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Agenda Packets - Board - 2003-08-14• I. II. III. IV. COSTA MESA SANITARY DISTRICT an Independent Special District AGENDA Arlene Schafer President Greg Woodside Vice President Art Perry Director Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title ll). Regular Meeting - Thursday, August 14, 2003 RECOMMENDED ACTION CALL TO ORDER — 6:00 p.m. — Conference Room 1 A Costa Mesa City Hall PLEDGE OF ALLEGIANCE — Director Ferryman INVOCATION — Director Woodside ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting —July 9, 2003 . 2. Investment Oversight Committee Meeting — July 9, 2003 3. Regular Meeting — July 9, 2003 (Protecting our community's health by providing solid waste and sewer coffection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA • 4. Special Meeting — July 14, 2003 Manager's Reports 5. Refunds 6. Retroactive Adjustment to July 2003 Payment to Costa Mesa Disposal 7. Occupancy Report and payment to Costa Mesa Disposal — August 2003 8. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) 9. Standardized Container Program — Lifting Bar Replacement Update Engineer's Reports 10. Project Status Report Treasurer's Reports 11. Financial Report as of July 31, 2003 12. Report of Monies on Deposit as of July 31, 2003 13 Warrant Register for August 2003 in the amount of $1,058,622.42 14. Directors' Payroll Expenses for the Month of July 2003 -------------------------------------- - - - - -- -END OF CONSENT CALENDAR------- - - - - -- VI. /PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report B. Open Public Hearing C. Close Public Hearing D. Determination Regarding Protests E. Resolution No. 2003 -673 Confirming and Adopting the Report /PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report August 14, 2003 Page 2 RECOMMENDED ACTION Approve Approve Approve Receive and File Accept Report Receive and File Accept Report Receive and File Approve Payment Ratify Expenses Adopt Resolution & Direct Clerk to File With County Auditor Protecting our community's health by providing solid waste and sewer colrection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA C. Close Public Hearing D. Determination Regarding Protests E. Resolution No. 2003 -674 Confirming and Adopting the Report VIII. WRITTEN COMMUNICATIONS IX: PUBLIC COMMENTS X. MANAGER'S REPORTS (2mm m - mx"x - ai' ae z,' A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports ,""B. CMSD Strategic Plan 1. Year 2003 Action Items 2. Institutional Issues //C,. Recycling Reports 1. Waste Diversion Report — June 2003 2. Waste Diversion Report — July 2003 16 Contract Payment to CR Transfer for recycling services and disposal for July 2003 1. Payment for July 2003 Services' E. Recycling Committee — August 12, 2003 — 9:00 a.m. Director Worthington and Director Perry August 14, 2003 Page 3 RECOMMENDED ACTION Adopt Resolution & Direct Clerk to File With County Auditor Consider Receive and File Consider Receive and File Receive and File Approve Subject to Verification of Diversion Report by Staff 1. Strategic Planning 2003 - Public Outreach — Classroom Recycling Projects Consider 2. CostaMazing — District Participation Consider 3. Large Item Collection Program - 2003 Accept Report 4. Mini - Telephone Book Recycling Program Accept Report -#/� 5. Bio- Diesel Fuel for Trash Hauling Trucks Chin TVyv, -- ut4 70 7Xccept Report a) Request for Director Authorization to Attend Meeting Outside Approve Orange County #1 cvr� I Protecting our community s health 6y providing solid waste and sewer collection services. costamesasanita dstrict.or COSTA MESA SANITARY DISTRICT AGENDA i XI. ENGINEER'S REPORTS /A. W to Discharge Requirements (WDR) 1. General Update Verbal Report from Manager and Attorney /2. FOG Public Education .'��C ��i �;'' R OX OF WiConsider 3. Project #172 —Waste Discharge Requirements —Part I Accept Report Project Begin Date — Wednesday, August 6, 2003 August 14, 2003 Page 4 RECOMMENDED ACTION B. Tract 16416, SE Corner Sunflower Avenue & Susan Street Accept Easement, Standard Pacific Development — Sewer & Trash Collection Authorize Signatures Easement & Record XII. /TREASURER'S REPORTS A. State Budget Update Accept Report u• Refinancing Standardized Containers Consider i1. Resolution No. 2003 -675 Authorizing Refinancing of an Existing Adopt Resolution Lease, the Execution & Delivery of a Lease With Option to Purchase and Authorizing and Directing Certain Actions in Connection Therewith XIII. ATTORNEY'S REPORTS XIV. LOCAL MEETINGS yf A. Orange County Sanitation District (OCSD) 1. Regular Meeting — July 23, 2003 (Director Ferryman) B. Mesa Consolidated Water District 1. Meeting — July 22, 2003 (Director Perry) Ice' Independent Special Districts of Orange County (ISDOC) /D. Local Agency Formation Commission (LAFCO) /E. California Special Districts Association (CSDA) 1. Board of Directors Election 2003 *V. OLD BUSINESS 0 Accept Report Accept Report Accept Report Consider Consider Consider Protecting our community's heaCth 6y providing soW waste and sewer cofiection services. costamesasanitarydistrict. org I� COSTA MESA SANITARY DISTRICT AGENDA • XVI. NEW BUSINESS A. Meeting Time for September Regular Board of Directors Meeting XVII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT 0 • August 14, 2003 Page 5 RECOMMENDED ACTION Change Date to Friday September 5 at 12:00 p.m. T'rotecting our community's health 6y providing sofid waste and sewer coffection services. costamesasanitarydistrict. org �S *ShNITAR� H! wu an r yc�gPOR�'►'E�`� • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING JULY 9, 2003 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Harriers, Tom Fauth, Joan Revak, Bobby Young Director Worthington called the meeting to order at 9:00 a. m. • STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported that an appointment is scheduled with a Newport-Mesa Unified School District ( NMUSD) representative on July 24 to discuss the District's school classroom program. It is anticipated the program will begin in September and presentations will be made to NMUSD 6th grade classrooms. Staff is formulating a flyer promoting the school program. In addition to the classroom presentations, initial steps have been taken to start-up the vermi- composting project geared to 4th to 6th grade classes for their science lab or classroom. This program, to be presented by Assistant Manager Tom Fauth, will begin early in the school year to allow the worm farm to progress through a few cycles. Mr. Fauth reported worms have been ordered and three bins are operational. COSTAMAZING — DISTRICT PARTICIPATION Ms. Revak reported the kick -off for CostaMazing is July 10, 2003. Board and Staff have been invited to a VIP reception and concert. Information on District participation in the February 7, 2004 event will be provided as plans progress. Director Worthington will be visiting the Mission in Santa Barbara to obtain further information with regard to the age of the Pepper Trees at Sepulveda Park. Protecting our community's health by prmidzing soCuf waste and sewer colrection services costamesasanitarydistricm org y e V y OgPOt<A���9 LARGE ITEM COLLECTION PROGRAM - 2003 Costa Mesa Sanitary District Minutes of Recycling Committee Meeting July 9, 2003 • Page 2 Ms. Revak reported the Large Item Collection Program for 2003 is underway and will run through the week of August 25. Ms. Revak provided a chart showing initial collection figures. As of July 5, 2003, 96.85 tons were landfilled at a total cost of $2,129.00. Recyclable White Goods collected during this period totaled 37.84 tons, amounting to a credit of $577.23. The highly- anticipated yearly District program provides single- family residents with the opportunity to dispose of items too large for their trash containers as well as appliances, carpeting and furniture. BIODIESEL FUEL FOR TRASH HAULING TRUCKS Director Worthington reported on three municipalities in California that are using bio- diesel fuel and suggested District staff investigate the practicality of its use in Costa Mesa Disposal trash trucks. Biodiesel is the name for a variety of ester -based oxygenated fuels made from soybean oil or other vegetable oils or animal fats. The concept of using vegetable oil as a fuel dates back to 1895 when Dr. Rudolf Diesel developed the first diesel engine to run on vegetable oil. Diesel demonstrated his engine at the World Exhibition in Paris in 1900 using peanut oil as fuel. Biodiesel has many advantages and is the only alternative fuel that runs in any conventional unmodified diesel engine. It can be stored anywhere that petroleum diesel fuel is stored. It is a proven fuel with over 30 million successful US road miles and over 20 years of use in Europe. When burned in a diesel engine, Biodiesel replaces the exhaust odor of petroleum diesel with the pleasant smell of popcorn or French fries. The District is awaiting a response from the AQMD on Mr. Hamers' query to the Agency on its position on the use of Biodiesel in the County. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 10:05 a.m. Secretary President (Protecting our community's hedCth 6y providing solid waste and sewer colrection services. costamesasanitarydistricG org • 1] C • • SANtpq��♦ on O 000 i f�,ORPO &AT��`9 COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING JULY 9, 2003 CALL TO ORDER The meeting was called to order at 4:32 p.m. by Director Ferryman. ROLL CALL Committee Members Present: Mr. Rob Harriers, District Manager Director Jim Ferryman (rotating committee member) Director Dan Worthington (rotating committee member) Committee Members Absent: None. Staff Members Present: Mr. Marc Puckett, Treasurer Ms. Joan Revak, Clerk of the District Mr. Bobby Young, Accounting Supervisor TREASURER'S REPORT FOR THE MONTH AND QUARTER ENDED JUNE 30, 2003 NEW BUSINESS OPEN DISCUSSION ADJOURNMENT Approved by: Mr. Puckett presented the Treasurer's Report and discussed the recent investing activity of the District. Discussion followed. 1. CMSD FINANCIAL STATEMENTS Mr. Puckett indicated that this is a standing agenda item and presented the financial statements for detailed discussion if there were questions. Discussion followed. 2. STATE'S BUDGET DEFICIT — STATUS REPORT Mr. Puckett discussed the status of the State's efforts to balance its budget and eliminate the projected deficit. Discussion followed. There were no items discussed under open discussion The meeting adjourned at 4:56 pm Secretary, Costa Mesa Sanitary District Board of Directors President, Costa Mesa Sanitary District Board of Directors 9i • 0 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY % 2003 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 9, 2003, at 5:00 p.m. in Room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL President Schafer called the meeting to order at 5:00 p.m. Director Worthington led the pledge. Vice President Woodside gave the invocation. DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Bobby Young, Accounting Supervisor OTHERS PRESENT: None . ............................... CONSENT CALENDAR . ............................... COSTA MESA SANITARY DISTRICT • "''ti MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r JULY 9, 2003 3 - 5 .. PAGE 2 • Mr. Fauth reported there was a revised Trash Occupancy Report showing an increase of 2 units and a total for July of 21,084. The payment to Costa Mesa Disposal is, therefore, $178,244.14 for July trash. Director Woodside motioned to approve the Consent Calendar with the revised Trash Occupancy Report. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Special The Minutes of the Special Meeting of June 6, Meeting, 2003, were approved as distributed. June 6, 2003 Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting, of June 10, 2003, were approved as distributed. June 10, 2003 Minutes of Regular The Minutes of the Regular Meeting of June 12, Meeting, 2003, were approved as distributed. June 12, 2003 • MANAGER'S REPORTS Occupancy Report and The Trash Occupancy Count documented an Payment of $178,244.14 increase of 2 units in the occupancy report for to Costa Mesa Disposal — solid waste collection as of July 1, 2003. July 2003 Therefore, the total for July is 21,084. Board directed Staff to prepare a warrant for $178,244.14 to Costa Mesa Disposal on August 1, 2003, for payment for July trash collection based on the July count of 21,084. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for June 2003 Control Board (RWQCB) was accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated July 2003, was • accepted as submitted. • n U U COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r JULY 9, 2003 PAGE 3 Safety /Loss Control The Minutes for the Safety /Loss Control Meeting Meeting of June 17, 2003, were accepted as submitted. June 17, 2003 TREASURER'S REPORTS Financial Report as of The Financial Report as of June 30, 2003, was June 30, 2003 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of June 30, Deposit as of 2003, was received and filed. June 30, 2003 Warrant 2004 -01 for July Warrant Resolution #CMSD 2004 -01 was 2003 in the amount of approved, authorizing the President and Secretary $224,029.46 to sign the warrant and instructing the Treasurer Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $224,029.46. Directors Expenses for the Director Expenses for the Month of June 2003 Month of June 2003 were ratified as follows: Director Ferryman: $680.00 + 8.64 Director Perry: $850.00 President Schafer: $1,020.00 + $15.12 Vice President Woodside: $340.00 Director Worthington: $510.00 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS There were no written communications. PUBLIC COMMENTS There were no public comments made, no public in attendance. COSTA MESA SANITARY DISTRICT �' w �'t J MINUTES OF BOARD OF DIRECTORS REGULAR MEETING � � irr.v 9. 2003 IAMLI-1>1 PAGE 4 MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for June as follows: Location Calls for Service Cite /Arrest Area 1 0 2 Area II 0 0 Area III 5 1 Area IV 0 0 TOTAL 5 3 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning May 26, 2003 and ending June 22, 2003. Mr. Shefs summary report contained the following information: • Distribution of approximately 40 courtesy flyers during this period • Eliminated graffiti on 15 containers • Generating and mailing letters to residents where two or more notices have been left CMSD STRATEGIC PLANNING ACTION ITEMS 2003 Mr. Hamers presented the Strategic Planning Action Items list with status for each item for reference purposes. Mr. Hamers reported Staff is on schedule making presentations to the Board. ITEM 1.2 - INSTITUTIONAL ISSUES FOLLOW UP TO MAY 29, 2003, SPECIAL MEETING President Schafer reported the Board received a letter from Mayor Gary Monahan dated July 2, 2003 in response to the District's letter dated May 29, 2003. • L� c: 'di COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 9, 2003 PAGE 5 • A draft response letter to Mayor Monahan, City Council, and Allan Roeder was faxed to Board Members for review prior to the July meeting. Discussion was held on the content of the letter and revisions suggested. A final draft of the letter will be provided to all Board members before it is signed and mailed to City Council, Mayor Monahan, and Allan Roeder. ITEM 1.5 - REVIEW OF SPECIAL PROGRAMS Mr. Fauth presented a matrix entitled CMSD Simple Cost Benefit Analysis Summary of Special Programs. The matrix lists the programs, target customers, benefit, and cost information for each program. Mr. Fauth provided an explanation of the various features of the matrix. The Board concluded that the special programs are low cost, very effective, and well received by residents, and that all the programs will continue RECYCLING REPORTS • WASTE DIVERSION REPORT - JUNE 2003 The Waste Diversion Report for June had not yet been received. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR JUNE 2003 PAYMENT FOR JUNE 2003 SERVICES Director Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of June 2003, in the amount of $162,727.59, subject to verification of the Waste Diversion Report by Staff. Director Woodside seconded. Motion carried 5 -0. STANDARDIZED CONTAINER PROGRAM COST OF CONTAINERS At the June 12, 2003 regular Board Meeting, the Board requested Staff review and provide information on residents paying up -front for additional and replacement containers. Mr. Hamers presented a memorandum outlining the current policy and providing two options of potential new policies. Discussion was held. COSTA MESA SANITARY DISTRICT • w "''t MINUTES OF BOARD OF DIRECTORS REGULAR MEETING $ JULY 9, 2003 PAGE G • Director Woodside motioned leave the current policy in place and to continue the item until the four year Container Management Program provided by Roto Industries expires. Director Perry seconded. Motion carried 5 -0. LIFTING BAR REPLACEMENT UPDATE Mr. Fauth received a letter from Gary R. McKinsey, Roto Industries, Inc., dated June 6, 2003. Mr. McKinsey reported Roto will increase the number of routes on the semi bar replacement program the week following July 4 in the anticipation that more containers will be set out on the curb. Mr. Fauth provided a review of the Roto Bar Replacement Data matrix, depicting 34,689 bars, or 76.26 percent of bars have been replaced through the week ending June 27, 2003. RECYCLING COMMITTEE - JULY 9, 2003- 9:00 A.M. DIRECTOR WORTHINGTON AND DIRECTOR FERRYMAN STRATEGIC PLANNING 2003 - PUBLIC OUTREACH - CLASSROOM RECYCLING • PROJECTS Director Worthington reported the project is temporarily on hold waiting for the school district to make a determination on future classroom presentations and distribution of worm containers. Director Worthington has an appointment to meet with a representative of the school district and will provide a report at the August meeting. Mr. Fauth presented a sample customized active worm bin to the Board. COSTAMAZING - DISTRICT PARTICIPATION Director Worthington reported he is still looking into the information on the Pepper trees at the Sepulveda Adobe in Costa Mesa. Director Worthington was directed to a Mission San Luis Rey board member who is a direct descendent of Sepulveda. Director Worthington will contact him in the hopes of reviewing family documents to provide more information on the Pepper trees. • COSTA MESA SANITARY DISTRICT °'� !k')tMINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 9, 2003 0 " PAGE 7 LARGE ITEM COLLECTION PROGRAM - 2003 Ms. Revak reported the Large Item Collection Program began on June 23 and will conclude on August 29, 2003. As of July 5, 2003, 96.85 tons were landfilled at a cost of $2,129.00. Recyclable White Goods totaled 37.84 tons, which amounted to a credit of $577.23. Ms. Revak will provide an update throughout the program. BIODIESEL FUEL FOR TRASH HAULING TRUCKS Director Worthington introduced information on biodiesel, a product which is typically 20 percent vegetable oil and 80 percent petroleum diesel. Director Worthington provided an informational sheet on the key advantages of biodiesel. Director Worthington reported there are three municipalities in California using exclusively biodiesel fueled trucks for trash pickup. Discussion was held regarding the Costa Mesa Sanitary District • requesting Costa Mesa Disposal to utilize biodiesel fuel in one test truck. Mr. Fauth will investigate a possible source for biodiesel fuel in the area in addition to obtaining approval for the use of Biodiesel fuel from the South Coast AQMD and the Air Resources Board. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS - (WDR) GENERAL UPDATE PROJECT #172, WASTE DISCHARGE REQUIREMENTS (WDR) - PART 1 Mr. Burns requested direction from the Board on the restaurant grease control provisions that will be incorporated into the CMSD grease control ordinance as required under the RWQCB Waste Discharge Requirements. Discussion was held regarding the scope of work of Project #172. A special meeting was set for Monday, July 14th at 11:00 a.m., to discuss waste discharge requirements, policy and consultant agreement, and trash collection tonnage. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING $ t JULY 9, 2003 PAGE H • FOG PUBLIC EDUCATION Mr. Hamers requested the FOG Public Education item be tabled. TRANSFER OF SEWERS FROM OCSD TO CMSD PART 2 - WATSON AVE. SEWERS Mr. Hamers presented the report and requested approval in concept of the transfer of the Watson Avenue sewers from OCSD to CMSD. Director Worthington motioned to approve in concept the transfer of sewers from OCSD to CMSD — Watson Avenue sewers due to the rehabilitation and reconstruction of the sewers to become local sewers instead of regional sewers. Director Ferryman seconded. Motion carried 5 -0. Upon completion of construction, a formal transfer agreement will be presented to the Board. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE MEETING -- JULY 9, 2003 (DIRECTORS FERRYMAN AND WORTHINGTON) Mr. Puckett reported the Investment Oversight Committee Meeting was held • on July 9, 2003, and the minutes will be provided in the August regular meeting packet. COSTA MESA DISPOSAL CPI ADJUSTMENT Mr. Puckett reported the CPI Adjustment for Costa Mesa Disposal is retroactive to July 1, 2003. The occupancy rate increase was calculated as follows: CPI for 2002 -2003 $8.4540 2003 -04 rate adjustment based on 0.1758 May 2002 to May 2003 CPI increase 2003 -04 trash rate per occupancy $8.6298 (Effective July 1, 2003) Director Ferryman motioned to approve the CPI Adjustment for Costa Mesa Disposal to $8.6298 per occupancy. Director Perry seconded. Motion carried 5 -0. • COSTA MESA SANITARY DISTRICT nia MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 9, 2003 0 PAGE 9 CR TRANSFER CPI ADJUSTMENT Mr. Puckett reported the CPI Adjustment for CR Transfer is retroactive to July 1, 2003 and the adjustment is based on the May 2002 to May 2003 CPI increase. The increase in the transfer rate per ton was calculated as follows: Vice President Woodside motioned to approve the CPI Adjustment for CR Transfer, effective July 2003, to $49.85. Director Ferryman seconded. Motion carried 5 -0. STATE BUDGET UPDATE Mr. Puckett reported the State budget deliberations are heating up and predicted the State legislators will adopt a budget sometime before August or September. The most recent budget proposal put forward in the Senate would include a one -time $1.2 billion cut to local units property taxes. This would take the form of the second coming of ERAF and increase the ERAF payments by local agencies by approximately 56 %. The District contributed $90,320.06 to the Education Revenue Augmentation Fund in fiscal year 2002- 2003. A 56% increase in this contribution would reduce the District's property tax revenues by an additional $50,579.23. Mr. Puckett will keep the Board apprised of any new developments. SDRMA RENEWAL INVOICE Mr. Puckett reported he reviewed the Special District Risk Management Authority (SDRMA) renewal invoice, as requested at the June regular meeting, to determine if there were possible alternatives available that might reduce the cost of insurance for the District. Mr. Puckett reviewed two options with the Board. Director Ferryman motioned to approve the SDRMA Renewal Invoice for 2003 -2004 with $S.OM limits for G /L, A/L, and E &O at a cost of $48,814.06. Director Worthington seconded. Motion carried 5 -0. 2003 -04 2002 -03 Increase /(Decrease) Amount Percent Basic rate 38.85 38.06 $ 0.79 2.08% Landfill fee 11.00 11.00 0.00 0.00 Transfer rate 49.85 49.06 0.79 1.61% Vice President Woodside motioned to approve the CPI Adjustment for CR Transfer, effective July 2003, to $49.85. Director Ferryman seconded. Motion carried 5 -0. STATE BUDGET UPDATE Mr. Puckett reported the State budget deliberations are heating up and predicted the State legislators will adopt a budget sometime before August or September. The most recent budget proposal put forward in the Senate would include a one -time $1.2 billion cut to local units property taxes. This would take the form of the second coming of ERAF and increase the ERAF payments by local agencies by approximately 56 %. The District contributed $90,320.06 to the Education Revenue Augmentation Fund in fiscal year 2002- 2003. A 56% increase in this contribution would reduce the District's property tax revenues by an additional $50,579.23. Mr. Puckett will keep the Board apprised of any new developments. SDRMA RENEWAL INVOICE Mr. Puckett reported he reviewed the Special District Risk Management Authority (SDRMA) renewal invoice, as requested at the June regular meeting, to determine if there were possible alternatives available that might reduce the cost of insurance for the District. Mr. Puckett reviewed two options with the Board. Director Ferryman motioned to approve the SDRMA Renewal Invoice for 2003 -2004 with $S.OM limits for G /L, A/L, and E &O at a cost of $48,814.06. Director Worthington seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 9, 2003 PAGE 10 • ATTORNEY'S REPORTS Mr. Burns reported he had no specific items on the agenda. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - JUNE 25, 2003 (DIRECTOR FERRYMAN Director Ferryman attended the June 25, 2003 meeting and reported the following: • Raised the rate increase to15 percent for the next 5 years. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) REGULAR MEETING - JUNE 26, 2003 (DIRECTOR PERRY) Director Ferryman attended the June 26, 2003 meeting and reported the following: • Elected officers, Director Ferryman on executive committee, Jim Warner is president. MESA CONSOLIDATED WATER DISTRICT MEETING - JUNE 24, 2003 (DIRECTOR FERRYMAN Director Ferryman attended the June 24, 2003 meeting and reported the following: • Rate increase of 16 cents Director Worthington received a certificate of achievement for participation in the 2003 Water Issues Study Group. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended the June 3, 2003, and July 1, 2003 meetings and reported the following: • Next Quarterly meeting with Supervisor Bill Campbell on Thursday, • July 31. f 1 COSTA MESA SANITARY DISTRICT • W "'t MINUTES OF BOARD OF DIRECTORS REGULAR MEETING r JULY 9, 2003 PAGE 11 i LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the July 9, 2003, LAFCO meeting and reported the following: Emerald Bay Service District reorganization WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the June 6, 2003, WACO meeting and reported the following: • Chris Norby spoke on Orange County Water Issues from a County Supervisor's perspective • Matthew Stone, P.E., Associate General Manager, Municipal Water District of Orange County spoke on The Ripple Effect of MWD's new rate structure in Orange County ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the June 26, 2003, OCCOG meeting and reported the following: • Phil Anthony did not attend due to a family emergency • Supervisor Bill Campbell sworn in • Noted that population in Orange County is currently 3,000,000 and will be built out by 2020 COSTA MESA CHAMBER OF COMMERCE President Schafer attended the July 7, 2003, Costa Mesa Chamber of Commerce meeting and reported the following: • Update on state budget from a federal look • Santa Ana River Conservancy Act, AB 496 • SB 429 public utilities CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) BOARD OF DIRECTORS - CALL FOR NOMINATIONS is President Schafer reported she had no nomination. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 9, 2003 PAGE 12 PROPOSED BYLAW CHANGES Director Ferryman motioned to approve the bylaw changes Proposed Change #1 and Proposed Change #2. Director Perry seconded. Motion carried 5 -0. ORANGE COUNTY EMERGENCY MANAGEMENT ORGANIZATION ( OCEMO) President Schafer attended the OCEMO meeting and went on a tour of the facilities. Four training levels were explained to President Schafer at the meeting. OLD BUSINESS There was no Old Business to report. NEW BUSINESS LAFCO FUNDING FOR FY 2003 -2004 IN THE AMOUNT OF $11,240.82 0 Director Ferryman motioned to approve LAFCO funding in the amount of $11,240.82. Director Woodside seconded. Motion carried 5 -0. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Worthington suggested the District put the names of Staff on the letterhead. Staff will prepare some samples to bring back to the Board. President Schafer reminded Board members of the CostAmazing anniversary party at the Pacific Amphitheatre at the Orange County Fairgrounds — 7pm — 9:30pm on July 10. ADJOURNMENT At 7:45 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT • a J, ��S *SANIt�4P � O „e US y o mn V � y w • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING JULY 149 2003 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on July 14, 2003 at 11:00 a.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Alan Burns, District Counsel; Marc Puckett, District Treasurer; Bobby Young, Accountant • Others Present: John Shaffer, Environmental Engineering & Contracting, Inc. Jill Hamers, Robin B. Hamers & Associates, Inc. I. Waste Discharge Requirements (WDR) A. Review of Waste Discharge Requirements (WDR) Mr. Hamers presented a review of the Waste Discharge Requirements (WDR) beginning with the Orange County Grand Jury Report dated April 19, 2001, that identified grease as the number one cause of sewer spills. The sewer spills enter storm drains and cause ocean water pollution. In response to the performance of the central and northern Orange County sewer systems, the Santa Ana Region of the State Water Quality Control Board (RWQCB) adopted Order No. R8- 2002 -0014 that mandates improved sewer system performance and places a prohibition on sewer spills. Based on the Order, the affected sewer agencies retained Environmental Engineering & Contracting, Inc (EEC) to prepare a nationwide grease control study. Phase I of the study is complete and the first step recommended in the study is a characterization study of the food service establishments (FSEs) and an analysis of the sewer lines to ascertain why grease is causing sewer system 0 backups and "hot spots" (sewer lines that have to be cleaned frequently due to (Protecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydutrict. org .1 Costa Mesa Sanitary District Page 2 Minutes of Special Meeting Held July 14, 2003 the buildup of grease). The Phase I study also details various methods of controlling or eliminating grease in sewer systems. B. Grease Control Policy The purpose of reviewing the grease control policy is to provide direction to Mr. Burns to allow him to draft revisions to the existing CMSD grease control ordinance and for him to prepare a countywide model ordinance as part of his work on the WDR legal committee. Mr. Hamers presented three examples of grease control policies for the Board to consider. The first policy is a policy where new FSEs are required to install grease interceptors but existing FSEs will not have to install grease interceptors. The second policy is a policy where new FSEs are required to install interceptors, existing FSEs identified as causing grease related sewer problems must install interceptors immediately, and the remaining FSEs must install interceptors within two years unless they can demonstrate that they have implemented other effective grease control measures such as installing grease traps, using biological additives, implementing kitchen best management practices (BMPs), etc., and that their discharges are not causing grease related sewer line problems. The third policy considered is a policy where all FSEs must install interceptors immediately. After discussion, motion made by Director Perry seconded by Director • Woodside, and carried 5 -0 to adopt the second policy as stated above in order for Mr. Burns to begin drafting the revisions to the CMSD ordinance and for preparation of a countywide model ordinance. Mr. Hamers reviewed Project #172 as included in the 2003 -2004 Capital Improvement Program including the main component of a fats, oils, and grease (FOG) characterization study as the first step in improving sewer system performance and meeting the requirements of the RWQCB WDR order. The project budget also includes sewer line televising (CCTV) to validate the findings of the characterization study. D. FOG Characterization Mr. Hamers reviewed the proposal from EEC to perform a FOG Characterization Study for the Costa Mesa Sanitary District. Mr. Harriers also presented five sole source findings supporting the award of a consultant agreement to EEC. • Protecting our community's health 6y pravidting solid waste and sewer coQection services. costamesasanitarydutri m org .4L f , • • Costa Mesa Sanitary District Page 3 Minutes of Special Meeting Held July 14, 2003 After discussion, motion made by Director Ferryman, seconded by Director Perry and carried 5 -0 adopting the five sole source findings as presented and awarding Environmental Engineering & Contracting, Inc., a consultant agreement for a FOG Characterization Study for the Costa Mesa Sanitary District in accordance with the EEC proposal dated July 11, 2003, in the amount of $120,000 for the FOG Characterization Study plus sewer line televising (CCTV) on a time and material basis not to exceed $30,000 with Staff to prepare the standard CMSD professional services agreement for signature by EEC and the District. E. FOG Characterization Support A proposal dated July 12, 2003 was presented for Robin B. Hamers & Associates, Inc., to provide engineering and management support and liaison between EEC and the District. After discussion, motion made by Director Ferryman, seconded by Director Perry, and carried 5 -0 for Robin B. Hamers & Associates, Inc., to provide management and engineering support as outlined in proposal dated July 12, 2003, at the standard hourly rate of $70 per hour not to exceed $18,000 in accordance with the CMSD Project #172 budget. II. Conference with District Counsel — Anticipated Litigation Pursuant to Government Code Section 54956.9 (1 Case) The meeting adjourned to Closed Session at 12:15 p.m. No action was taken at the Closed Session. The meeting reconvened in Open Session at 1:05 p.m. III. Public Comments There were no public comments. IV. Adjournment The Special Meeting adjourned at 1:07 p.m. Secretary President (Protecting our community's health 6y provuf:ng soCuf waste and sewer colrection services. costamesasanitarydutrict. org • • • WDR Reported Spill Data CMSD PUMP STATION MONITORING 07/29/2003 07/27/2003 Occurrence Report Summary, 2003 Uncontained Uncontained Est # Private Est # Public Private I District I Est Total Spill I Completely I Gallons Spilled Gallons Spilled Date Event Line Line I # Gallons IContained?l into Storm drain into Storm drain 01/12/2003 Grease blocked District main line, 3044 Coolidge Ave X 15 Y 03/28/2003 Grease blocked District main line, 3199 Gisler Ave X 2160 Y 04/19/2003 Grease, roots, paper blocked District main line, 2960 Pepper Tree Ln X 56 Y 05/06/2003 Roots, paper blocked lateral line, 666 W 18th St X 165 Y 05/09/2003 Roots blocked District Main Line, 2705 Gannet Dr X 80 Y 06/11/2003 Pump Stn Air Bleeder Valve Failure, 2449 Santa Ana Ave X 100 Y 07/06/2003 Tustin Pump Stn Failure, Power Outage /Circuit Breakers remained off; X 3000 N 2400 High water alarm -comm ctr did not call crew; 2149 Anniversary Ln, NB 07/11/2003 23rd St Pump Stn, Air Bleeder Failure 23rd & Irvine, NB X 165 N 145 07/27/2003 Grease & Roots block Main Line, 704 W 16th St X 20 Y 5,7611 01 2,545 Percentages 1 56% 1 0%1 44% 1 of 1 0 0 0 08/07/2003 Standardized Containers Post Distribution Data 1 of 3 CMSD Staff - 714 - 754 -5043 CMD Inv Occ Dist A B I C I D I E F G H AG AH Al AJ AK AL AM AN AO 1 CMSD Container Inventory Reports Date 06/03/2002 01/02/2003 01113/2003 01/20/2003 01/27/2003 02/0312003 02/10/2003 02/1712003 02/24/2003 03/03/2003 2 3 Size 90 60 35 50 4 9 289 85 17 21 25 17 11 22 100 63 56 11 103 108 86 78 13 15 37 34 37 36 21 73 61 37 35 4 5 6 7 Total: 1 0 0 0 0 0 360 114 43 35 140 245 183 171 146 117 8 I 9 CMSD Containers Distributed Reports Date 04/08/2002 05/06/2002 06/0312002 01/02/2003 02/03/2003 03/03/2003 10 11 Size 90 60 35 10,251 11,968 22,507 26,272 568 785 13,519 13,893 29,595 30,008 967 1,049 13,910 30,095 1,052 13,978 30,173 1,055 12 13 14 15 Total: 33,326 39,025 44,081 44,950 45,057 45,206 16 17 CMSD Occupancy Count - CMD Report Date 06101/2002 12/31/2002 02/03/2003 03/03/2003 18 19 Total: 21,034 21,044 21,051 21,072 20 21 22 CMSD Orders / Invoices "* Date 05/14/2002 05/30/2002 06/05/2002 01/17/2003 Sales Order 6513 6522 6551 6945, 4, 3 23 24 25 Size 90 60 35 200 100 100 100 50 16 26 27 28 29 Total: 0 0 0 200 50 100 0 216 0 0 0 0 0 0 0 30 31 CMSD Damaged Container Inventory Date 01102/2003 01/13/2003 01/20/2003 01/27/2003 02/03/2003 02/10/2003 02/17/2003 02/24/2003 03/03/2003 32 33 Size 90 60 35 2 5 10 20 0 0 0 0 1 5 0 1 3 3 2 0 0 0 0 0 0 0 0 0 0 0 0 34 35 36 37 Total: 0 0 0 0 0 0 12 25 1 3 4 7 0 0 0 38 Done 39 OBE " To Be Corrected from 7 -15 -02 Mtg 40 Done ** No New Orders for 90 gal cans until Inventory of 200 units of 60 gal size in stock at ROTO are used - confirmed with Elizabeth Q ROTO and Dee 41 Done "*" Additional Inventory onhand at CMD of various sizes for ROTO to replace - Failed cans (saddles, lift bars, etc.) Additional orders from 590801 594 42 Done "**" On 9 -10 -02 Roto delivered 21 60 gal and 8 90 gal haulers as replacements for damaged containers - See Table Below. 43 Done "**'"" 200 units of 60 gal size delivered to CMD for distribution 44 45 CMSD Staff - 714 - 754 -5043 CMD Inv Occ Dist 08/07/2003 Standardized Containers Post Distribution Data 2 of 3 I CMSD S1014- 754 -5043 0 CMDOc Dist AP AQ AR AS AT AU AV I AW AX AY AZ BA BB I —BC--T BD BE BF 1 03/1012003 03/17/2003 03/24/2003 03/31/2003 04/02/2003 04/14/2003 04/25 /2003 05/05/2003 05/12/2003 05/19/2003 05/27/2003 06/02/2003 06/09/2003 06/16/2003 06/23/2003 06/30 /2003 07/07/2003 2 3 13 60 33 13 13 60 31 30 31 104 113 33 104 113 33 71 103 31 88 57 34 31 78 35 12 89 91 92 73 48 73 36 31 21 27 130 33 29 28 25 26 25 16 128 22 115 119 22 105 118 21 4 5 6 7 106 103 75 250 250 205 179 144 118 154 150 138 126 203 166 256 244 8 9 04/02/2003 05/08/2003 06/02/2003 07/05/2003 07/07/2003 10 11 14,003 30,225 1,060 14,066 30,273 1,061 14,107 30,316 1,066 14,205 30,322 1,069 14,205 30,322 1,069 12 13 141 15 45,288 45,400 45,489 45,596 45,596 16 17 04/02/2003 05/05/2003 06/02/2003 06/30/2003 07/02/2003 18 19 21,079 21,092 21,082 21,083 21,084 20 21 22 04/14/2003 7029, 30, 45 23 24 25 500 500 100 26 27 28 29 0 0 0 0 0 1100 0 0 0 0 0 0 0 0 0 0 0 30 31 03/10/2003 03/17/2003 03/31/2003 04/02/2003 04/14/2003 04/25/2003 05/05/2003 05/12 /2003 05/27/2003 06 /09/ 2003 06/16/2003 06/23/2003 06130/2003 32 33 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34 35 36 37 0 0 0 0 0 0 0 0 0 0 0 0 0 38 ROTO Inventory Bala 39 A/O 6/12/03, ROTO ship 100/600 90 & 100/600 90s, 0/100 35s. 5 -13 -03 - Requested ROTO ship 100 90s to CMD; Balance: 90 60 40 MD; Rob Hamers & Marc Puckett 400 400 41 1000020210 300 400 42 6 -10 -03 - Requested ROTO ship 100 60s to CMD; Balance: 300 300 43 6 -23 -03 - Requested ROTO ship 100 90s to CMD; Balance: 200 300 44 7-30 -03 - Requested ROTO ship 50 90s to CMD; Balance: 150 300 45 I CMSD S1014- 754 -5043 0 CMDOc Dist 0 0 0 If, 08/07/2003 Standardized Containers Post Distribution Data 3 of 3 CMSD Staff - 714 - 754 -5043 CMD Inv Occ Dist I BJ 11314 BG I BH I BI-7- BL IBMBN BO BP BQ BR BS BT BU BV BW BX BY BZ CA 1 07/148003 07/21/2003 07888003 08!01!2003 2 3 64 43 26 83 102 91 88 62 22 24 22 17 Date Order Total Complete Date Order Total Complete 4 Order# Placed Quan ' Units Bases Size Order# Placed Quantity Units Bases Size A 6 01 1 7 188 158 136 142 R1887 04/17/2003 6 6 90 0 8 R1886 04/17/2003 7 7 60 0 9 08/01/2003 R1875 04110/2003 3 3 90 0 10 R1874 04/10/2003 11 11 60 0 11 14,279 30,359 1,073 R1869 04/03/2003 6 6 90 0 12 R1868 04103/2003 8 8 60 0 13 R1867 03/27/2003 2 2 90 0 141 1IR1866 03/2712003 5 5 60 0 151 45,711 R1862 03/20/2003 3 3 90 0 16 R1861 03/208003 3 3 60 0 17 08/018003 R1853 03/138003 7 7 60 0 18 R1852 03/13/2003 6 6 90 0 19 21,064 R1842 02/07/2003 4 4 60 0 20 R1841 02/078003 10 10 90 R1973 07/03/2003 3 3 96 21 R1836 02/278003 1 1 60 R1972 07/038003 4 4 60 22 TOTALS R1835 0287/2003 2 2 90 R1964 06868003 7 7 90 23 R1832 02/24/20031 7 7 60 R1963 06868003 6 6 60 24 R1831 02/24/2003 11 11 90 R19W 061198003 1 1 1 90 25 1125 1000 1 241 ' R1820 02/108003 4 0 4 90 R1957 061198003 61 6 60 26 " R1819 02/108003 11 0 ill 60 R1949 06/128003 3 3 90 27 28 ' R1809 02/03/2003 6 6 0 90 R1946 061128003 2 2 60 81808 021038003 6 6 0 60 R1937 06/0512003 3 3 90 29 0 0 0 0 1 2366 R1785 01/16/2003 7 1 6 901 R1936 06/058003 8 8 60 30 R1784 01/16/2003 17 1 16 60 R1935 05898003 5 5 90 31 07818003 0788/2003 LAST RPT ` R1767 121178002 3 0 3 90 R1934 05898003 2 2 60 32107/14/2003 ' R1768 12/178002 7 1 6 60 R1929 05828003 5 5 1 90 33 34 35 36 0 0 0 0 0 0 0 0 0 0 0 0 ' R1720 11/058002 5 0 5 60 R1928 05828003 7 7 60 ' R1721 11/05/2002 2 1 1 90 R1918 05/158003 7 7 90 R1709 10/228002 1 1 90 R1917 05/158003 1 1 60 R1708 10/22/2002 3 3 60 R1912 05/088003 51 5 90 37 0 0 0 1 JR1674 09/308002 3 3 90 R1911 05/088003 8 8 60 38 ce: JR1673 09/30/2002 10 10 60 R1906 05/018003 13 13 90 39 30 TOTAL R1672 09*08002 1 1 35 R1905 05/01/2003 3 3 60 40 100 900 R1644 09/06/2002 6 6 90 R1898 04848003 4 4 90 41 100 800 R1643 09106/2002 21 21 60 R1899 04848003 3 3 60 42 100 700 43 100 600 215 97 118 106 106 0 44 100 660 TOTAL ALL 321 203 118 45 -i CMSD Staff - 714 - 754 -5043 CMD Inv Occ Dist L` • • 08/07/20, D3 ROTO BAR REPLACEMENT DATA i (As of 2/10/03) 45,711 As of 811103 Distributed: 45,057 Daily Total Weekly, 45,711 - 45.057 = 654 new cans since 2/10/03 Cumulative % Complete DAY DATE # Containers Total (of 45,057) Total I # Containers ROUTE # Containers ROUTE M 02/10/2003 884 560 10 324 12 T 02/11/2003 1155 610 10 545 12 W 02/12/2003 866 525 10 341 12 TH 02/13/2003 838 470 10 368 12 FR 02/14/2003 837 4580 10.16% 4580 441 10 396 12 M 02/17/2003 713 713 13 T 02/18/2003 722 722 13 W 02/19/2003 645 645 13 TH 02/20/2003 1001 1001 11 & 13 FR 02/21/2003 920 8581 19.04% 4001 920 11 & 13 M 02/24/2003 881 544 14 337 16 T 02/25/2003 1344 612 14 732 16 W 02/26/2003 1421 769 14 652 16 TH 02/27/2003 1178 500 14 678 16 FR 02/28/2003 1044 14449 32.07% 5868 506 14 538 16 M 03/03/2003 1142 673 17 469 18 T 03/04/2003 1267 632 17 635 18 W 03/05/2003 1233 666 17 567 18 TH 03/06/2003 1184 634 17 550 18 FR 03/07/2003 1102 203771 45.22% 5928 576 17 526 18 M 03/10/2003 510 510 19 T 03/11/2003 562 562 19 W 03/12/2003 704 704 19 TH 03/13/2003 630 630 19 FR 03/14/2003 587 23370 51.87% 2993 587 19 M 03/17/2003 1196 1196 20 T 03/18/2003 535 535 20 W 03/19/2003 636 636 20 TH 03/20/2003 568 568 20 FR 03/21/2003 532 26837 59.56% 3467 532 20 M 03/24/2003 538 538 11 T 03/25/2003 501 318 10& 12 183 11 & 13 W 03/26/2003 476 263 10 & 12 213 11 & 13 TH 03/27/2003 331 186 10 & 12 145 11 & 13 FR 03/28/2003 216 28899 6414% 2062 216 11 & 13 M 05/05/2003 254 254 14 & 16 T 05/06/2003 364 364 14 & 16 W 05/07/2003 412 412 14 & 16 TH 05/08/2003 360 360 14 & 16 FR 05109/2003 260 30549 67.80% 1650 260 14 & 16 M 05/12/2003 215 215 17 & 18 T 05/13/2003 65 65 17 & 18 W 05/14/2003 73 73 17 & 18 TH 05/15/2003 181 181 17 & 18 FR 05/16/2003 174 31257 69.37% 708 174 17 & 18 M 05/19/2003 160 160 19 & 20 T 05/2012003 170 170 19 & 20 W 05/21/2003 166 166 19 & 20 TH 05/22/2003 170 170 19 & 20 FR 05/23/2003 245 32168 71.39% 911 245 19 & 20 M 05/26/2003 0 T 05/27/2003 93 93 10 W 05/28/2003 143 143 10 TH 05/29/2003 81 81 10 FR 05/30/2003 128 32613 72.38% 445 128 10 M 05/31/2003 95 95 12 T 06/01/2003 94 94 12 W 06/02/2003 110 110 12 TH 06/03/2003 63 63 12 CMSD STAFF: 714 - 754 -5043 08/07/2003 ROTO BAR REPLACEMENT DATA 2OF2 FR 06/04/2003 126 331011 73.46% 488 126 12 14449 M 06/09/2003 108 45.22 5 23370 108 19 6 T 06/10/2003 128 28899 64.14 8 128 19 67.80 W 06111/2003 128 10 32168 71.39 128 19 32613 TH 06/12/2003 101 73.46 13 33615 101 19 14 FR 06/13/2003 49 33615 74.61% 5141 49 19 77.99 M 06/16/2003 95 18 36715 81.49 95 18 & 20 36966 T 06/17/2003 86 86 18 & 20 W 06/18/2003 42 42 18 & 20 TH 06/19/2003 126 126 18 & 20 FR 06/20/2003 90 34054 75.58% 439 90 18 & 20 M 06/23/2003 194 194 10 & 13 T 06/24/2003 158 158 10 & 13 W 06/25/2003 125 125 10 & 13 TH 06/26/2003 88 88 10 & 13 FR 06/27/2003 70 34689 76.99% 635 70 10 & 13 M 06/30/2003 101 101 16 & 12 T 07/01/2003 158 158 16 & 12 W 07/02/2003 117 117 16 & 12 TH 07/03/2003 75 75 16 & 12 FR 07/04/2003 0 35140 77.99% 451 0 HOLIDAY M 07/07/2003 194 194 12,13,14,16,17,18,19,20 T 07/08/2003 302 302 " W 07/09/2003 346 346 " TH 07/10/2003 204 204 " FR 07/11/2003 173 36359 80.70% 1219 173 M 07/21/2003 43 43 13,16,18 T 07/22/2003 78 78 11,13,18 W 07/23/2003 102 102 14,17,19 TH 07124/2003 66 66 10,13,20 FR 07/25/2003 67 36715 81.49% 356 67 10,14,16 M 07/28/2003 63 63 20 T 07/29/2003 37 37 13 W 07/30/2003 25 25 14 TH 07/31/2003 91 91 18 FR 08/01/2003 35 36966 82.04% 251 35 20 1 4580 10.16 2 8581 19.04 3 14449 32.07 4 20377 45.22 5 23370 51.87 6 26837 59.56 7 28899 64.14 8 30549 67.80 9 31257 69.37 10 32168 71.39 11 32613 72.38 12 33101 73.46 13 33615 74.61 14 34054 75.58 15 34689 76.99 16 35140 77.99 17 36359 80.70 18 36715 81.49 19 36966 82.04 CMSD STAFF: 714 - 754 -5043 ROTO BAR REPLACEMENT PROGRESS Thousands 40 30 #UNITS 20 10 01 3 5 7 9 11 13 15 17 # WEEKS • • C ,1 • Costa Mesa Sanitary District PROJECT STATUS REPORT August 2003 Project 1112100 -101 West Side Pumping Station Abandonment Study District Staff met with OCSD and CNB Staff to revitalize the project. CMSD Staff submitted a proposed sewer alignment along the Santa Ana River to OCSD. Project 1112100 -128 Mesa /Birch Sewer Realignment Construction is complete. District is awaiting final billing statements from the County of Orange. Project 1112100 -129 Bristol Street Pumping Station The County of Orange plans on widening Irvine Avenue, which will cause relocation of the CMSD Tustin Pumping Station. The District can upgrade the station to a level able to serve the redevelopment of the area. The upgrade may alleviate the need for the Bristol Street Pump Station and the project can be reduced to construction of a new gravity sewer only. These findings are included in a report sent to the Orange County Development Agency for review. Project 1112100 -135 Reconstructing Force Main for Elden Pumping Station (Phase I1 Construction is complete. The District and City of Costa Mesa are awaiting comments from the State on the easement and rights -of -way documents submitted. A reminder letter was sent to the O.C. Fairgrounds to continue consideration of the easements. Project 1112100 -147 Update Early Warning System Protecting Pumps Installation of heat and moisture sensors has been completed in seven pumping stations. Four other stations will have heat and moisture sensors when new pumps are installed when the old pumps reach their life expectancy. Project 1112100 -159 Televising Sewer Lines Program Years 98 -99,, 99 -2000 Selected areas were televised in May, July, and August 2002. Televising was also completed in December 2002. Project 1112100 -162 Pilot Program -Use of Enzymes to Control Grease and Odors The District retested the Ennix enzyme /bacteria in the W. 19th Street sewer • where grease accumulates from all the restaurants. The results were submitted for inclusion in the countywide grease control study. Project 1112100 -165 Rehabilitate Canyon Pumping Station Force Main The project is on hold due to revitalization of the West Side Pumping Station abandonment. Project 1112100 -166 Manhole & Pump Station Coating & Miscellaneous Work The design phase is continuing. Pro -ject 1112100 -167 Emerson Street Sewer Relocation The design phase is continuing. Project 1112100 -168 Tustin Pumping Station Remodel or Relocation The design phase is on hold until the County of Orange continues with the Irvine Avenue widening project. Project 1112100 -169 Telemetry System Upgrade The system is checked monthly in accordance with the service agreement with the vendor. Project 1112100 -172 Waste Discharge Requirements (MR)-Part I The Board approved a consultant agreement at the July regular meeting to begin an analysis of how the fats, oils, and grease (FOG) from the restaurants in the District is causing "hot spots ", backups, and sanitary sewer overflows (SSO's). • COSTA 9k1ESASANY7AR7�D1,S7WCT ... an Independent Specia[ District Memorandum To: Board of Directors Staff From: Thomas Fauth, Assistant Manager�� Date: August 12, 2003 Subject: Biodiesel Primer and Imperial Western Products (IWP) Site Visit — 8/5/03 BACKGROUND: Costa Mesa Sanitary District (CMSD) is evaluating the potential use of biodiesel as a renewable fuel for use in Costa Mesa Disposal (CMD) waste collection trucks. Internet and library research identified various sources and ratings of biodiesel in use in Europe and the United States. The use of B20 (20% biodiesel, 80% petroleum diesel)) is the prevalent mixture recommended for use. Major Points: 1. South Coast Air Quality Management District (SQAQMD) Rule 1193, "Clean On -Road Residential and Commercial Refuse Collection Vehicles: a. South Coast Air Quality Management District (SQAQMD) Rule 1193, "Clean On -Road Residential and Commercial Refuse Collection Vehicles," applies limitations for government agencies and private entities that operate solid waste collection fleets with 15 or more solid waste collection vehicles. b. Rule 1193 defines "ALTERNATIVE -FUEL HEAVY -DUTY VEHICLE" as "a heavy -duty vehicle or engine that uses compressed (CNG) or liquefied natural gas, liquefied petroleum gas, methanol, electricity, fuel cells, or other advanced technologies that do not rely on diesel fuel. c. Rule 1193 further defines "HEAVY -DUTY VEHICLE" as any vehicle having a gross vehicle weight of at least 14,000 pounds. CMD solid waste collection trucks have a tare weight of around 28,000 pounds. d. CMD uses a fleet of 11 hauler trucks for 11 routes to collect residential trash within the boundaries of the CMSD and therefore the ruling does not apply. Biodiesel Primer and Imperial Western Products August 12, 2093 (IWP) Site Visit — 8/5/03 Page 2 2. Biodiesel Fuel: a. Biodiesel is the name for a variety of ester -based oxygenated fuels made from soybean oil or other vegetable oils or animal fats. Dr Rudolph Diesel developed the first diesel engine to run on vegetable oil in 1895. The National Biodiesel Board (NBB) describes biodiesel as "the name of a clean burning alternative fuel, produced from domestic, renewable resources. Biodiesel contains no petroleum, but it can be blended at any level with petroleum diesel to create a biodiesel blend. It can be used in compression- ignition (diesel) engines with little or no modifications. Biodiesel is simple to use, biodegradable, nontoxic, and essentially free of sulfur and aromatics." Biodiesel is defined as "mono -alkyl esters of long chain fatty acids derived from vegetable oils or animal fats which conform to ASTM 6751 specifications for use in diesel engines." b. Biodiesel IS NOT THE SAME AS RAW VEGETABLE OIL. Biodiesel is produced from any fat or oil such as soybean oil, through a refinery process called transesterification. This process reacts oil with an alcohol to remove the glycerin. c. Fuel grade biodiesel must be produced to strict industry specifications (American Society of Testing & Materials (ASTM D6751)) to ensure proper performance. Biodiesel is registered as a fuel and fuel additive with the Environmental Protection Agency and meets clean diesel standards established by the California Air Resources Board (CARB). Neat (13100) biodiesel has been designated as an alternative fuel by the Department of Energy (DOE) and the US Department of Transportation (DOT). d. Advantages include the following: i. Biodiesel is the only alternative fuel that runs on any conventional, unmodified diesel engine which can be stored where petroleum diesel fuel is stored. ii. Biodiesel can be used pure (6100 = 100% biodiesel) or mixed in any ratio with petroleum diesel fuel. The most common blend is a mix of 20% biodiesel (by volume) with 80% petroleum diesel, or B20. iii. Biodiesel is the only alternative fuel to have fully completed the health effects testing requirements of the Clean Air Act. Using biodiesel in conventional diesel engines results in substantial reductions of unburned hydrocarbons, carbon monoxide, and particulate matter compared to emissions from petroleum diesel fuel. Similarly, biodiesel exhaust emissions of sulfur oxide and sulfates are essentially eliminated compared to petroleum diesel. iv. Emissions of nitrogen oxides are either slightly reduced or increased depending on the duty cycle of the engine and testing methods used. Biodiesel Primer and Imperial Western Products August 12, 2003 (IWP) Site Visit — 8/5/03 Page 3 v. Biodiesel is 11% oxygen by weight and contains no sulfur. Biodiesel can extend the life of diesel engines because it is more lubricating than petroleum diesel fuel, while consumption, auto ignition, power output, and engine torque are relatively unaffected by biodiesel. vi. Biodiesel is as biodegradable as sugar, 10 times less toxic than table salt, and has a high flashpoint of about 300 F compared to petroleum diesel fuel with a flash point of 125 F. vii. Biodiesel is renewable and emission odor replaces the exhaust odor of petroleum diesel with the pleasant smell of popcorn or French fries. 3. California Air Resources Board: a. On July 30, 2003, Steven J. Brisby of the California ARB replied in e-mail to the CMSD that: "Currently, the ARB has no specifications for biodiesel. Biodiesel may be added to complying California diesel fuel up to 20% by volume without any problems. The State Divisions of Measurement Standards requires that the biodiesel meet the ASTM standard for Biodiesel used as a blending component. 100% Biodiesel is not regulated by the ARB, at this time. There has been a significant amount of literature acknowledging the affect of biodiesel on emissions, Most of it is positive, with one clear exception, NOx. NOx or the oxides of nitrogen, is one of the components of ozone /smog. The use of biodiesel tends to increase the emissions of NOx when compared to California diesel fuel (albeit 2 %). The biodiesel board is working with our mobile source division to have biodiesel verified as a diesel particulate matter control strategy. This program requires that the control strategy decrease particulate matter emissions while not increasing any of the other pollutants. Biodiesel must overcome the NOx increases before it can be verified and become a control strategy." 4. CMD information: a. CMD orders 7500 gallons of diesel fuel every 4 -5 weeks and has a 10,000 gallon above ground storage tank (AGST). b. CMD's diesel supplier is: Nickey Petroleum Co (714- 547 -4123) 1335 Santiago PO Box 388 Santa Ana, CA 92702 Per telecon with Nickey Petroleum representative John Kearns (X111), the cost of petroleum diesel is $1.0892 /gallon for 7500 gallons delivered and the cost of B20 is $1.00 more per gallon. The cost of petroleum diesel is $1.38 /gallon for 900 gallons delivered and the cost of B20 remains $1.00 more per gallon. Delivery fees cover approximately 3 hours delivery time at $85.00 /hour. Biodiesel Primer and Imperial Western Products August 12, 20013 (IWP) Site Visit — 8/5/03 Page 4 c. The CMD invoice for diesel fuel consumed during the independent tare and loaded vehicle weighing quoted a cost of $1.75/gal. Biodiesel is an approximate $.14 /gallon higher priced product (1320) than petroleum diesel. d. The CMD storage tank would require a new filter system for dispensing B20 into the truck tanks at a cost of $600 -$700. Since the Biodiesel fuel acts as a cleansing agent in the storage tanks and vehicle's fuel system, the fuel filters would initially have to be changed twice within the first morith, and then revert to normal maintenance. No engine modifications are needed. Total cost for fuel filters is about $10 each. e. A trial on one truck would require minimal investment and no CMD tank modifications, as the vehicle would be filled from a local vendor of. B20 either on site from a separate tank or from the supplier. Nickey Petroleum prices their biodiesel DISCUSSION: Directors Worthington and Perry and Assistant Manager Fauth toured the IWP facility in Coachella Valley, CA, on August 5, 2003, meeting with Mr Bob Clark (800- 975 - 6657), of Biotane Fuels — photos are attached. Discussions centered on the following: a. Yellow Grease = Waste Restaurant Oil (WRO) and is suitable for transesterification into biodiesel. b. Brown Grease = trap oil, and has high concentrations of water and very high Biological Oxygen Demand (BOD). BOD is a measure of the oxygen used by microorganisms to decompose this waste. If there is a large quantity of organic waste in the water supply, there will also be a lot of bacteria present working to decompose this waste. In this case, the demand for oxygen will be high (due to all the bacteria) so the BOD level will be high. C. Restaurants pay collection companies to pick up their waste cooking oil (grease) and haul it away. IWP and Baker Commodities collect and convert WRO into environmentally friendly products such as Biotane, a clean burning renewable fuel. d. Most major engine companies have stated formally that the use of blends up to B20 will not void their parts and workmanship warranties. Some engine companies have already specified that the biodiesel must meet ASTM D -6751 as a condition while others are still in the process of adopting it. e. IWP ships only B100 to customers who "Splash Blend" it homogeneously with petroleum diesel where it stays in suspension. f. Biodiesel has a slight increase in NOx, but improves all other emissions; biodiesel passed the EPA Health Effects Test whereas CNG will not due to emission aldehydes. g. New diesel engine requirements are due out in 2007. Fewer CNG refueling sources are available, limiting long distance travel on CNG. Biodiesel Primer and Imperial Western Products August 12, 2003 (IWP) Site Visit — 8/5/03 Page 5 h. As CMD's fleet is non - regulated and there has been so much testing on other fleets using B20, there is no reason to test the trucks — just do it. Low sulfur diesel is now a national requirement. Today, Ultra low sulfur diesel (ULSD) fuel (15 -30 parts- per - million (ppm) at the pump) is available and must be no more than 15 ppm by 2006. Regular sulfur diesel is 500 ppm sulfur. SCAQMD is not a proponent of biodiesel because of NOx. j. End of August Weekend Ozone Report (California Environmental Commission) is due (reference CARB and SCAQMD). k. All Rendered Recycled Yellow Grease is ruled by the California Department of Agriculture. I. IWP has a current production of 16,000 gallons of biodiesel /day or 4 million gallons /year annualized. Capacity is set at 10 million gallons /year. m. Engine manufacturer warranties apply to workmanship, not to the fuel used. SUMMARY AND CONCLUSION: The trip to Biotane revealed a large quantity biodiesel production capability exists in Coachella Valley today. The process is in place and has been in place for many years, but the resurgence in interest in renewable energy is bringing diesel engines and, specifically, biodiesel, to the forefront of options. Biotane is a distributor of 8100 which splash blends directly into homogeneous solution with petroleum diesel, the most common blend of which is B20 (20% biodiesel). There is a minimal start-up cost to implement the program for the full fleet of diesel trucks CMD operates, but a testing with one vehicle will minimize cost while proving the point. The CMSD Recycling committee believes it is a reasonable goal to use biodiesel in the CMSD and to initiate the program with CMD waste collection vehicles. 2 Atchs: 1. Photos from 8 -5 -03 IWP site visit. 2. Biotane brochures 3. Letter of Appreciation to Bob Clark, Biotane Fuels cc: Board of Directors, Midway City Sanitary District Margie Rice, Mayor of Westminster William J. Morris, Director of Public Services Bob Clark, Biotane Fuels Sales Costa Mesa Disposal s tq� �r- %. a. 0 0 �77 If you could use'' r a clean burning,,,`g z renewable, C1100 Ar HAT IS BIOTAN E? Imperial Western Products, Inc. and Baker Commodities have joined forces, combining over 100 years of experience converting restaurant waste cooking oil into environmentally friendly products. Our newest utiliza- tion of this waste stream is the con- In December 2001, the American So- cieties of Testing & Materials (ASTM) issued a specification (D -6751) for biodiesel fuel. ASTM is the premier standard - setting organization for fuels and additives in the U.S. This devel- opment is crucial in standardizing fuel quality for biodiesel in the U.S. mar- version to Biotane, a clean burning re- newable fuel. This is recycling as it was envisioned to be. Not only are we recycling waste cooking oils, but we are transforming it into fuel to help clean up the environment and reduce dependency on foriegn oil. It is ket and increasing the confidence of consumers and engine manufacturers. Most major engine companies have stated formally that the use of blends up to B20 will not void their parts and workmanship warranties. This in- cludes blends below 20% biodiesel, such as the 2% blend that is becom- n economical, practical, and available today. ing commonplace. Some engine com- panies have already specified that the biodiesel must meet ASTM D -6751 as a condition while others are still in the process of adopting it. It is anticipated that the entire industry will incorpo- rate the ASTM biodiesel standard into their owner's manuals over time. The Cold Flow properties of diesel fuel vary considerably throughout the year and geographical region depending on what is needed for satisfactory opera- tion. In general, petroleum companies and distributors manage their fuel in- ventory and additive treatment rates based on a history of cold weather experience so that the right blends of kerosene and No.2 or the right amount of additives are present to eliminate cold flow problems. A recent study conducted by the U.S. Army TARDEC Fuels and lubricants research facility of diesel fuels used in the military in- stallations in the U.S. showed cloud points of conventional diesel fuel and kerosene in actual field use varied from 34 °F to - 100 °F. Over the last seven years, the cold flow propetiese of biodiesel and biodiesel blends have been thoroughly tested with a variety of diesel fuel, both with and without cold flow en- hancing additives. Biodiesel blends (primarily B20) have also been used in a variety of climates including some of the coldest weather on record with- out cold flow problems. In most cases, the differences between the freeze points for B20 and petrodiesel go un- noticed and users take no additional + IY�i },ijt precautions. This was the case in Ceder Rapids, Iowa where Five Sea- sons Transportation used B20 for over 1.4 million miles of operation in their bus fleets during the coldest winters on record (temperatures were below - 20 °F for almost a week). They made no changes to their operation, other than to incorporate 20% biodiesel into their existing diesel fuel. 0.wl wv ' The Cold Flow properties of diesel fuel vary considerably throughout the year and geographical region depending on what is needed for satisfactory opera- tion. In general, petroleum companies and distributors manage their fuel in- ventory and additive treatment rates based on a history of cold weather experience so that the right blends of kerosene and No.2 or the right amount of additives are present to eliminate cold flow problems. A recent study conducted by the U.S. Army TARDEC Fuels and lubricants research facility of diesel fuels used in the military in- stallations in the U.S. showed cloud points of conventional diesel fuel and kerosene in actual field use varied from 34 °F to - 100 °F. Over the last seven years, the cold flow propetiese of biodiesel and biodiesel blends have been thoroughly tested with a variety of diesel fuel, both with and without cold flow en- hancing additives. Biodiesel blends (primarily B20) have also been used in a variety of climates including some of the coldest weather on record with- out cold flow problems. In most cases, the differences between the freeze points for B20 and petrodiesel go un- noticed and users take no additional + IY�i },ijt precautions. This was the case in Ceder Rapids, Iowa where Five Sea- sons Transportation used B20 for over 1.4 million miles of operation in their bus fleets during the coldest winters on record (temperatures were below - 20 °F for almost a week). They made no changes to their operation, other than to incorporate 20% biodiesel into their existing diesel fuel. Mission Statement Our mission is to produce the highest quality products and services at the best value to our customers. We do this by remaining dedicated to our employees and continuously improving our processes, customer interaction and vendor relations. Imperial Western Products, Inc. Baker Commodities, Inc. ML, Made in USA P.O. Box 1765 • Indio, CA 92202 or 86 -600 Avenue 54 • Coachella, CA 92236 (760) 398 -0815 or (800) 975 -6677 Fax (760) 398 -3515 www.biotanefuels.com 0 2003 Biotane Fuels, Inc. M �' IRONMENTAL BENEFITS In 2000, Biotane (biodiesel) became the only alternative fuel in the country to have successfully completed the EPA required Tier I and Tier II health effects testing under the Clean AirAct. These independent tests conclusively demonstrated Biotane's significant reduction of virtually all regulated emissions, and showed Biotane does not pose a threat to human health. AVERAGE BIOTANE EMISSIONS COMPAREDTO CONVENTIONALDIESEL Emission Type 8100 B20 Regulated Total Unburned Hydrocarbons -67% -20% Carbon Monoxide -48% -12% Particulate Matter -47% -12% NOx` <10% <2% Unregulated Sulfates -100% -20% PAH (Polcyclic Aromatic Hydrocarbons) -80% -13% nPAH (nitrated PAHs) -90% -50% Ozone Potential of Speciated HC -50% -10% NEFITS In January of 2001, the EPA finalized a rule that will require that sulfur lev- els in diesel fuel to be reduced from 500 ppm to 15 ppm, a 97 %, reduc- tion, by 2006. The EPA, the petro- leum industry, and equipment manu- facturers all recognized during the rule - making process that the refinery changes necessary to meet this re- quirement will also dramatically re- duce the lubricity of the fuel. Lubric- ity is the characteristic of diesel fuel necessary to keep diesel fuel sys- tems properly lubricated. Fuel that lacks lubricity can cause premature wear or malfunction. Biotane is �:Ift uniquely positioned to address ultra low- sulfur diesel fuel because it has no sulfur and currently meets the 2006 standard. Based on testing con- ducted by Stanadyne, and testing from other labratories showing similar results, Stanadyne automotive has stated: "...we have tested biodiesel and results indicate that the inclusion of 2% biodiesel into any conventional diesel fuel will be sufficient to address the lubricity concerns that we have with these existing diesel fuels. From our standpoint, the inclusion of biodiesel is desirable for two reasons. First it would eliminate the inherent • Overall ozone (smog) forming poten- tial of exhaust emissions from Biotane is 50% less. • Exhaust emissions of sulfur oxides and sulfates are completely elimi- nated. • Exhaust emissions of carbon monoxide are 50% less. • Exhaust emissions of 0 hydrocarbons are 95% lower. • Exhaust emissions of particulate matter are 30% lower. • Exhaust emissions of aromatic com- pounds (PAH & NPAH compounds suspected of causing cancer) were re- duced 75 -90% respectively. (It has been noted that used restaurant cook- ing oil has a lower NOx effect than other feedstocks.) �aF variability associated with the use of other additives and whether sufficient additive was used to make the fuel fully lubricious. Second, we consider biodiesel a fuel or fuel component - not an additve. Thus if more biodiesel is added than required to increase lubricity, there will not be the adverse consequences that might be seen if other lubricity addi- tives are dosed at too high a rate." it ental & Safety Information • Biotane is nontoxic. The acute oral LD50 (lethal dose) is greater than 17.4/ Kg body weight. By comparison, table salt is 10 times more toxic. • The 24 -hr. human patch test indi- cated that undiluted biodiesel pro- duced only mild irritation, less than the irritation level produced by a 4% soap and water solution. • The 96 -hr. lethal concentration for bluegill of biodiesel grade methyl es- ters was greater than 1000 mg /L. Lethal concentrations at these levels are generally deemed "insignificant" according to NIOSH (National Institute for Occupatinoal Safety & Health) guidelines in its Registery of the Toxic Effects of Chemical Substances. • Biotane degrades about four times Biotane represents the new frontier in renewable and alternative fuels emerg- ing on American markets today. Since 2000, IWP and Baker Commodities have been one of the primary leaders in the biodiesel industry, working to develop new production technology and educating consumers about the benefits of this clean burning fuel. Our Biotane production facility is one of the largest of its kind in the entire Western Hemisphere. Even with an annual production capacity of 12 mil- lion gallons, we have not been able to faster than petrodiesel. Within 28 days, pure Biotane degrades 85 -88% in water. Dextrose (a test sugar used as the positve control when testing biodegradability) degraded at the same rate. Blending Biotane with die- sel fuel accelerates diesel's biodegrad- ability. For example, B20 degrades twice as fast as No.2 diesel alone. • Fuel flash point is defined as the tem- perature at which it will ignite when exposed to a spark or flame. Biotane's flash point is over 300 °F, well above petrodiesel's flash point of around 125 °F. Testing has shown that the flash point of Biotane blends in- creases as the percentage of Biotane increases. Therefore, Biotane and blends of Biotane with petrodiesel are satisfy the growing demand. In order to meet these challenges, we are con- tinuing to expand our production fa- cilities and distribution networks by forming strategic alliances at home and abroad. Every load of Biotane undergoes a strict quality control analysis that guarantees consumer satisfaction and vehicle performance. Our team of em- ployees is dedicated to quality ser- vice and customer relations. As a member of the National Biodiesel Board, we remain committed to the safer to store, handle, and use than conventional diesel fuel. • Biotane is tested to ensure that it meets ASTM specification for pure biodiesel (ASTM D -6751) and is safe to blend. • Use stored Biotane within 1 year to guarantee functionality w /petrodiesel. • Be aware of Biotane's cold weather properties and take precautions as with No.2 petrodiesel use in cold weather condions. • Store Biotane or Biotane blend soaked rags in a safety can to avoid spontaneous combustion. • Check fuel filters on the vehicle and in the delivery systerm frequently upon initial Biotane use, and change them as necessary. • Wipe painted surfaces immediately when using Biotane. advancement of industry standards and stimulating market growth. Our goal is to continually improve Biotane quality and strengthen the economy by building consumer acceptance of this domesticly manufactured fuel. Through the utilization of renewable agricultural resources and recyclable waste cooking oils as ingredients for producing of Biotane, we are highlight- ing our commitment to the commu- nity by protecting our environment and confronting public health concerns, thereby improving our quality of life. kirECURITY BENEFITS There is an alterna- tive way to decrease . this country's dan- "`'' gerous dependence on foreign oil while boosting the U.S. economy and pro- tecting the environ- ment. American fu- els such as Biotane _ are gaining momen- tum in the U.S. Government and pri- vate fleets are increasingly using these fuels because they are kinder to the environment than petroleum -based diesel. But, beyond the environmen- tal and health benefits, Biotane can Effective November 1998, B20 was approved by congress as an EPAct (Energy Policy Act of 1992) compli- ance strategy. The Legislation allowes mandated fleets to meet their Alter- native Fuled Vehicle (AFV) purchase As the EPA and fuel and equipment industry groups move to improve per- formance and emissions of diesel technology, it is clear that diesel will continue to be the preferred platform for heavy -duty applications for the fore- seeable future. Furthermore, global also help free the U.S. from the hold of imported oil and stretch existing pe- troleum supplies. In 1999, Presiden- tial Executive Order 13149 mandated federal fleets to reduce their fossil fuel consumption by 20 %. Biotane is an economical way to achieve this. A 1998 U.S. Department of Energy and the U.S. Department of Agriculture full lifecyle emissions study found that for every unit of fossil energy needed to make Biotane, 6 units of energy are gained. In contrast, it takes 1.2 units of fossil resources to produce 1 unit of petroleum diesel. A November 2001 study by AUS Con- sultants - based on a U.S. Depart- using biodiesel. The Congressional Budget Office and the Department of Defense have confirmed that the biodiesel option is the lowest cost al- ternative fuel option for meeting this mandate. warming and greenhouse gases will continue to gain attention. Because Biotane is compatible and complimen- tary with these goals and future technolgy, Biotane is uniquely posi- tioned to provide benefits in all these areas, which will further increase the ment of Energy projections - assumed a realized national goal of 1.2% re- newable fuel use in 2002, increasing to 4% by 2016 (these goals were based on legislation requiring a pecentage of U.S. motor fuels to con- tain Biotane). The study concluded a 4% level would displace the annual equivalent of 17 billion gallons of crude oil by 2016, or nearly 161 billion gal- lons of crude oil between 2002 and 2016. Given these facts, and the growing un- certainty surrounding U.S. oil imports, Biotane will have an important role to play in strengthening our nation's en- ergy security. fuel's economic competitiveness. Biotane offers fleet managers an im- mediate and "seamless" ability to transform their diesel fleets into cleaner burning alternative fuels fleets, without requiring any capital invest- ment. SfeP i y M�, Z `?C I The used french fry cooking oil is stored outside in a grease container, which holds all the restaurant's waste grease. wa, After the grease is delbrei it undergoes processing to prepare the grease to be transformed into BIOTANE. 2 ,> ANE.. Fun Facts about BIOTANE Made from vegetable oils rather than petroleum oils. Dramatically reduces sulfur and particulate emissions. 20% blend of Biotane reduces emis- sions by 280 tons per year. Reduces greenhouse emissions. No engine alterations necessary. Reduces dependency on foreign oil. Non-Toxic/Hazardous/Carcinogenic Less smoke & fumes from exhaust. US military uses Biotane in civilian fleets. USPS uses Biotane nationally. National parks use Biotane. Over 200 fleets in the US use Biotane. I Al ,. HL-i-o-A U E L 5 Have you ever wondered where all that stinky grease and mucky vegetable oil goes after the pump truck drives off? Do you wonder why anybody would possibly want your disgusting waste in the first place? Have you any clue as to how important your waste actually is? Inside all your questions answered plus much more exciting information! For more information contact: COACHELLA/Corporate Office P.O. Box 1765 • Indio, CA 92202 or 86 -600 Avenue 54 • Coachella, CA 92236 Phone (760) 398 -0815 or (800) 975 -6677 Fax (760) 398 -3515 iwpgrease @ earthlink.net Or visit us at www.imperialwesternproducts.com Manufactured by Imperial Western Products Inc. Made in USA © 2002 Imperial Western Products, Inc. WHERE DOES YOUR USED COOKING OIL GO? "Front the fiench fryer to the fuel tank. " CMSD Imperial Western Products Site Visit of 8-5 -03 5 10:27 AM M U : IUNiW IWP BIOTANE VW, Director Worthington, Asst Mgr Fauth CMSD Staff: 714 - 754 -5043 1 of 6 CMSD Imperial Western Products Site Visit of 8 -5 -03 IWP BIOTANE PLANT a, Director Perry IWP BIOTANE PLANT b, Director Perry IWP BIOTANE PLANT, Director Worthington and Biotane Rep Bob Clark CMSD Staff: 714 - 754 -5043 2 of 6 CMSD Imperial Western Products Site Visit of 8 -5 -03 IWP BIOTANE PLANT, Directors Worthington and Perry and Biotane Rep Bob Clark IWP YELLOW GREASE TRUCK CMSD Staff: 714 - 754 -5043 3 of 6 CMSD Imperial Western Products Site Visit of 8 -5 -03 IWP GLYCERIN BARRELS IWP GLYCERIN TANK IWP METHANOL TANK IWP BIOTANE PLANT c, Towers IWP BIOTANE PLANT d, Wash Tank CMSD Staff: 714 - 754 -5043 4 of 6 Western Products Site Visit of 8 -5 -03 IWP BIOTANE PLANT e, Wash Tank IWP BIOTANE LAB IWP BIOTANE FUNNEL TANKS BAKER TANKS CMSD Staff. 714 - 754 -5043 5 of 6 ' CMSD Imperial Western Products Site Visit of 8 -5 -03 IWP BIODIESEL STORAGE TOWERS IWP TOWER SAMPLE COLLECTION, Bob Clark CMSD Staff: 714- 754 -5043 6 of 6