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Agenda Packets - Board - 2002-08-084 COSTA MESA SANITARY DISTRICT an Independent Special District Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). • Regular Meeting - August 8, 2002 BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH RECOMMENDED ACTION I. CALL TO ORDER — 6:00 p.m. — Costa Mesa Council Chambers II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on' the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval 1. Recycling Committee Meeting — July 9, 2002 2. Regular Meeting — July 11, 2002 Protecting our community's health 6y providing soCufwaste andsewercolrection services. costamesasanitarydrstnct. org t COSTA MESA SANITARY DISTRICT (G3�/ �, �� August 8, 2002 EN - "/ Pa AGENDA e 2 Page • ACTION Manager's Reports 3. Refunds No Refunds �4. Occupancy Report and payment to Costa Mesa Disposal — August 2002 Approve a. Retroactive Payment to Costa Mesa Disposal for July 2002 Approve • /Vl. VII. • Engineer's Reports 5. Project Status Report Receive and File Treasurer's Reports 6. Preliminary Year End Financial Report as of June 30,2002 Accept Report 7. Financial Report as of July 31, 2002 Accept Report 8. Report of Monies on Deposit as of July 31, 2002 Receive and File 9 Warrant Register for July 2002 in the amount of $593,588.60 Approve Payment 10. Directors Expenses for the Month of July 2002 Ratify Expenses --------------------------------------------- END OF CONSENT CALENDAR- ------------------------------------- - - - - -- PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report and Consideration of Budget Adjustment B. Open Public Hearing C. Close Public Hearing D. Determination Regarding Protests A7r�� E. Resolution No. 2002 -661 Confirming and Adopting the Report PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES A. Presentation of Report B. Open Public Hearing Approve Budget Adjustment Adopt Resolution & Direct Clerk to File with County Auditor (Protecting our community s health 6y providing soW waste andsewer collection services. costamesasanitarydutnct. org t COSTA MESA SANITAkY DISTRICT August 8, 2002 AGENDA, Page 3 RECOMMENDED • ACTION C. Close Public Hearing D. Determination Regarding Protests 0 E. Resolution No. 2002 -662 Confirming and Adopting the Report Adopt Resolution & Direct Clerk to File With County Auditor VIII. WRITTEN COMMUNICATIONS IX. MANAGER'S REPORTS /A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider /B. CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items Consider /L• Recycling Reports 1. Waste Diversion Report — July 2002 Receive and File D. Contract Payment to CR Transfer for recycling Approve Subject to services and disposal for July 2002 Verification of Diversion 0 Report by Staff 0 Corrected billing payment for August 2001 — October 2001 Ratify E. California Integrated Waste Management Board Biennial Review of City of Costa Mesa 1999 and 2000 Annual Report — August 13, 2002 — Sacramento 1. Attendance by Tom Fauth Consider QRecycling Committee — August 6, 2002 — 9:30 a.m. Director Worthington and Director Ferryman >� 1. Food Recycling Consider Mini - Telephone Book Recycling Program Accept Report 3. Large Item Collection Accept Report X. ENGINEER'S REPORTS A. 205 -2053 Newport Boulevard 1. New CMSD Easements Rescind Prior Approved Easement • & Accept Two New Easements /2. Resolution No. 2002 -659 - Vacating Existing Easement Adopt Resolution 41rotecting our community's health 6y providzing soCuf waste and sewer collection services. costamesasanitarya'utrict. org COSTA MESA SANITARY DISTRICT August 8, 2002 AGENDA Page 4 RECOMMENDED • ACTION /B. Emergency Work Ratify Actions by Engineer 9 Y C. Waste Discharge Requirements Reporting Summary Accept Report XI. TREASURER'S REPORTS A11. ATTORNEY'S REPORTS /--X III. LOCAL MEETINGS A. Orange County Sanitation District 1. Regular Meeting - July 17, 2002 Accept Report /B. Santa Ana River Flood Protection Agency SAgrPA 1. Prado Dam Site Field Trip - August 14, 2002 L-k-V1 Consider Attendance C. Independent Special Districts of Orange County (ISDOC) Con sider 1. Quarterly Meeting hursday, August 29, 2002 Consider Attendance D. Local Agency Formation Commission (LAFCO) Consider • 1. Costa Mesa and Newport Beach Annexations Consider E. Water Advisory ommittee of Orange Count WACOR Consider rY g Y ( ) /F. Orange County Council of Governments (OCCOG) fk h► ns�def�3- Chamber of Commerce Legislation Committee Consider H. CSD 1. Nomination of James "Ski" Wolniewicz as Candidate for Seat C of Consider CSDA Region 6 Board 2. Nomination of Al Lopez as Candidate for Seat C of CSDA Region 6 Consider Board CSDA Annual Conference - September 24 -26, 2002 - San Diego Consider Attendance XIV. O D BUSINESS A. Election 2002 - November 5, 2002 ® Update 1totecting our community's health 6y providing solidwaste and sewer collection services. costamesasanitarydrstrict. org COSTA MESA SANITARY DISTRICT AGENDA XV. NEW BUSINESS A. Special District Institute Administration Seminar — October 9 -12, 2002 - Lake Tahoe B. Leave Our Community Assets Local (LOCAL) Coalition XVI. PUBLIC COMMENTS XVII. /RAL COMMUNICATIONS XVIII.�ADJOURNMENT • August 8, 2002 Page 5 RECOMMENDED ACTION Consider Attendance Consider Membership Trotecting our community's health 6y providing soW waste and sewer colrection services. costamesasanitarydistrict. org ra; COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING JULY 9, 2002 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Arlene Schafer Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Bobby Young FOOD RECYCLING At the request of Director Worthington, staff is investigating method of disposing of food waste. Mr. Hamers reported on various conversations on the subject that he has initiated over the past several weeks. .TUNE 17, 2002 CONVERSATION WITH PAUL RELIS, CR TRANSFER In Santa Barbara there is currently a move to lessen impact on sewer system by not using garbage disposals. Resort hotels have large amounts of food waste and are starting pilot programs to recycle the food to avoid large disposal costs. Currently, CR Transfer landfills almost all food waste. Rather than placing in the sewer system, they recommend a composting program to take advantage of the natural process and utilize the high nitrogen content in food. II. JUNE 20, 2002 CONVERSATION WITH CHRISTINE KNAPP, COUNTY IWMD AB939 PROGRAM MANAGER Laguna Woods has a food - composting program, however, it is very hard to accomplish due to the lack of open space and AQMD's restrictions on odors. IWMD has targeted food waste as a material for consideration but no programs are planned as of yet. Currently, self haul and C &D are areas of study. Food waste is hard to deal with either in solid waste system or liquid waste system. Ttotecting our community's health 6y providing solidwaste and sewer collection services. costamesasanitaryd4trict. org" I VA H V H �04PORALR�`, Costa Mesa Sanitary District Minutes of Recycling Committee Meeting July 9, 2002 Page 2 Von's sends its food waste to the Central Valley for compost A new Waste Characterization Study for Orange County is being planned that will verify the quantity of food waste in the waste stream. CONVERSATIONS WITH BOB GHIRELLI, DIRECTOR OF TECHNICAL SERVICES, OCSD — JuNE 26, 2002 Food is organic matter and OCSD is able to decrease organic matter loading received at plant by 75 %. 25% of food goes through plant to ocean outfall and 75% goes to the digesters. 75% of food goes to digesters for 25 days. Methane gas produced in the digesters is C5 to run engines at plant that supplements the energy needed. The food in digesters is broken down by bacteria, although Bob is unsure of actual % reduction. Waste from inside the digesters is the biosolids. Class B biosolids currently cost $30 /ton for disposal. Class A biosolids cost approximately $40 -$50 /ton for disposal. OCSD currently produces 180,000 tons a year of biosolids. Bob's conclusion: Based on current OCSD treatment process, extra food in the sewer system is not desired because 'a portion goes to the outfall and a portion to biosolids which are costly to process and dispose. Conversation with Bob Ooten, Director of Operations, OCSD July 8, 2002 One pound of food in the sewer system is processed through the OCSD treatment Z pl t as o ows: 23% ends up in the ocean outfall after going through the plant process for primary an partial secondary treatment. Z77016 ends up in the digesters. Of the 77 %, 60% is degraded into methane gas and water. The methane gas is used to run the on -site engines and the water is returned to the treatment process. The balance of 31 % becomes biosolids. Therefore, the approximate resultant of one pound of food processed through the OCSD plant is as follows: ftotecting our community's health 6y prozidting soCid waste and sewer colrection services. costamesasanitarydutrict. org SIM S '�OgPORAT��, Costa Mesa Sanitary District Minutes of Recycling Committee Meeting July 9, 2002 Page 3 23% to the ocean outfall after processing 46% becomes methane gas and residual water 31 % becomes biosolids 100% The Recycling Committee will recommend to the Board of Directors that Staff investigate the program at Laguna Woods and the level of participation as well as obtaining calculations on amount of food in the waste steam and investigation into AQMD restrictions. RESIDENTIAL TRASH SURVEY Ms. Revak presented a report on the Residential Trash Survey conducted by the District. Questionnaires were hand delivered to 620 residences within the District and the total responses equal 98 with a total of 63 single - family and 35 multi - family residences. Results of the survey indicate that a large number of residents participate in the Large Item Collection Program, the Christmas Tree Program and the Telephone Book Program. Comments from the survey participants were extremely favorable toward the services and level of service provided by the District, and overwhelmingly "approved" of the standardized containers. The Committee suggested the Board consider issuing a press release to apprise the public of the survey results. MINI TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak informed the Committee that the PacBell Yellow Page distribution would occur between July 17 and August 28, 2002. The District will participate with bins located in front of City Hall and at the Orange Coast College Recycling Center for collection of outdated directories. The District also plans to take advantage of the closed loop recycling program with PacBell and Daishowa America. Daishowa is again paying $50.00 per ton for the PacBell directories that will be converted back into new telephone book paper, saving valuable forests and reducing landfill usage. The Committee suggested that Staff research the impact of the mini - program on the overall telephone book program which includes the fall school program and staff will report to the Board on the findings at the Regular Meeting on July 11, 2002. Protecting our community's health 6y providing solid waste and sewer colrection services. costamesasanitarydrstrict. org +ASS SANIT,I�, e, u =� *rORAt =�� PUBLIC COMMENTS Costa Mesa Sanitary District Minutes of Recycling Committee Meeting July 9, 2002 Page 4 There were no public comments; no public in attendance. The meeting was adjourned at 10:37 a.m. Secretary President Protecting our community's health 6ypraviSing soCud waste andsewer collection services. costamesasanitarydi trict. org • gANltl�yo' y / yc0'�pORA�� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District met in regular session on July 11, 2002, at 4:00 p.m. at the Costa Mesa Historical Society, Costa Mesa. Vice President Woodside called the meeting to order at 4:00 p.m. Secretary Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. ROLL CALL • DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None . ............................... CONSENT CALENDAR. ............................... Mr. Hamers provided clarification regarding the payment to the Costa Mesa Historical Society. The payment, $250, reflects a $150 membership fee and a $100 payment for use of their facilities to hold the July 2002 meeting. Ms. Revak distributed an additional page to the Warrant List, Warrant 2003 -1 for July 2002, showing an additional page to the Warrant List with the correct total Warrant List amount of $428,888.21. �S�,SANITj *, ao N. : °• 3 � ;S �PORA�� President Schafer arrived: 4:04 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 PAGE 2 Secretary Perry motioned to approve the Consent Calendar with an amendment to the warrant list, corrected to show a total amount of $428,888.21. Director Ferryman seconded. Motion carried unanimously. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes for the Recycling Committee Meeting of June Committee Meeting, 11, 2002, were approved as distributed. June 11, 2002 Minutes of Regular The Minutes for the Regular Meeting of June 13, 2002, Meeting, were approved as distributed. June 13, 2002 The Minutes for the Special Meeting of June 17, 2002, Minutes of Special Meeting June 17, 2002 were approved as distributed. Minutes of Special The Minutes for the Special Meeting of June 24, 2002, Meeting, were approved as distributed. June 24, 2002 MANAGER'S REPORTS REFUNDS There were no refunds requested. OCCUPANCY REPORT Occupancy Report and Payment of $172,843.08 to Costa Mesa Disposal — July 2002 The Trash Occupancy Count documented a decrease of 2 units in the occupancy report for solid waste collection as of July 1, 2002. Therefore, the total for July is 21,032. Board directed Staff to prepare a warrant for $172,843.08 to Costa Mesa Disposal on August 1, 2002, for payment for July trash collection based on the July count of 21,032. • • • r � LJ SANIT��,' ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial report as of June 30, 2002 Report of Monies on Deposit as of June 30, 2002 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 PAGE 3 The Project Status Report dated July 2002, was accepted as submitted. The Financial Report for June 30, 2002 was accepted as submitted. The Report of Monies on Deposit as of June 30, 2002, was received and filed. Warrant 2003 -1 for Warrant Resolution #CMSD 2003 -1 was approved, July 2002 in the authorizing the President and Secretary to sign the warrant amount of $428,888.21 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $428,888.21. Directors Expenses for Director Expenses for the Month of June 2002 were the Month of June ratified as follows: 2002 Director Ferryman: $680.00 Secretary Perry: $680.00 President Schafer: $1,020.00 Vice President Woodside: $510.00 Director Worthington: $1,020.00 .......................... END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported receipt of a letter from Carol Hamilton, Association Chair, Girl Scouts of Costa Mesa, thanking the District for their participation in the Girl Scouts of Costa Mesa Frog Pond. PUBLIC COMMENTS There was no public in attendance, no public comments. 0 V Q IA��` MANAGER'S REPORTS COSTA MESA SANITARY DISTRICT -1 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 PAGE 4 ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for June as follows: Location Calls for Service Cite /Arrest Area 1 5 2 Area II 0 1 Area III 0 0 Area IV 0 0 TOTAL 5 3 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four- • week period beginning May 27, 2002 and ending June 23, 2002. Mr. Shef distributed approximately 30 courtesy flyers during this period. Mr. Shef has been working with residents of homes adjoining Kaiser School to resolve parking issues due to improper placement of containers before and after collection. Mr. Shef indicated many residents stack separate bags of papers next to or on top of their container. Mr. Shef has been encouraging them to place the bags into the container and suggested a new courtesy notice highlighting proper procedures, along with other pertinent suggestions, might be worthwhile. CMSD STRATEGIC PLAN YEAR 2002 STRATEGIC PLANNING ACTION ITEMS Mr. Hamers presented the Year 2002 Strategic Planning Action Items report and stated it will appear in all Board packets for the Board's reference. Staff will take care of items as shown on the timeframe and items will be agendized as appropriate. • • r� 3 � MISSION STATEMENT COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 PAGE 5 Based on Director's comments made at the June 2002 Regular Meeting, the following new Mission Statement was provided for the Board's consideration: "Protecting our community's health by providing solid waste and sewer collection services" Director Worthington motioned to adopt the new Mission Statement. Secretary Perry seconded. Motion carried unanimously. RECYCLING REPORTS WASTE DIVERSION REPORT - MAY 2002 Secretary Perry motioned to receive and file the Waste Diversion Report for May 2002, showing a diversion rate of 50.04. Director Ferryman seconded. Motion carried unanimously. WASTE DIVERSION REPORT - JUNE 2002 Secretary Perry motioned to receive and file the Waste Diversion Report for June 2002, showing a diversion rate of 50.08. Director Ferryman seconded. Motion carried unanimously. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR JUNE 2002 Secretary Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of June 2002 in the amount of $150,887.04. Director Ferryman seconded. Motion carried unanimously. CORRECTED BILLING PAYMENT FOR AUGUST 2001 - OCTOBER 2001 Mr. Hamers reported reconciling with CR Transfer regarding the incorrect billing received from August 2001 to October 2001. The amount agreed upon with CR Transfer is $8,770.63. Vice President Woodside requested to have the item continued to the August meeting when the agreement could be finalized and presented in writing. The item was continued to the August regular meeting. +�S'SANIT�I,e' COSTA MESA SANITARY DISTRICT S =^ � MINUTES OF BOARD OF DIRECTORS REGULAR MEETING = a JULY 11, 2002 �PO[ PAGE C • PROFESSIONAL SERVICES AGREEMENT — TRC — ONGOING TELEMETRY MAINTENANCE Mr. Hamers provided a brief summary of the services TRC provides the District regarding the telemetry system maintenance. A professional services agreement was presented for the Board's review. Director Ferryman motioned to approve the Professional Services Agreement with TRC for Ongoing Telemetry Maintenance. Secretary Perry seconded. Motion carried unanimously. RECYCLING COMMITTEE — JULY 9. 2002 — 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR SCHAFER FOOD RECYCLING Director Worthington reported, according to figures from a study 12 years ago, the District processes approximately 3,000 tons of food waste. The food waste represents approximately 8% of the District's total taken to the landfill. CRT recommended the District use a composting program to take advantage of the natural process and utilize the high nitrogen content in food. Director Worthington reported the City of Laguna Woods has a food composting program, but faces restrictions due to the lack of open space and AQMD's restrictions on odors. Director Worthington suggested having Staff contact Laguna Woods and gather information about their system. President Schafer suggested the AQMD be contacted to determine regulations and codes required. Staff will contact the AQMD and Laguna Woods and report back to the Board. RESIDENTIAL TRASH SURVEY Ms. Revak reported 620 residential trash collection survey cards were distributed with a total of 98 responses received (63 single - family, 35 multi- family dwellings). The Large -Item Collection was the most well -known program provided by the District. Resident's comments were included in the report. � ]j • +�y�,SANItA�,o COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING .p, JULY 11, 2002 •o[Afi� PAGE 7 MINI- TELEPHONE BOOK RECYCLING PROGRAM Director Worthington reported the Recycling Committee discussed whether or not the Mini - Telephone Book Recycling Program should be continued. Ms. Revak researched the effectiveness of the program and found that the Mini - Telephone Book program provided 24% of the total tonnage of telephone books collected. The Committee determined the program is a benefit and well worth continuing. The Mini - Telephone Book Recycling Program will begin July 17 and run through August 28, 2002. Bins will be located in front of City Hall and at the Orange Coast College Recycling Center for collection of old directories. ENGINEER'S REPORTS SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD WASTE DISCHARGE REQUIREMENTS (WDR) - CMSD SEWER SYSTEM MANAGEMENT PLAN (SSMP) • Mr. Hamers reported a draft of the proposed Sewer System Management Plan was distributed to the Board. Mr. Hamers provided a Memorandum reviewing the Sewer Master Plan Update with recommendations. Vice President Woodside motioned to approve the Sewer System Management Plan as presented, incorporating Mr. Burns' recommended changes, and offering the document as a public document. Director Ferryman seconded. Motion carried unanimously. PROJECT NO. 155 - MASTER PLAN UPDATE Mr. Hamers provided the Independent Engineer's Report for the Board's review. Mr. Hamers provided Staff recommendations: • Accept Alan Burns' opinion that the Sewer master Plan Update is not a "project" and, therefore, exempt from further CEQA requirements. • Accept the comments from the independent engineer and direct the Manager /District Engineer to incorporate the comments into an update in the 2002 calendar year. Establish the Master Plan Update as an ongoing COSTA MESA SANITARY DISTRICT s • -_ °' �� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 ,s ' �rORAR�� PAGE 8 concern to be updated continually by the Manager /District Engineer with the updates being presented to the Board for approval at appropriate timeframes. • Continue holding Study Sessions with Board and Staff as an educational program for staying abreast of sewer matters. • Recognize the Sewer Master Plan Update as a public record and provide the Plan to interested parties upon request. • Continue with the administrative policies, planning, engineering, and maintenance and operation schedules described in the Plan that have resulted in having a sewer system that is in excellent condition. Vice President Woodside motioned to approve the Sewer Master Plan subject to the 6 bullet points. Director Ferryman seconded. Motion carried unanimously. 2051 -2053 NEWPORT BOULEVARD NEW CMSD EASEMENTS RESOLUTION NO. 2002 -659 - VACATING EXISTING EASEMENT • Mr. Hamers requested the item be continued to the next meeting. Director Ferryman motioned to continue the item to the next meeting. Secretary Perry seconded. Motion carried unanimously. 2002 -2003 CAPITAL IMPROVEMENT PROGRAM REPORT - INDEPENDENT ENGINEER'S REVIEW Vice President Woodside motioned to approve the 2002 -2003 Capital Improvement Program Report — Independent Engineer's Review. Secretary Perry seconded. Motion carried unanimously. PROJECT NO. 162 - PILOT PROGRAM FOR GREASE CONTROL PROFESSIONAL SERVICES AGREEMENT - ENNIX INC., TESTING ENZYMES AND BACTERIA Mr. Harriers provided a brief review of the pilot program for grease control. Secretary Perry motioned to execute the professional services agreement with Ennix Inc., subject to final review by Mr. Burns. Director Ferryman • seconded. Motion carried unanimously. r SIM T� COSTA MESA SANITARY DISTRICT �� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s JULY 11, 2002 • *ro.�+��`' PAGE 9 EMERGENCY WORK - BEAR STREET SEWER LINE REHABILITATION Mr. Harriers reported the Bear Street sewer line was cracked and in need of repair. The services of Preussag Pipe Rehabilitation were used at a cost of $7,728 ($28 LF). Mr. Harriers reported the repair took less than an hour utilizing the Preussag technology. Mr. Hamers reported the cost of repair with excavation would have been over $100 per foot. Director Ferryman motioned to ratify the Manager's actions for the emergency repair of the Bear Street sewer line, approving payment of $7,728 to Preussag Pipe Rehabilitation. Secretary Perry seconded. Motion carried unanimously. TREASURER'S REPORTS COSTA MESA DISPOSAL CPI ADJUSTMENT Mr. Puckett presented the Costa Mesa Disposal CPI adjustment, scheduled to take effect July 1, 2002. Staff calculated the 12 -month CPI factor as of May 2002 to be 2.87 %. The maximum annual increase is contractually limited to 3 %. Since the CPI factor of 2.87% is less than the maximum annual rate increase of 3 %, the 2.87% CPI factor will be used as the rate increase and will increase the District's monthly rate per occupancy payable to Costa Mesa Disposal as follows: 2001 -02 Trash rate per occupancy $ 8.2181 2002 -03 Rate adjustment based on May 2002 CPI 0.2359 2002 -03 Trash rate per occupancy (Effective July 2002) $8.4540 Mr. Puckett recommended the budget be adjusted at the August Board Meeting to account for the expected cost increases (budget variance of $12,152) to stay on track with reaching a breakeven point for the fund's operations within the next three years. Director Ferryman motioned to approve the rate increase to Costa Mesa Disposal. Secretary Perry seconded. Motion carried unanimously. SANIl� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 PAGE 10 • CR TRANSFER CPI ADJUSTMENT Mr. Puckett presented the proposed rate increase for CR Transfer. Mr. Puckett provided a letter from CR Transfer accepting the rate increase of 2.87. Mr. Puckett recommended the budget be adjusted at the August Board Meeting to account for the expected cost increases (budget variance of $21,528) to stay on track with reaching a breakeven point for the fund's operations within the next three years. Mr. Hamers provided a memorandum recommending the following actions: • Accept the negotiated rate increase of 2.87% as agreed to by letter from CR Transfer and as calculated by Marc Puckett, District Treasurer, in the enclosed report. • Subject to the recommendations of Alan Burns, Attorney for the District, either prepare a contract amendment for the one year increase or • include the provision in the amendment to be prepared that will cover the next six years. • Direct the District Treasurer, Manager, and Staff to prepare a recommendation for Board consideration for a rate increase structure for the next six years with specific consideration of Mr. Puckett's suggestion of capping the total increase over the period. Hold additional meetings with President Schafer, Director Ferryman, District Staff, and CR Transfer as necessary. • Consider Mr. Puckett's findings of his review of CR Transfer's audited financial statements when complete. Director Ferryman motioned to approve the adjustment for CR Transfer and four bullet points, subject to future negotiations and modify bullet point two to have the President and Secretary sign the acceptance letter from CR Transfer and return a copy to them. Secretary Perry seconded. Motion carried unanimously. ATTORNEY'S REPORTS Mr. Burns is currently working on various items for the District, but had no report. • COSTA MESA SANITARY DISTRICT o MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 11, 2002 •'��0[A° PAGE 11 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - JUNE 26, 2002 Director Ferryman reported Shirley McCracken was selected as Chairperson and Steve Anderson as Vice Chair. A contract was approved for the ground water replenishment project. There will be a joint session on August 21St with Orange County Water District. The vote on the waiver will be held on the 17th of July. SANTA ANA RIVER FLOOD PROTECTION AGENCY FULL AGENCY MEETING - JUNE 27, 2002 An agreement with the Army Corps of Engineers was signed. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer chaired the July 2 ISDOC Board Meeting and reported they discussed whether to have a newsletter versus brochure. The ISDOC Quarterly Meeting will be held on September 26, 2002, with Lisa Murphy as guest speaker. LOCAL AGENCY FORMATION COMMISSION (LAFCO) COSTA MESA AND NEWPORT BEACH ANNEXATIONS President Schafer attended the July 10th meeting and reported they discussed the following: • updated on goals • annexation and service reviews • LAFCO proposed Personnel Policy and Procedure Guidelines were adopted. • WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer reported the meeting will be held on July 12. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s JULY 11, 2002 •��R "n PAGE 12 ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer did not attend the OCCOG meeting. The next meeting will be August 15th at El Niguel Country Club in Laguna Niguel. CHAMBER OF COMMERCE LEGISLATION COMMITTEE The meeting will be held on July 17. CSDA President Schafer stated she has no report on CSDA. They are remaining in communication through telephone and fax. OLD BUSINESS There was no old business discussed. NEW BUSINESS Director Ferryman reported there will be a field trip to the Prado Dam site on July 25 at 10:00 a.m. He suggested interested Directors let Ms. Revak know by July 19tH PUBLIC COMMENTS There was no public in attendance, no comments made. ORAL COMMUNICATIONS President Schafer thanked the Historical Society for allowing the District to hold their meeting at the Society's facilities. Director Ferryman distributed a grease flyer from the City of Los Angeles. ADJOURNMENT At 5:30 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT i • 0 • • TO: Costa Mesa Sanitary District Board of Directors, Rob Hamers, Manager /District Engineer FROM: Ron Shef, Ordinance Enforcement Officer DATE: July 21, 2002 SUBJECT: ORDINANCE ENFORCEMENT SUMMARY REPORT This report covers a four (4) week period beginning June 24, 2002 and ending July 21, 2002. The July 4th holiday occurred during the second week of the period necessitating one day late collec- tions on the Thursday and Friday of the week. Residents received more than thirty (30) courtesy flyers from E.O. during this period. The large item collection program also began this period providing residents an additional free collection of those items not collected during routine weekly collection. Any attempted daytime scavenging of these items has been thwarted by E.O.. Some residents noticing large items at the curb place their items out at random, not realizing that a schedule exists. All complaints received by Staff are checked and investigated by ti_.J. with results reported back to Staff ASAP. Some complaints are referred to C.Pv1. Code Enforcement since they pertain to smells • in the air emanating from an adjoining residence, accumulated debris on personal property or wind -blown grass clippings, dust and water from a neighbor. Appropriate photos are also taken if needed for documentation. Continuing help is being provided to Staff for various items such as pick ups and deliveries, checking properties for revised occupancy reports and subsequent billing, validity on dumpster (bin) or standardized containers. Collection day scavenging continues to show a decrease due to neatness with standardized containers and all recyclables mixed in with regular trash. Effort must be continued in teaching residents to place newspapers, cans and bottles into the containers instead of leaving them in separate bags at the curb. A complaint received relative to CMD trucks gathering in the shopping center at Placentia and 19th St. has revealed nothing more than lunch break stops for the drivers and very few at best. This area was checked several times a day for several weeks. A summer picnic at the home of Director Worthington was greatly enjoyed especially noticing that proper recycling habits exist everywhere. • 07/31/2002 Code Enforcement Report 1 of 1 6/24/02- 7/24/02 Date Street Index Address Street Name, Description'of Violation Action 06/2_8/0_2 56101 1621, Orchard Dr. I n view Pink Flyer 06/28/02 6000 - - -- 2165 A & B Pomona Ave �- -- - - - - -- In view - - - Pink Flyer 06/28/02_ 60001 1 2171 Ai Pomona Ave_ _ In view � Pink Flyer 06/28/02 5640 - - - --- 18331 Oriole Dr. ----- - - - - -- - -...- _ ___- 'At curb - - -_ Pink Flyer 07/11 /02 3140 3140! 2420 4850 233 ;Costa Mesa St 237 Costa Mesa St. 300/302 Broadway _ 351 Magnolia St. At curb lAt curb lAt curb _ In view !Two containers w /dirt at curb -- - !In view - - ---- i In view � 'i Pink Flyer !Pink Flyer Pink Flyer Spoke to resident -Pink flyer Pink Flyer & Regulations - - - - -- - - - -- -_ - -- - Pink flyer - -------- - - -- - - - -- - - - .. _ Pink Pink flyer _ 07/11/02 07/11/02 07/11/02 07/11/02 _ _ _ 7260 1664 A -E Tustin Ave. 6590` - - - - -- - - -- - 1605 B I Santa Ana Ave. - - - -- - - - - - -- - - - - -,- - -- 07!11/02 -- -- 265�,Vir 9 mia PI. 07/16/02 - 74201 _- 269 Complaint Follow-up � All o.k. � - Vir inia PI. 07/16/02 Follow -up _ All o.k. also took photos _ _I, 7510' 286 'Walnut St. _Complaint 07/16/02 1600 9401W. 19th ,At curb Pink flyer 07/16/02 160_0 - - 1600 I - 960 j W.19th - - - - - 964 W.19th iAt curb _ - -- - -- lAt curb & in view IPink flyer - - - - -- - -- - Pink flyer & called realtor - 07/16/02 07/16/02 1600' 984! W. 19th 'At Curb Pink flyer 07/16/02 4880 _ _ _ 2175 Maple St. ;At curb_ flyer 07/16/02 4880 _ 21931 Maple St. _ --!Pink At curb Pink flyer 07/16/02 4880 - 2221 St. At curb ;Pink flyer _ - 07/16/02 -- 4880 _Maple X2291 -- - - St. - - -. view _____ -- -- - - -- In — - -- -- - - -- - -_ - -- Pink flyer - - -- - -- - `Maple - -! -- - - -- -- - - -- - 07/18/02 1570 343 CDF E.18th St �At curb Pink flyer 07/18/02 1570, 342!E.18th St _ - - In view Pink flyer 07/18/02 7510 286 j Walnut St. ! At curb Spoke to Resident -Pink flyer • • •