Agenda Packets - Board - 2002-12-1240
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COSTA MESA
SANITARY DISTRICT
an Independent Special District
Greg Woodside
Vice President
Jim Ferryman
Director
AGENDA
Arlene Schafer
President
Art Perry
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - December 12, 2002
RECOMMENDED
ACTION
CALL TO ORDER — 5:00 p.m. — Conference Room 1A, Costa Mesa City Hall
II. PLEDGE OF ALLEGIANCE — Director Art Perry
III. INVOCATION — Director Woodside
l IV. ROLL CALL
I/V. ELECTION OF OFFICERS
�. Election of District Officers
/ B. Appointment of Orange County Sanitation District Representative (Director Ferryman)
AAppointment of Independent Speci� Districts of Orange County Representative (Director Schafer)
.�
I/D. Appointment of Santa Ana River Flood Control Age cy Representative (Director- PzjwY
i F¢rryt 4L'n So-
/E. Appointment of CMSD Recycling Committee Chairman (Director Worthington)
• ✓F. Appointment of CSDA Representative (Director Schafer)
G. Attendance at City Council, MCWD, OCCOG, WACO and Chamber Meetings
T'rotecting our community's health 6y providing soridwaste andsewer coif ction services.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT
AGENDA
December 12, 2002
Page 2
RECOMMENDED
ACTION
CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board, staff, or the public request specific items to be removed from the
Consent Calendar for discussion, in which event the item will be removed from the Consent
Calendar and considered in its normal sequence on the agenda.
Reports
Minute Approval
1. Recycling Committee Meeting — November 13, 2002
2. Investment Oversight Committee Meeting — November 18, 2002
3. Regular Meeting — November 18, 2002
4. Special Meeting — November 20, 2002
Manager's Reports
• 5. Refunds
6. Occupancy Report and payment to Costa Mesa Disposal — December 2002
7. Monthly Spill Report to Regional Water Quality Control Board (RWQCB)
Engineer's Reports
8. Project Status Report
9. Safety /Loss Control Meeting Minutes - November 14, 2003
Treasurer's Reports
10. Financial Report as of November 30, 2002
11. Report of Monies on Deposit as of November 30, 2002
12. Warrant Register for November 2002 in the amount of $370,958.60
Approve
Approve
Receive and File
Receive and File
Receive and File
Accept Report
Receive and File
Approve Payment
13. Directors Expenses for the Month of November 2002 Ratify Expenses
-------------------------------------- - - - - -- -END OF CONSENT CALEN DAR---------------------------------------------
All. WRITTEN COMMUNICATIONS
PUBLIC COMMENTS
(Protecting our community's health 6y providing sot d waste and sewer collection services.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT December 12, 2002
AGENDA Page 3
• RECOMMENDED
ACTION
IX. MANAGER'S REPORTS
>/A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider
B. CMSD Strategic Plan
1. Year 2002 Strategic Planning Action Items Consider
a. Sewer 5 -Year Financial Plan jn'b Approve
V3 C 1130
2. Strategic Planning Special Meeting — Janua 2003 Confirm Date
3. Strategic Planning Workshop — January nd February 1, 2003 Confirm Dates
C. Recycling Reports
1. Waste Diversion Report — November 2002 Receive and File
D. Contract Payment to CR Transfer for recycling
services and disposal for November 2002
1. Payment for November 2002 Services Approve Subject to
• Verification of Diversion
Report by Staff
t/ E. Standardized Container Management Program
1. Purchasing Trash Containers Consider Follow Up Action
from 12/9/02 Meeting
F. Update CMSD Educational Video Consider
�G. Newsletter Costs Accept Report
,,,�H. Recycling Committee — December 10, 2002 — 9:30 a.m.
Director Worthington and Director Ferryman
1. Telephone Book Recycling Program
a. Program Report Accept Report
lephone Book Recycling Container at Kline School Consider Follow Up Action
2. Used Tire Program — Follo /OoZG��Gtrga ,(�j� Consider Excess Funds
3. Chris mas Tre Recy is nl gg— Prrooggram Cpl' o - Accept Report
•
1r-rotecting our community's health dy providing solid waste and sewer coif ction services.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT December 12, 2002
AGENDA Page 4
• RECOMMENDED
ACTION
ENGINEER'S REPORTS
/'*"A. Project #165 — Rehabilitate Canyon Pumping Station Force Main
1. Results of Bid Opening — December 2, 2002 Consider Re -Bid
Annexation No. 252 — Home Ranch, Making Application to LAFCO Adopt Resolution
XI. TREASURER'S REPORTS
- "� A. Deferred Compensation for Director Payment Consider
XII. ATTORNEY'S REPORTS
A. Ordinance No. 40 Enacting rease Control Regulations I E003 Consider
B. X14
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Amendment to Agreement with R Transfer Approve
XIII. LOCAL MEETINGS
Orange County Sanitation District
1. Regular Meeting — November 20, 2002
Accept Report
,B.
Santa Ana River Flood Protection Agenc
Accept Report
C.
Independent Special Districts of Orange County (ISDO
Consider
ID.
California Special Districts Association (CSDA)
Consider
/E=.
Local Agency Formation Commission ( LAFCO
Consider
1. Costa Mesa and Newport Beach Annexations
Consider
�F.
Water Advisory Committee of Orange County (WAC )
Consider
-//"G.
Orange County Council of Governments (OCCOG
Consider
l XIV. OLD
/A.
BUSINESS
Special Districts Institute Governance Seminar & Workshops
Consider Attendance
February 26 — March 1, 2003 — Monterey, CA
XV. N
BUSINESS
A.
City of Costa Mesa 50 -Year Anniversary
Consider Follow up Action
•
from 12/9/02 Meeting
1totecting our community's hearth 6y providing solid waste and sewer colrection services.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT
AGENDA
B. CSDA Governance Series Workshops — January 16, 2003
and January 31, 2003 �
XVI. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVII. ADJOURNMENT
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December 12, 2002
Page 5
RECOMMENDED
ACTION
Consider Attendance
rProtecting our community's health 6y providing sol dwaste andsewer collection services.
costamesasanitaryditrict. org
•
COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
NOVEMBER 13, 2002
The Costa Mesa Sanitary District Recycling Committee met at 11:30 a.m. in conference
room 1A at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington, Art Perry
Staff Present: Rob Harriers, Tom Fauth, Joan Revak
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported that the Telephone Book Recycling Program is underway and will run
until December 20, 2002. Ms. Revak presented the flyer /poster for this year's program
and reported on the CMSD Fall Quiz - a new feature to the program that was provided to
. the students. Each school can determine which 10 or so students can participate in the
Quiz. The 15- multiple- choice questions are to be returned to the District office for judging,
and students are encouraged to visit the CMSD website to aid in their search for answers.
The winners will receive a gift certificate for a CD from Best Buy at Metro - Pointe. The
completed Quizzes are to be returned to the District office for judging and the deadline for
submittal is Friday, November 22, 2002. Ms. Revak reported that several completed
Quizzes have already been returned to the office.
USED TIRE ROUND -UP
Mr. Fauth reported on the Used Tire Round -up held on Saturday, October 12, 2002 at the
City Corporation Yard. CMSD, the City of Costa Mesa and the Orange County
Conservation Corps sponsored the program. 208 used tires (2.1 tons) were collected, 96
of which were being stored at the Corporation Yard maintenance shop. The Orange
Coast Conservation Corps provided manpower and a vehicle to transport the tires to a
processing facility, American Tires Disposal, Inc. in Stanton. Mr. Fauth presented a
spreadsheet with data on the participants and media /sources used to advertise the event.
Suggestions for advertising next year's program were mentioned such as advertising in
the CMSD Spring 2003 newsletter as well as using the daily bulletin at local schools.
Of note, four antique Ford Model A tires mounted on original wheels were dropped off and
were set aside for Board consideration rather than sending away for recycling. It was
confirmed with District Counsel that the District can accept and dispose of the property in
a manner that is necessary and proper for the District's exercise of its powers. The
Trotecting our community's heaftk 6y providing soWwaste andsewercollection services.
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
November 13, 2002 •
Page 2
Recycling Committee discussed disposition of the tires and will recommend to the Board
of Directors that the tires be sold with the money distributed evenly to the Boy Scouts and
Girl Scouts in light of their ongoing commitment to conservation and recycling.
HHW PROGRAM
Mr. Hamers reported on the District's HHW cost - sharing program with the City of Costa
Mesa, which has been in effect since August 1999. The City is unable to fund an HHW
program for residents under its trash collection program but receives Used Oil grant
money from the State. The City joined the District's free HHW home pick up program by
contributing the oil grant money for all pickups with oil while the District pays for the HHW
share based on how much used oil money is contributed at each pickup.
The result of the sharing program is a cost savings to the Sanitary District and HHW has
been removed from an increased number of homes in the City and District. District Staff
has been monitoring the program prior to bringing it to the attention of the Board of
Directors. Based on the success to date, the Recycling Committee will recommend to the
Board that the sharing program remain in place.
PUBLIC COMMENTS
There were no public comments.
The meeting was adjourned at 12:27 p.m.
Secretary
President
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COSTA MESA SANITARY DISTRICT
MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING
NOVEMBER 18, 2002
CALL TO ORDER The meeting was called to order at 11:01 a.m. by Director Perry.
ROLL CALL Committee Members Present:
Mr. Marc Puckett, Treasurer
Mr. Rob Hamers, District Manager
Director Greg Woodside (rotating committee member)
Director Art Perry (rotating committee member)
Staff Members Present:
Joan Revak, Clerk of the District
TREASURER'S REPORT FOR THE QUARTER ENDED OCTOBER 31, 2002
NEW BUSINESS
OPEN DISCUSSION
Mr. Puckett presented the Treasurer's Report and discussed the
recent investing activity of the District. Discussion followed.
1. CMSD FINANCIAL STATEMENTS
Mr. Puckett discussed the CMSD financial statements. It was
indicated that the financial statements would be a standing agenda
item on the committee agendas to provide committee members an
opportunity to ask more detailed questions regarding the financial
statements if they so desired.
There were no items discussed under open discussion
ADJOURNMENT The meeting adjourned at 11:30 a.m.
Approved by:
Secretary, Costa Mesa Sanitary District
Board of Directors
President, Costa Mesa Sanitary District
Board of Directors
�y
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 18, 2002
The Board of Directors of the Costa Mesa
CALL TO ORDER Sanitary District met in regular session on
November 18, 2002, at 12:00 p.m. in
Conference Room 1 -A at the Civic Center,
77 Fair Drive, Costa Mesa.
President Schafer called the meeting to order at 12:00 p.m.
President Schafer requested a moment of silence in honor of Mabel Green, wife
of former Director Harry Green
Director Ferryman led the Pledge of Allegiance.
Vice President Woodside gave the invocation.
ROLL CALL
DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg
Woodside, James Ferryman, Dan
Worthington
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Finance
Director; Bobby Young, Finance
OTHERS PRESENT: Paul Clinton, Daily Pilot, 330 W. Bay
Street, Costa Mesa
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 18, 2002
PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Director Ferryman motioned to approve the Consent Calendar as presented.
Vice President Woodside seconded. Motion carried unanimously.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes for the Recycling Committee Meeting
Committee Meeting, of October 8, 2002, were approved as distributed.
October 8, 2002
Minutes of Regular The Minutes for the Regular Meeting of October 9,
Meeting, 2002, were approved as distributed.
October 9, 2002
MANAGER'S REPORTS 0
REFUNDS In accordance with Resolution No. 96 -584, adopted
by the Costa Mesa Sanitary District on April 17,
1996, the following refunds were granted
subsequent to receiving a signed statement from
the applicants:
Approved Payment Of Refund issued to Paul Pacelli
$203.23 for property located at : 1895 Orange Avenue
To Paul Pacelli Number of units: 1
Assessor's Parcel No. 425 - 234 -23
Total Refund: $203.23
Parcel charged as 2 units, should have been
charged as 1 unit.
OCCUPANCY REPORT
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated November 2002,
was accepted as submitted. 0
,..,t COSTA MESA SANITARY DISTRICT
5 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
,. NOVEMBER 18, 2002
PACE 3
TREASURER'S REPORTS
Financial report as of The Financial Report for October 31, 2002, was
October 31, 2002 accepted as submitted.
Report of Monies on The Report of Monies on Deposit as of October 31,
Deposit as of October 31, 2002, was received and filed.
2002
Warrant 2003 -5 for Warrant Resolution #CMSD 2003 -5 was approved,
October 2002 in the authorizing the President and Secretary to sign the
amount of $428,538.46 warrant and instructing the Finance Department to
draw a warrant from the Costa Mesa Sanitary
District General Fund in the amount of
$428,538.46.
Directors Expenses for the Director Expenses for the Month of October 2002
Month of October 2002 were ratified as follows:
Director Ferryman: $510.00
Secretary Perry: $680.00
President Schafer: $1,020.00
Vice President Woodside: $340.00
Director Worthington: $850.00
.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
Mr. Hamers reported there were no written communications received.
PUBLIC COMMENTS
There were no public comments made.
COSTA MESA SANITARY DISTRICT
t B MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
.. NOVEMBER 18, 2002
PAGE 4
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the scavenging statistics
for October as follows:
I ncatinn Calls fnr Service Cite /Arrest
Area 1
0
4
Area II
2
0
Area III
2
0
Area IV
0
0
TOTAL
4
4
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
five -week period beginning September 23, 2002 and ending October 27,
2002.
Mr. Shef distributed approximately 30 courtesy flyers during this period.
Mr. Shef also distributed Used Tire Round Up flyers and Restaurant Guide
For Grease Control brochures.
CMSD STRATEGIC PLAN
YEAR 2002 STRATEGIC PLANNING ACTION ITEMS
Mr. Hamers reported the District will meet on November 20, 2002, to
discuss Project #101 Westside Pumping Station Abandonment and The
Plaza Residences, 1901 Newport Blvd.
Mr. Hamers also presented a draft of the 5 -Year Sewer Plan for the Board
to review.
Discussion was held regarding the draft plan.
Secretary Perry motioned to bring the 5 -year Sewer Plan back as a final
document for approval, subject to the comments of the Board, Mr. Puckett,
and Staff. Director Worthington seconded. Motion carried unanimously.
•
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�,.•,.., COSTA MESA SANITARY DISTRICT
a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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•• NOVEMBER 18, 2002
PAGE 5
Study Session Date — January 13, 2003
Mr. Hamers reported Staff has reviewed notes from the 2002 Strategic
Plan and compiled a proposed program for the Pre - Strategic Plan
meeting.
Ms. Revak reported the Study Session has been set for January 13, 2003,
at noon.
STRATEGIC PLANNING SESSION FOR 2003 — JANUARY 31, 2003 AND
FEBRUARY 1, 2003.
Ms. Revak will contact Board members to schedule individual
appointments for the January 31 st meetings.
RECYCLING REPORTS
WASTE DIVERSION REPORT — SEPTEMBER 2002
WASTE DIVERSION REPORT — OCTOBER 2002
Secretary Perry ,motioned to approve the Waste Diversion Report for
September showing a diversion rate of 50.02 percent and the Waste
Diversion Report for October showing a diversion rate of 50.05 percent.
Director Worthington seconded. Motion carried unanimously.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
FOR OCTOBER 2002
PAYMENT FOR OCTOBER 2002 SERVICES
Secretary Perry motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of October 2002, in the
amount of $157,008.67. Vice President Woodside seconded. Motion
carried unanimously.
MONTHLY SPILL REPORT TO REGIONAL WATER QUALITY CONTROL BOARD
RWQCB
Mr. Fauth presented the Monthly Spill report to the Regional Water Quality
Control Board and noted over two- thirds of the spills are a reflection of grease
problems.
,. •., COSTA MESA SANITARY DISTRICT
-r� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 18, 2002
PACE 6
COSTA MESA FALL 2002 NEWSLETTER
Ms. Revak reported a total of 48,619 copies of the Newsletter were sent to all
sewer customers in Costa Mesa, Newport Beach, and Santa Ana Heights.
Ms. Revak reported Staff has received many favorable comments on the
newsletter. Requests for information on root and grease control have been
received and responded to.
CMSD ANNUAL ORANGE COUNTY RESIDENTIAL TRASH COLLECTION SURVEY
Ms. Revak presented the November 2002 Orange County Residential Trash
Collection Survey. Ms. Revak reported thirty -two of the thirty -six cities
reported an increase in their trash collection rate, thirty cities have franchises,
and four cities have increased their special programs.
RECYCLING COMMITTEE - NOVEMBER 8, 2002 - 9:30 A.M. DIRECTOR
WORTHINGTON AND DIRECTOR PERRY
TELEPHONE BOOK RECYCLING PROGRAM 0
Director Worthington reported the 2002 Telephone Book Recycling
Contest is underway with flyers, posters, and bins delivered to all
participating Costa Mesa Schools.
A new feature of the 2002 program will be the Costa Mesa Sanitary
District Fall 2002 Quiz. The Quiz is optional and designed to be
educational and fun. The District will award a CD gift certificate to the top
finisher at each school.
Director Worthington reported the District will receive recycling credit for
all telephone books, regardless of the publisher.
USED TIRE ROUND -UP - SATURDAY, OCTOBER 12, 2002
Director Worthington reported the Used Tire Roundup was held October
12, 2002, and the Orange County Conservation Corps (OCCC) hauled
away a total of 208 used tires (2.1 tons). Director Worthington reported
the Committee has determined that flyers are not proving to be an
effective mode of advertising. Director Worthington suggested placing two
newspaper ads as a more effective way of advertising the event. •
COSTA MESA SANITARY DISTRICT
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 18, 2002
PACE 7
Director Worthington reported someone brought in some very old tires and
rims from a 1928 model Ford. Director Worthington reported he knew the
tires and rims were too collectable to be destroyed and is exploring
various locations to sell the tires and rims. The money collected from the
sale will be donated to an organization within the jurisdiction of the District
that is involved in environmental pursuits as decided upon by the Board at
the December meeting.
HHW PROGRAM
Mr. Fauth provided a report on the 2002 data from Curbside collections of
Household Hazardous Waste and ABOP. Mr. Fauth identified the reasons
for the increased pickups during specific periods of time. Mr. Fauth
contacted Curbside and requested they follow a modified program for the
remainder of the fiscal year.
ENGINEER'S REPORTS
1901 NEWPORT BOULEVARD - PLAZA RESIDENCES
PROJECT #101 - WESTSIDE PUMPING STATION ABANDONMENT STUDY
Mr. Hamers provided report packets on 1901 Newport Boulevard — Plaza
Residences and Project #101 — Westside Pumping Station Abandonment
Study for Board members to take with them to review in preparation for the
November 20, 2002, special meeting.
TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE MEETING - NOVEMBER 18, 2002,
DIRECTORS WOODSIDE AND PERRY
Mr. Puckett reported the Investment Oversight Committee Meeting was held
just prior to the regular Board Meeting and the Minutes will be in next month's
agenda packet for review.
CMSD/CR TRANSFER AGREEMENT - LONG RANGE CPI PROVISION
Mr. Puckett provided an update and reported a meeting with Directors
Schafer and Ferryman is scheduled for Friday, November 22 to further
discuss options.
Discussion was held regarding the language of the proposed CPI
amendment.
�,.� .,� COSTA MESA SANITARY DISTRICT '
3 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
�° � NOVEMBER 18, 2002
PAGE 8 0
Mr. Puckett will bring back a report to the Board after the meeting and
subsequent discussions with CR Transfer.
ATTORNEY'S REPORTS
ORDINANCE NO. 40 - ENACTING GREASE CONTROL REGULATIONS
Mr. Burns introduced a grease control regulations ordinance for the Board's
consideration and outlined the Board's enforcement options.
Mr. Hamers reported the ordinance is an interim ordinance until the
countywide grease control study has been completed. When the final
countywide study is finished, CMSD will meet with the City of Costa Mesa, the
City of Newport Beach and the County to make sure CMSD is in cooperation
with the desires of those agencies.
Mr. Burns presented ORDINANCE NO. 40, AN ORDINANCE OF THE
BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
ENACTING GREASE CONTROL REGULATIONS.
President Schafer suggested the Ordinance state the territory encompassed. 1101
The Board agreed with the suggested modification.
Secretary Perry motioned to modify the section regarding territory
encompassed, approve Ordinance No. 40 in concept, and to notify affected
agencies. Vice President Woodside seconded. Motion carried unanimously.
PURCHASE OF NEW STANDARDIZED TRASH CONTAINERS
Mr. Hamers provided a report to the Board with options as to how to pay for
new standardized trash containers for new residential subdivisions.
Mr. Burns reported Proposition 218 was adhered to regarding proportionality
of the charges.
A Special Meeting will be held December 9, 2002, at noon to discuss the
issue further.
WDR PARTICIPATION IN GREASE CONTROL STUDY - AGREEMENT WITH OCSD
Mr. Burns introduced the agreement with Orange County Sanitary District and
reported the requested revisions have been made. 0
Vice President Woodside motioned to approve the agreement. Director
Ferryman seconded. Motion carried unanimously.
�,••• .,� COSTA MESA SANITARY DISTRICT
3 - 8 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
•• NOVEMBER 18, 2002
PAGE 9
Secretary Perry left the meeting 1:30 p.m.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - OCTOBER 23, 2002
Director Ferryman attended the October 23, 2002, Orange County
Sanitation District meeting and reported the following:
• Approval of Joint Powers Agreement with the OCWD
• Renewal of ocean discharge permit renewal application
• Director Ferryman will be the next chairman of the OMTS
committee
SANTA ANA RIVER FLOOD PROTECTION AGENCY
GENERAL MEETING - NOVEMBER 12, 2002
Director Ferryman attended the Santa Ana River Flood Protection Agency
meeting and reported the following:
• Subvention fund monies collection efforts
• Breaking ground and acquiring farm land behind Prado Dam
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
QUARTERLY MEETING - OCTOBER 31, 2002
President Schafer attended the meeting on October 31, 2002, and
reported the following:
• Upcoming quarterly meeting
• Guest speaker Ann Marie Wallace from Local Coalition and League
of Cities
• President Schafer nominated for President of ISDOC of Orange
County. Election to take place January 30, 2003
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 18, 2002
PACE 10
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
COSTA MESA AND NEWPORT BEACH ANNEXATIONS
President Schafer attended the October 9, 2002, meeting and reported the
following:
• Update on progress of the El Toro /Moulton Niguel Consolidation
study
• LAFCO Quarterly Business Report
• President Schafer met on October 15, 2002 as a member of the
Personnel Committee to discuss personnel matters
• Update on Protest Proceedings for Costa Mesa /Newport Beach
area annexations and reorganizations
• Leadership conference on October 18, 2002, at Duck Club, IRWD
— Received book
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
President Schafer attended the October 4, 2002 meeting and reported the
following:
• President Schafer gave a report on LAFCO and CSDA
• Two guest speakers
o Dr. Stanley Grant, Chair, UCI Chemical Engineering and
Materials /Science — Ocean Water Quality in Sun City
o Dr. Bill Patzert, Oceanographer /Climatologist, Jet Propulsion
Laboratory, CA Institute of Technology on El Nino, Global
Warming, and Dust — Forecasting our Water Future.
ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG)
President Schafer attended the October 24, 2002 OCCOG meeting and
provided materials for the Board's review.
OLD BUSINESS
Election 2002 — November 5, 2002
Election Results 0
Ms. Revak reported on the morning of the election, Staff learned the
residents in a tract of homes on Adams and Mesa Verde Drive were not
provided ballots to vote in the CMSD election. Staff contacted the
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 18, 2002
0 PAGE 11
Registrar's office and apprised them of the situation. The Registrar's
office made a call to each of the 65 registered voters in the tract notifying
them they could go to Costa Mesa High School and ballots would be
provided for them to vote in the CMSD election.
President Schafer thanked Ms. Revak for her efforts to enable the voters
of Mesa Verde to participate in the CMSD election.
Oath of Office
Ms. Revak will administer the Oath of Office on Friday, December 6, 2002,
at noon.
NEW BUSINESS
Special Districts Institute Governance Seminar & Workshops February 26 —
March 1, 2003 — Monterey, CA
Ms. Revak reported there will be a Special Districts Institute Governance
Seminar and Workshop held on February 26 — March 1, 2003, in Monterey,
• California. Interested Board members will contact Ms. Revak for reservations.
President Schafer reported CSDA will be holding workshops in the near future.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Director Worthington reported he attended the Mesa Consolidated Water District
Board Meeting and suggested the District have a representative attend their
meetings on an alternating basis. Ms. Revak will prepare a schedule for Board
members.
Director Ferryman reported he attended the Fall Planning Session of the Costa
Mesa Chamber in San Diego and reported they discussed celebrating the 501h
anniversary of the City. Director Ferryman reported the Chamber would like to
include all public entities. The District was invited to have a booth at the event.
Mr. Puckett reported the City is planning some events for the 50th anniversary
and will bring a report to the December meeting.
Vice President Woodside left the meeting at 1:55
•••.,� COSTA MESA SANITARY DISTRICT
3 _ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
'° • NOVEMBER 18, 2002 L`
PAGE 12
ADJOURNMENT
At 1:57 p.m., President Schafer adjourned the meeting.
SECRETARY
PRESIDENT
•
•
SANIT�R`
o n
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
NOVEMBER 20, 2002
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on November 20, 2002 at 12:00 p.m., in the Hamilton Room at the
Neighborhood Community Center, 1845 Park Avenue, Costa Mesa.
Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Marc Puckett,
District Treasurer; Alan Burns, Legal Counsel; Christine Tsao,
Finance
Others Present: Yefim Tsalyuk, Robin B. Hamers & Associates, Inc.
Paul Guzman, Robin B. Hamers & Associates, Inc.
Rey Alonzo, Robin B. Hamers & Associates, Inc.
Mike Eadie, Rutter Development Corporation, Irvine
Jim Smith, Hunsaker & Associates Irvine, Inc.
I. 1901 Newport Blvd. — The Plaza Residences
Mr. Hamers gave a presentation on the proposed 161 residential townhome
development planned for the rear of the property at 1901 Newport Blvd, and explained,
as part of the environmental review process, the impacts of the development on the
sewer system must be analyzed and any potential negative impacts mitigated to the
satisfaction of the Sanitary District. The addition of the 161 residences to the site,
which already contains a maximum size commercial building, creates a sewer flow from
the property above the maximum planned for by the District. This results in the
developer being subject to District ordinances requiring him to participate in the cost of
providing additional sewer capacity, if needed, to serve the development.
Mr. Hamers provided a sewer study performed by Hunsaker and Associates (H &A) for
Rutter Development, analyzing the impacts of the development on the system and
ascertaining the effects on the system if all other similarly zoned properties tributary to
the sewer system in question have this increased level of development.
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Costa Mesa Sanitary District Page 2 •
Minutes of Special Meeting Held November 20, 2002
Mr. Hamers explained that during the analysis process, the District and H &A identified
an alternate sewer system available to serve the townhome development and the study
shows the impacts on the sewer system capacity are negligible and only one other
property in the tributary area has this zoning and that property is fully developed.
Director Ferryman moved to approve the staff recommendation finding the mitigating
measures of the impacts of the increased land use are the utilization of the alternate
sewer line in Newport Blvd. Southbound, and directed the Manager /District Engineer to
issue a sewer "will serve" letter. Director Perry seconded the motion and motion
passed 5 -0.
II. Project #101 Westside Pumping Station Abandonment Study
Mr. Hamers presented documents supporting Project #101 Westside Pumping Station
Abandonment Study, and informed the Board the goal is to abandon six Westside
Costa Mesa Sanitary District pumping stations, one City of Newport Beach pumping
station and one future Banning Ranch pumping station, and replace them with a gravity
sewer leading to the Orange County Sanitation District (OCSD) Fountain Valley •
treatment plant.
Mr. Hamers explained the project originally was on track for completion when the
Orange County bankruptcy placed the majority of OCSD's funds in jeopardy, and when
the bankruptcy was finally resolved, the combination of OCSD having other priorities
plus new personnel caused the project to be placed on hold.
Mr. Hamers further noted that two projects of the abandonment plan have been
completed — CMSD constructed a sewer in Canyon Park and the Congress Pumping
Station has been abandoned with the flow redirected to the Canyon Pumping Station.
Mr. Hamers enlightened the Board on the pumping stations' requirements for labor -
intensive maintenance and the constant supply of energy required, noting that even
with a comprehensive maintenance program and a state of the art telemetry system,
pumping station mechanical failures rank third on the list of causes of sewer spills
behind grease and roots. Pumping stations are only constructed as a last resort when
gravity design is not available and if the opportunity to abandon a station is available, it
is usually cost effective.
Mr. Hamers recommended the Board support a new effort to have OCSD and the City
of Newport Beach revitalize the project and complete the remaining construction
phases.
Director Ferryman motioned for the Board to go on record in support of Project #101 •
Westside Pumping Station Abandonment Study and to direct staff to proceed. Director
Worthington seconded the motion. The motion passed 5 -0.
Costa Mesa Sanitary District Page 3
Minutes of Special Meeting Held November 20, 2002
III. Public Comments
There were no public comments.
IV. Adjournment
The Special Meeting adjourned at 1:11 p.m.
Secretary
President