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Agenda Packets - Board - 2002-11-18I • C] COSTA MESA SANITARY DISTRICT an Independent Special District Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). ReguIar_*Mle fing -November 18, 2002 I. CALL TO ORDER — 12:00 p.m. — Conference Room 1A II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — October 8, 2002 • 2. Regular Meeting — October 9, 2002 RECOMMENDED ACTION (Protecting our community's health by providing sofidwaste andsewer collection services. costamesasanitaryd4trict. org COSTA MESA SANITARY DISTRICT November 18, 2002 AGENDA Page 2 RECOMMENDED • ACTION Manager's Reports 3. Refunds Approve 4. Occupancy Report and payment to Costa Mesa Disposal — November 2002 Approve Engineer's Reports 5. Project Status Report Receive and File Treasurer's Reports 6. Financial Report as of October 31, 2002 Accept Report 7. Report of Monies on Deposit as of October 31, 2002 Receive and File 8. Warrant Register for October 2002 in the amount of $428,538.46 Approve Payment 9.. Directors Expenses for the Month of October 2002 Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS lei. PUBLIC COMMENTS VIII. MANAGER'S REPORTS U A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports A CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items / 2. Study Session Date — January 13, 2003 (") X00/i 3. Strategic Planning Session for 2003 — January 31, 2003 and February 1, 2003 C r /VMVT ii0 -. SUSZOKS) /C. Recycling Reports 1. Waste Diversion Report — September 2002 2. Waste Diversion Report — October 2002 /151, Payment to CR Transfer for recycling services and disposal for October 2002 Consider Consider Confirm Date Confirm Date Receive and File Receive and File l 1. Payment for October 2002 Services Approve Subject to Verification of Diversion Report by Staff 1Trotecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydi strict. org COSTA MESA SANITARY DISTRICT Pa.�&/7 ^��AGENDA /E. Monthly Spill Report to Regional Water Quality Control Board (RWQCB) ✓ F. CMSD Fall 2002 Newsletter /. CMSD Annual Orange County Residential Trash Collection Survey J Recycling Committee - November 8, 2002 - 9:30 a.m. Director Worthington and Director Perry ./ 1. Telephone Book Recycling Program '`i;1 2. Used Tire Round -Up - Saturday, October 12, 2002 (� k _ / / HHW m IX. ,/ ENGINEER'S REPORTS ---'-A. 1901 Newport Blvd. - Plaza Residences ,B. Project #101 - Westside Pumping Station, Abandonment Study • X. TREASURER'S REPORTS ✓ A• Investment Oversight Committee Meeting - November 18, 2002 Directors Woodside and Perry A. CMSD /CR Transfer Agreement - Long Range CPI Provision XI. ATTORNEY'S REPORTS A. Ordinanc-e No. 40 - Enacting Grease Control Regulations B. Purchase of New Standardized Trash Containers C. WDR Participation in Grease Control Study - Agreement with OCSD XI1. L AL MEETINGS A Orange County Sanitation District 1. Regular Meeting - October 23, 2002 • Santa Ana River Flood Protection Agency 1. General Meeting - November 12, 2002 November 18, 2002 Page 3 RECOMMENDED ACTION Accept Report Distribution Report Accept Report Accept Report Consider Residual Funds Accept Report Special Meeting Set For November 20, 2002 Special Meeting Set For November 20, 2002 Accept Report Update Approve in Concept & Notify Affected Agencies Consider Cost Recovery Method Execute Agreement Accept Report Accept Report (Protecting our community s health by providing soCud •waste and sewer colrection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT November 18, 2002 AGENDA Page 4 RECOMMENDED • ACTION C. Independent Special Districts of Orange County (ISDOC) 1. Quarterly Meeting — October 31, 2002 1 _ 34°0 Q4` Accept Report D. Local Agency Formation Commission (LAFCO) Consider 1. Costa Mesa and Newport Beach Annexations Consider E. Water Advisory Committee of Orange County (WACO) Consider F. Orange County Council of Governments (OCCOG). Consider XIII. OLD. BUSINESS A. Election 2002 — November 5, 2002 i&40A f �C,✓� 1. Election Results Accept Report X2. Oath of Office l a . Set Date of December 6 For Clerk to Administer Oath XIV. NEW BUSINESS • A. Special Districts Institute Governance Seminar & Workshops 0/13 February 26 —March 1, 2003 — Monterey, CA XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT Consider Attendance (Protecting our community's health 6y providing solidwaste andsewer colrection services. costamesasanitarydistrict. org 1WS&NIT,�,�y' y� c 000 G V r M f • ' ' M ~ ww yc�'pPoBA'��`4 n LJ COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING OCTOBER 8, 2002 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Arlene Schafer Staff Present: Rob Harriers, Tom Fauth, Joan Revak Public Present: Don Sherman 923 Augusta Drive Moraga, CA 94556 TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak informed the Committee that the Telephone Book Recycling Program will run from November 4 to December 20, 2002. Twenty -seven public and private schools have signed up for the program and Ms. Revak presented a draft of the flyer /poster for this year's program. Ms. Revak also reported on a new feature to the program — a CMSD Fall Quiz — that will be provided to the students. Each school can determine which 10 or so students can participate in the Quiz. The 15- multiple- choice questions are to be returned to the District office for judging, and students are encouraged to visit the CMSD website to aid in their search for answers. The winners will receive a gift certificate for a CD from Best Buy at Metro - Pointe. Director Worthington suggested contacting the new Baskin Robbins in the Target Center at Harbor and Baker to elicit participation in the program. Confirmation of sponsors for the 2002 Program is being obtained. USED TIRE ROUND -UP Mr. Fauth reported on the Used Tire Round -up being held on Saturday, October 12, 2002, from 10:00 a.m. to 2:00 p.m. at the City Corporation Yard. CMSD, the City of Costa Mesa and the Orange County Conservation Corps sponsor the program. Last year's collection produced 370 tires that were recycled into crumb rubber for playground covers and rubberized asphalt street surfaces Protecting our community s health 6y providing sofid waste and sewer coQection services. costamesasanitarydrstr ct. org Costa Mesa Sanitary District Minutes of Recycling Committee Meeting October 8, 2002 • Page 2 E -WASTE Staff provided an update on the handling of E- Waste. California Governor Gray Davis vetoed Senate Bill 1253, which would have assessed a tax of $10 for each computer, television and electronic product sold in the state. The legislature would have been the first in the country that would have imposed a tax on electronics for the purpose of improving the products recycling level. Also provided was a notice from the County of Orange Integrated Waste Management Department on the landfill disposal ban on Cathode Ray Tubes (CRT's) as well as a report from the United States House of Representatives on legislation to set up a computer - recycling program. The report points out that five hundred million computers will need to be disposed of by 2007. Up to 80% of a -waste is actually exported to Asia, where it ends up in riverbeds or is illegally and improperly disposed. Over 50% of American households own computers and are discarding them faster and sooner. A computer's average lifespan now is only two years. By 2007, this trend will have generated 1.58 billion pounds of lead and 632 pounds of mercury, much of which will end up in our environment. The bill (H.R. 5158) will provide an important first step mechanism for dealing with a -waste while ensuring that less and less hazardous wastes will contaminate U. S. soil. The legislation will be funded by assessing a fee of up to $10 for all retail sales of individual computers, monitors and laptops. This is the first time this problem has been addressed on the federal level. PUBLIC COMMENTS There were no public comments. The meeting was adjourned at 10:17 a.m. Secretary President • Protecting our community's health 6y pravidting solid waste and sewer coQection services costamesasanitarydutrict. org • COSTA MESA SANITARY DISTRICT ,MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on October 9, 2002, at 6:00 p.m. Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL • DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance OTHERS PRESENT: None . ............................... CONSENT CALENDAR . ............................... Director Ferryman motioned to approve the Consent Calendar as presented. Secretary Perry seconded. Motion carried unanimously. r� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 2 REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes for the Recycling Committee Meeting Committee Meeting, of September 10, 2002, were approved as September 10, 2002 distributed. Minutes of Regular The Minutes for the Regular Meeting of September Meeting, 12, 2002, were approved as distributed. September 12, 2002 Minutes of Liaison The Minutes for the Liaison Committee Meeting of Committee Meeting — September 18, 2002, were approved as distributed. September 18, 2002 Minutes of Special The Minutes for the Special Meeting of October 2, Meeting — October 2, 2002, were approved as distributed. 2002 MANAGER'S REPORTS REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Approved Payment Of Refund issued to Keenan & Bariteau $637.50 for property located at : 3030 D Harbor Boulevard To Keenan & Bariteau Number of units: 1 Assessor's Parcel No. N/A Total Refund: $637.50 Refund for overpayment of fixture fees. Paid fixture fees prior to construction of building. Plans were put on hold for 1 year. Plans resubmitted with fewer fixtures. Approved Payment Of Refund issued to Lisa Breneman $45.00 for property located at : 179 Rochester Street To Lisa Breneman Number of units: 1 Assessor's Parcel No. N/A Total Refund: $45.00 Owner was going to put in a pool but changed mind after encountering drainage problems. • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 • PACE 3 Approved Payment Of Refund issued to XRI $122.50 for property located at : 949 South Coast Drive To XRI Suite 100 Number of units: 1 Assessor's Parcel No. N/A Sewer Fee: 55.00 Fixture Fee: 67.50 Total Refund: $122.50 Landlord didn't sign lease for tenant. Job was cancelled. Applicant requesting sewer permit fee be refunded and also fixture fees be refunded. OCCUPANCY REPORT Occupancy Report and The Trash Occupancy Count documented no Payment of $177,931.34 increase or decrease in the occupancy report for to Costa Mesa Disposal — solid waste collection as of October 1, 2002. October 2002 Therefore, the total for October is 21,047. Board directed Staff to prepare a warrant for $177,931:34 to Costa Mesa Disposal on November • 1, 2002, for payment for October trash collection based on the October count of 21,047. ENGINEER'S REPORTS Project Status Report The Project Status Report dated October 2002, was accepted as submitted. TREASURER'S REPORTS Financial report as of The Financial Report for September 30, 2002, was September 30, 2002 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of September Deposit as of September 30, 2002, was received and filed. 30, 2002 Warrant 2003 -4 for Warrant Resolution #CMSD 2003 -4 was approved, September 2002 in the authorizing the President and Secretary to sign the amount of $425,991.98 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $425,991.98. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 4 Directors Expenses for the Director Expenses for the Month of September Month of September 2002 were ratified as follows: 2002 Director Ferryman: $680.00 + 13.30 Secretary Perry: $510.00 President Schafer: $1,020.00 +53.17 Vice President Woodside: $170.00 Director Worthington: $340.00 .......................... END OF CONSENT CALENDAR .........................• WRITTEN COMMUNICATIONS Mr. Hamers reported there were no written communications received. PUBLIC COMMENTS There was no public in attendance. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for August as follows: I nrn inn Callc fnr Rprvice Cite /Arrest Area 1 3 0 Area II 0 0 Area III 1 0 Area IV 0 0 TOTAL 4 0 • 1-1 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 • PAGE 5 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning August 26, 2002 and ending September 22, 2002. Mr. Shef distributed approximately 55 courtesy flyers during this period. Mr. Shef suggested the next newsletter contain an article relative to placing the container on the curb, not in the street; recycling (placement of newspapers inside the containers and not separately outside); and keeping containers out of view on noncollection days. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers reported the District is up to date on all items of the Strategic Plan year 2002. Staff has sent information regarding the 2003 planning to • Mr. Rauch. Staff will meet on October 10, 2002, on final 2002 items. Director Worthington requested further information regarding item 3.1 Franchising Multi - Family and Commercial Trash Collection Service. Mr. Hamers provided a synopsis report. Director Worthington suggested providing the report of what surrounding cities do regarding franchising of trash collection. Mr. Hamers reported that the multi -city report is currently being updated and will present it as soon as it is completed. RECYCLING REPORTS WASTE DIVERSION REPORT - SEPTEMBER 2002 Ms. Revak reported the Waste Diversion Report for September has not yet been received. 40 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 6 CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR SEPTEMBER 2002 CORRECTED BILLING STATEMENT FOR JULY AND AUGUST 2002 CRT INVOICES PAYMENT FOR SEPTEMBER 2002 SERVICES Mr. Fauth reported the CR Transfer invoice was a compilation of eight invoices, four to correct the rate from 48.00 to 49.06 for July and August for the differential and two invoices for the month of September, which did not reflect the correct rate. The final two invoices address the differential for the month of September. Mr. Fauth has verified that the correct rate has been entered into the computer at CR Transfer and should be appearing in November's billing. Vice President Woodside motioned to approve corrected billing statement for July and August, 2002. Secretary Perry seconded. Motion carried unanimously. • Vice President Woodside motioned to approve contract payment to CR Transfer • for recycling services and disposal for the month of September 2002, subject to Staffs verification. Director Ferryman seconded. Motion carried unanimously. The total for September, and adjustments for July and August, total $161,974.59. MONTHLY SPILL REPORT TO REGIONAL WATER QUALITY CONTROL BOARD RWQCB Mr. Fauth provided a brief report of the Occurrence Report Summary, 2002. Mr. Fauth reported an occurrence at El Pollo Loco where the grease trap was blocked due to lack of cleaning. A company was called in by El Pollo Loco to clean the trap. The company flushed the trap, causing the flow to cross the driveway and proceed into the alley behind the unit, onto Bernard Street, and down into the storm drain. ' A vacuum truck cleaned the storm drain. Mr. Fauth reported El Pollo Loco has been very cooperative and that they were attempting to comply with requirements. • r -1 L J • n U COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 7 COSTA MESA FALL 2002 RECREATION REVIEW INVOICE FOR DESIGN AND PRINTING IN THE AMOUNT OF 750.00 Ms. Revak presented an invoice for $750 from the City of Costa Mesa for the 3/4 page advertisement placed inside the front cover of the Costa Mesa Fall 2002 Recreation Review. Director Worthington motioned to approve payment of $750 for the advertisement. Secretary Perry seconded. Motion carried unanimously. CMSD FALL 2002 NEWSLETTER DRAFT Mr. Hamers provided the draft of the Fall 2002 Newsletter for the Board's review. Mr. Hamers requested Board members review the newsletter and bring comments back to Staff. Mr. Hamers requested Board members report all comments to Ms. Revak by Tuesday, October 15, 2002. STANDARDIZED CONTAINER MANAGEMENT PROGRAM PURCHASING TRASH CONTAINERS Mr. Hamers reported Staff has been evaluating the standardized container program and is bringing forth for discussion the effect on the budget of container purchases for new homes in the District. (A new 150 home development may necessitate approximately $17,000 in containers.) Staff proposed the Board consider having the developer of the new homes be required to fund the cost of new containers as a condition of approval of the new development, and have Mr. Burns prepare an ordinance for the provision for review and approval by the Board. Director Ferryman motioned to direct the attorney to prepare a draft ordinance for the Board's review. Secretary Perry seconded. Motion carried unanimously. , COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 8 RECYCLING COMMITTEE - OCTOBER 8. 2002 - 9:30 A.M. DIRECTOR WORTHINGTON AND PRESIDENT SCHAFER TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported several new items were added to the 2002 Telephone Book Recycling Fundraising Opportunity and Contest. Director Worthington reported an optional contest has been added to this year's program. Students will have an opportunity to answer a 15- question quiz, which will be faxed to the District office for judging. Students will be encouraged to visit the District's website at costa mesasa n ita ryd istrict.org as a place to begin searching for answers to the quiz. Ms. Revak reported that the minimum award was being increased from $100 to $200, gift certificates for items from Baskin Robbins and 7 /Eleven will be awarded, as well as gift certificates for CD's for winners of the Quiz, with purchases to be presented to the Board for approval at a later date. USED TIRE ROUND -UP - SATURDAY, OCTOBER 12, 2002 • The Used Tire Round -Up will be held on Saturday, October 12, 2002, • 10:00 a.m. to 2:00 p.m. at the City Corporation Yard, 2300 Placentia Avenue, Costa Mesa. There is no limitation on the number of tires per resident that can be turned in and removal of rims is not required. Director Worthington reported there would be more publicity this year to expand the program. The reader board at Estancia high school will advertise the event. The Orange County Fairgrounds electronic sign will also advertise the Round Up along with newspaper articles and distributed flyers. E -WASTE Director Worthington reported the governor vetoed a tax of $10 to be assessed each computer, television, and electronic product sold in the state. Director Worthington reported there are computer/TV monitors accumulating at a rate of 6,000 per day in the State of California. Director Worthington reported the issue is now a Federal one and solutions are being discussed. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 9 ENGINEER'S REPORTS PROJECT 161 - WATER SERVICES FOR PUMPING STATIONS ACCEPT IMPROVEMENTS AND FILE NOTICE OF COMPLETION Mr. Hamers reported improvements were completed on September 9, 2002, and recommended the following action betaken: Accept improvements as completed and file a Notice of Completion. Secretary Perry motioned to accept the improvements as completed and file a Notice of Completion. Vice President Woodside seconded. Motion carried unanimously. AUTHORIZE RETENTION PAYMENT AND EXONERATE BONDS PER RECOMMENDED SCHEDULE Mr. Hamers reported improvements were completed on September 9, 2002 • and recommended the following action be taken: Authorize payment of 5% retention 35 days after Notice of Completion is recorded. Exonerate Labor & Material Bond after Notice of Completion is recorded. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Vice President Woodside motioned to authorize payment of 5% retention 35 days after Notice of Completion is recorded; exonerate Labor & Material Bond after Notice of Completion is recorded; and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Director Ferryman seconded. Motion carried unanimously. PROJECT #101 - WESTSIDE PUMPING STATION ABANDONMENT STUDY Mr. Hamers provided a brief summary of Project #101, Westside Pumping Station Abandonment Study. Mr. Hamers recommended a Special Meeting to be held in November or December to discuss the study. A Special Meeting was set for Wednesday, November 20, 2002, at noon. 1901 NEWPORT BOULEVARD - PLAZA RESIDENTS • Mr. Hamers reported he was requested to provide a commitment for sewer service on The Plaza Residences, a high density residential development on a site already fully developed out with a maximum size commercial building. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 10 Mr. Hamers reported the developer wanted a commitment for sewer services prior to completing the sewer study and identifying the impacts so he can proceed with the EIR. Mr. Hamers notified the developer that he will not provide a commitment for sewer service until the study has been completed and the impacts properly addressed and agreed to by the District. Mr. Hamers suggested the Plaza Residences be discussed at the November 20, 2002 Special Meeting. TREASURER'S REPORTS AMENDMENT TO INVESTMENT POLICY - RESOLUTION NO. 2002 -664 • Mr. Puckett introduced Resolution No. 2002 -664, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, AMENDING THE ADOPTED 2002 -2003 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE REVISED 2002 -2003 STATEMENT OF • INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HIS DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Director Ferryman motioned to adopt Resolution No. 2002 -664. Director Worthington seconded. Motion carried unanimously. STANDARDIZED CONTAINERS - CERTIFICATE OF ACCEPTANCE Mr. Puckett presented the Certificate of Acceptance for the Board's approval. Mr. Puckett provided a summary report, stating that Roto Industries has been paid in excess of $2,010,000 for the purchase of the containers. There remains approximately $13,000 in the trust account with the Fiscal Agent that will be released to the District upon submission of the signed Certificate of Acceptance. Director Ferryman motioned to authorize signature of the Certificate of Acceptance. Vice President Woodside seconded. Motion carried unanimously. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 • PAGE 11 ATTORNEY'S REPORTS LIAISON COMMITTEE - CMSD /CCM /MCWD Mr. Burns reported he has been in contact with both the City of Costa Mesa and the Mesa Consolidated Water District. Mr. Burns spoke with Deputy City Attorney Linda Nguyen, City of Costa Mesa, and to Mr. Robert Anslow, Attorney for Mesa Consolidated Water District. Discussions with the City of Costa Mesa are continuing. Mr. Burns and Mr. Harriers both recommended the Costa Mesa Sanitary District fully comply with the Brown Act and treat the Liaison Committee as subject to the noticing, agenda, and public attendance requirements. There was no objection by the Board to the Attorney's and Manager's recommendation of complying with the Brown Act for all Liaison Committee Meetings. REIMBURSEMENT FOR SEWER SPILL EMERGENCY RESPONSE Mr. Burns reported the District has substantial legal authority to allow the District to recover costs for grease spills and abatement efforts. Mr. Burns recommended the District develop an ordinance to spell out the reimbursement conditions. Mr. Burns suggested the Board could find repeat offenders be required to install grease interceptors. The Board directed Mr. Burns to prepare a grease control ordinance that includes the recovery of District's costs. WDR PARTICIPATION IN GREASE CONTROL STUDY - AGREEMENT WITH OCSD EXECUTE AGREEMENT AND AUTHORIZE PAYMENT Mr. Burns reported the Orange County Sanitation District has proposed an agreement in which various cities and sanitary agencies participate in a grease control study. The requested contribution for Phase I of the study for each sewer system owner is $3,000. Mr. Burns will review the agreement and bring back the final copy for approval. LETTER OUTLINING SHARED PARTICIPATION WITH CITY OF COSTA MESA Mr. Burns reported the cost of participation in the OCSD Grease Control Study • will be shared with the City of Costa Mesa, with each paying $1,500. Board directed Staff to prepare a letter of invoice. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 12 Director Ferryman motioned to execute the agreement with changes per Mr. Burns, and authorize payment of $3,000 to OCSD for the District's share in the Grease Control Study, invoicing the City of Costa Mesa for $1,500. Secretary Perry seconded. Motion carried unanimously. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - SEPTEMBER 25, 2002 Director Ferryman attended the September 25, 2002, Orange County Sanitation District meeting and reported the following: • Approved operational agreement with the water district. • EPA compliance SANTA ANA RIVER FLOOD PROTECTION AGENCY EXECUTIVE COMMITTEE MEETING - SEPTEMBER 26, 2002 Director Ferryman attended the Santa Ana River Flood Protection Agency meeting and reported the following: • The Prado Dam reconfiguration project, budgeted at $420,000, is close to beginning construction. • A Visitors Center is being constructed. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the meeting on October 1, 2002, and reported the following: • • • Discussion on legislation and ISDOC • President Schafer reported on a quarterly meeting to be held October 31, 2002. Ann Marie Wallace, Regional Representative from the League of California Cities will speak on an update on the Local Coalition, what the climate looks like now and in the future. • Ralph Heim may schedule for a future meeting • James "Ski" Wolniewicz from San Diego was elected to Region 6 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 • PACE 13 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer attended the October 9, 2002, meeting and reported the following: • El Toro /Moulton Niguel consolidation study on LAFCO agenda — The consultant was out of the country so it was continued to the next meeting. • Update on annexation on agenda • Next LAFCO meeting November 4, 2002 • Attendance at the October 1, 2002, El Toro Regional Reservoir Expansion Project Dedication Ceremony WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the October 4, 2002 meeting and reported the following: • Proposition 50 — A Closer Look At The California Water Bond, by Joe Grindstaff, Executive Director, Santa Ana Watershed Project Authority • U.S. Bureau of Reclamation, 100 years of Water Management, by Bill Steele, Area Manager, U.S. Bureau of Reclamation, Southern California Office. • 1.6 million dollars of improvements in pipes for Arizona being set • Notes provided for the Board's perusal ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer did not attend the OCCOG meeting because she was at the CSDA Annual Meeting in San Diego. Director Ferryman attended the meeting and reported there was no quorum. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 PAGE 14 CHAMBER OF COMMERCE LEGISLATION COMMITTEE President Schafer attended the September 18, 2002, Chamber of Commerce meeting and reported the following: • Last Legislative meeting of the year due to election session • Mixer will take the place of October meeting CSDA — Annual Convention September 24 -26 President Schafer attended the September 24 -26, 2002, meeting and reported the following: • CSDA Annual Conference — President Schafer was the facilitator • President Schafer played the part of an attorney at a mock meeting session on the Brown Act • "Ski" Wolniewicz from San Diego was elected to Region 6 • Region 5 in run -off • President Schafer requested the November CMSD meeting date be changed so she can attend the November 13 -14 meeting in Squaw Creek • President Schafer is under consideration for the position of the next President of ISDOC OLD BUSINESS Election 2002 — November 5, 2002 Ms. Revak reported she checked with the Office of the Registrar of Voters to find out the date of August 10, 2002 on the List of Candidates was simply the date staff verified the candidate's eligibility to run for office and had nothing to do with the last official date to file. NEW BUSINESS None. ORAL COMMUNICATIONS • Director Worthington requested to make a visit to the landfill operation. Mr. Hamers will make the arrangements for a tour for interested staff and Board • Members. Ms. Revak will arrange for delivery of the payroll checks for Board Members. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 9, 2002 • PAGE 15 The November Regular CMSD Meeting will be held on Monday, November 18, 2002, at noon. The November Recycling Meeting will be November 8, 2002. ADJOURNMENT At 7:35 p.m., President Schafer adjourned the meeting. SECRETARY LJ • PRESIDENT 0 • Costa Mesa Sanitary District Orange County Residential Trash Collection Survey Revised November 2002 -- 1 Ur, 5156.84 l Unit! 5241.6b S Units 531!,.68. 4 Unitr 5401.28 5 Units $475.20 6- Commercia: Account Dnecl w'Haulei - Administrative Services Charge (City Does Billing /Sets Up Accounts) (714) 754 -5087 Total SFR Total MFR Any Manual, Semi, Contractor Projectetl Hauler Contract Evergreen or Monthly Monthly Variable Diversion Name of Separate Size of Who Owns Can Cost of How Billed By Fully- qny Required 2003 04 Rate Bid or Rollover Contractor Who Provides Agency Trash Rate Trash Rate Rate % Hauler /Recycler Containers Mixed Cans Cans Manufacturer Cans Colors Whom Automated Financing Franchlse Franchise Fee Increase Negotiated Provision Pertormance Education Special Programs $12.58/35 gal City of Aliso Viejo $14.58/60 gal N/A S01-AG City Owns Approx City of Anaheim $15.20 $15.36 Yes 44% Republic Industries as Anaheim Disposal Yes Mixed Recyclable 60 & 90 Gallon Black & Green; Hauler Owns Brown Rot. Industries $50.75/ $55.50 Black, Green, Brown City Utility Bill Fully- Automated No Yes $48,000 Into Sanitation Fund Only 2% As Of 7/1/00 Negotiated 15 Years Excellent Hauler & City 3 Bulky Item Pickups Up Per year, up to 20 Items , Education By Marcia Meyers, HHW Collection Center, Waste Station, Transfer Station, and Recycling Center. 10 %- $496,000(25% Into General Black, Tan, Fully- Fund, 75% Slurry City of Brea $15._2 5101.1E No 32% Taormina Industne Yes No 110 Gallon Hauler N/A N/A Green By City Automated N/A Yes Seal) Unknown Negotiated Yes Excellent Hauler Bulky Item Pickup. 5.82 per month /residential $12.62 & Bi- Monthlyon /5 %for 3.88 % /com City of Buena Park $12.40 N/A No 50% Perk Disposal No Yes N/A Resident N/A N/A N/A Water Bill Manual N/A Yes cial menial Negotiated 10 Years Excellent City & Hauler City of Costa Mesa N/A Open/ Competitive N/A 54% 16 Permitted Haulers N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A No N/A N/A Open/ Competitive N/A Good Permittees & Qty Large Item Collection, Christmas Tree Recycling, Telephone Book Recycling, used Oil Residential Pickup, Used Tire Recycling. Large Item Collection Once a Year Plus One -Time Call - In Per Year, Telephone Book Recycling, Christmas Tree Recycling, Greeting Card Recycling, Home- Cast. Mesa Sanitary District ' $16.14 N/A No 51% Costa Mesa Disposal No Yes 35, 60, 90 Gallon CMSD Rot. Industries Green Property Tax Roll Semi- Automated N/A Yes N/A Unknown Negotiated Yes Excellent CMSD Generated Sharps Recycling, Tire Recycling, Household Hazardous Waste (HHW) Beverage Container Recycling, Newsletter, Public Education. B %- $120,000 $39.00- Residential, City of Cypress $15.91 $13.02 N. 56% Briggeman Disposal Yes No 60 & 100 Gallon Qty Rot. Industries 60 Gal $43.00- 100 Gallon Ten & Green Bi- Monthlyon Water Bill Fully- Automated Yes -For Containers Yes $235,480 Commercial / Goes Into The General Fund Unknown Negotiated Evergreen Good Hauler For New /City For Ongoing Beverage container recycling, telephone book recycling, holday tree recycling, used oil recyding, public education. Hauler Provides 2 Bulky Item Pick - Ups Per Year For Every Residential Unit. Trash & City of Dana Point $11.84/67 Gel. $10.66 Gal. $76.86 Yes 38% CR &R /SOLAG Yes Mixed Recyclables 35 & 67 Gallon CR &R /SOLAG Roto Industries N/A Black, Brown, Blue CR&R Bills Quarterly Racydables - Auto, Greenwaste Manual N/A Yes 5 %- $67,000 Goes Into General Fund None Still In Existence Up For Bid In 2006 Good Hauler & City Quarterly Newsletter, Bulk Item Pickups, Mulch Giveaway Events, Heuler has booth at Civic Events, School Education, Two Clean -U Day Events at three locations in City. City of Fountain Valley $16.13 $114.91 /mo 3 yard bin for once a weekpickup No 49% Rainbow Disposal No Yes 32 Gallon Maximum Resident N/A N/A N/A Qty Water Bill Unknown N/A Yes Yes /5% Unknown Negotiated Yes Christmas Tree Recycling, Telephone Book Recycling, Large Item Pickup, Used Oil Recycling, Asphalt /Concrete for city programs Recycling, School Outreach, Public education $114.50 /mo City of Fullerton $13.60 for once a week pickup N/A Taken To MRF MG Disposal/ Taormina Industries Greenwaste Only Yes Up t. 45 Gallon Resident N/A N/A N/A Water/ Trash Bill By Qty Manual N/A Yes Proposed -Not Adopted Yet 3.4% Negotiated No Excellent Oty & MG Disposal Home Composting Workshops, Used Oil Program. City of Garden Grove $15.40 $104.50 N/A 52% Taormina Industries/ Garden Grove Disposal Yes No 110 Gallon Hauler Roto Industries $45.00 Green, Black, Brown Property tax & Direct Mail Quarterly by District Fully- Automated No Yes 8.S% Residential 2.5% Commercial" None Negotiated Rollover Excellent Hauler & District Free Compost Giveaway (Annual), Annual Recycle Newsletter Direct Mailed To All Amounts, School Outreach, Earth Day, Recycling Resource Center At Garden Grove Regional Library. $113.27/mo- Commercial Only 3yard bin for Monthly On 3 %- $360,000 15 Year City of Huntington Beach $16.83 once a week on pickup No 61% Rainbow Disposal No Yes 32 Gallon Maximum Resident N/A N/A N/A Gty Water Bill Manuel N/A Yes Goes Into The General Fund None Negotiated Evergreen Provision Very Good City/ Hauler Task Force HHW Pid<up, Large Item PldkupMRF (Materials R-ery Facility) Tours. 5 %- $250,000: All Green, 60% General City of Irvine $10.78 Depends on M of Bins & Frequency Extra for Add' I Carts 46% Waste Management Yes No 35, 64, 96 Gallon Hauler Totor N/A Lid Denotes Type Contra a or Bills Directly Fully- Automated N/A Yes Fund /40% Waste Management Recycling Fund N/A Negotiated Fixed Thru 2001 Good Qty/ Hauler Partnership: Hauler Funds Used Oil Recycling Program (State of CA Grant), Parks (Beverage Container /Litter) Recycling (CA Grant), Bulky Item Collecion (Free Twice/Yr). 3 %- 5 City of La Habra $14.00 Depends On Size & Frequency Yes 37% Waste Management Yes Yes 35, 64 & 96 Gallon Waste Management Waste Management Included In Rate Grey -Trash / Blue- Recycle/ Green -Yard Monthly By City Fully- Automated N/A Yes Residers l/7% Ind.& Commercial Goes Into The General Fund None Original Was Bid Yr.Evergree, n - Should change to 8 year Good Hauler & City Used Oil Recycling Program (CA Grant), Perks (Beverage Container /Litter), Bulky Item Collection (Free Service-4 per yr) 5 %- $70,000 Contract 30 City of La Palma $14.14 No 50% Park Disposal No Yes N/A Resident N/A N/A N/q Park Disposal Manuel No Yes Goes Into The General Fund Feb -03 Negotiated Year Fixed Term Excellent Hauler MRF (Materials Recovery Facility) Tours. City, of Laguna Beach $13.77 Tiered Rate Structure By Units" No 45% Waste Management of Orange County Yes Mixed Recydables 35, 64, 96 Gallon Hauler Cascade N/A Green w/Varying Lids Property Tax Roll By Qty Semi & Fully- Automated No yes 10 %- Commercia4 Only; $120,000 General Fund None Bid 1972- Recent as Negotiated Contract Expires 6/2008 Good City w /Haulers Assistance Bulky Item Pickup, Bi- Annual HHW Roundup, Holliday Tree Recycling. 3 Cubic Yard Bin $67.81 Extra for Black, $100,000 Goes City of Laguna Hills $11.44 Once A Week Service Add'I Pickups 26% SOLAG Yes Mixed Recyclebles 37, 65, 95 Gallon Hauler N/A N/A Brown, Green Qua rterty By Hauler Fully- Automated No Yes Into The General Fund 2.55% As Of July 1, 2000 Bid No Good Hauler 2 Free Bulky Item Pickups Per Year, Hauler Picks Up the Trash At the Bus Stops. -- 1 Ur, 5156.84 l Unit! 5241.6b S Units 531!,.68. 4 Unitr 5401.28 5 Units $475.20 6- Commercia: Account Dnecl w'Haulei - Administrative Services Charge (City Does Billing /Sets Up Accounts) (714) 754 -5087 • • • Costa Mesa Sanitary District Orange County Residential Trash Collection Survey Revised November 2002 nim-ingle ramny sesloence MFR = Multi - Family Residence District subskilzes cost of service from propenytax revenue. District's monthly cost to provide trash collection service averages $12 to $13 1month (714) 754 -5087 Total SFR Total MFR Any Manual, Semi. Contractor Projected Hauler Contract Evergreen or Monthly Monthly Variable Diversion Name of Separate Size of Who Owns Can Cost of How Billed By Fully. Any Required 2003.4 Rate Bid or Rollover Contractor Who Provides Agency Trash Rate Trash Rate Rate % Hauler/Recycler Containers Mixed Cans Cans Manufacturer Cans Colors Whom Automated Financing Franchise Franchise Fee Increase Negotiated Provision Performance Education Special Programs $12.17(2 -35 5 %- $161,000 City of Laguna gal)$13.34(2 35 & 67 Blue & Quarterly By Fully- Goes Into The Hauler & Niguel 67 gal) $75.11 Yes 40% CR &R No yes Gallon CR &R N/A N/A Black Hauler Automated No Yes General Fund None Negotiated Evergreen Great SOLAG Quarterly Newsletters. Included in Professional City of Laguna C&N Waste 35, 64, 96 Resident a Monthly Community Woods $2.42 -$5.60 N/A N/A Services No No Gallon Hauler N/A N/A I N/A I Assessment Manual No No N/A None Negotiated No Management Composting Facility on Site. 10.95 /Lake Annual Recycling Newsletter, Used Motor Oil Grant Forest; Waste Quarterly 3 Fully- Administration, Department of Conservation Grant $12.11 /Foot Management Months In Automated 75% of June 3 -1 year Administration, Annual Household Hazardous Waste hill Ranch & Varies By Waste Management 35, 64, 96 ot Orange Green, Advance By Except Trash PPI- Approx. Extensions Collection Event, Bulky Item Collection, Chrstmas City of Lake Forest Partola Hills Contract No 69% of Orange County 2 Carts Yes Gallon County Cascade N/A Grey Hauler Manual, N/A Yes 5 %af Yeany Gross R 1% Bid Optional Very Good Hauler Tree Recycling. $107.16/1 City of Los pickup a Consolidated 35, 64, 96 Consolidated Black, Monthly on Fully- 8% to General Alamitos $14.04 Week Yes 50% Disposal Yes Yes Gallon Disposal N/A N/A Green, Tan Water Bill Automated No Yes Fund None Negotiated No Good Consolidated Holiday Tree Recycling, Bulky Item Pickup Rainbow & Midway City 7 %- $228,000 Set Rate Midway City Midway City 60 & 90 Sanitary Black & Property Tax Fully- Goes Into The Under Sanitary Helping Hands for 2 -Items Per Month (Residents Only) Sankary District $6.75- $6.75 No 59% Rainbow Disposal Yes No Gallon District El Monte N/A Blue Roll Automated No Yes General Fund Contract Bid No Excellent District Bulky Item Pick -Up. Newsletter 25 gal- e an Lid - $11; 32 Green gal -$14; Waste; Quarterly In 5 %- $339,000 City of Mission 35, 64, 96 other is Gray Lid - Advance By Fully Goes Into The RFP/ 8 Years & 2 Newsletter Inserts, Brochures, Advertising for Local Viejo $11.95 $48.93 Yes 42% Waste Management Yes No Gallon Hauler Cascade $45 Recycyling; Hauler Automated No I Yes I General Fund Negotiated I Year Option Very Good City & Hauler Household Hazardous Waste. City Refuse Division Recycling Recycling For Residential /20 Surcharge to City & CRY of NCWPOrt Surcharge Open/ Permitted Haulers Monthly On be Adjusted Recycling Beach $2.46 /mo Competitive None 50% For Commercial No Yes 35 Gallon Resident N/A N/A N/A Water Bill Manual N/A No N/A July 1, 2003 N/A N/A Excellent Contractor None City Bills $12.89 Total $12.69 Total All Green, Residential PPI Applied Waste Resident/ Resident/ Lid On Utility Bill, to the % of Management $10 .64; $30.64; Mixed 35, 64, 96 Denotes W.M. Bills Fully- on- disposal With Approval Quarterly Newsletter, Bulky Waste, Special Events, City of Orange City /$2.25 City /$2.25 No 50% Waste Management Yes Recydables Gallon Hauler Cascade N/A Type Commercial Automated I N/A Yes No revenues Negotiated No Good By City Community Event Support /Sponsorships. Adel Green & Brown Can are Earth Week Run Annual Event, Various City Events, $102.39/mo Free;$5.85 City Policies For Recycl ing And Procurement, City Additional for Addl $45.00- Black, 6 %- $125,874 City of Newsletter Articles, Recycle Placentia Teen Team, Pickups Are Black Placentia Disposal & Yes Placentia Rao $55.00 Brown, Fully- Goes Into The Placentia & Recycling Committee. Hauler Does An Annual Recycle City of Placentia $15.75 $63.75 Residential 56% Taormina Industries Residential Comm. Only 110 Gallon Disposal Industries Each Green Tax Roll Automated OOP's Yes General Fund Unknown Bid 20 Years Excellent Hauler Placentia Newsletter & Provides Giveaway Items. City of Rancho Santa Margarita N/A $12.19/35 $11.67/ $41.49/ gal Smell Only For Small Blue, 5 %- $IB5,000 Quarterly Newsletter, Bulky Item Pickups, Earth Day, City of San $12.62/67 $12.18/ Additional Mixed 35, 67, 90 Rao $50.57/ Brown, Quarterly By Fully- Goes Into The Contrail 30 Recycling Awards, Childrens Shows, Videos, Clemente gal Large Cans 34% CR &R Yes Recydables Gallon CR &R Industries Large Blade CR &R Automated No Yes General Fund Yes Year No Great Hauler Cleanups. 35 Galion $1 60 $71.60 1x Gallon $12.96/60 gal week/f 110.2 43.25 Add'I Quarterly Newsletter, Bulky Item Pick -Up, Hauler Has I recycl. &1 4/2x week/ 35 Gallon/ Black, 5 %- $81,000 A Booth At Civic Functions, School Education, Magic City of San Juan compost $143.09 3. $3.37 Addl 30 & 60 Rao Green, Fully- Goes Into The Shows With Timothy Wink On Recyding, Puppet Show Capistrano $13.42 week 67 Gallon 42% CR&R & SOLAG Yes Yes Gallon Hauler Industries N/A Brown Hauler Automated No Yes General Fund None Negotiated No Good Hauler Program On Reading. 35 Gallon $35.75; 7.5 %- 64 Gallon $1,279,344 $40.39; Burgandy, Commercial Only/ $78.55/3 Waste Management 35, 64, 96 Cascade 96 Gallon Grey, Bi- Monthly By Fully- Goes Into The Annual Pamphlet, Bulky Item Pick -Up, Used Oil, Free City of Santa Ana $13.74 yard bin No 56.0% of Orange County SFR MFR Gallon City Engineering $43.92 Green Oty Automated Bond Yes General Fund None I Bid No Excellent Hauler Compost Workshops at Arboreal - City of Santa Margarita Fully- 7.5 %: Brown, Automated $88,000.00 Goes 65 & 96 Rao Induced Blue, Oty On (Some Semi- Into The General Cfty of Seal Beach $13.37 $12.86 No 50% Briggeman Disposal Yes No Gallon Briggeman Industries In Rate Green Water Bill Some Manual) No Yes Fund 2 -3% Negotiated Evergreen Excellent Hauler Flyers, Brochures. Roto City On Fully- Reading Infonmation Distributed On Door Hanger To Clty of Stanton $13.37 N/A Yes 45% CR &R, Inc. No Yes 90 Gallon CR &R Industries N/A Black Water Bill Automated No Yes Yes $13.57 Negotiated Evergreen Excellent Hauler Each Resident Each Year Gray Cans;Blu Commercial- Cans; Blue/ e/ Hauler; Commercial 25,64, 96 Black /Green Black/ Residential R- Fully; C 2% on Good - Large Item /2 er year -Limit 3 items per call. Christmas City of Tustin $12.17 Rate 35% Federal Disposal Yes Gallon Hauler Schaffer Lids Green N/A on Tax Bill Semi No Yes Commercial None Bid No Excellent Hauler Tree Recycling Tan, 5 %- $24,000 Full Curbside Collection, Recycling Education Program, Mixed 30, 60, 90 Approx. Green, Goes Into The 3 Special Pickups Per Year Without Additional Charge, City of Villa Park $15.72 $102.00 No 67% Republic Industries Yes Recyclables Gallon Hauler N/A $65.00 Brown Hauler No Yes General Fund 2.3% Negotiated Yes Excellent Hauler & City Christmas Tree Pickup, Free Compost Program. Administered Midway City Midway City Helping Hands for Disabled & Seniors, Bulky Item City of by Medway Sanitary Black & Property Tax Fully Sanitary pick -up each month, School Outreach for Recycling, Westminister Ciry $12 to $13 No 59% Rainbow Disposal Yes Yes 60,90 gal District El Monte $45.00 Blue Roll Automated None Yes 7% None Negotiated No Excellent Disi Newsletters, Oil Drop Off, Christmas Tree Pickup. Black, 5 %- $160,000 Green, Billed By Fully- Yes Bond Gces Into The 20 Year City of Yort a Linda $15.45 $15.45 No 48% Republic Yes Yes 110 Gallon City N/A N/A Brown Hauler Automated Issue Yes General Fund None Negotiated Evergreen Excellent Hauler nim-ingle ramny sesloence MFR = Multi - Family Residence District subskilzes cost of service from propenytax revenue. District's monthly cost to provide trash collection service averages $12 to $13 1month (714) 754 -5087 CMSD ANALYSIS REPORT CURBSIDE INVOICE CHARGES 10/31/2002 • Purpose: To analyze 2002 data from Curbside collections of HHW and ABOP to determine if collections /charges are appropriate, in light of the Used Oil PennySaver Ad effective 8/24 -9/15, 2002. I. SERVICE AGREEMENT DEFINITIONS, A/O 8 -12 -1999: A. USED OIL (Lubricants) • • B. ABOP (Exhibit "A ") 1. Unlimited used motor oil in containers of 5 gallons or less 2. Unlimited automotive batteries 3. Unlimited used oil filters 4. 10 gallons of antifreeze in containers of 5 gallons or less 5. 10 gallons of latex paint in containers of 5 gallons or less C. HHW (Exhibit "B ") Lubricants - used oil, transmission fluid, gear oil, compressor oil Paint - latex, oil based, paint products including thinner, lacquer Batteries - Automotive, household Cleaners - silver polish, furniture polish, metal cleaner Flammable - gasoline, solvents, kerosene, charcoal lighter Poisons - pesticides, roach motels, spray insecticides Hobby Supplies - glue, paints, chemicals Garden Products - herbicides, bait, fertilizers, weed killer Automotive products - injector spray, brake spray, brake fluid, antifreeze, carburetor cleaner, metal conditioner, paint, paint remover Lamps - fluorescent tubes Thermostats - mercury switches Thermometers - containing mercury only Aerosol cans - that contain flammable or hazardous materials Personal products - nail polish, polish remover Photography Chemicals - developer, fixer II. COST SHARING: Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil City of Costa Mesa $ 60.00 $ 60.00 N/C $ 60.00 N/C CMSD N/C $ 5.00 $ 65.00 $ 35.00 $ 95.00 III. 2002 DATA: SEPTEMBER I # STOPS Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 04-Sep 1 11 -Sep 2 1 04-Sep 2 8 11 -Sep 1 2 17 0 2 2 3 10 $ 1,195.00 $ - $ 10.00 $ 130.00 $ 105.00 $ 950.00 AUGUST Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 02-Aug 4 1 07 -Au 3 09 -Auq 1 1 1 of 4 • 7 • CMSD ANALYSIS REPORT CURBSIDE INVOICE CHARGES 10/31/2002 Used Oil 03 -Jul 12 -Jul 24-Jul 30 -Jul 03 -Jul # STOPS ABOP W/O Oil 3 1 1 1 1 1 1 10-Jull 1 1 51 5 12 -Jul 2 3 24-Jul 5 7 30 -Jul 3 11 60 0 6 3 21 30 $ 3,810.00 $ - $ 30.00 $ 195.00 $ 735.00 $ 2,850.00 JUNE # STOPS Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 11 -Jun 1 1 24 -Jun 2 05 -Jun 3 9 11 -Jun 3 10 19 -Jun 5 8 24-Junj 31 9 54 0 3 1 14 36 $ 3,990.00 $ - $ 15.00 $ 65.00 $ 490.00 $ 3,420.00 MAY I # STOPS Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 07-May 1 11 23-May 4 4 23-May 1 21 0 0 0 6 15 $ 2,395.00 $ - $ - $ - $ 970.00 $ 1,425.00 The single 5/23 PU for HHW was$855 for Excess Material Collected Less $60 for Oil APRIL 13-Aug1 Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 11 -Aprj 1 51 11 16-Aug1 1 25-Apri 1 21 121 21 -Au 1 1 23-Aug1 28 -Aug 1 02-Aug 5 5 07-Aug 2 4 09-Aug 3 4 13-Aug 1 8 16-Aug 1 9 21-Aug 51 10 23-Aug 31 5 28-AuE 11 3 84 0 8 7 21 48 $ 5,790.00 $ - $ 40.00 $ 455.00 $ 735.00 $ 4,560.00 Used Oil 03 -Jul 12 -Jul 24-Jul 30 -Jul 03 -Jul # STOPS ABOP W/O Oil 3 1 1 1 1 1 1 10-Jull 1 1 51 5 12 -Jul 2 3 24-Jul 5 7 30 -Jul 3 11 60 0 6 3 21 30 $ 3,810.00 $ - $ 30.00 $ 195.00 $ 735.00 $ 2,850.00 JUNE # STOPS Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 11 -Jun 1 1 24 -Jun 2 05 -Jun 3 9 11 -Jun 3 10 19 -Jun 5 8 24-Junj 31 9 54 0 3 1 14 36 $ 3,990.00 $ - $ 15.00 $ 65.00 $ 490.00 $ 3,420.00 MAY I # STOPS Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 07-May 1 11 23-May 4 4 23-May 1 21 0 0 0 6 15 $ 2,395.00 $ - $ - $ - $ 970.00 $ 1,425.00 The single 5/23 PU for HHW was$855 for Excess Material Collected Less $60 for Oil APRIL # STOPS Used Oil ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil 11 -Aprj 1 51 11 1 25-Apri 1 21 121 1 2 of 4 CMSD ANALYSIS REPORT CURBSIDE INVOICE CHARGES 10/3112002 11-Apri 1 41 4 • 25-Aprl 1 31 4 35 0 7 13 7 8 $ 1,885.00 $ - $ 35.00 $ 845.00 $ 245.00 $ 760.00 is • MARCH 07 -Mar 28 -Mar 07 -Mar 28 -Mar 28 $ 1, 880.00 $ FEBRUARY HHW W Oil HHW W/O Oil 31 21 1 21 9 31 6 0 4 4 5 15 - $ 20.00 $ 260.00 $ 175.00 $ 1,425.00 # STOPS I ABOP W/O Oil HHW W Oil HHW W/O Oil 25 -Feb 1 31 21 1 28 -Feb I 1 1 41 9 18 0 3 2 4 9 $ 1,140.00 $ - $ 15.00 $ 130.00 $ 140.00 $ 855.00 JANUARY # STOPS )P W/O O 24 -Jan 1 21 1 24 -Jan 1 41 6 13 0 1 2 4 6 $ 845.00 $ - $ 5.00 $ 130.00 $ 140.00 $ 570.00 IV. SUMMARY: # STOPS ABOP W Oil ABOP W/O Oil HHW W Oil HHW W/O Oil COST SEPTEMBER 2 2 3 10 $ 1,195.00 AUGUST 8 7 21 48 $ 5,790.00 JULY 6 3 21 30 $ 3,810.00 JUNE 3 1 14 36 $ 3,990.00 MAY 0 0 6 15 $ 2, 395.00 APRIL 7 13 71 8 $ 1,885.00 MARCH 4 4 5 15 $ 1,880.00 FEBRUARY 3 2 4 9 $ 1,140.00 JANUARY 1 2 4 6 $ 845.00 TOTAL 341 341 851 177 $ 22, 930.00 AVERAGE 3.81 3.81 9.41 19.71 $ 2,547.78 Evaluation Comments based on above data and 3D graph below: 1 Recycle Used Oil Ad effective Jul 24, 2002 thru Sep 15, 2002; Some coincidence with large item pickup 2 Spring Cleaning began in earnest in June, Peaked in August, and curtailed in September, per CMSD guidance to Curbside and concident with expiration of the flyer offer for free pickup of HHW materials and delivery of free oil. 3 April HHW and ABOP collection stops are inverted compared to other months; September returned to "normal'. 4 Even though HHW With Oil increased, Customers took advantage of getting rid of HHW W/O Oil during this campaign, when the campaign was intended to emphasize collection of Used Oil; thus CMSD costs increased. 5 Collections /Charges tripled as a result of the ad, but are not inappropriate; controls are in place to meet budget. 6 CONCLUSIONS: a. City must coordinate with CMSD; b. Direct Curbside to pick up oil each time (encourage customers) to use grant funds and decrease CMSD costs. 3 of 4 0 • • CMSD ANALYSIS REPORT CURBSIDE INVOICE CHARGES ❑ ABOP W Oil M ABOP W/O Oil ❑ HHW W Oil ❑ HHW W/O Oil 2002 CURBSIDE HHW /ABOP COLLECTIONS 10/31/2002 4 of 4 HHW W/O Oil HHW W Oil ABOP W/O Oil ABOP W Oil QQ TYPE m z w Q U 10/31/2002 4 of 4 -v ALt e--n t[ion C tta_ • • 6® F Res- I]- d.VnL QN. Schedule a collection now and you will receive 5 quarts of motor oil FREE' The City of Costa Mesa will collect your used oil right from your doorstep FREE! Just call and schedule a date to have your oil and filters collected right from your doorstep. Don't forget that we'll also take your old car batteries when we pick -up your oil! L41 IP800�449,87 �7_, RECYCLE USED OIL 'Offer expires 911V02 \ Program funded by a g the California Integrat as ;e Management Board. v.iwmo e a e.u- -d w H. W~M Sr=v-a n,. a+QU+.F P- - yS.v. fS"Ppw (714)998 -&9W I T RE•REFINED RE REFINEO RE•REE( RE-REFINED OTOR MOTOR MOTOR MOTOR MOOR qffifltRE�-REFINEI OiL GILL OIL 0:� OIL - - - - Recicle su aceite de vehiculo y proteja el mar! El drenaje suelta el agua a los canales, rios, y ditimamente al mar. La ayuda de todos es . necesaria para asegurar el-cuidado.de nuestro medio ambieAte y para mantener et drenaje limpio de contaminacion.Por favor no tire aceite -de vehiculos -en el drenaje 499MIW ,.i +cQppQAA'��5. 1. le