0.04 0.09 Aluminum 0.40 24.40% 0.10 023 Tin /Metal 1.90 17.77% 0.32 0.74 Yardwasste 17.10 86.55% 14.80 34.16 Other (Concrete /Asphalt/Wood) 34.90 50.63% 17.67 40.79 100.00 49.31 113.83 Total Tonnage 230.84 Recycled Tonnage 113.83 Landfilled Tonnage 117.01 tr • • • RH 10/8/99 2:53 PM Detail of Director's Meetings - Month of September, 1999 James Ferryman 9/7/99 CMSD Recycling Committee Meeting 100.00 9/9/99 CMSD Regular Board Meeting 100.00 9/30/99 ISDOC Quarterly meeting 100.00 300.00 Art Perry 9/9/99 CMSD Regular Board Meeting 100.00 100.00 Arlene Schafer 9/7/99 ISDOC Board Meeting 100.00 9/9/99 CMSD Regular Board Meeting 100.00 9/10/99 WACO Meeting 100.00 9/15/99 Chamber of Commerce Legislation Committee 100.00 9/22- 24/1999 CSDA Annual Conference 100.00 Trip 55.00 Meals 29.29 Hotel 197.25 9/30/99 ISDOC Quarterly Board Meeting 100.00 881.54 Greg Woodside 9/9/99 CMSD Regular Board Meeting 100.00 9/17/99 Commission on Local Goverance -21st Century 100.00 Mileage 5.50 9/20/99 Costa Mesa City Council Meeting 100.00 9/22/99 Orange County Sanitation District 100.00 9/30/99 ISDOC Quarterly Meeting 100.00 505.50 Dan Worthington 9/7/99 CMSD Recycling Committee Meeting 100.00 9/9/99 CMSD Regular Board Meeting 100.00 Other - Reimbursement for copies to Reiter Lowry 45.70 245.70 • • ZO'd �d101 LAW OFACES OF HARPER & BURNS LLP A LM790 LNOWW PAMMHW Wq•uOMe6 A P'NOPOWMAL CORPOMIM 489 S. GLASSRL STRWr ALAN R. BURNS ORANOE, CALIFORNIA 82866 RIVMDE / SAN_RESNAROINO CO- JOHN R. HARM* t6o63 674-0698 1714) 771 -7726 OF OWLem FAX (7141 744.8860 JUDI A. CUFMN' MICHAEL MONTGOMERY' •A FROMSSIONAL COMOUTM TO: Honorable President and Members of the Board FROM: Alan DATE: October 12, 1999 RE: Inability to Attend Board Meeting On October 14, 1999 I regret to inform you that I will be unable to attend the October 14th Board meeting. I have been informed that I was selected as Boss of the Year and will be recognized at a banquet on the same night.as the Board meeting by Judge Thrasher of Superior Court. I have been advised by Rob thax them are no immediate legal matters which need addressing at the meeting. If there are any questions or comments by the Board or staff, please feel free to call me at the office on Thursday as I will be there until 5:00 p.m. Thanks for your understanding. Alan cc: Rob Staff Z0'd 9EbTZ217 01 SNNns 2 8BdadH WONA Wdsi:Zi 666T -Zi -0t Oct -11 -99 11:03A J_ Michael Huls, REA 626 969 7854 p -01 RECYCLING 568 E. Foothill Blvd.. Suite 107 - Azusa, California 91702 - (626) 969 -7816 - Fax: (526) 969 -7854 FAX TO: Lois Thompson, Costa Mesa Sanitary District FAX: 714 -432 -1436 FROM: Sandy Costandi, GTE Recycling DATE: October 11, 1999 PAGES: 1, including this one RE: Telephone Book Rpr- vrling_SLho Contest Lois, GTE's participation in the upcoming phone book recycling school contest in Costa Mesa will be as follows: —� GTE Recycling will sponsor a pizza parry for the classroom in each school that collects the most phone books for recycling. I will give each school a check for $60 to spend on their pizza party. x$60 per school x 27 schools = $1,620 Since GTE contracts with my company (J. Michael Huls, REA) to implement their phone book recycling programs, all payments come from GTE's main accounts payable office in Texas, rather than from my office. I will request the $1,620 in early January, and should receive the check by early February. I can deposit the check into our company account, and then write 27 individual checks from J. Michael Huls. REA. The check itself will not say GTE, but in the memo I can put something like "for pizza party to be awarded to the classroom that collected the most phone books." I hope this will be sufficient. If you think this will be too confusing for people, I can give you the $1,620, and you can write the individual checks from the Sanitary District. - Come to think of it, I think last time we spoke we decided that the Sanitary District would pay for the pizza parties and then bill me in February. That's fine too, whatever you prefer. My only problem is, I have to wait until January to request this money because I've already exhausted by budget for 1999. So the earliest I can give the money away (either to you or to the schools) will be the second week of February. We can talk about the details later. Let me know if you need further information or assistance from me. Feel free to e-mail me with any questions or comments. FYI -GTE directories will be distributed in Costa Mesa from 11/25 - 12/22. I look forward to a successful program. April 22, 1999 Mr. Joe Schwarzmann Pacific Bell Directory 101 Spear Street, Suite 506 San Francisco, CA 94105 RE: 1998 Telephone Directory Recycling Program Dear Mr. Schwarzmann: Thank you for continuing to reimburse the District for the promotional costs of the directory recycling program. I have included- an invoice in the amount of $497.91. The District was able to utilize the services of volunteers to distribute the flyers and posters resulting in lower program costs this past year. The 1998 Telephone Book Recycling Program consisted of a recycling contest between twenty -three public and private schools in the Costa Mesa area and resulted in the collection of 20,578 books for a total of 41.16 tons. The District appropriated $8,833 for presentation to the participating schools. We are planning to continue to include private schools during the coming year. It is a great way to involve children in a recycling project and provide a fundraising incentive for the schools. We appreciate the subsidized tonnage rate available from Daishowa America but isolating PacBell directories from all of the collected books continues to present additional labor costs. We respectfully request Pacific Bell Directory consider accepting directories from other publishers in next year's program. Thank you again for your continued support. Sincerely, Art Perry, President cc: Susan Lucero, PacBell -4= MP00 -040 •`05� MFS9 COSTA MESA SANITARY DISTRICT o - € DEPARTMENT OF FINANCE MARC R. PUCKETT INTEROFFICE MEMORANDUM DIRECTOR OF FINANCE TO: SANITARY DISTRICT BOARD OF DIRECTORS FROM: MARC R. PUCKETT, DIRECTOR OF FINANCE DATE: OCTOBER 13,1999 SUBJECT: TREASURER'S REPORT FOR THE MONTH OF SEPTEMBER 1999 Attached is the Treasurer's Report for the month of September, 1999. This report of the District's portfolio lists the types of investments, institutions, maturity dates and interest rates along with the District's bank reconciliation. All of the District's investments as of September 30, 1999, are in compliance with both the Investment Policy and the California Government Code. All market values provided in this report were obtained from the District's custodial bank, Bank of New York. As of September 30, 1999, the. District has adequate liquid cash reserves necessary to meet its obligations for the next six months. The weighted average interest rate for the Costa Mesa Sanitary District investment portfolio at September 30, 1999, was 5.588 %. The weighted average days to maturity was 356 days. MARC/R. PUCKETT Director of Finance Attachment • • 40 0 COSTA MESA SANITARY DISTRICT TREASURER'S REPORT OF MONIES ON DEPOSIT AS OF SEPTEMBER 30, 1999 ACTIVE ACCOUNTS Bank of America Reconciling Items Total Active Accounts INVESTMENTS Local Agency Investment Fund Sweep Account Commercial Paper Federal Agency Securities Total Investments TOTAL CASH & INVESTMENTS DEPOSITS OUTSTANDING BANK BALANCE IN TRANSIT CHECKS BOOK BALANCE $ 457,991.20 457,991.20 0.00 170,540.70 287,450.50 11,074.13 (11,074.13) 0.00 181,614.83 276,376.37 2,179,464.03 27,421.71 1,655,558.22 2,981,450.00 6,843,893.96 0.00 $ 7,301,885.16 0.00 I f'5 ARC R. PUCKETT DATt City Treasurer 1 11 181,614.83 2,179,464.03 27,421.71 1,655,558.22 2,981,450.00 6,843,893.96 7,120,270.33 2 • COSTA MESA SANITARY DISTRICT INVESTMENT ACTIVITY SUMMARY FOR THE MONTH OF SEPTEMBER 1999 Total investments outstanding as of August 31, 1999 $ 7,384,802.59 0 • Additions: Investment Purchases: None Deductions: Investment Maturity Proceeds: None Investments Called: None Net increase (decrease) in Sweep Account Net increase (decrease) in LAIF Total investments outstanding as of September 30, 1999 91.37 (541,000.00) $ 6,843,893.96 3 KEY: STP - State Treasurers Pool FNMA - Federal National Mortgage Assoc. FHLB - Federal Home Loan Bank SWEEP - Stagecoach Treasury Money Market Fund (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. GENERAL FUND SEWER CONSTRUCTION FACILITIES REVOLVING TOTAL -P COSTA MESA SANITARY DISTRICT CASH BALANCE BY FUND AS OF SEPTEMBER 30, 1999 MATURITY DATE COMMENTS 01 /11 /00 S &P /Duff & Phelps rated as Al /D1 08/02/00 Bullet 02/04/02 Callable 8/4/99, continuous call thereafter 10/15/02 Callable 10/15/99; one time only call COSTA MESA SANITARY DISTRICT INVESTMENTS AND INVESTMENT EARNINGS AS OF SEPTEMBER 30, 1999 INTEREST INTEREST INVESTMENT EARNED AT PURCHASE INSTITUTION RATE DES AMOUNT 09/30/99 DATE Local Agency Investment Fund 5.348 (1) STP $ 2,179,464.03 0.00 Bank of New York 4.560 SWEEP 27,421.71 0.00 -- Bank of America N A 5.586 CP 1,655,558.22 18,239.11 07/22/99 Bank of America N A 5.450 FFCB 998,560.00 8,931.94 08/02/99 Salomon Smith Barney 5.450 FNMA 982,890.00 8,629.16 07/23/99 Gilford Securities 6.415 FHLB 1,000,000.00 29,580.27 10/15/97 TOTAL $ 6,843,893.96 65,380.48 KEY: STP - State Treasurers Pool FNMA - Federal National Mortgage Assoc. FHLB - Federal Home Loan Bank SWEEP - Stagecoach Treasury Money Market Fund (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. GENERAL FUND SEWER CONSTRUCTION FACILITIES REVOLVING TOTAL -P COSTA MESA SANITARY DISTRICT CASH BALANCE BY FUND AS OF SEPTEMBER 30, 1999 MATURITY DATE COMMENTS 01 /11 /00 S &P /Duff & Phelps rated as Al /D1 08/02/00 Bullet 02/04/02 Callable 8/4/99, continuous call thereafter 10/15/02 Callable 10/15/99; one time only call $ 5,391,458.50 169,118.62 1,559,693.21 $ 7,120,270.33 • COSTA MESA SANITARY DISTRICT SUMMARY OF POLICY LIMITATIONS AS OF SEPTEMBER 30, 1999 CURRENT PERCENTAGE BASED ON MARKET DESCRIPTION VALUE AS OF 9/30/99 MAXIMUM PERCENTAGE UNL UNL 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 40.00% UNL 30.00% 15% or 30% (1) 30.00% UNL 10% of base $30,000,000.00 35.00% 10% per fund (2) 20.00% no less than 40% *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 5 U.S. Treasury Bills 0.00% U.S. Treasury Notes 0.00% Federal Agency Issues: FICB 0.00% FFCB 14.58% FLB 0.00% FHLB 14.55% FNMA 14.36% FHLMC 0.00% Other * 0.00% Banker's Acceptances 0.00% Certificates of Deposit 0.00% Negotiable Certificates of Deposits 0.00% Commercial Paper 24.25% Medium Term Corporate Notes 0.00% Repurchase Agreements 0.00% Reverse Repurchase Agreements 0.00% LAIF (Local Agency Investment Fund) 31.86% Orange County Treasurer's Pool 0.00% Money Market Mutual Funds (Sweep Account) 0.40% Asset - Backed and Mortgage- Backed Securities 0.00% TOTAL 100.00% % of Portfolio Maturing within one year 71.09% % of Portfolio Maturing or Callable within one year 100.00% (1) Current dollar weighted average maturity as of 09/30/99 is 103 days. (2) Also limited to 20% in total. MAXIMUM PERCENTAGE UNL UNL 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 20.00% 40.00% UNL 30.00% 15% or 30% (1) 30.00% UNL 10% of base $30,000,000.00 35.00% 10% per fund (2) 20.00% no less than 40% *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE 5 • INSTITUTION LAIF Bank of New York Bank of America N.A. Bank of America N.A. Salomon Smith Barney Gilford Securities y • COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS BY INSTRUMENT TYPE AS OF SEPTEMBER 30, 1999 TYPE OF PURCHASE MATURITY/ INTEREST MARKET INVESTMENT DATE CALL DATE RATE COST VALUE POOL N/A CONTINUOUS 5.348% (1) $ 2,179,464.03 2,179,464.03 SWEEP N/A CONTINUOUS 4.560% 27,421.71 27,421.71 CP 7/22/1999 01 /11 /00 5.586% 1,655,558.22 1,658,606.72 FFCB 08/02/99 08/02/00 5.450% 998,560.00 997,187.50 FNMA 07/23/99 02/04/02 5.450% 982,890.00 982,500.00 FHLB 10/15/97 10/15/02 6.415% 1,000,000.00 995,000.00 • % OF PORTFOLIO SPECIAL CHARACTERISTICS OF INVESTMENTS 31.86% Local Agency Investment Fund - State Treasurer's Pool 0.40% Stagecoach Funds Inc. - Treasury Money Market Mutual Fund 24.25% S &P /Duff & Phelps rated as Al /Dl 14.58% Bullet 14.36% Callable 8/4/99, continuous call thereafter 14.55% Callable 10/15/99; one time only call $ 6,843,893.96 6,840,179.96 100% (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. 0 0 COSTA MESA SANITARY DISTRICT OUTSTANDING INVESTMENTS AS OF SEPTEMBER 30, 1999 0 WEIGHTED AVERAGE OF PORTFOLIO 5.588 % WEIGHTED AVERAGE DAYS TO MATURITY 356 DAYS (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. V TYPE OF PURCHASE MATURITY/ DAYS TO INTEREST INSTITUTION INVESTMENT DATE CALL DATE MATURITY RATE COST Local Agency Investment Fund Pool 1 5.348 % (1) $ 2,179,464.03 Bank of New York Sweep 1 4.560 % 27,421.71 Bank of America N.A. CP 07/22/99 01 /11 /00 103 5.586 % 1,655,558.22 Bank of America N.A. FFCB 08/02/99 08/02/00 307 5.450 % 998,560.00 Salomon Smith Barney FNMA 07/23/99 02/04/02 858 5.450 % 982,890.00 Gilford Securities FHLB 10/15/1997 10/15/2002 1,111 6.415 % 1,000,000.00 10/15/1999 Total outstanding investments $ 6,843,893.96 WEIGHTED AVERAGE OF PORTFOLIO 5.588 % WEIGHTED AVERAGE DAYS TO MATURITY 356 DAYS (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. V 0 0 0 PURCHASE MATURITY/ INTEREST RATE DATE CALL DATE INSTITUTION SWEEP N/A 4.560% N/A CONTINUOUS LAIF N/A CONTINUOUS Bank of New York 07/22/99 01/11/00 Bank of America N.A. 08/02/99 08/02/00 Bank of America N.A. 07/23/99 02/04102 Salomon Smith Barney 10/15/97 10/15/02 Gilford Securities Total investments outstanding COSTA MESA SANITARY DISTRICT SCHEDULE OF INVESTMENTS OUTSTANDING FOR ALL MATURITIES WITH MARKET VALUES AS OF SEPTEMBER 30, 1999 TYPE OF INVESTMENT PAR INTEREST RATE POOL N/A 5.348% (1) SWEEP N/A 4.560% CP $ 1,700,000.00 5.586% FFCB 1,000,000.00 5.450% FNMA 1,000,000.00 5.450% FHLB 1,000,000.00 6.415% $ 4,700,000.00 (1) Reflects daily LAIF rate as of September 30. Monthly rate was not available as of 10/12/99. •. 6,843,893.96 6,840,179.96 65,380.48 (3,714.00) NET MARKET ACCRUED GAIN /LOSS COST VALUE INTEREST IF SOLD 2,179,464.03 2,179,464.03 0 0 27,421.71 27,421.71 0 0 1,655,558.22 1,658,606.72 18,239.11 3,048.50 998,560.00 997,187.50 8,931.94 (1,372.50) 982,890.00 982,500.00 8,629.16 (390.00) 1,000,000.00 995,000.00 29,580.27 (5,000.00) 6,843,893.96 6,840,179.96 65,380.48 (3,714.00) N• COST $ 982, 890.00 1,000,000.00 • m off COSTA MESA SANITARY DISTRICT CALLSCHEDULE AS OF SEPTEMBER 30, 1999 PURCHASE MATURITY INTEREST CALL TYPE OF INVESTMENT DATE DATE RATE DATE FNMA 07/23/99 02/04/02 5.450% Continuous FHLB 10/15/97 10/15/02 6.415% 10/15/99 N• COST $ 982, 890.00 1,000,000.00 • m off COSTA MESA SANITARY DISTRICT DAILY CASH FLOWS AS OF SEPTEMBER 30, 1933 12, 000, 000.00 11, 000, 000.00 10, 000, 000.00 • 111 111 11 :111 111 11 7,000,000.00 W U 6, 000, 000.00 5,000,000.00 4, 000, 000.00 3,000,000.00 2,000,000.00 1, 000, 000.00 w w oo ao 0o ao 0o O O O O O O O O O O O O O O O O O O O O O O \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ O O O O O O O O O O O O O O O O O O O O O O O O ►—� DATE O 0 0 0 3,000,000.00 2,500,000.00 2,000,000.00 W U 1,500,000.00 1,000,000.00 500, 000.00 0.00+ 00 rn U 0 COSTA MESA SANITARY DISTRICT CASH FLOWS AS OF SEPTEMBER 1999 rn rn tvo rn rn rn m rn rn rn rn rn rn rn v m A cd DATE REVENUE EXPENSE rn rn tvo rn rn a • • 1998 /99 MARKET RATES AS OF SEPTEMBER 1999 6.0000 5.0000 4.0000 W 00, a w p" 3.0000 2.0000 1.0000 0.0000 00 00 00 00 00 00 00 m rn rn rn rn rn m m rn rn rn rn m 0) rn C;) m rn rn rn rn rn rn rn rn rn rn m m m m rn m rn rn rn m rn rn rn rn rn m m rn rn m N O O co l- Lo 00 N Lo O to O N CD O It 00 ' + to O co Co co l- O d' O co -+ N N O N O O � O � Co � N � N O N O � N N O O O � —4 N N .1 —1 N N co co It dt d' to to CD CD h [- 00 00 00 m O DATE N 3 -MONTH LIBOR 6 -MONTH LIBOR 13 WEEK T -BILL 26 WEEK T -BILL 90 DAY T -BILL 1 YR T -BILL 2 YR T -BILL 3 YR T -BILL 5 YR T -BILL 10 YR T -BILL 0 0 0 FEDERALI MORT( ASS OCL_____. 14% W COSTA MESA SANITARY DISTRICT - ASSET ALLOCATION AS OF SEPTEMBER 1999 COMMERCIAL PAPER 24% SWEEP ACCOUNT 0% FEDERAL FARM CREDIT BANK 15% FEDERAL HOME LOAN BANK 15% % ROUNDED 5/4 Y INVESTMENT FUND 32% Ah a a mow COSTA MESA SANITARY DISTRICT - PORTFOLIO INTEREST RATE INFORMATION AS OF SEPTEMBER 1999 6.75 6.50 6.25 6.00 5.75 5.50 Z w 5.25 5.00 4.75 4.50 4.25 4.00 r r r r �• �• i• i• r r �• � 00 00 00 00 00 00 00 00 00 00 00 0o rn rn rn rn rn rn rn rn rn o� rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn rn o� rn rn rn rn rn rn O O O O O O O O O -� •-+ � O O O O O O O O O � � � O O O O O O O O O DATE CMSD AVERAGE LAIF ----T -BILL (1 YEAR) T -NOTE (3 YEAR) Costa Mesa Sanitary District PROJECT STATUS REPORT October 1999 Project 1112100 -12$ Mesa /Birch Sewer Realignment Construction is complete. Project 1112100 -129 Bristol Street Pumping Station The design phase is continuing. At a meeting on May 20, 1999, City of Newport Beach officials asked the District to research alternate pump station locations and differing sewer line alignments. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station hase II Construction is complete. Processing the sewer easement maps and legal descriptions is continuing. Project. 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors in seven pumping stations is being coordinated. Project 1112100 -151 Fairview Road Sewer Line The design phase is continuing. Project 1112100 -152 Televising Sewer Lines The project has been started. Protect 1112100 -153 Sewer Lateral Root Intrusion Study The project has been started. Project 1112100-160 Fairview Park Sewer Line Construction is complete. Proiect 1112100-163 Upgrade Emergent, Response Equipment The Board accepted the low bid for purchase of the two emergency generators at the May 1999 meeting. The generators should be arriving this month. COSTA MESA SANITARY DISTRICT Minutes of Safety /Loss Control Committee Meeting September 21, 1999 Present Rob Hamers Lois Thompson Yefim Tsalyuk Gerry Vasquez Paul Guzman Dawn Schmeisser Absent Don Boynton Discussion: Manager /District Engineer CMSD Assistant Manager Engineer Senior Lead Maintenance Worker, City of Costa Mesa CMSD Inspector Permit Processing Specialist Assistant Street Superintendent, City of Costa Mesa Project #163 - New Emergency Generators Lois reported that the generators and trailers have not been delivered but are expected any day. Gerry has purchased 7 of the 11 converter boxes which will be installed by an electrical contractor and allow connection of the generators to the stations. Project #147 - Update Early Warning Systems Gerry is still purchasing the equipment that will be installed in various stations to allow moisture and heat sensing in the pumps and avoid possible burn out. Super IQ Roach Control Phase II of the project was recently completed which involved a contractor spraying the killing agent in approximately 180 manholes to a depth of approximately eight feet. Observation of Phase I manholes by Paul and Gerry has shown that the product is working well. Project #151 -Fairview Road Sewer The plans are nearing completion and Rob is discussing the construction schedule with the City. Construction will begin 12/26/99, just ahead of the City's Fairview Road rehabilitation project which will begin 1/17/00. COSTA MESA SANITARY DISTRICT 2 MINUTES - SAFETY /LOSS CONTROL COMMITTEE MEETING HELD SEPTEMBER 21. 1999 V. Miscellaneous Work Schuler Engineering Corp. is completing miscellaneous items including installing a barrier post at 23`d St. Pumping Station, a new vent pipe at Tustin Pumping Station, new upper guide bar brackets at Mendoza Station, and a new inflow configuration at Santa Ana Pumping Station. The new inflow line will alleviate turbulence which will decrease odors from the station. VI. Injury to Trash Hauler Worker One of the workers for Costa Mesa Disposal, Inc., the District's trash hauler, was injured when a hazardous chemical splashed on him while servicing property at 3060 Country Club Drive. The worker was treated for burns and has undergone surgery. Next meeting to be scheduled in December 1999. Distribution: CMSD Safety Committee Members Bill Morris, Director of Public Services /City Engineer, City of Costa Mesa Karen Adams, Risk Manager, City of Costa Mesa CMSD Board of Directors, at October 1999 regular meeting RBH /jp /safety.mtg