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Agenda Packets - Board - 2003-10-08• i 1. II. 111. COSTA MESA SANITARY DISTRICT an Independent Special District AGENDA Arlene Schafer President Greg Woodside Vice President Art ferry Director Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Wednesday, October 8, 2003 CALL TO ORDER — 6:00 p.m. — Conference Room 1A Costa Mesa City Hall PLEDGE OF ALLEGIANCE — Director Ferryman INVOCATION — Director Woodside IV. ROLL CALL RECOMMENDED ACTION V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — September 3, 2003 • 2. Regular Meeting — September 5, 2003 3. Special Meeting — September 29, 2003 'l r'ntect.irnq nrrr community's (r.earf. fi kw sorut.(waste andse-fuercnlTer.tion. services. cost a mi"SdIS(I �7 1 (a 77vt I Ufn*( ,on q COSTA MESA SANITARY DISTRICT October 8, 2003 AGENDA Page 2 RECOMMENDED ACTION Manager's Reports l \1 4. Refunds Approve 5. Occupancy Report and payment to Costa Mesa Disposal — October 2003 Approve (L`J . Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Receive and File Standardized Container Program — Lifting Bar Replacement Update Accept Report Engineer's Reports 8. Project Status Report Receive and File 9. Safety /Loss Control Meeting — September 17, 2003 Accept Minutes Treasurer's Reports 10. Financial Report as of September 30, 2003 Accept Report 11. Report of Monies on Deposit as of September 30, 2003 Receive and File 12 Warrant Register for October 2003 in the amount of $419,075.90 Approve Payment 13. Directors' Compensation and Reimbursement of Expenses for the month Ratify Expenses of September 2003 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR ----------------------------------------- Vi. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS Vlll. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Year 2003 Action Items Receive and File 2. Institutional Issues — Special Meeting — Monday, October 13, 2003 Confirm Date at 6:00 p.m. 3. Variable Rate Structure for Trash Collection Program amfullK &SAMW Consider 4. Public Outreach Consider C. Recycling Reports 1. Waste Diversion Report — August 2003 Receive and File 2. Waste Diversion Report — September 2003 Receive and File i'��717ti7N!II y1 v Iw011 I'V' prol -OPIP, wild W(I.SQ, Q III I S( "U'Cr(hr%Cf11n11 ,SCrplcc.S. COSTA MESA SANITARY DISTRICT October 8, 2003 AGENDA Page 3 RECOMMENDED ACTION D. Contract Payment to CR Transfer for recycling services and disposal for September 2003 1. Payment for August 2003 Services Approve Subject to Verification of Diversion Report by Staff Payment for September 2003 Services Approve Subject to Verification of Diversion Report by Staff Standardized Trash Container Program 0dVE Consider Follow Up Action to September 29, 2003 Meeting F. Closed Session Pursuant to Government Code Section 54956.9 to Adjourn to Discuss Anticipated Litigation (1 Case) Closed Session Orange County Residential Trash Collection Survey – Octobpr 2003 , Accept Report "Cast.. H. Recycling Committee – October 7, 2003 – 9:00 a.m. Direcor Worthington and President Schafer p.P 1. Strategic Planning 2003 - Public Outreach – Classroom Recycling Projects Consider X4/(0' 2. CostaMazing – District Participation £r��?��— �'� " Consider 3. Mini - Telephone Book Recycling Program Accept Report 4. 2003 School Telephone Book Recycling Program Accept Report 91v . Used Tire Round Up,– Saturday, October 11, 2003 ®CCR( Accept Report IX. ENGINEER'S REPORTS A. Waste Discharge Requirements (WDR) 1. General Update Verbal Report from ��3 lV� pp a_ VJP 1 Manager and Attorney a A�y1 � Report on Emergency Work -I�t� Consider X. TREASURER'S REPORTS /A. Investment Oversight Committee (President Schafer & Director Ferryman) Accept Report B. Investment Audit Report Receive and File C. Update of Poole V. County of Orange Accept Report 4'1'01C0 111t� 011r,('0 M 1?mmty.� 1761117 jlt' pr'o( 0 -Irytt sf)(0 f('7A1, dIld Stlu 'CYihrl(:ctinit serf'wes. COSTA MESA SANITARY DISTRICT October 8, 2003 AGENDA., Page 4 RECOMMENDED ACTION Xi. ATTORNEY'S REPORTS XII. /LOCAL MEETINGS ,/A Orange County Sanitation District (OCSD) 1. Regular Meeting — September 24, 2003 (Director Ferryman) Accept Report B. Independent Special Districts of Orange County ( ISDOC) 1. ISDOC Quarterly Meeting — October 30, 2003 Consider Attendance C. Local Agency Formation Commission (LAFCO) Consider D. California Special Districts Association (CSDA) Consider XIII. OLD BUSINESS XIV. NEW BUSINESS A. Special District Institute (SDI) Administration Seminar Consider Attendance October 16 -17, 2003 W. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT Protccoly Our comminrithi:c 17ralth !», prof 111,11i, I. c06id,n nstc, lrtdscrr- errnlleit.innscrt,ice,c. r0 011 m1'.cn.caro11aMILOr7CL.0rq ��S�,sAmrtq,py' ti� p o °oa o O A h A cORPORA�` COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING SEPTEMBER 3, 2003 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Greg Woodside Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Bobby Young Director Worthington called the meeting to order at 9:00 a. m. • STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported he is awaiting a determination on classroom presentations from the Newport-Mesa Unified School District ( NMUSD). It is anticipated the program will begin in September and presentations will be made to NMUSD 6t" grade classrooms. Staff is formulating a flyer promoting the school program. COSTAMAZING — DISTRICT PARTICIPATION Director Worthington is in the process of obtaining further information on the age of the Pepper Trees at Sepulveda Park to be used for the peppercorn memorabilia for the CostaMazing event on February 7, 2004. LARGE ITEM COLLECTION PROGRAM - 2003 Ms. Revak presented the final report for the 2003 Large Item Collection. Costa • Mesa Disposal reported a total of 509.71 tons of large items collected and taken to the landfill at a cost of $11,205.00. The District received a credit for 307.62 (Protecting our community's health 6y prozeing soW waste and sewer coQection services. costamesasanitaryd"utrict. org a Costa Mesa Sanitary District Minutes of Recycling Committee Meeting September 3, 2003 yCO�PORAtE0�9 Page 2 tons of white goods recycled in the amount of $4,462.81 resulting in a net program cost of $6,742.19. Ms. Revak presented a historical perspective on the tonnage and cost factors for the past 6 years that indicated white goods collection up by 214% over last year with the landfill tonnage is about the same. The program continues to be very successful, generating many appreciative phone calls from the community. MINI TELEPHONE BOOK RECYCLING PROGRAM - 2003 Mr. Revak informed the Committee that the Mini - Telephone Book Recycling Program is continuing and will run through September 19, 2003. Collection bins are located in front of City Hall and at the Orange Coast College Recycling Center. To date, 900 books have been collected in the bins. Last year's mini - program yielded 2,825 books (5.65 tons). BIODIESEL FUEL FOR TRASH HAULING TRUCKS Mr. Fauth provided information on a quote from another supplier of Biodiesel fuel, and presented an article on Biodiesel costs across the United States. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 9:55 a.m. Secretary President • Protecting our community's health 6y providing soCuf waste and sewer coffection services. costamesasanitaryd4trict. org *> v • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on September 5, 2003, at 12:00 p.m. in Room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 12:00 p.m. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Director Perry led the pledge. Director Worthington gave the invocation. Arlene Schafer, Art Perry, James Ferryman, Dan Worthington Greg Woodside, absent and excused STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None . ............................... CONSENT CALENDAR . ............................... Mr. Puckett reported the Financial Report for August 31, 2003, was not yet • available for distribution due to the early date of the September meeting and recommended tabling the item. Director Perry motioned to approve the Consent Calendar, with the Financial Report continued. Director Ferryman seconded. Motion carried 4 -0. 'yfMlpgOt1 COSTA MESA SANITARY DISTRICT s •` a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 PAGE 2 • REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting, of August 12, 2003, were approved as distributed. August 12, 2003 Minutes of Regular The Minutes of the Regular Meeting of August 14, Meeting, 2003, were approved as distributed. August - -14, 2003 Minutes of Special The Minutes of the Special Meeting of August 22, Meeting, 2003, were approved as distributed. August 22, 2003 MANAGER'S REPORTS Refunds There were no refunds submitted. • Occupancy Report and The Revised Trash Occupancy Count documented Payment of $181,985.22 an increase of 4 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of September 1, 2003. September 2003 Therefore, the total for September is 21,088. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Standardized Container Program — Lifting Bar Replacement Update Board directed Staff to prepare a warrant for $181,985.22 to Costa Mesa Disposal on October 1, 2003, for payment for September trash collection based on the September count of 21,088. The Monthly Spill Report to the Regional Water Quality Control Board (RWQCB) for August 2003 was accepted as submitted. The Standardized Container Program — Lifting Bar Replacement Update was accepted as submitted. • L_J • • ��'.�•.,,, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s - $ SEPTEMBER 5, 2003 PAGE 3 ENGINEER'S REPORTS Project Status Report The Project Status Report dated September 2003, was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of August 31, 2003, was August 31, 2003 tabled. Report of Monies on The Report of Monies on Deposit as of August 31, Deposit as of 2003, was received and filed. August 31, 2003 Warrant 2004 -03 for Warrant Resolution #CMSD 2004 -03 was August 2003 in the approved, authorizing the President and Secretary amount of $215,722.09 to sign the warrant and instructing the Treasurer Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $215,722.09. Directors Expenses for the Director Expenses for the Month of August 2003 Month of August 2003 were ratified as follows: Director Ferryman: $340.00 Director Perry: $1,020.00 President Schafer: $1,020.00 + 21.60 Vice President Woodside: $340.00 Director Worthington: $850.00 + 92.52 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported a written communication was received by Ms. Revak from Ms. Catherine A. Smith, Executive Director, California Special Districts Association, dated August 26, 2003. Ms. Smith's letter congratulates the Costa Mesa Sanitary District for being selected as the winner of the Exceptional Public Outreach Award. The award will be presented at the Awards Banquet on September 17, 2003. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �O�roina� SEPTEMBER 5, 2003 PAGE 4 PUBLIC COMMENTS There were no public comments made, no public in attendance. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for August as follows: I nr_atinn Calls for Service Cite /Arrest Area 1 1 6 Area II 0 0 Area III 5 0 Area IV 0 0 TOTAL 6 6 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning July 28, 2003 and ending August 24, 2003. Mr. Shef's summary report contained the following information: • No major scavengers noted during daylight hours • Considerable number of homes put out hazardous materials for collection during the Large Item Pickup including computer monitors and TV's indicating residents are not reading the instructions on the door hangers. 12 containers sprayed to eliminate graffiti and W. tags attached. CMSD STRATEGIC PLAN YEAR 2003 ACTION ITEMS • C] Mr. Hamers presented the Strategic Planning Action Items list with status for each item for reference purposes. • I 'y, +. ■a,,� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 •0�rourt° PAGE 5 ITEM 1.2 - INSTITUTIONAL ISSUES There will be a Special Meeting on Monday, October 13, 2003, at 6:00 p.m. to discuss Institutional Issues. RECYCLING REPORTS WASTE DIVERSION REPORT - AUGUST 2003 The Waste Diversion Report for August has not yet been received. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR AUGUST 2003 PAYMENT FOR AUGUST 2003 SERVICES Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of August 2003, in the amount • of $167,060.57, subject to verification by Staff of the Waste Diversion Report. Director Perry seconded. Motion carried 5 -0. STANDARDIZED TRASH CONTAINER PROGRAM REGULATIONS Director Ferryman motioned to direct Staff to revise the Operations Code in conformance with the direction received at the last Special Meeting and bring back to the Board. Director Perry seconded. Motion carried 4 -0. SPECIAL MEETING — MONDAY, SEPTEMBER 29, 2003, AT 6:00 P.M. There will be a Special Meeting held on Monday, September 29, 2003, at 6:00 p.m. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 TO DISCUSS ANTICIPATED LITIGATION (1 CASE) President Schafer moved into closed session at 12:15 p.m. President Schafer returned to the regular meeting at 12:28 p.m. reporting 40 there was no action taken during the closed session. COSTA MESA SANITARY DISTRICT s �a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r SEPTEMBER 5, 2003 0roun° PAGE 6 RECYCLING COMMITTEE — SEPTEMBER 3, 2003— 9:00 A.M. DIRECTOR WORTHINGTON AND DIRECTOR WOODSIDE STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported the project is temporarily on hold waiting for the school district to make a determination on future classroom presentation and distribution of worm containers. COSTAMAZING — DISTRICT PARTICIPATION Director Worthington presented a mockup of the peppercorn packet to be distributed at the District's booth at the Fairview Park on February 7 th LARGE ITEM COLLECTION PROGRAM - 2003 Ms. Revak presented the final report of the Large Item Collection for 2003. There were 509.71 tons collected and landfilled at a cost of $11,205.00. There were 307.62 tons of white goods collected, resulting in a credit of • $4,462.81. The final cost to the District is $6,742.19. MINI - TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the Mini Telephone Book Recycling Program will run from August 8, 2003 through September 19, 2003. To date, 900 books have been collected. Collection bins are located in front of City Hall and at Orange Coast College Recycling Center. BIODIESEL FUEL FOR TRASH HAULING TRUCKS Director Worthington discussed a newspaper article, previously faxed to Board members, showing the future choices to be offered at gas station pumps. One of the choices depicted was biodiesel. Mr. Fauth reported distributors of biodiesel only distribute preblended fuel to ensure the accurate mix is used. The District will continue discussions on the use of Biodiesel fuel in order to improve air quality. U COSTA MESA SANITARY DISTRICT a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 • PAGE 7 ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) GENERAL UPDATE Mr. Burns reported the Legal Committee received prompting from the WDR Committee to complete work on the model ordinance. Mr. Burns expects the model ordinance to be available within the next 30 days. CMSD 2003 -2004 CAPITAL IMPROVEMENT PROGRAM — REVIEW BY INDEPENDENT ENGINEER Mr. Hamers presented the Capital Improvement Program Review prepared by Bruce D. Mattern, PE, TE, Independent Reviewer. Director Ferryman motioned to approve the report and payment of invoice of $780.00. Director Perry seconded. Motion carried 4 -0. • TREASURER'S REPORTS SU O S CALTRUST — POSSIBLE LAIF ALTERNATIVE Mr. Puckett provided a report on CaITRUST, a possible LAIF alternative. Mr. Puckett determined that due to the number of legal questions and uncertainties surrounding participation in a joint powers authority for investment purposes, he did not recommend that the District participate at this time. Director Ferryman motioned to accept the report. Director Perry seconded. Motion carried 4 -0. SDRMA RENEWAL OPTIONS Mr. Puckett reported he contacted Jim Townes, Executive Director of SDRMA to determine if any alternatives existed to potentially lower the cost of insurance to the District. Mr. Puckett provided information on three possible options. The Board considered the options and made no changes to he • policy previously selected. ,wp COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 PAGE 8 • AUTHORIZE CONTINUED PARTICIPATION IN LAIF RESOLUTION NO. 2003 -676 AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND Mr. Puckett introduced Resolution No. 2003 -676, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING THE DISTRICT TREASURER TO INVEST DISTRICT MONIES WITH THE STATE OF CALIFORNIA'S LOCAL AGENCY INVESTMENT FUND. Director Perry motioned to adopt Resolution No. 2003 -676. Director Worthington seconded. Motion carried 4 -0. ATTORNEY'S REPORTS CURBSIDE, INC. AGREEMENT Director Perry motioned to approve the Service Agreement with Curbside, Inc. for Household Hazardous Waste. Director Ferryman seconded. • Motion carried 4 -0. TECHNOLOGY RESOURCE CENTER (TRC) AGREEMENT Director Ferryman motioned to approve the Service Agreement with Technology Resource Center (TRC) for District Telemetry System Maintenance. Director Perry seconded. Motion carried 4 -0. MANHOLE ADJUSTING, INC. AGREEMENT FOR EMERGENCY SERVICES Director Perry motioned to approve the agreement with Manhole Adjusting, Inc. Agreement for Emergency Services. Director Ferryman seconded. Motion carried 4 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - AUGUST 27, 2003 (DIRECTOR FERRYMAN Director Ferryman attended the August 27, 2003 meeting and reported the following: • • Large public attendance concerning placing a pump station in a residential neighborhood AT Bushard Street • Agreement with SAWPA on the SARI line. IN • • • COSTA MESA SANITARY DISTRICT "s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 PAGE 9 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the August 5 and September 2nd meetings and reported on the following: • Website being considered • CSDA Annual Conference at Lake Tahoe • Quarterly ISDOC topic - Ethics • Next Quarterly meeting is October 30th ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer attended the August 28th meeting and discussed the Vision of Orange County — what it will be like in 2020. LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer will attend the September 10, 2003, LAFCO meeting and will provide a report to the Board. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer will attend the CSDA Annual Conference at Squaw Creek, North Shore Lake Tahoe Resort September 16 to September 18. OLD BUSINESS MEETING TIME FOR OCTOBER REGULAR BOARD OF DIRECTORS MEETING The October meeting will be changed to Wednesday, October 8, 2003 at 6:00 p.m. NEW BUSINESS Director Ferryman reported the Orange County Sanitation District is looking at a GIS system and suggested the District consider a similar system. A discussion was held regarding sharing of data to reduce costs. The GIS System will be discussed at a future Special Meeting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 5, 2003 PAGE 10 ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Worthington suggested Board members take a trip to Los Angeles to investigate the public restroom facilities there. Mr. Fauth reported the Used Tire Roundup is scheduled for the 11th of October. President Schafer will be accepting the CSDA Award at the Conference on behalf of the District on September 17, 2003. ADJOURNMENT At 1:40 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT M M r� • • i�S,,SANIT,�4,0 r ycOgpORA��,+ COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING SEPTEMBER 29, 2003 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on September 29, 2003 at 6:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, James Ferryman Directors Absent: Dan Worthington Staff Present: Robin B. Hamers, Manager /District Engineer; Thomas A. Fauth, Assistant Manager; Joan Revak, Clerk of the District; Alan Burns, Legal Counsel; Marc Puckett, District Treasurer; Bobby Young, Accountant • Others Present: David Fahrion, President, CR &R Solid Waste Division I. Standardized Trash Container Program Manager /District Engineer Rob Hamers reported on an upcoming change in the District's trash collection program. CR &R will be purchasing 50% of the stock of Costa Mesa Disposal, Inc. (CMD) and will be responsible for running the day -to -day trash collection operation. Attorney for the District Alan Burns stated that purchasing 50% of the stock will not affect the existing District/CMD Agreement and that all the provisions and responsibilities of Costa Mesa Disposal remain in place. Mr. Fahrion acknowledged his understanding of Mr. Burns' statements. Mr. Hamers stated that although there will be no changes to the contract, CR &R desired to meet with the Board of Directors to present improvements to the program that will occur immediately upon CR &R managing the day to day operation. CR &R also wishes to describe their long term plans of fully automating the entire trash collection operation. Mr. Fahrion gave a presentation of CR &R and its success in providing fully automated collection to over 200,000 residences. Mr. Fahrion also stated that CR &R is aware of Protecting our community's heafth 6y proz4Sing solid waste and sewer colrection services. costamesasanitarydutrict, org Costa Mesa Sanitary District Page 2 Minutes of Special Meeting Held September 29, 2003 the CMSD /CMD Agreement and the addendums thereto and believes there will be a • successful transition to management by CR &R. II. Costa Mesa Disposal Franchise Performance Review Due to the upcoming changes to the day to day management of the trash collection program, the performance evaluation will be rescheduled when the changes are in place. III. Reconsideration of Changes to Trash Collection Regulations The Board directed to Staff to hold in abeyance the changes to green card regulations numbers 2 and 5 until the purchase of stock is completed and the management changes occur. The Board directed staff to continue monthly meetings with CR &R to keep the Board apprised of the changes to the program. III. Public Comments There were no members of the public present and no public comments made. Secretary President • Protecting our community's health 6y providing soCid waste and sewer colrection services, costamesasanitarydi ti ct. org i' COSTA 9YESASAJvrTAR7�DIS2+R/c1' Memorandum To: Board of Directors District Counsel From: Joan Revak, Clerk of the District ... an Independent Spedd o stnct Date: October 1, 2003 Subject: Orange County Residential Trash Collection Survey The 2003 Orange County Residential Trash Collection Survey is attached. Fifteen cities reported an increase in their trash collection rate and the cities of Irvine and Mission Viejo reported decreases. Fourteen cities have a variable rate structure and the average monthly rate is $13.04. iPlacentia has the highest residential trash rate at $18.32, a 16% increase over last year. Huntington Beach is next with a rate of $17.44; CMSD is third highest in the County at $17.43 • Attachment (Protecting our community's health 6y providing sofi d waste and sewer colrection services costamesasanitarydistnct. org C J v Costa Mesa Sanitary District Orange County Residential Trash Collection Survey t Revised October 2003 roa..sa`s`. (714) 754 -5087 I IJ nit ;ISul_ ; 2 Unit, 5231..511; J Units 1319.58; 3 IJmts 5aO L.2 B; 5 Units 5,175.20; 5 � Con to _rcinl >cueunt 0- -ct .. /Mattlnr Administrative Services Charge (City Does Billing /Sets Up Accounts) � tai SIR roial is1FR .1nY `.tan ual. Contractor ar e<tad au ar racl 13i egrs ee or `✓'onlni•; .`AOntnly 'J ariabia Dives �l ,mc of i ?oara a iii of Nho Owns ;an Co of How Billed By 5?mi, Full•;. Rnyuirau 100,1 105 Rata tlon ort R.11. rontracior Whn Providys AyQ,I n Rate Trasn Rata Rnte HauleriRecyclpr Cot Can Can iAanu(acturer Nhom autom. +ted - - Fra F - -g.0 -o Provision Performance Education 3 -1 Rrogra $13.11/35 gal Black, Grp, Ci of Ali— Viejo $15.20/67 gal WA SOUIG 35&67 Br- City Owns Approx.l %- 3 Bulky Item Pickups Up Per year, up to 20 Republic Industries Black & Black, $48,000 Into Items , Education By Marcia Meyers, HHW as Anaheim Mixed 60 & 90 Green; Hauler Roto $50.75/ Green, City Utility Fully- Sanitation Fund 2% As Of Collection Center, Waste Station, Transfer City of Anaheim $15.20 $16.03 Yes 50% Disposal Yes Re clables Gallon Owns Brown Industries $55.50 I Brown Bill Automated No Yes Only 7/1/00 Neqotiated 15 Years Excellent Hauler & City Station and Recvclino Center, 10 %- $496,000(25% Into General Taormina Black, Tan, Fully- -• Fund, 75 %Slurry City of Brea 1 i. No 32% Industries Yes No 110 Gallon Hauler N/A NIA Green By CIN Automated N/A Yes Seal) Unknown Neootiated Yes Excellent Hauler Bulky Item Pickup. $.82 per month /residential $12.82 & BI- Monthly 5,11101 3.88 %/COT City of Buena Park 532.40 N/A No 50% Park Disoosal No Yes N/A Resident N/A N/A N/A on Water Bill Manual N/A Yes commercial mercial Negotiate0 30 Years Excellent City &Hauler Large Item Collection, Christmas Tree Recycling, Open/ 16 Permitted Open/ Permittees & Telephone Book Recycling, Used Oil Residential City of Costa Mesa N/A Competitive N/A 54% Haulers N/A NIA N/A N/A N/A N/A N/A N/A N/A N/A No N/A N/A Competitive N/A Good City Pickup Used Tire Recycling. Large Item o lection nce a ye ar Plus one -!me Call -In Per Year, Telephone Book Recycling, Christmas Tree Recycling, Greeting Card Recycling, Home - Generated Sharps Recycling, Tre Recycling, Household Hazardous Waste Costa Mesa Costa Mesa 35, 60, 90 Roto Property Tax Semi - (HHW) Beverage Container Recycling, Sanitary District $17.43 N/A No 51% Disposal No Yes Gallon CMSD Industries Green Roll Automated N/A Yes N/A Unknown Negotiated Yes Excellent CMSD Newsletter, Public Education. 8 %- $120,000 $39.00- Residential, Beverage container recycling, telephone book 60 Gal $235,480 recycling, hoiday tree recycling, used oil $43.00 - Commercial / Hauler For recycling, public education. Hauler Provides 2 60 & 100 Roto 100 Tan & BI- Monthly Fully- Yes -For Goes Into New /City For Bulky Item Pick -Ups Per Year For Every Ci of C Tess $15.91 $13.02 No 56% 8rioceman Disposal Yes No Gallon city Industries Gallon Green I on Water Bill Automated Containers yes General Fund Unknown I Negotiated Evergreen Good Ongoing I Residential Unit. $12.24/67 as Recyclables - Quarterly Newsletter, Bulk Item Pickups, Mulch Gal. Black, Auto, 5 %- $67,000 Giveaway Events, Hauler has booth at Civic $11.04/30 Mixed 35 & 67 Rot. Brown, CR &R Bills Greenwaste Goes Into Still In Up For Bid In Events, School Education, Two Cie' n -U Day City of Dana Point Gal. $76.86 Yes 38% CR &R/SOLAG Yes Re clables Gallon CR &R/SOLAG Industries N/A Blue Ovarteriv Manual N/A Yes General Fund None Existence 2006 Good Hauler & CIN Events at three locations In CIN. $114.91/mo Christmas Tree Recycling, Telephone Book 3 yard bin Recycling, Large Item Pickup, Used Oil Recycling, City of Fountain for once a 32 Gallon City Water Asphalt/Concrete for city programs Recycling, Valley s16.66 week icku No 51% Rainbow Disposal No Yes Maximum Resident N/A N/A N/A Bill Unknown N/A Yes Yes /5% Unknown Neootiated Yes School Outreach, Public education $114,50 /mo MG Disposal/ for once a Taken To Taormina Greenwaste Up t. 45 Water/ Trash Proposed -Not City & MG City of Fullerton $13.60 week ickup N/A MRF industries Only Yes Gallon Resident N/A N/A ./A Bill B CI Manual N A Yes Adopted Yet 3.4% Neootiated No Excellent Disposal Home Comoosbno Workshops Used Oil Program, Property tax Free Compost Giveaway (Annual), Annual Taormina Green, & Direct Mail 8.5% Residential Recycle Newsletter Direct Mailed To All Accounts, City of Garden Industries/ Garden Roto Black, Quarterly by Fully- 2.5 % Hauler & School Outreach, Earth Day, Recycling Resource Grove $16.45 $117.43 N/A 51% Grove Disposal Yes No 110 Gallon Hauler Industries $45.00 Brown District Automated No Yes Commercial' - None Neootiated Rollover Excellent District Center At Garden Grove Regional Ubrary. $117.68/mo Commercial Only 3yard bin for Monthly On 3 %- $360,000 15 Year City of Huntington once a week 32 Gallon City Water Goes Into The Evergreen City/ Hauler HHW Pickup, Large Item PlckupMRF (Materials Beach $17.44 pickup No 67% Rainbow Disposal No Yes Maximum Resident N/A N/A N/A Bill Manual N/A Yes General Fund None Ne otiated Provision Very Good Task Force -' Recovery Facllit Tours. -- 5 %- $250,000: All Green, 60% General Depends on Lid Fund /40 % Waste City/ Hauler Used Oil Recycling Program (State of CA Grant), # of Bins & Extra for 35, 64, 96 Denotes Contractor Fully- Management Fixed Thru Partnership: Parks (Beverage Container /Utter) Recycling (CA City of Irvine $10.65 Frequency Add'I Carts 50 % Waste Manaoemen[ Yes No Gallon Hauler Totor N/A Type Bills Directly Automated N/A Yes Recvdin Fund N/A Neootiated 2001 Good Hauler Funds Gran[ Bulk Item Collection (Free Twice /Yr ). 3 %- 5 Grey- Trash Residential /7 % Vr.Evergreen Depends On / Blue- Ind.& Commercial - Should Used Oil Recycling Program (CA Grant), Parks Size & 35, 64 & Waste Waste Included Recyde/ Monthly By Fully- Goes Into The Original Was change to 8 (Beverage Container /Utter), Bulky Item City of La Habra $14.00 Fre uen Yes 39% Waste Management Yes Yes 96 Gallon Management Management In Rate Green -Yard CI Automated NIA General Fund None Bid ear Good Hauler & CI Collection Free Service -4 per yr 5 %- $70,000 Con[ratt 10 Goes Into The Year Fixed City of La Palma $14.14 No 50% Park Dlsoosal No Yes N A Resident N A N/A N/A Park Disposal Manual General Fund Feb -03 Negotiated Term Excellent Hauler MRF Materials Recovery Facility) Tours. Tiered Rate Green TN.ye� 10 %- Commercial Bid 1972 - Contract City City of Laguna Structure By Waste Management Mixed 35, 64, 96 w/Varying Property Tax Semi & Fully Only; $120,000 Recent as Expires w /Haulers Bulky Item Pickup, BI- Annual HHW Roundup, Beach 513.77 Units"' No 451 of Orange County Yes Re clables Gallon Hauler Cascade N/A Uds Roll By CI Automated General Fund None N eqotiated 6/2008 Good Assistance Holliday Tree Recvclin . 3 Cubic Yard Bin $67.81 Extra for Black, $100,000 Goes City of Laguna Once A Wee Add•I Mixed 35, 67,90 Brown, Quarterly By Fully- Into The General 2.55% As Of 2 Free Bulky Item Pickups Per Year, Hauler Picks Hills $13.13 Service Pickups 29% SOLAG Yes Re clables Gallon Hauler N/A N/A Green Hauler Automated No Yes Fund Jul 1 2000 Bid No Good Hauler U the Trash At the Bus Sto s. I IJ nit ;ISul_ ; 2 Unit, 5231..511; J Units 1319.58; 3 IJmts 5aO L.2 B; 5 Units 5,175.20; 5 � Con to _rcinl >cueunt 0- -ct .. /Mattlnr Administrative Services Charge (City Does Billing /Sets Up Accounts) • E Me'' RRWAX Costa Mesa Sanitary District Orange County Residential Trash Collection Survey Revised October 2003 (714) 754-5087 S F R - S i,q I , Fa mi(y R „ sin 077 MFR= MciltI Family R61.,- - District ..b.idiz.. ..at of sorvico from F,.,psny tax rave nu,. District's monthly cost to provide trash 114clion service r,gas S12 to S131rrorth T..., SFR 1-11 'IF q , " ", , "' ", C, --j-11 C-11-, E-g- 0- C Eli,- 3, S-i. Ir, R-i r_ 20-05 dip or R.".", Co Uns 1- % .-I-R-y-, C.-in- "i-i. Can C C"r, Col., In.- 1-111-o -mng F,- 1-rchim. F Voyotie,nd P-i'i- $13.22(2-35 5 %- 5161,000 000 City of Laguna gal )$14.44(2 35 & 60 Blue & Quarterly BY Fully- Goes Into The Hauler N,que, 60 gal) 580491 Yes 40% CR&R No Yes Gallon CR&R N/A N/A Black Hauler Automated No Yes General Fund None Negotiated Evergreen Great SOLAG Quarterly Newsletters Included in Professional City of Laguna C&N Waste 35, 64, 96 Resident or Monthly Woods - S2.4245.60 N/A N/A Services No No Gallon - Hauler N/A N/A N/A Manual No No NIA None Negotl ted No Management stigq Facility on Site. ;�W, Yes, r Waste Quaerly 3 Quarterly ...... _. q _ �',_ Grant Administration Department vi seniors and Management Months In 75% of June 2-1 Year Conservation Grant Administration, Annual Vane By ra additional Waste Management 3 can 35,64,96 of Orange Green, Advance By Fully- Fu PPI -Approx. Extensions Household Hazardous Waste Collection Event, City of Lake Forest S11.95 Cont a cams 660* Or anoe County System Yes Gallon County Cascade N/A G rey Hauler d Automate N/A Yes 5%&ysar, Gross RJ 1% Bid Optional Very Good Hauler Bulky Item Collection. Christmas Tree Re cling. S11.37/35 $107 16/1 lof City of Los gal pick up a Consolidated 35, 64, 96 Consolidated 1Black, Monthly on Fully- 8% to General Alamitos 512.9 64 Week Yes 5 0% Disposal Yes Yes Gal-Ion - Disposal N/A N/A , Tan Water Bill Automated No Yes Fund None Negotiated No Good Consolidated Holidav Tree R-clino. Bulky Item pickup Rainbow & Midway City 7%-$228000 'Th Set Rate Midway City Midway city 60 & go Sanitary Black & Property Tax _ Fully- Goes Into e Under Sanitary Helping Hands for 2-Items Per Month (Residents Sanitary District S6.75- 56175 No 59% Rainbow DIs...I Yes No Gallon District El Monte N/A Blue Roll Automated No Yes General Fund Contract Bid No Excellent District Only) Bulky Item Pick-UP. Newsletter 25 gal - Green/Gre - S I 1; 32 en Lid- g.,-$, 4; Green Quarterly In 5%-$339,000 City f Mission of 35, 64,n96 other is Waste; Advance By Full I Goes Into The RFFj 8 Years & 2 Newsletter Inserts, Brochures, Advertising for $11.76 S48.22 Yes 42% Waste Manaqe.ent Yes No Gallo Hauler Cascade S45 G Lid- Hauler u Automated No Yes General Fund Neootiated Year Option Very Good City & Hauler Local Household Hazardous Waste. City Refuse Division For Recycling Recycling Residentla1120 S urcharge to City & City of Newport Surcharge Open/ Permitted Haulers Monthly On be Adjusted Recycling Beach S2.461mo Competitive None 50% For Commercial No Yes 35 Gallon Resident N/A N/A N/A I Water B 11 Manual N/A NO N/A Jul 1. 2003 N/A N/A Excellent Contractor None City Bills 812.89 Total $81.37 All Green, Residential PPI Applied waste Resident/ Total: Reside Lid On Utility Bill, to the -`0 of Management $10.64; nt/ $80.07; Mixed 35, 64, 96 Denotes W.M. Bills Fully- non-disposal t, Approval Quarterly Newsletter, Bulky Waste, Special Cltv of Orancie City /S2.25 City /51.30 No 1.1 Waste Manaaement Yes RecyClables Gallon Hauler Cascade Type Commercial Automated N/A Yes No revenues Negotiated No Gootl B Y City Events, Community Event SUDOort/SoonsomhiDS. Add'I Green I Can I.- Week I'.. Annual Event, Various City Free;$1.10 Events, City Policies For Recycling And S 110 19/mo /Brown;$6. Procurement, City Newsletter Articles, Recycle Additional nZ 17 for Add'I Placentia Disposal $45.00- Black, $197,500 Goes City of Placentia Teen Team, Recycling Committee Pickups e lack & Taorm na Yes Placentia Rot. $55,00 Brown, Fully- Into The General P, acentia & Hauler Does An Annual Recycle Placentia City of Placentia $18.32 $66.16 Residential ReBdential 56% Industries Residential Comm. Oni 110 Gallon Disposal Industries Each Green Tax Roll Automated COP 's Yes Fund Unknown Bid III Years Excellent u Hauler Newsletter & Provides Giveaway Items. W aste "u". except Management- Green Quarterly Quaerly by for green City of Rancho S90.37/m Separate 35, 64, 96 Resident- -/blue & Waste waste County of CPI Increase Two Bulky Item Pickup, per year limited to 4 Santa Margarita 513.58 1X week No 37% Waste Management Yes Green Waste Gallon Green Waste GraY Lids Mara oement containers Yes Orange in Jul, items $12.53/35 $11.67/ $41.49/ gal Small Only For Small Blue, 5 %- 5185,000 Goo Quarterly Newsletter, Bulky Item Pickups, Earth City of San $12.97/67 $12.18/ Additional Mixed 35, 67, 90 Row $50.57/ Brown, Quarterly By Fully- Goes Into The Contract to Day, Recycling Awards, Childrens Shows, Videos, Clemente. oal Large Cars 1 33% CR&R Yes Recvclables Gallon I CR&R Industries Large Black CR&R Automated No Yes I General Fund Yes Year No Great Hauler Cleanup, $11.88/ 60 $71.60 1. G, '11, on 2.96/60 we $3.25 Add Quarterly Newsletter, Bulky Item Pick-Up, Hauler gal recycl.& 4/2x week/ 35 Gallon/ Black, 5 %- 581,000 Has A Booth At Civic Functions, School Education, City of San Juan ,-p,' $141 -09 3. $34 7 Add-I 30 & 60 Roto Green, Fully. Goes into The Magic Shows With Ink On Re�ycllng, C avist,ano 13.42 week 67 Gallon 42% CR&R & SOLAG Yes Yes Gallon Hauler Industries N/A I Brow. I Hauler Automated No Yes General Fund None Negotiated I No Good Hauler Show =W Puppet On Recvci 35 Gallon 12 $1,279,344 $35.75; 64 Galion Commercial 540.39; Burgandy, Indust./ Go s $106.78/3 Waste Management 35, 64, 96 Cascade 96 Gallon Grey, Bi-Monthly Fully- into The Annual Pamphlet, Bulky Item Pick-Up, Used Oil, City of Santa Ana FS-14.4 0 yard bin No 590% Of Orange County SFR MFR Gallon city EncineerinO $43.92 Green _BY City -Automated Bond Yes General/NPDES Unknown Bid NO Excellent Hauler Free Compost Workshops at Arboreaturn. • Fully- 7.5%: Brown, Automated $88'000 00 65 & 96 R.to Included Blue, City On (Some Semi. Goes Into The City of Seal Beach S13.37 st 532w86 No 50% Bricoeman DiSD.s.1 Yes No Gallon BriQqeman Industries In Rate Green Water Bill Some Ma-al) No Yes Gene Fund General 2-3% Negotiated Everareen Excellent Hauler Flyers, Brochure, Rot. City On Fully- Recycling Information Distributed On Door City of Stanton 514.48 I N/A Yes 1 45% 1 CR&R, Inc. No Yes 90 Gallon CR&R I Industries NIA I Black Water Bill I Automated NO I Yes I Yes Unknown Neootlated Everoreen Excellent Hauler I Hanger To Each Resident Each Year ray U ray Lornmercial. Can$ Blul Cars; Blu Hauler; Commercial 1 25,64,96 Black/Green I a/ Residential R-Fully; C 2% on Good - Large Item/2 er year -Limit 3 items per call, City of Tustin $12.17 Rate 11. Federal Disposal Yes Gallon I Hauler Schaffer Uds Black/ NIA on Tax Bill Semi No Yes Commercial _ None Bid No Excellent Hauler Christmas Tree Recvdincl 5 Full Curbside Collection, Recycling Education $113.50'. Tan, 5%-$24,000 Program 3 Special Pickups Per Year Without week/5358/ ,Z1 Mixed 30,60,90 Approx. Green, Goes into The Additional Charge, City of Villa Park $16.47 2X_ week W 67% Republic Industries. Yes Re Gables Gallon Hauler N/A $65.00 Brown Mauler No Yes General FunO 2.3% Negotiated I Yes I Excellent Hauler & Ci Compost Finta'.m. Midway City Midway City Item plck-up each month, School Outreach for City of Sanitary Black & Property Tax Fully Sanitary Recycling, Newsletters, Oil Drop Off, Christmas We.hnninister $6.75 $77.2512-k No 59% Rainbow Disposal Yes Yes 60,90 oal District El Monte $45.00 Blue Roll Automated None Yes 7% None Negotiated No Excellent Dlstrlct Tree Pickup. Black, 5%-$160, 000 Green, Billed By Fully- Yes Bond Goes Into The 20 Year CI of Yorba Linj $15.45 $15.45 , No 1 48% , Republic Yes . Yes 110 Gallon I City NIA N/A Brown Hauler Automated Issue Yes General Fund None I Negotiated Evergreen Excellent . Hauler S F R - S i,q I , Fa mi(y R „ sin 077 MFR= MciltI Family R61.,- - District ..b.idiz.. ..at of sorvico from F,.,psny tax rave nu,. District's monthly cost to provide trash 114clion service r,gas S12 to S131rrorth ♦ . I COSTA MESA SANI'T'ARY DISTRICT RECYCLING COMMITTEE AGENDA October. 7, 2003 9:00 a.m. Costa Mesa City Hall 77 Fair. Drive Conference Room 1A i Director. Worthington and President Schafer I. Strategic 1?1anning 2003 — 1?tiblic Outreach - Classroom Recycling Projects ;amu ",Cii�u OL& r ( iuc m coinaae�rwy Nc�1£Boo� f03n; PUS, Pd Cs GTwF�il , 0 II. CostaMarin �stric Participation --K Aly raq rom ,� L rpm- V4 rx FfB. RSV Ill. Mini- Teleplionc Book Recycling Program IV. 2003 School "Telephone Book Recycling Program V. Used `I "ire Round Up — Satur.da L October 11, 2003 occ 94 crA VI. Public Comments (Protecting our community's hearth by providing soW waste and sewer coffection services. costamesasanitarydistrict. org