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Agenda Packets - Board - 2002-10-09• • COSTA MESA SANITARY DISTRICT an Independent Special District Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - October 9, 2002 BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH RECOMMENDED ACTION I. CALL TO ORDER — 6:00 p.m. — Conference Room 1A 11. PLEDGE OF ALLEGIANCE — Director Worthington III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — September 10, 2002 2. Regular Meeting — September 12, 2002 1Trotecting our community's health 6y providing solid waste and sewer colrection services. costamesasanitaryda'strict. org f, COSTA MESA SANITARY DISTRICT October 9, 2002 AGENDA Page 2 RECOMMENDED • ACTION 3. Liaison Committee Meeting — September 18, 2002 4. Special Meeting — October 2, 2002 Manager's Reports 5. Refunds Approve 6. Occupancy Report and payment to Costa Mesa Disposal — October 2002 Approve Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Financial Report as of September 30, 2002 Accept Report 9. Report of Monies on Deposit as of September 30, 2002 Receive and File 10. Warrant Register for September 2002 in the amount of $425,994.98 Approve Payment 11. Directors Expenses for the Month of September 2002 Ratify Expenses -------------------------------------- - - - - -- -END OF CONSENT CALENDAR --------------------------------------------- VI. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII. MANAGER'S REPORTS A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider B. CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items Consider ARecycling Reports 1. Waste Diversion Report — September 2002 Receive and File Contract Payment to CR Transfer for recycling �/ q.7q,6-9 L t services and disposal for September 2002 re, Corrected Billing Statement for July and August 2002 CRT Invoices Approve Payment . Payment for September 2002 Services Approve Subject to Verification of Diversion • Report by Staff Protecting our community's health 6y providing solid waste and sewer colTection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA E Monthly Spill Report to Regional Water Quality Control Board (RWQCB) E. 7F. Costa Mesa Fall 2002 Recreation Review /1 - Invoice for Design and Printing in the amount of $750.00 PG. VH. c✓' CMSD Fall 2002 Newsletter Draft Standardized Container Management Program October 9, 2002 Page 3 RECOMMENDED ACTION Accept Report Approve Payment of Invoice Consider Purchasing Trash Containers + ;i A OPW onsider Recycling Committee — October 8, 2002 — 9:30 a.m. Director Worthington and President Schafer 1. Telephone Book Recycling Program Of Used Tire Round -Up — Saturday, October 12, 2002 E -Waste Id. ENGINEER'S REPORTS /A. Project #161 Water Services for Pumping Stations /1. Accept Improvements and File Notice of Completion /2. Authorize Retention Payment and Exonerate Bonds Per Recommended Schedule /B/ Project #101 — Westside Pumping Station Abandonment Study C. 1901 Newport Blvd. — Plaza Residences X. TREASURER'S REPORTS XBStandardized Amendment to Investment Policy — Resolution No. 2002 -624 Containers — Certificate of Acceptance Accept Report Accept Report Accept Report Accept Improvements & File Notice of Completion Authorize Set Special Meeting Consider Adopt Resolution Approve & Sign XI. ATTORNEY'S REPORTS ✓A iaison Committee — CMSD /CCM /MCWD Comply with Brown Act Reimbursement for Sewer Spill Emergency Response _01ZOW CE ' Verbal Update • 1totecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA 0 C. WDR Participation in Grease Control Study — Agreement with OCSD 1. Execute Agreement and Authorize Payment 2. Letter Outlining Shared Participation with City of Costa Mesa XII. LOCAL MEETINGS /A. Orange County Sanitation District 1. Regular Meeting — September 25, 2002 J r Santa Ana River Flood Protection AgencyF 1. Executive Committee Meeting — September 26, 2002 /C - Independent Special Districts of Orange County (ISDOC) #T October 9, 2002 Page 4 RECOMMENDED ACTION Execute Agreement with Changes per Attorney & Authorize Payment Direct Staff to Prepare Letter Accept Report Accept Report Consider /�. Local Agency Formation Commission (LAFCO) ' Consider �osta Mesa and Newport Beach Annexation"LZq Consider • ater Advisory Committee of Orange County (WACO) Consider Orange County Council of Governments (OCCOG) �.I'� /�,�G'Q0.oRu�m Consider G. Chamber of Commerce Legislation Committee Consider H. CSDA — Annual Convention September 24 -26, 2002 Accept Report XIII. OLD BUSINESS A. Election 2002 — November 5, 2002 Update XIV. NEW BUSINESS XV. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVI. ADJOURNMENT • Protecting our community's health 6y providing solid waste and sewer collection services. costamesasanitarydu' triict. org SANIrgT G L+ V � y ycO'PPO&A��`� COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING SEPTEMBER 10, 2002 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Jim Ferryman Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Bobby Young FOOD RECYCLING. Mr. Hamers informed the Committee that Director Worthington acquired a copy of a study prepared by the University of Wisconsin on managing food waste. The study determined the three least costly alternatives for food disposal in order are: 1. Disposal of food as solid waste with final disposal in a landfill. 2. Disposal of food as solid waste with composting. 3. Food going down the sink through the garbage disposal to the sewer treatment plant. Option 1 does not provide any recycling and in Option 2, there are currently no large scale composting programs in Orange County nor any immediate plans to construct a facility. The committee acknowledges that Option 3 provides for recycling of the food waste at the treatment plant as the effluent water at the outfall is treated and found not to be harmful to the environment and the solids are processed and applied to the land as fertilizer. However, encouragement of the use of garbage disposals may lead to breakdowns and premature wear of the garbage disposal units. Therefore, the committee will recommend to the Board of Directors that the University of Wisconsin study be sent to the County Integrated Waste Management Department for their review and consideration. The committee will also recommend the Sanitary District add to its public information that at the present time the use of garbage disposals does provide a measure of recycling that the current solid waste disposal system does not offer but there are potential impacts to the homeowner by increasing the use of their garbage disposals. 0vtecting our community's health 6y providing soCul waste and sewer collection services costamesasanitaryd4trlct. org S&NIl,/q. o r" 4 4POQAS��` LARGE ITEM COLLECTION PROGRAM Costa Mesa Sanitary District Minutes of Recycling Committee Meeting September 10, 2002 • Page 2 Ms. Revak reported the ten -week Large Item Collection Program for 2002 that began on June 24 concluded on August 30, 2002. A total of 518.35 tons of large items were collected and taken to the landfill at a cost of $11,400.00. The District received a credit for 92.41 tons of white goods in the amount of $2,310.41 resulting in a total program cost of $9,089.59. Ms. Revak presented a historical perspective on the tonnage and cost factors for this program, which showed white goods down by 25% over last year with the landfill tonnage about the same. The salvage value (credit of white goods) is up by $5.00 a ton from $20.00 to $25.00. Ms. Revak explained that Adams Steel pays a flat rate per ton delivered and uses "gross ton" = 2,240 lb/ton (not 2,000 lb /ton). The current rate for white goods is $25.00 /gross ton, however the price is adjusted once a month in accordance with the market. The rate is down overall since November 1997 and the last two months the rate has gone down $5.00 /ton each month, however, Costa Mesa Disposal continued to receive $25.00 a ton. Ms. Revak added that the program continues to be very successful and generates many appreciative phone calls from the community. Director Worthington informed the Committee that he met with Midway City Sanitary District (MCSD) Manager Ron Briles to discuss their large item collection program. MCSD provides a once -a -month call -in program for the collection of large items. Staff will contact MCSD for more information regarding their program as well as determine the feasibility of increasing CMSD's call -in program to two per year. MINI TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the Mini Telephone Book Recycling Program ran from July 17 through August 28, 2002, with collection bins placed in front of City Hall and at the Orange Coast College Recycling Center. A total of 2,825 (5.65 tons) yellow page directories were collected which compares with 4,500 books (9.00 tons) collected in the 2001 program. PUBLIC COMMENTS There were no public comments; no public in attendance. The meeting was adjourned at 10:34 a.m. Secretary • President Protecting our community's health 6y providing soCtd waste and sewer collection sem ces. costamesasanitaryfiustrict. org .14 .7 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on September 12, 2002, at 6:00 p.m. Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Director Worthington led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None . ............................... CONSENT CALENDAR. ............................... Director Worthington requested further information regarding the Independent is Special District section of the Minutes where it states "Interested Directors will contact President Schafer directly if they are interested in attending." Director Worthington suggested it would be better to contact Ms. Revak. Mr. Hamers explained that that was a special circumstance, and Directors were requested to contact President Schafer for that particular meeting only due to time constraints. '""'4• COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 2 • Director Worthington inquired as to an item under Old Business, Election 2002 - November 5, 2002. The last sentence states "The filing period ends at 5:00 p.m. on Friday, August 9, 2002." Director Worthington stated he noted the date of August 10 on the printout of candidates. Ms. Revak reported the date of August 9, 2002 is the correct date for the end of filing period. Ms. Revak will call the Registrar and inquire about the discrepancy. President Schafer inquired as to an item on the Agenda Warrant Register to County of Orange Auditor Controller for Annexation -252 for $592.00. Mr. Hamers reported the charge was for the Orange County Surveyor's Office for map and description plan check fees. Director Worthington motioned to approve the Consent Calendar as presented. Director Ferryman seconded. Motion carried unanimously. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes for the Recycling Committee Meeting of Committee Meeting, August 6, 2002, were approved as distributed. August 6, 2002 Minutes of Regular The Minutes for the Regular Meeting of August 8, Meeting, 2002, were approved as distributed. August 8, 2002 MANAGER'S REPORTS REFUNDS There were no refunds requested for the month of August 2002. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 • PACE 3 OCCUPANCY REPORT Occupancy Report and The Trash Occupancy Count documented an Payment of increase of 7 units in the occupancy report for solid $187,821.36 to Costa waste collection as of September 1, 2002. Mesa Disposal — Therefore, the total for September is 21,043. September 2002 The Board of Directors met on August 8, 2002, and approved the rate increase from $8.2181 per unit per month to $8.4540 per unit per month for 2002 -2003. An additional payment of $4,961.45 will be made for the count of 21,032 residential units for the month of July, and an additional payment of $4,962.39 will be made for the count of 21,036 residential units for the month of August 2002. Total retroactive payment for July and August is $9,923.84 Board directed Staff to prepare a warrant for $187,821.36 to Costa Mesa Disposal on October 1, • 2002, for payment for September trash collection based on the September count of 21,043 and retroactive adjustments. Safety /Loss Control The Minutes for the Safety /Loss Control Committee Committee Meeting Meeting of August 20, 2002, were approved as distributed. ENGINEER'S REPORTS Project Status Report The Project Status Report dated September 2002, was accepted as submitted. TREASURER'S REPORTS Financial report as of The Financial Report for August 31, 2002, was August 31, 2002 accepted as submitted. 40 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING `A SEPTEMBER 12, 2002 PAGE 4 Report of Monies on Deposit as of August 31, 2002 The Report of Monies on Deposit as of August 31, 2002, was received and filed. Warrant 2003 -3 for Warrant Resolution #CMSD 2003 -3 was approved, August 2002 in the authorizing the President and Secretary to sign the amount of $591,777.82 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $591,777.82. Directors Expenses for Director Expenses for the Month of August 2002 were the Month of August ratified as follows: 2002 Director Ferryman: $510:00 Secretary Perry: $510.00 President Schafer: $1,020.00 +69.50 = 1,089.50 Vice President Woodside: $510.00 Director Worthington: $680.00 .......................... END OF CONSENT CALENDAR ....•...................•• WRITTEN COMMUNICATIONS Mr. Hamers reported there were no written communications received. PUBLIC COMMENTS There was no public in attendance. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Harriers presented a memorandum providing the scavenging statistics for August as follows: I Ar'M*inn rnila fAr RArviCA Cite /Arrest Area 1 1 1 Area II 5 0 Area III 0 2 Area IV 0 0 TOTAL 6 3 1 • LJ • w4y� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 1;QLW.- PAGE 5 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the five - week period beginning July 22, 2002 and ending August 25, 2002. Mr. Shef distributed approximately 40 courtesy flyers during this period. Mr. Shef reported there are still Costa Mesa Disposal drivers continuing to place containers in the street area. Costa Mesa Disposal informed Mr. Shef the drivers would be instructed as to where to place the containers. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers reported the District is up to date on all items of the Strategic Plan year 2002 and there is nothing new to report. RECYCLING REPORTS WASTE DIVERSION REPORT - AUGUST 2002 Secretary Perry motioned to receive and file the Waste Diversion Report for August 2002, showing a diversion rate of 50.06. Vice President Woodside seconded. Motion carried unanimously. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR AUGUST 2002 Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of August 2002 in the amount of $160,786.56, subject to Staffs verification. Secretary Perry seconded. Motion carried unanimously. RECYCLING COMMITTEE - SEPTEMBER 10, 2002 - 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR WOODSIDE FOOD RECYCLING Director Worthington reported the Committee discussed food recycling. Director Worthington presented a handout that was distributed at an apartment complex called The Mediterranean, which lists a number of items residents are requested not to place In their disposal unit. Discussion was held regarding the District's liability should a disposal unit fail after the District recommends using them to dispose of food waste. ,...a,, COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 6 Director Worthington discussed two possible options for the District: • Have District Staff prepare a letter to Integrated Waste Management of Orange County outlining the facts the District has discovered on how food waste can be processed. Place an article in the District newsletter inviting residents to voluntarily put food waste into their disposal units while noting this may cause premature wear and tear of the garbage disposals. Director Worthington reported the Sanitation District has received notice that at least one entity, the County of Riverside, that had been previously slated to receive Class A biosolids has now rejected the concept. Mr. Hamers reported there is no composting of food waste going on at the present time. Until such time, an environmentally friendly option is the use of garbage disposals where the food waste goes to the Orange County Sanitation District treatment plant and is processed. The water is treated and goes out the outfall and the biosolids end up as a land application. Mr. Hamers reported it would be appropriate for the District to provide a public information newsletter item advising the residents that, at this point in time, there is no food waste composting available in the solid waste stream but food that goes through garbage disposals is recycled. The homeowner who wishes to be environmentally friendly will be advised that use of their garbage disposal is one way to accomplish this. Mr. Hamers suggested sending the University of Wisconsin study to the Integrated Waste Management Department. Mr. Hamers expressed that he feels food recycling is an excellent idea and that Director Worthington should be credited with recognizing it as an opportunity and bringing it to the District's attention. Director Ferryman motioned to proceed as Committee by sending a letter to the Department and prepare a newsletter item approval. Director Worthington seconded. Discussion held. recommended by the Recycling Integrated Waste Management on food waste for the Board's 0 is Motion carried unanimously. 0 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 7 MINI - TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the Mini Telephone Book Recycling Program ran from July 17 through August 28, 2002, with collection bins placed in front of City Hall and at the Orange Coast College Recycling Center. A total of 2,825 yellow page directories were collected (5.65 tons) which compares with 4,500 books (9.00 tons) collected in last year's program. LARGE ITEM COLLECTION Ms. Revak reported the large Item Collection Program ran from June 24 through August 30. Costa Mesa Disposal reported a total of 518.35 tons of Large Items collected and taken to the landfill at a cost of $11,400. The District received a credit for 92.41 tons of white goods in the amount of $2,310.41 resulting in a total program cost of $9,089.59. Ms. Revak noted that the program continues to be very successful and generates many appreciative phone calls from the community. Director Worthington suggested the Board review the current large item collection program and consider.a monthly call -in program such as Midway City currently provides. Discussion was held. The Board directed Staff to look into adding a second call -in opportunity per year for residents. Ms. Revak will compile a report on how many calls Costa Mesa Disposal receives for special pick up of large items. Director Ferryman. motioned to approve payment of $9,089.50 ($11,400 - $2,310.41) for disposal of large items to Costa Mesa Disposal. Secretary Perry seconded. Motion carried unanimously. STANDARDIZED CONTAINER PROGRAM - LIFTING BAR Mr. Fauth presented a letter from Mr. Gary McKinsey, Vice President of Operations, Roto Industries, Inc., dated August 29, 2002, describing a difficulty encountered with the catch bars on several containers. Photos of containers were distributed depicting the damage done to the catch bar on the trash containers. Costa Mesa Disposal has acquired some new trucks that contain a different lifting mechanism that has been identified as the cause of the damage to containers at the catch bar area. Costa Mesa Disposal has begun replacing all damaged lifting bars on the containers with solid bars and is in the process of adjusting the new trucks to remedy to the solution. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGES Mr. Hamers suggested Staff send a response letter to Roto Industries requesting a bi- weekly update on the status of the situation. Mr. Burns suggested a telephone call to discuss the importance of adjusting the equipment and replacing the containers quickly. Vice President Woodside left the meeting at 6:50 p.m. MONTHLY SPILL REPORT TO REGIONAL WATER QUALITY CONTROL BOARD (RWQCB) Mr. Fauth presented the Monthly Spill Report showing the District reported 14 spills from January 3, 2002 to August 22, 2002. Mr. Fauth pointed out of the 14 spills listed, 9 were caused by grease. Mr. Fauth suggested future reports to the Board consist of the Summary Occurrence report page due to the length of the entire report. Director Ferryman inquired as to whether or not the District can charge private line owners for spills. Director Ferryman motioned to instruct Mr. Burns to draft an ordinance spelling out penalties for grease spills from_ private property owners. Secretary Perry seconded. Motion carried 4 -0. 0 ENGINEER'S REPORTS PROJECT 161 - WATER SERVICES FOR PUMPING STATIONS - CHANGE ORDERS #2 AND #3 Mr. Hamers requested approval for two routine change orders submitted for increased construction costs due to unknown location of underground utilities. Secretary Perry motioned to approve change order #2 for $1,658.49, and #3 for $2,716.01. Director Ferryman seconded. Motion carried 4 -0. RIB LOCK NO -DIG SEWER INSTALLATION ON BEAR STREET Mr. Hamers presented a video depicting damage to a sewer line that was repaired with the Rib Lock method. Mr. Hamers reported 276 feet of line was repaired for $37 a foot. The alternate method of digging up and replacing the line would have incurred a cost of over $100 a foot. The repair took only 40 minutes. • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 9 TREASURER'S REPORTS 2002 -2003 FINAL BUDGET Mr. Puckett advised the Board that the artwork for the cover of the Final Budget has been approved by Ms. Revak, is currently in the print shop, and will be delivered to the District on September 13, 2002, for distribution to the Board. The document will be made available to the public. The document will also be added to the website for viewing. INVESTMENT OVERSIGHT COMMITTEE MEETING - SEPTEMBER 12, 2002, PRESIDENT SCHAFER AND DIRECTOR FERRYMAN Mr. Puckett reported the Investment Oversight Committee met and provided a brief overview of the quarter's activities, June 30, 2002 to August 2002. Mr. Puckett reported he discussed policy limitations. President Schafer suggested Mr. Puckett bring back an amendment to the investment policy for reducing the cash on hand from 25% to 20 %. • INDEPENDENT REPORT OF CERTIFIED PUBLIC ACCOUNTANTS ON AGREED -UPON PROCEDURES APPLIED TO INVESTMENT PORTFOLIO - DECEMBER 31, 2001 Mr. Puckett presented the report from Conrad and Associates, L.L.P., Certified Public Accountants and provided a brief overview of the report. Secretary Perry motioned to accept the report from Conrad and Associates, L.L.P. as presented. Director Ferryman seconded. Motion carried unanimously. ATTORNEY'S REPORTS PROPERTY OWNER INFORMATION REQUESTS Mr. Burns reported he provided a response to a request for information from a property owner and he will provide additional follow -up information to the property owner if requested. Mr. Burns reported he receives similar requests from time to time. 2002 BIENNIAL REVIEW OF CONFLICT OF INTEREST CODE 01 Mr. Burns reported the District is required to review its Conflict of Interest Code and file a report with the local code - reviewing agency every two years. The Board determined no amendments to the District's code are necessary and authorized Staff to file the appropriate notice with the County. COSTA MESA SANITARY DISTRICT z ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ro SEPTEMBER 12, 2002 PAGE 10 Director Ferryman motioned to accept the report as presented and authorize Staff to file the appropriate notice with the County. Secretary Perry seconded. Motion carried unanimously. LIAISON COMMITTEE — CMSD /CCM /MCWD Mr. Burns provided a synopsis of the Brown Act application to Liaison Committee Meetings. Mr. Burns will contact the counsel for the other two agencies and discuss whether formalizing the meetings and following the Brown Act is appropriate. Mr. Burns recommended posting the meeting agenda and complying with the Brown Act in the interim. With respect to other requirements pertaining to public meetings, Mr. Burns advised the Board there has been a significant Court of Appeals decision rendered indicating that although invocations are still appropriate at government meetings, featuring the name Jesus Christ is prohibited. Mr. Burns will provide a memo to the Board with further information regarding the decision. LOCAL MEETINGS • ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — AUGUST 28, 2002 Director Ferryman attended the August 28, 2002, Orange County Sanitation District meeting and reported the following: • Frequent testing of the ocean since the chlorination of the wastewater has not altered the bacterial levels in the water in the surf zone area indicating the plume was never the cause of beach pollution. • The Maddox bill was altered to give OCSD 10 years to comply with secondary treatment and was on the Governor's desk for signature. • A professional services agreement was awarded to Integrated Program Management Consultants in an amount not to exceed $15 million for a period not to exceed five years. SANTA ANA RIVER FLOOD PROTECTION AGENCY MEMBERSHIP DUES FOR 2002/2003 Director Ferryman reported there was no meeting held. Director Worthington attended the Prado Dam tour and recommended it highly to Board members. ,..�� COSTA MESA SANITARY DISTRICT v MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 • PAGE 11 Secretary Perry motioned to approve membership dues in the amount of $1,400.00 to the Santa Ana River Flood Protection Agency. Director Ferryman seconded. Motion carried unanimously. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) President Schafer attended the meeting on September 3, 2002, and reported the following: • Discussion held on the recently held quarterly meeting • Update on legislations affecting Special Districts • CSDA's annual meeting in San Diego will be September 24 -26 • Election for CSDA Region 6 LOCAL AGENCY FORMATION COMMISSION (LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer attended the September 14, 2002, meeting and reported the following: • Announced the next LAFCO meeting will be changed to Monday, September 16th at 8:30 a.m. on the Costa Mesa and Newport Beach annexations. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the September 6, 2002 meeting and reported the following: • Bill Vardonlis, President, BV Engineering, spoke on "The Cleveland Tunnel" • Lisa Murphy, Communications Manager, OCSD, spoke on "Sewage Treatment in Orange County, New Methods on the Horizon" • Legislation update - no changes in legislation until November 5, 2002 ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the OCCOG General Assembly meeting at El Niguel Country Club on August 15, 2002, and reported the following: • Mr. Nick Hollman one of the foremost authorities on the issue of regionalism, discussed regional collaboration and the power of working together to address the changing needs of Orange County communities. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 12 . • Update of bylaws. CHAMBER OF COMMERCE LEGISLATION COMMITTEE President Schafer attended the August 21, 2002, Chamber of Commerce meeting and reported the following: • Reports on Federal, State, OCTA, TCA, and CMSD • John Wayne Airport security update President Schafer passed around materials on the updated legislation and the John Wayne Annual 2002 Report for the Board's perusal. CSDA President Schafer attended the September 18, 2002, meeting and reported the following: • Annual conference where President Schafer was asked to be a facilitator for Arthur Hartinger's session entitled "Under PERB (Public Relations Employee Board) Jurisdiction" • • Early Board meeting scheduled to be reported at the next regular CMSD meeting OLD BUSINESS Election 2002 — November 5, 2002 Ms. Revak reported many of the candidates have their statements for the November 5 election on line. Ms. Revak provided copies for the Board's review. NEW BUSINESS There was no new business to report. ORAL COMMUNICATIONS Director Ferryman inquired whether the State has made a determination on the disposal of e- waste. Mr. Fauth reported the latest Waste Age News contained a notice of proposed legislation to charge $10 per monitor toward recycling. Mr. Fauth will provide a copy of the article to Board members. 0 Mr. Hamers suggested the Staff place the topic of a -waste on the agenda for further updates. • y/,M/4••F COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 12, 2002 PAGE 13 President Schafer reported she sits on the OCTA Advisory Board and has been active in the upcoming Transportation Partnership Awards. The event will be held at the Costa Mesa Hilton Hotel. President Schafer reported she was approached by the Keep Costa Mesa Beautiful Committee and invited to participate on the Committee and requested to donate trash containers and 7 trash grabbers for their future events. The District's name will be put on the trash grabbers and presented at an upcoming meeting. The Committee will let President Schafer know how many trash containers they will need. The issue of where to put the trash collected has yet to be determined. Secretary Perry suggested the item be placed on next month's agenda. Mr. Burns suggested an item for Board Member Comments be placed on future agendas. ADJOURNMENT At 8:07 p.m., President Schafer adjourned the meeting. • SECRETARY r� PRESIDENT 'l Minutes of Liaison Committee Meeting . City of Costa Mesa Costa Mesa Sanitary District Mesa Consolidated Water District September 18, 2002 r� u The Liaison Committee Meeting between the City of Costa Mesa, the Costa Mesa Sanitary District and Mesa Consolidated Water District met at 7:30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. The Sanitary District hosted the meeting. Sanitary District Members: City Committee Members Mesa Committee Members Arlene Schafer, President Jim Ferryman, Director Rob Hamers, Manager /District Engineer Also attending: Joan Revak, Clerk of the District Libby Cowan, Council Member - absent Chris Steel, Council Member Allan Roeder, City Manager Jim Atkinson, President R. Michael Healey, Director Diana Leach, General Manager The Committee discussed the following topics of mutual interest. 1. Benefits of Non - Exclusive Franchising for Multi - Family and Commercial Trash Collection Rob Hamers reviewed previously compiled information and discussed the benefits of the potential program for the City. 2. Ocean Water Quality a. Sewer System b. Storm Drain Systems c. Landscape Water Each agency provided comments on their respective responsibilities to protect ocean water quality. Director Ferryman suggested the City consider a grease control ordinance at this time so the Sanitary District and City can apply to OCSD for grant funding for projects that decrease Inflow and Infiltration (1 /1). Minutes of Liaison Committee Meeting September 18, 2002 Page 2 • 3. Proposed Annexations of Islands Arlene Schafer is also a Commissioner on the Orange County LAFCO and provided a report on the actions taken at the LAFCO meeting held September 16, 2002. 4. Westside Redevelopment Planning Update Council Member Chris Steel sits on the Redevelopment Committee that currently has 71 members and gave an update of the Committee's progress. Jim Atkinson requested the City consider another meeting date due to the Redevelopment meeting schedule being on the same date and time as the MCWD regular meeting. 5. City and Mesa Landscape Class Participation Jim Atkinson and Diana Leach reported the Water District now has certified inspectors who can provide advice on sprinkler use to avoid runoff into the streets. The Water District will also contact the soon to be hired City NPDES . Coordinator so this information can be included in the City's storm water program. 6. Mesa Planning Activities and Rate Increase Jim Atkinson reported MCWD completed a capital improvement and long term needs study and the corresponding rate increase needed to fund the program. Last year there was no increase because the study was in progress. 7. City Newsletter The Water District will be placing a column in the City newsletter if space is available and will also place an ad in the City quarterly recreation publication. 8. Brown Act Considerations The three agencies all provided input on how their respective governing bodies determined participation in the Liaison Committee, whether by formal action, vote, etc., noting that the Brown Act might apply depending on the circumstances. The Committee left it up to the individual agencies to make their own determination as to whether the Brown Act applies to their participation but agreed that for the benefit of the public the meetings will be open, the agendas posted, and time will be reserved for reasonable public is participation. Minutes of Liaison Committee Meeting September 18, 2002 Page 3 ri U 9. Public Comments Dana Black, Newport Mesa Unified School District, attended the meeting and provided discussion on the items on the agenda. Ms. Black also expressed appreciation at the Sanitary District's large item collection and the HHW pickup program. The meeting was adjourned at 9:30 am. Secretary 0 • President O w P COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING OCTOBER 2, 2002 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on October 2, 2002 at 12:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, District Treasurer; Alan Burns, Legal Counsel; Matt Pressey, Assistant Finance Director; Bobby Young, Accountant GASB 34 New Governmental Reporting Model Mr. Puckett and Mr. Pressey made a presentation on GASB 34 and its affect on the Sanitary District. A sample financial statement was distributed to the Board: Public Comments No public was present and no public comments were received. II. Adjournment The Special Meeting adjourned at 12:50 p.m. Secretary President Serving our community's soCuf waste and sewer colrection needs. costamesasanitarydutrict. org • TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: September 22, 2002 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers a four (4) week period beginning August 26, 2002 and ending September 22, 2002. Fifty -five (55) courtesy flyers were submitted to residents during this period. The second week of this period included Labor Day (Monday) which caused collection to be one day late through Saturday. Due to the holiday flyer distribution was suspended during that week in order to prevent any resident confusion. Additional addresses provided by Staff were checked for occupancy and billing purposes. Deliveries of packets and other informa- tion were made to the Directors. In addition several photos of subject properties, relative to phone complaints received, were • taken and submitted to Staff pursuant to their request. It has been observed that CMD drivers are more cognizant of con- tainer replacement on the curb rather than in the gutter area of the street. The collection drivers also tend to place the con- tainers back where they find them. Possibly, a future District newsletter might remind residents not to place containers in the street but leave them on the curb on collection days. Along with this, a comment relative to recycling (placement of newspapers inside the containers and not separately outside) and keeping containers out of view on non - collection days would be extremely beneficial for ordinance compliance. A monitoring log was generated and submitted to Staff as requested for an address on Walnut St. The complaints received are from a neighbor who calls about trash strewn everywhere including cigarette debris by tenants. This problem is ongoing for several months and will continue to be monitored. All scavengers stopped and warned this period were either on foot or on bicycles. Possibly our standardized containers are having an impact on vehicle scavengers now, since it is extremely inconvenient for a vehicle to stop and look into the covered containers at each address. • • Code Enforcent Report 08/26/02 6597 1095 Santa Cruz Cir. Complaint F.V./ At Curb Pink Flyer & Regs to Residence 08/26/02 7255 3268 Turlock Dr. At Curb Pink Flyer 08/29/02 5620 20142 Orchid St. At Curb Pink Flyer 08/29/02 56201 20172 Orchid St. At Curb Pink Flyer 08/29/02 5620 20261 Orchid St. At Curb Pink Flyer 08/29/02 5620 20271 Orchid St. At Curb Pink Flyer 08/29/02 5620 20291 Orchid St. In View Pink Flyer 08/29/02 2015 2412 Azure Ave. In View Pink Flyer 08/29/02 6860 20272 Spruce Ave At Curb Pink Flyer 08/29/02 68601 20271 Spruce Ave In View Pink Flyer 08/29/02 6860 20222 Spruce Ave In View Pink Flyer 08/29/02 7750 2452 Zenith Ave At Curb Pink Flyer 08/29/02 7750 2491 Zenith Ave In View Pink Flyer 08/29/02 3205 20212 Cypress St. At Curb Pink Flyer 08/29/02 6590 2686 Santa Ana Ave At Curb Pink Flyer 08/29/02 6590 2622 Santa Ana Ave At Curb Pink Flyer 08/29/02 6590 2618 Santa Ana Ave At Curb Pink Flyer 08/29/02 7282 317 University Dr. At Curb Pink Flyer 08/29/02 7650 2602 Willo Ln At Curb Pink Flyer 08/29/02 7650 2610 Willo Ln In View Pink Flyer 08/29/02 7650 2611 Willo Ln At Curb Pink Flyer 08/29/02 7650 2614 Willo Ln In View Pink Flyer 08/29/02 7650 2616 Willo Ln At Curb Pink Flyer 09/09/02 17051 1819 Alaska St. In View Pink Flyer 09/09/02 5110 3221 Minnesota Ave In View Pink Flyer 09/09/02 1695 3329 Alabama Cir Complaint F. V. All Ok- No Action 09/09/02 3160 3024 Country Club Dr In View Pink Flyer 09/09/02 2050 2914 Baker St. Complaint F.V./ In View Pink Flyer 09/09/02 2850 112 Clearbrook Ln Complaint F.V. /At Curb Pink Flyer 09/09/02 2850 113 Clearbrook Ln In View Pink Flyer 09/09/02 2850 105 Clearbrook Ln In View Pink Flyer 09/09/02 1820 2528 Andover PI. In View Pink Flyer 4 weelZTleriod Start 8/26/02 End 9/22/02 September 2002 Page 1 Sheet1 Code Enforcement Report 09/11/2002 3550 2869 Europa Dr. plaint F.V. /In view & Refri Pink Flyer 09/11/2002 3010 929 Congress Dr. In View Pink Flyer 09/11/2002 3010 940 Congress Dr. In View Pink Flyer 09/11/2002 5530 209 Ogle St. At Curb Pink Flyer 09/11/2002 65901 2120 Santa Ana Ave. At Curb Pink Flyer 09/17/2002 2020 2979 Babb St. Complaint F.V./ At Curb Pink Flyer 09/17/2002 2020 2980 Babb St. In View Pink Flyer 09/17/2002 2020 2986 Babb St. In View Pink Flyer 09/17/2002 6030 990 Post Rd. In View Pink Flyer 09/17/2002 1830 2961 Andros St. Complaint F.V./ In View Pink Flyer to Resident 09/17/2002 1830 2960 Andros St. In View Pink Flyer 09/17/2002 7510 286 Walnut St. Complaint F. V. All clean -No action 09/19/2002 2600 686 Capital St. Complaint F.V./ In View Photo taken /Pink Flyer and card to owner 09/19/2002 2600 682 Capital St. In View Pink Flyer 09/19/2002 5350 2196 National Ave. In View Pink Flyer 09/20/2002 1640 233 22nd St. Couch @ Couch Blue Flyer 09/20/2002 1640 162 22nd St. At Curb Pink Flyer 09/20/2002 7680 374 A -C Woodland PI. Complaint F.V./ In View Pink Flyer 09/20/2002 7680 380 A -C Woodland PI. In View Pink Flyer 09/20/2002 5640 1830 Oriole Dr. At Curb Pink Flyer 09/20/2002 5640 1840 Oriole Dr. At Curb Pink Flyer 4 week Period Start 8/26/02 End 9/22/02 September 002 Page 20 � t1