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Agenda Packets - Board - 2003-07-09• 0 COSTA MESA SANITARY DISTRICT an Independent Special District AGENDA Arlene Schafer President Greg Woodside Vice President Art Perry Director J A E I'1? cP'l AE S' MA66 ww, Ccc, RPl `° Jim Ferryman Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Wednesday, July 9, 2003 CALL TO ORDER — 5:00 p.m. — Conference Room 1A Costa Mesa City Hall PLEDGE OF ALLEGIANCE — Director Worthington III. INVOCATION — Director Woodside IV. ROLL CALL RECOMMENDED ACTION V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Special Meeting — June 6, 2003 is 2. Recycling Committee Meeting —June 10, 2003 3. Regular Meeting — June 12, 2003 01'rotecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA • Manager's Reports 4. Refunds �! 5. Occupancy Report and payment to Costa Mesa Disposal — June 2003 ,e\ 6. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) Engineer's Reports 7. Project Status Report 8. Safety /Loss Control Meeting Minutes - June 17, 2003 Treasurer's Reports 9. Financial Report as of June 30, 2003 10. Report of Monies on Deposit as of June 30, 2003 11. Warrant Register for July 2003 in the amount of $224,029.46 July 9, 2003 Page 2 RECOMMENDED ACTION No Refunds Approve Receive and File Receive and File Receive and File Accept Report Receive and File Approve Payment 12. Directors' Payroll Expenses for the Month of June 2003 Ratify Expenses . -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS Vlll. MANAGER'S REPORTS /A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports /B. CMSD Strategic Planning Action Items 2003 /1. Item 1.2 — Institutional Issues a. Follow Up to May 29, 2003 Special Meeting /f, 2. Item 1.5 — Review of Special Programs z v Recycling Reports 1. Waste Diversion Report — June 2003 D. Contract Payment to CR Transfer for recycling • /services and disposal for June 2003 Consider Consider Follow Up Action Consider Receive and File 1. Payment for June 2003 Services Approve Subject to Verification of Diversion Report by Staff (Protecting our community's hearth 6y providing solid waste and sewer correction services. costamesasanitarydistrict. org COSTA IMESA SANITARY DISTRICT AGENDA • E. St dardized Container Program 1'. Cost of Containers 2. Lifting Bar Replacement Update F. Recycling Committee — June 9, 2003 — 9:00 a.m. Director Worthington and Director Ferryman 1. Strategic Planning 2003 - Public Outreach — Classroom Recycling Projects ✓ 2. CostaMazing — District Participation �3. Large Item Collection Program - 2003 /� 4. Bio- Diesel Fuel for Trash Hauling Trucks IX. ENGINEER'S REPORTS Waste Discharge Requirements (WDR) July 9, 2003 Page 3 RECOMMENDED ACTION Consider Policy Accept Report Consider Consider Accept Report Accept Report 0 1. General Update Verbal Report from Manager and Attorney 2. FOG Public Education Consider 3. Project #172, Waste Discharge Requirements (WDR) —Part I Request for Special Meeting B. Transfer of Sewers from OCSD to CMSD Approve in Concept Part 2 — Watson Ave. Sewers X. TREASURER'S REPORTS /A. Investment Oversight Committee Meeting — July 9, 2003 Accept Report (Directors Ferryman and Worthington) �. Costa Mesa Disposal CPI Adjustment Approve Increase C. CR Transfer CPI Adjustment Approve Increase Zlbb. State Budget Update Accept Report E. SDRMA Renewal Invoice Approve Payment XI. ATTORNEY'S REPORTS • (Protecting our community's health 6y providing solid waste and sewer collection services. costamesasanitaryAytrict. org COSTA MESA SANITARY DISTRICT AGENDA • XII. LOCAL MEETINGS A. Orange County Sanitation District (OCSD) 1. Regular Meeting — June 25, 2003 (Director Ferryman) ,---B. Santa Ana River Flood Protection Agency (SARFPA) 1. Regular Meeting — June 26, 2003 (Director Perry) Mesa Consolidated Water District July 9, 2003 Page 4 RECOMMENDED ACTION SIB PEA m, WPTY M 1. Meeting — June 24, 2003 (Director Ferryman) D. Independent Special Districts of Orange County (ISDO /—E. Local Agency Formation Commission ( LAFCO) ,.---F. Water Advisory Committee of Orange County (WACO) ., .Orange County Council of Governments (OCCOG) H. Costa Mesa Chamber of Commerce • IA. California Special Districts Association (CSDA) 1. Board of Directors — Call for Nominations W v 2. Proposed Bylaw Changes _QI J. OCEMO XIII.,,/ OLD BUSINESS XIV. EW BUSINESS A. LAFCO Funding for FY 2003 -04 in the amount of $11,240.82 XV. O L COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT n LJ Accept Report Accept Report Accept Report Accept Report Consider Consider Consider Consider Consider Consider Consider Authorize Payment Protecting our community's health by providing soWwaste andsewer collection services. costamesasanitarydistrict. org • ♦�S� SANIT,�R y i h u ocn o � 'yc0'PpOEA'��,�ww COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING JUNE 61 2003 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on June 6, 2003 at 12:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Greg Woodside, Arthur Perry, James Ferryman, Dan Worthington Staff Present: Joan Revak, Clerk of the District; Alan Burns, District Counsel; Marc Puckett, District Treasurer; Bobby Young, Accountant • I. Draft Preliminary Budget 2003 -2004 District Treasurer Marc Puckett provided an overview of the fiscal year 2003 -2004 District Budget, including a preliminary draft of the operating budget, program and line item budget detail; preliminary draft rate calculations for the estimated solid and liquid waste assessments and a Schedule of Debt Service payments pursuant to the standardized container lease financing. The following questions and concerns were brought forth and will be addressed at the June 12, 2003, regular Board of Directors meeting. 1. Impact of District funds deposited in LAIF. 2. Prepayment penalties upon payoff of the standardized containers loan. 3. Explanation for 2,200 additional tons of solid waste included in the budget projections. 4. Reporting of Christmas tree tonnage. 5. Reference to Phase I of Project #172 — Waste Discharge Requirements (W DR). 6. Comparison of District owning sewer televising camera and truck vs. paying for outside service. 7. Cost for new or additional trash containers and delivery. Costa Mesa Sanitary District Page 2 Minutes of Special Meeting Held June 6, 2003 • II. Public Comments There were no public comments. III. Adjournment The Special Meeting was adjourned at 1:47 p.m. Secretary resident • • Protecting our community s hearth 6y providting solid waste and sewer colxection sem ces. costamesasanitarydutrict. org SANI b „ p cop V � y yCORpORAiE�,�w • COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING JUNE 10, 2003 The Costa Mesa Sanitary District Recycling Committee met at 9:00 a.m. in conference room 5A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Arlene Schafer Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Bobby Young Director Worthington called the meeting to order at 9:00 a. M. • STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECT Director Worthington reported presentations were given at Kline School, Rea Elementary and Kaiser Elementary and all were overwhelmingly received. The 45- minute recycling presentation teaches students the importance of recycling and protecting the environment. Director Worthington is attempting to contact the School District to arrange a summer public outreach program. It was suggested that private Costa Mesa schools be offered the presentations as well. To further promote the program, Mr. Hamers suggested preparing a brochure explaining the "presentations" offered by the District. To date, Mr. Fauth and Mr. Hamers have participated in the presentations and Mr. Hamers reported Ms. Revak will attend the next presentation and suggested the other Directors participate on a rotating basis. The second classroom - recycling project to be offered to the schools is a vermi- composting project geared to 4th to 6th grade classes for their science lab or classroom. This program, to be presented by Assistant Manager Tom Fauth, will begin early in the school year to allow the worm farm to progress through a few cycles. COSTAMAZ /NG — DISTRICT PARTICIPATION Ms. Revak advised there have been no new developments with regard to the CostaMazing event planned at Fairview Park on February 7, 2004 where booths will be set ootecting our community's health 6y prozifing solid waste and sewer colrection services. costamesasanitar, ydutrict. org 1 �S�,SAN►t��y , + Costa Mesa Sanitary District y Minutes of Recycling Committee Meeting , June 10, 2003 Page 2 up for non - profit organizations to display and provide information. Ms. Revak will report to the Board as plans for the event unfold. Director Worthington reported further on information he has obtained with regard to the age of trees at Sepulveda Park and plans to visit the Mission at Santa Barbara for further research in investigating the age of Pepper trees in California. LARGE ITEM COLLECTION PROGRAM - 2003 Ms. Revak reported the Large Item Collection Program for 2003 begins on Monday, June 23 and will run through the week of August 25, and presented a press release to be distributed to local newspapers. Also provided was a yellow door hanger that will be placed at the door of residences two weeks prior to the collection date. The highly - anticipated yearly District program provides single - family residents with the opportunity to dispose of items too large for their trash containers as well as appliances, carpeting and furniture. PUBLIC COMMENTS There were no public comments. • The meeting was adjourned at 10:43 a.m. Secretary President Protecting our community's heafth 6y providing soCul waste and sewer coQection services. costamesasanitarydutrict. org 1 • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 12, 2003 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 12, 2003, at 4:00 p.m. at the Costa Mesa Historical Society, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Schafer called the meeting to order at 4:00 p.m. Director Perry led the pledge. Vice President Woodside gave the invocation. Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Director Worthington, absent and excused STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Bobby Young, Accounting Supervisor OTHERS PRESENT: None . ............................... CONSENT CALENDAR . ............................... Director Ferryman motioned to approve the Consent Calendar as presented. I* Director Perry seconded. Motion carried 4 -0. ♦� "s" ""eye COSTA MESA SANITARY DISTRICT r` s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 12, 12, 2003 'D�ro` PAGE 2 REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting, of May 6, 2003, were approved as distributed. May 6, 2003 Minutes of Regular The Minutes of the Regular Meeting of May 14, Meeting, 2003, were approved as distributed. May 14, 2003 Minutes of Special The Minutes of the Special Meeting of May 29, Meeting, 2003, were approved as distributed. May 29, 2003 MANAGER'S REPORTS Refunds There were no refunds requested for the month of May 2003. 0 Occupancy Report and The Trash Occupancy Count documented a Payment of $178,227.23 decrease of 10 units in the occupancy report for to Costa Mesa Disposal — solid waste collection as of June 1, 2003. June 2003 Therefore, the total for June is 21,082. Board directed Staff to prepare a warrant for $178,227.23 to Costa Mesa Disposal on July 1, 2003, for payment for June trash collection based on the June count of 21,082. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for May 2003 was Control Board (RWQCB) accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated June 2003 was accepted as submitted. • • • +�S ►s " "�r,�� COSTA MESA SANITARY DISTRICT -"� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING =, JUNE 12, 2003 'taro` ""►, PAGE 3 TREASURER'S REPORTS Financial Report as of The Financial Report as of May 31, 2003, was May 31, 2003 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of May 31, Deposit as of 2003, was received and filed. May 31, 2003 Warrant 2003 -12 for May Warrant Resolution #CMSD 2003 -12 was 2003 in the amount of approved, authorizing the President and Secretary $646,139.38 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $646,139.38. Directors Expenses for the Director Expenses for the Month of May 2003 were Month of May 2003 ratified as follows: Director Ferryman: $510.00+ $14.52 Director Perry: $850.00 President Schafer: $1,020.00 + $66.80 Vice President Woodside: $680.00 Director Worthington: $1020.00 + $84.38 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported receiving a letter from Sherrilynne Dangl, teacher at Kaiser Elementary School, and her students thanking the Director Worthington for the presentation to the class on recycling. PUBLIC COMMENTS There were no public comments made, no public in attendance. +�S'SANI7���G COSTA MESA SANITARY DISTRICT 4a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 12, 2003 PAGE 4 MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for May as follows: Location Calls for Service Cite /Arrest Area 1 2 1 Area II 3 1 Area III 2 0 Area IV 0 0 TOTAL 7 2 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five -week period beginning April 21, 2003 and ending May 25, 2003. Mr. Shef's summary report contained the following information: • Distribution of approximately 35 courtesy flyers during this period • Excessive wind hampered graffiti clean up on containers • Digital photos taken for records • Continued education regarding District ordinances recommended CMSD STRATEGIC PLANNING ACTION ITEMS 2003 Mr. Hamers presented the Strategic Planning Action Items list with status for each item for reference purposes. Mr. Hamers reported Staff is on schedule making presentations to the Board. ITEM 1.2 — INSTITUTIONAL ISSUES FOLLOW UP TO MAY 29, 2003, SPECIAL MEETING Mr. Hamers reported Staff followed through with direction given to them by the Board at the May 29, 2003, Special Meeting. 1­1 • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ' JUNE 12, 2003 �h'roACCO`'� PAGE 5 Mr. Hamers reported the field crews expressed apprehension regarding the District giving notice to the City. Mr. Hamers provided a synopsis of the field crews' concerns. Field crews will prepare a written list of issues that will be brought before the Board. Mr. Hamers will meet with Bill Morris to discuss the matter further. Staff provided compensation and classification information for Ms. Revak to Allan Roeder's office. Mr. Hamers has not yet received information from the Planning Department on the Vanguard site. ITEM 1.5 - REVIEW OF SPECIAL PROGRAMS Mr. Hamers reported Staff is in the process of preparing a list of special programs and their financial allocations shown in the budget to provide the Board with the cost of each special program. Mr. Fauth will also prepare a benefit analysis of each program. The report will be distributed at the July meeting. 0 RECYCLING REPORTS WASTE DIVERSION REPORT - MAY 2003 Ms. Revak reported the Waste Diversion Report for May depicted a diversion rate of 50.08 percent. The Waste Diversion report was received and filed. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR MAY 2003 PAYMENT FOR MAY 2003 SERVICES Director Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of May 2003, in the amount of $169,594.04. Director Ferryman seconded. Motion carried 4 -0. STANDARDIZED CONTAINER PROGRAM LIFTING BAR REPLACEMENT UPDATE Mr. Fauth provided a container replacement summary sheet depicting Roto's replacement of lifting bars over a 13 -week period. Simi 7,��,e COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING =s JUNE 12, 2003 PAGE 6 • Mr. Fauth reported 73 percent of containers have been updated to date. Containers will continue to be updated. Roto will target the 4th of JUly holiday in anticipation of more containers being placed on the street and made available for retrofit. RECYCLING COMMITTEE — JUNE 10, 2003— 9:00 A.M. DIRECTOR WORTHINGTON AND PRESIDENT SCHAFER STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Mr. Hamers reported he attended a presentation at Rea Elementary School with Director Worthington and stated Director Worthington provides a very interesting and informative presentation. Mr. Hamers reported President Schafer sent a letter to the City of Costa Mesa outlining the efforts the District has made to educate in a hands -on program for the students. Mr. Hamers reported the District would produce a double -sided flyer to provide to schools describing Director Worthington's presentation and giving information on the vermicomposting project. is Mr. Fauth reported the Committee agreed to initiate the program by purchasing worm bins for demonstration. Mr. Hamers reported Staff recommends the schools receive the worm bins and worms from the District at no cost. Director Perry motioned to approve the purchase of worms and bins for the vermicomposting program to encourage and teach recycling, not to exceed $1,000. Director Ferryman seconded. Motion carried 4 -0. Mr. Burns suggested they add a package of worm castings as part of the vermicomposting program to show the students the end product. COSTAMAZING — DISTRICT PARTICIPATION Ms. Revak reported the District would be hosting a booth at the Park Fun Run event to be held on February 7th at Fairview Park. I] COSTA MESA SANITARY DISTRICT =• MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 12, 2003 �roNA�`�s PAGE % LARGE ITEM COLLECTION PROGRAM - 2003 Ms. Revak reported the Large Item Collection Program for 2003 begins on June 23 and will run through the week of August 25, 2003. A press release was distributed to local newspapers. A door hanger will be placed at the door of residences two weeks prior to the collection date. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) GENERAL UPDATE Mr. Hamers reported Staff is up to date sending the required information to the State Water Quality Control Board. Mr. Burns and the legal committee are preparing items for the Steering Committee to review. Mr. Burns reported he received a packet of information just prior to the Board meeting and will provide a synopsis report to the Board at the July meeting. TREASURER'S REPORTS ANALYSIS OF TRASH HAULING EXPENSES Mr. Puckett reported Mr. Raul Range[ has requested a postponement of 6 months on the analysis of trash hauling expenses. Mr. Puckett will return the documents he reviewed to Mr. Rangel. SPECIAL MEETING HELD .TUNE 6, 2003 Mr. Puckett provided additional review of the possibility of State acquisition of money deposited in LAIF, summarizing that it would be very unlikely such an acquisition would occur. A memo from State Treasurer Phil Angelides states that funds deposited in LAIF are currently legally safe from acquisition by the state. Mr. Puckett discussed any prepayment penalties that might occur if the District were to pay off the standardized container loan. Mr. Puckett reported he is going to investigate refinancing the loan to a lower interest rate. Mr. Harriers reported Staff is looking into the additional 3,500 tons per year of solid waste included in the budget projections and will provide additional information to the Board after further investigation. +4S'SAN11�, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING .TUNE 12, 2003 PAGE 8 Mr. Hamers reported the cost of delivering trash containers during a change - in /change -out or during a re -issue is the responsibility of Roto Industries under the four -year Container Management Program. Mr. Hamers discussed possible options for recovering the costs of the Container Management Program now and in the future. President Schafer requested the discussion of cost of trash container replacement be brought back to the Board at the July regular meeting. Mr. Puckett discussed the revised long -range solid waste fund strategic financial plan and the increase in yearly trash collection tonnage. Director Ferryman motioned to accept the report. Director Perry seconded. Motion carried 4 -0. TREASURER'S REPORTS RESOLUTION NO. 2003 -671 - 2003 -2004 DISTRICT BUDGET Mr. Puckett introduced Resolution No. 2003 -671, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING A BUDGET FOR THE FISCAL YEAR 2003 -04. 0 Director Woodside motioned to adopt Resolution No. 2003 -671. Director Perry seconded. Motion carried 4 -0. RESOLUTION NO. 2003 -672 — 2003 -2004 INVESTMENT POLICY Resolution No. 2003 -672, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ADOPTING THE 2003 -2004 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE 2003 -2004 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASK. Director Ferryman motioned to adopt Resolution No. 2003 -672. Director Perry seconded. Motion carried 4 -0. STATE BUDGET Mr. Puckett provided highlights of the Governor's May revision to his proposed 2003 -2004 budget. Mr. Puckett reported there are no impacts on Special Districts other than Redevelopment agencies included in the Governor's proposed state budget or his "May revise" of his budget proposal issued on May 16, 2003. COSTA MESA SANITARY DISTRICT O MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 12, 2003 PAGE 9 ATTORNEY'S REPORTS LEGAL OPINION - INVERSE CONDEMNATION COSTS Mr. Burns brought a case to the Board's attention: in Cuna Mutual Life Insurance Co. v Los Anaeles Countv Metropolitan Transportation Authoritv the Court of Appeal has held that the cost of a party's mitigation measures that are undertaken because damage is reasonably anticipated as a result of a public improvement, is recoverable as part of an inverse condemnation action. Mr. Burns reported he will watch the case and report back to the Board. LEGAL OPINION - HEARING PROCEDURE FOR DEBARMENT OF CONTRACTOR Mr. Burns brought a case to the Board's attention: in Southern California Underground Contractors Inc. v City of San Diego the Court of Appeal has issued an important decision on the due process rights involved in public contract disputes and has upheld the debarment of a contractor by a city for deceitful and corrupt practices. The opinion instructs on a number of topical subjects. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - MAY 28, 2003 (DIRECTOR FERRYMAN Director Ferryman attended the May 28, 2003 meeting and reported the following: • Reduce sewer rate structure from 20 percent to 15 percent per year • Shirley McCracken will run for Board President INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) QUARTERLY MEETING - THURSDAY, MAY 29, 2003, 11:30 A.M. President Schafer attended the ISDOC Quarterly Meeting on May 29, 2003 and reported the following: • Dana Smith reported on Municipal Service Review. • President Schafer reported on CSDA and LAFCO • Discussion on Emergency Operations for Orange County • Next Quarterly meeting with Supervisor Bill Campbell on Thursday, July 31. +��,,SANry,�1jQ COSTA MESA SANITARY DISTRICT ti s MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 12, 2003 PAGE 10 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the June 11, 2003, LAFCO meeting and reported the following: • 11 Islands were annexed • Workshop on Rossmoor /Los Alamitos /Seal Beach WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the June 6, 2003, WACO meeting and reported the following: • John Withers presented on LAFCO • President Schafer reported on CSDA • Ed Royce Sr. reported on MW D /OCW D • Wes Bannister reported on legislation update • Chris Norby spoke on Orange County Water Issues from a County Supervisor's perspective • Matthew Stone, P.E., Associate General Manager, Municipal Water District of Orange County spoke on The Ripple Effect of MWD's new rate structure in Orange County ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the May 22, 2003, OCCOG meeting and reported the following: • June 26, 2003, annual meeting 9:00 a.m. • Growth Projections Update information • Inter - Regional partnership — report from OCCOG Chair • Funding for OCCOG COSTA MESA CHAMBER OF COMMERCE President Schafer attended the June 3, 2003, Costa Mesa Chamber of Commerce meeting and reported the following: • Updates on current issues. • President Schafer provided report on Sacramento • Updates on legislation bills • Edison rates will be dropping a +�y'y►Nrr���e COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING = JUNE 12, 2003 PAGE 11 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer attended the May 30, 2003 meeting and reported the following: • Chapter Roundtable by CSDA. All presidents from ISDOC Chapters invited. • Legislation updates • Trends in liability and worker's compensation coverage • Education workshops on special district governance academy • Focus on Chapters ORANGE COUNTY EMERGENCY MANAGEMENT ORGANIZATION (OCEMO) President Schafer was not in attendance at the meeting. OLD BUSINESS There was no Old Business to report. NEW BUSINESS SDRMA RENEWAL Board discussed the SDRMA Renewal Invoice for 2003 -2004. SDRMA informed the District the anticipated increase would be 16 percent. The actual increase from 2003 -2004 is 19.49 percent. The Board discussed reducing the limits for G /L, A/L, and E &O to 2.5 million dollars. $S.OM limits for G /L, A/L and E& O is $48,614.06 $2.5M limits for G /L, A/L and E& O is $44,248.51 Staff will investigate increasing the deductible amount and provide a report at the July meeting. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Hamers reported his oldest daughter works in his office for a period of time every year. She is considering a career in law and was given some legal opinions from Mr. Burns and found them quite interesting and informative. COSTA MESA SANITARY DISTRICT ' 'p MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a sa JUNE 12, 2003 PAGE 12 Director Ferryman thanked all who attended the very successful Fish Fry. Director Ferryman inquired as to when would be the correct time to contact Mr. Nick Arhontes to investigate the grant program with the Orange County Sanitation District. Mr. Hamers reported the form would be mailed out soon. Director Ferryman inquired as to the abandonment of the pump stations. Mr. Hamers reported the City of Newport Beach delivered aerial photography of the Banning Ranch area for pipeline alignment studies. Mr. Hamers reported a cooperative effort with OCSD studying their Newport trunk sewer project and the City of Newport Beach's need for dredging the area near the marshland. President Schafer reported the City will have their 50th celebration on July 10th and requested the regular meeting be changed. The July Board meeting was changed to Wednesday, July 9th at 5:00 p.m. ADJOURNMENT 0 At 5:48 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT •