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Agenda Packets - Board - 2002-06-13M C] COSTA MESA SANITARY DISTRICT an Independent Special District Greg Woodside Vice President Jim Ferryman Director AGENDA Arlene Schafer President Art Perry Secretary Dan Worthington Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. In compliance with ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - June 13, 2002 BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH - 77 Fair Drive RECOMMENDED ACTION CALL TO ORDER — 12:00 p.m. — Conference Room 1A II. PLEDGE OF ALLEGIANCE — Director Ferryman III. INVOCATION — Director Woodside IV. ROLL CALL V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to be routine and will be enacted in one motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes on the motion, unless members of the Board, staff, or the public request specific items to be removed from the Consent Calendar for discussion, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Reports Minute Approval • 1. Recycling Committee Meeting — May 7, 2002 Serving our community's soCtd waste and sewer collection needs. costamesasanitarydistrict. org ` COSTA MESA SANITARY DISTRICT AGENDA June 13, 2002 Page 2 RECOMMENDED VII. PUBLIC COMMENTS VIII.. MANAGER'S REPORTS PIP'--A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider I` � CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items Consider 2. Mission Statement Consider Revision �. Recycling Reports 1. Waste Diversion Report - April 2002 Receive and File 2. Waste Diversion Report - May 2002 Receive and File Contract Payment to CR Transfer for recycling Approve Subject to services and disposal for May 2002 Verification of Diversion Report by Staff Searing our community's solid waste and sewer collection needs. costamesasanitarydistrict. org ACTION "-2. Investment Oversight Committee Meeting - May 9, 2002 3. Regular Meeting - May 9, 2002 �4. Special Meeting - May 14, 2002 Manager's Reports r 5. Refunds Approve 6. Occupancy Report and payment to Costa Mesa Disposal - June 2002 Approve Engineer's Reports 7. Project Status Report Receive and File Treasurer's Reports 8. Financial Report as of May 31, 2002 Accept Report 9. Report of Monies on Deposit as of May 31, 2002 Receive and File /1 0. Warrant Register for June 2002 in the amount of $670,140.48 Approve Payment • X11. Directors Expenses for the Month of May 2002 Ratify Expenses --------------------------------------------- END OF CONSENT CALENDAR--------------------------------------------- V1. WRITTEN COMMUNICATIONS VII. PUBLIC COMMENTS VIII.. MANAGER'S REPORTS PIP'--A. Anti - Scavenging and Screening of Trash Containers Enforcement Reports Consider I` � CMSD Strategic Plan 1. Year 2002 Strategic Planning Action Items Consider 2. Mission Statement Consider Revision �. Recycling Reports 1. Waste Diversion Report - April 2002 Receive and File 2. Waste Diversion Report - May 2002 Receive and File Contract Payment to CR Transfer for recycling Approve Subject to services and disposal for May 2002 Verification of Diversion Report by Staff Searing our community's solid waste and sewer collection needs. costamesasanitarydistrict. org COSTA MESA SANITARY DISTRICT AGENDA 0 �n AE. History of the Costa Mesa Sanitary District X F. CMSD Regular Meeting Location G. Recycling Committee— May 7, 2002-9:30 a.m. Director Worthington and Director Schafer '/1. Standardized Container Program p 2. Waste Diversion dtr f & 3. Large Item Collection Program — 2002 IXr ENGINEER'S REPORTS A. Santa Ana Regional Water Quality Control Board Waste Discharge Requirements (WDR) Ss Project No. 155 — Master Plan Update 2051 -2053 Newport Boulevard 1. New CMSD Easements 2. Resolution No. 2002 -659 - Vacating Existing Easement D. Emergency Services Agreement — Preussag Pipe Rehabilitation X. TREASURER'S REPORTS ."A. Solid Waste Financial Forecasting Model B. Resolution No. 2002 -659 - 2002 -2003 District Budget ZC. Resolution No. 2002 -660 - 2002 -2003 Investment Policy XI. ATTORNEY'S REPORTS Orange County Investment Pool June 13, 2002 Page 3 RECOMMENDED ACTION Direct Staff to Assemble History & Consider Location for July 11, 2002 Regular Meeting Consider Consider Consider Accept Report Update Update Rescind Prior Approved Easement and Accept Two New Easements Adopt Resolution Execute Agreement Consider Model and Select Planning Horizon Serving our community's solid waste and sewer colrection needs. costamesasanitarydistrict. org Adopt Resolution Adopt Resolution Consider Request from County COSTA MESA SANITARY DISTRICT June 13, 2002 AGENDA Page 4 RECOMMENDED • ACTION XI 1. LOCAL MEETINGS r VIA. Orange County Sanitation District 1. Regular Meeting — May 22, 2002 Accept Report 2. CMSD Special Meeting — June 17, 2002, 4:00 p.m. Confirm at Neighborhood Community Center B. Santa Ana River Flood Protection Agency 1. Executive Committee Meeting of May 23, 2002 Accept Report Independent Special Districts of Orange Count ISDOC fis P p 9 Y( ) 1. Quarterly Meeting and LAFCO Election - May 30, 2002 Accept Report D. Local Agency Formation Commission ( LAFCO) AA-' Consider 1. Costa Mesa and Newport Beach Annexations Consider VC Water Advisory Committee of Orange County (WACO)S Consider 0 �,--F. Orange County Council of Governments (OCCOG) As, Consider / G. Chamber of Commerce Legislation Committee kr Consider H. CSDA h� 1. "Build a Binder Series" — June 7, 2002 — Chico and July 17, 2002 - Consider Attendance Cucamonga, Topics: "Administration" and "Governing Officials" XIII. OLD BUSINESS XIV. NEW BUSINESS A. SDRMA Renewal Invoice in the amount of $40,860.11 XV. ORAL COMMUNICATIONS XVI. ADJOURNMENT • Serving our community's solid waste and sewer collection needs. costamesasanitarydistrict. org Accept Report and Approve Payment f C��PPOR. COSTA MESA SANITARY DISTRICT MINUTES OF RECYCLING COMMITTEE MEETING MAY 7, 2002 The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Dan Worthington, Greg Woodside Staff Present: Rob Hamers, Tom Fauth, Joan Revak STANDARDIZED CONTAINER PROGRAM DISTRIBUTION PROGRESS REPORT AND CONTAINER IDENTIFICATION Mr. Fauth provided a summary of container orders for the period July 2001 through • April 2002. As of May 1, 2002, containers have been ordered and invoiced as follows: 13,800 90 gallon $770,725.38 28,140 60 gallon $1,359,639.35 1,000 35 gallon $42,783.42 42,940 Total $2,173,148.15 Mr. Fauth reported the Roto invoices reflect a completion of the ordering process as the containers have been delivered to all 10 routes over the last 10 months. The final rollout of containers is scheduled on May 7, 2002 with an anticipated 9% increase in the total number of containers distributed and an approximate 1.2% cost underrun for the $2.2M program. The underrun funds will most likely be consumed to maintain an inventory at Costa Mesa Disposal. Mr. Fauth continued that the variances are due to the decrease in the forecasted quantity of 60- gallon containers, the increase in the number of 90- gallon containers and the addition of the 35- gallon containers to the program. It will be necessary to maintain approximately 50 -100 containers of various sizes in inventory at the Costa Mesa Disposal yard. Distribution of the last container will be memorialized on May 7, 2002, with a videotaping on Pitcairn Drive by AT &T. President Schafer and Director Worthington will participate in the newscast. Serving our community's sohid waste and sewer collection needs costamesasanitarydistrict. org ��S�SAN(T�gt 0 4PORA�1 Costa Mesa Sanitary District Minutes of Recycling Committee Meeting May 7, 2002 . Page 2 Mr. Fauth gave an update on the container identification tags pilot program and reported District Code Enforcement Officer Ron Shef has delivered the tags to 75 -100 residences. Approximately 10 responses have been received to date and most have been favorable. Director Worthington noted a problem still exists at many residences with the standardized containers being left on the streets instead of being placed on the curb. Mr. Hamers noted a solution is being discussed with Costa Mesa Disposal. SURVEY OF RESIDENTS Mr. Hamers reported that the Residential Trash Collection Survey — Spring 2002 was finalized, printed and Staff has begun distribution to 500 residents to obtain feedback on participation in CMSD special recycling programs, anticipated disposal of TV and computer monitors and other questions. As suggested by Mr. Burns, District Counsel, a CMSD paperclip or key chain are attached to the survey forms to show appreciation to the residents for participating in the survey. The Board of Directors approved printing of 250 -500 flyers, not to exceed a cost of $750.00 at the April 11, 2002, Regular Board • Meeting. PUBLIC COMMENTS There were no public comments; no public in attendance. The meeting was adjourned at 10:29 a.m. Secretary President • Serving our community's solid waste and sewer colection needs costamesasanitarydrstrict. org 0 ��5�$AN /tqR�♦ h 0 00 ♦ r .. w yc�RpOHA'�E��w COSTA MESA SANITARY DISTRICT MINUTES OF INVESTMENT OVERSIGHT COMMITTEE MEETING MAY 9, 2002 CALL TO ORDER The meeting was called to order at 5:31 p.m. by Director Worthington. ROLL CALL Committee Members Present: Mr. Marc Puckett, Treasurer Mr. Rob Hamers, District Manager Director Dan Worthington (rotating committee member) Director Art Perry (rotating committee member) Director Arlene Schafer (observer) Staff Members Present: Joan Revak, Clerk of the District TREASURER'S REPORT FOR MARCH, 2002 NEW BUSINESS Mr. Puckett presented the Treasurer's Report and discussed the recent investing activity of the District. Discussion followed. CMSD FINANCIAL STATEMENTS Mr. Puckett discussed the CMSD financial statements. It was indicated that the financial statements would be a standing agenda item on the committee agendas to provide committee members an opportunity to ask more detailed questions regarding the financial statements if they so desired. OCIP INVESTMENTS Mr. Puckett indicated that the Orange County Investment Pool has not been used for investment purposes at this point due to the fact that the pool continues to underperform the Local Agency Investment Fund managed by the State Treasurer's Office. This underperformance occurs as a result of differing investment • objectives and characteristics between the two pools. OPEN DISCUSSION ADJOURNMENT Approved by: There were no items discussed under open discussion The meeting adjourned at 5:55 p.m. Secretary, Costa Mesa Sanitary District Board of Directors President, Costa Mesa Sanitary District Board of Directors • C] is 7 • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 91 2002 The Board of Directors of the Costa Mesa CALL TO ORDER Sanitary District -met in regular session on May 9, 2002, at 6:00 p.m. in Room 1 -A of the Civic Center, 77 Fair Drive, Costa Mesa. President Schafer called the meeting to order at 6:00 p.m. Secretary Perry led the Pledge of Allegiance. Vice President Woodside gave the invocation. is ROLL CALL DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Harriers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Finance Director; Bobby Young, Finance; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: None Mr. Puckett introduced Mr. Bobby Young from the finance department and stated he would be attending the Board meetings to assist Mr. Puckett. • . ............................... CONSENT CALENDAR. ............................... Director Ferryman motioned to approve the Consent Calendar as presented. Director Worthington seconded. Motion carried unanimously. sIM r,o� COSTA MESA SANITARY DISTRICT y° , �o e•� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s MAY 9, 2002 PAGE 2 `OOPORA�� REPORTS MINUTE APPROVAL Recycling Committee The Minutes for the Recycling Committee Meeting of Meeting, April 9, 2002, were approved as distributed. April 9, 2002 Minutes of Regular The Minutes for the Regular Meeting of April 11, 2002, Meeting, were approved as distributed. April 11, 2002 Minutes of Special The Minutes for the Special Meeting of April 24, 2002, Meeting, were approved as distributed. April 24, 2002 MANAGER'S REPORTS REFUNDS There were no refunds requested. OCCUPANCY REPORT • Occupancy Report and The May occupancy report reflects the April 8, 2002 Payment of informational letter from Costa Mesa Disposal to the $171,659.67 to Costa District. CMD reported checking residences and Mesa Disposal — May determining a total of 20,881. The District sent a letter - 2002 notice of adoption of that count on April 15, 2002. Since April 1, 2002, the Trash Occupancy Count documented an increase of 7 units in the occupancy report for solid waste collection as of May 1, 2002. Therefore, the total for May is 20,888. Board directed Staff to prepare a warrant for $171,659.67 to Costa Mesa Disposal on June 1, 2002, for payment for May trash collection based on the May count of 20,888. ENGINEER'S REPORTS Project Status Report The Project Status Report dated May 2002, was accepted as submitted. Minutes of The Minutes for the Safety /Loss Control Committee Safety /Loss Control Meeting of April 16, 2002, were accepted as submitted. • Committee Meeting April 16, 2002 • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ON MAY 9, 2002 PAGE 3 �PoIR TREASURER'S REPORTS Financial report as of The Financial Report for April 30, 2002 was accepted as April 30, 2002 submitted. Report of Monies on The Report of Monies on Deposit as of April 30, 2002, Deposit as of April 30, was received and filed. 2002 Warrant 2002 -11 for Warrant Resolution #CMSD 2002 -11 was approved, May 2002 in the authorizing the President and Secretary to sign the amount of $513,475.48 warrant and instructing the and Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $513,475.48. END OF CONSENT CALENDAR .......................... WRITTEN COMMUNICATIONS Mr. Hamers reported the District received no written communications. PUBLIC COMMENTS There was no public in attendance, no public comments. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for April as follows: Location Calls for Service Cite /Arrest Area 1 3 1 Area II 1 1 Area III 1 1 Area IV 0 0 TOTAL 5 3 `y� a�N►r,4 j COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 It ►ct�°` +� PAGE 4 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four - week period beginning March 25, 2002 and ending April 21, 2002. Mr. Shef distributed approximately 20 courtesy flyers during this period. Mr. Shef made a concerted effort to stop scavenging in certain areas during this period. The I.D. tag test is still underway and responses are due back in mid May. REQUEST FOR RATE INCREASE BY ORDINANCE ENFORCEMENT OFFICER Mr. Hamers presented a request for increase by Mr. Shef, Ordinance Enforcement Officer, stating Mr. Shef has not had an increase in compensation in 4 Y2 years of working with the District. Mr. Shefs responsibilities have increased during this period of time. Mr. Shef pays for his own gas, insurance, and automobile upkeep and reported costs have risen approximately 35% overall. Mr. Shef requested an increase of $3.25 an hour (less than 12 %) to equal a contract total service rate of $31.00 per hour, inclusive of all services. Mr. Fauth reported Mr. Shefs hours will be increased due to increased need of his services. Director Worthington suggested reviewing Mr. Shefs responsibilities every two years. Director Ferryman motioned to approve the increase in compensation to Mr. Shef to $31.00 per hour. Secretary Perry seconded. Motion , carried unanimously. CMSD STRATEGIC PLAN DEVELOPMENT OF 2002 ACTION PLAN Director Ferryman motioned to receive the 2002 Action Plan as presented. Motion carried unanimously. DEVELOP MISSION STATEMENT and file the Opinion Letter and adopt Vice President Woodside seconded. • U Mr. Hamers pointed out that Ms. Revak has redesigned the District's letterhead, adding the District's website as well as a recommended Mission • Statement to the page. COSTA MESA SANITARY DISTRICT MINUTES'OF BOARD OF DIRECTORS REGULAR MEETING s MAY 9, 2002 • OR PAGE 5 �PA�` Secretary Perry motioned to adopt the following Mission Statement: "Serving our community's solid waste and sewer collection needs." Vice President Woodside seconded. Motion carried unanimously. RECYCLING REPORTS Director Ferryman suggested the District send a letter of condolence to CR &R expressing the District's sorrow at the. shooting death of their employee during a robbery. Staff will prepare the letter. . WASTE DIVERSION REPORT — MARCH 2002 Secretary Perry motioned to receive and file the Waste Diversion Report for March 2002, showing a diversion rate of 50.06. Director Ferryman seconded. Motion carried unanimously. WASTE DIVERSION REPORT — APRIL 2002 Ms. Revak reported the Waste Diversion Report for April 2002 has not yet been received. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR APRIL 2002 Secretary Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of April 2002 in the amount of $154,298.40, subject to verification by Staff. Vice President Woodside seconded. Motion carried 5 -0. SPRING 2002 NEWSLETTER Ms. Revak reported the newsletter has been sent to the direct mail agency for distribution. SPECIAL MEETING — MAY 2002 Mr. Puckett reported the Solid Waste Financial Planning document previously sent to Directors was being revised. Mr. Puckett reported he .would provide a memorandum outlining the changes to the document if the update was not completed in time to be mailed out before the Special Meeting. The Special Meeting was set for Tuesday, May 14, 2002 at noon. COSTA MESA SANITARY DISTRICT a bo �e MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 PAGE 6 COSTA MESA PUBLIC SAFETY EMERGENCY SERVICES EXPO — MAY 19, 2002 — 11:00 A.M. — 3:00 P.M. Mr. Fauth reported the District would have a booth at the Costa Mesa Public Safety Emergency Services Expo to be held on May 19, 2002, at Fire Station #4 on Placentia Avenue. Mr. Fauth reported a Flyer would be available informing residents how to properly dispose of their e- waste. RECYCLING COMMITTEE — MAY 7. 2002 — 9:30 A.M. DIRECTOR WORTHINGTON AND DIRECTOR WOODSIDE STANDARDIZED CONTAINER PROGRAM Director Worthington reported the official final standardized container was placed and the event was covered by the local news media. President Schafer and Director Worthington were in attendance. Mr. Fauth reported he acquired a tape of the occasion and would be showing the tape after the meeting. Director Worthington reported approximately 43,000 containers were delivered. Mr. Puckett reported the $27,000 in funds remaining will go to pay the next debt service payment. SURVEY OF RESIDENTS Director Worthington reported approximately 500 survey cards will be distributed by Mr. Shef in various collection areas. The distribution of the survey cards will be divided between single and multi - family dwellings with a keychain attached to thank residents for filling out the survey. The distribution by Mr. Shef is also a test to determine if this method is a more effective communication with residents than direct mailing. Ms. Revak reported receiving ten survey cards to date, many of which contain positive comments about the standardized containers. ENGINEER'S REPORTS EMERGENCY WORK Director Ferryman motioned to ratify the actions taken by the Manager as shown in the May report. Secretary Perry seconded. Motion carried unanimously. i_J 0 0 • • • 8 � � r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 PAGE 7 SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD WASTE DISCHARGE REQUIREMENTS Mr. Hamers reported the Water Quality Control Board adopted the Waste Discharge Requirements on April 26, 2002. Mr. Hamers sits on the local agency steering committee and will be providing updates to the Board. PROJECT NO. 155 - MASTER PLAN UPDATE Mr. Hamers recommended the Board extend the review period an additional 60 days to allow review by Mr. Bruce Mattern, Norris - Repke, independent engineer who performs the review of the yearly Capital Improvement Program Report. Mr. Hamers reported Mr. Bruce Mattern, Norris - Repke, has indicated he would review both the Sewer Master Plan Update and the 2002 -2003 Capital Improvement Program Report for an engineering fee not to exceed $1,500 and provide his review in time for the July regular Board meeting. Director Ferryman motioned to extend the review period an additional 60 days and approve payment to Norris - Repke, not to exceed $1,500, to review the Sewer Master Plan Update and the 2002 -2003 Capital Improvement Program Report. Director Worthington seconded. Motion carried unanimously. 2051 -2053 NEWPORT BOULEVARD NEW CMSD EASEMENTS RESOLUTION NO. 2002 -659 - VACATING EXISTING EASEMENT Mr. Hamers suggested continuing the item, 2051 -2053 Newport Boulevard, New CMSD Easements, and Resolution No. 2002 -659 — Vacating Existing Easement, to the next Board meeting. Secretary Perry motioned to continue the item. Vice President Woodside seconded. Motion carried unanimously. AGREEMENT WITH STAPLES, 241 E. 17TH STREET Mr. Hamers presented the Agreement with the Staples property owner and Staples, 241 E. 17th Street for construction of a loading ramp over a CMSD sewer in a CMSD easement. Both the Manager and -Attorney for the District reviewed the Agreement. Director Ferryman motioned to approve the Agreement with Staples, 241 E. 17th Street. Secretary Perry seconded. Motion carried unanimously. N1r,��`C COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s MAY 9, 2002 s PAGE 8 it 9 PROJECT #161 — WATER SERVICES FOR SEWER PUMP STATIONS Mr. Hamers reported Project #161 is to provide a source of running water at the 11 largest pumping stations. The original budget for the project ha an estimated construction cost of $50,000. Additional items were added to the project scope causing an increase in costs above the original estimate. It is recommended that an additional $50,000 be transferred from Project #135 to Project #161, and the remaining balance in Project #135 be transferred to the Capital Replacement Reserve. BUDGET ADJUSTMENT Budget adjustment requiring $50,000 to be transferred into the construction budget as noted above. BID OPENING AND AWARD OF CONTRACT Bids were opened at the April 22, 2002, bid opening with Atlas Allied, Inc. being the lowest responsible bidder with a bid of $79,900.00. 0 PROPOSAL TO PROVIDE INSPECTION SERVICES A proposal to provide inspection services, as needed, during the construction phase of Project #161, not to exceed $7,500 as follows: Engineering $70.00 /hr. Inspection $45.00 /hr Director Ferryman motioned to approve the Budget Adjustment, Bid Opening and Award of Contract, and Proposal to Provide Inspection Services for Project #161. Secretary Perry seconded. Motion carried unanimously. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE MEETING — MAY 9, 2002 (DIRECTORS PERRY AND WORTHINGTON) Mr. Puckett reported the Investment Oversight Committee meeting was held and the Minutes will be in the next Board packet. SOLID WASTE FINANCIAL FORECASTING MODEL • Mr. Puckett provided a summary of the Solid Waste Financial Forecasting Model highlighting specific recommendations. C7 0 SAfllT�t. n m °v PPout�°� Discussion ensued. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 PAGE 9 Secretary Perry motioned to have Mr. Puckett bring back a model of a three- and five -year plan based on the changes discussed, an ongoing $30,000 reallocation estimation from a 25/75 split of central administrative costs between solid and liquid program activities and $126,000 in a one -time increase of reallocation of bankruptcy proceeds from the Liquid Waste Fund to the Solid Waste Fund. Director Ferryman seconded. Motion carried unanimously. BUDGET CALENDAR The report was accepted as submitted. DRAFT CMSD 2002 -03 BUDGET Mr. Puckett reported a Study Session was set for May 14, 2002 at noon. ATTORNEY'S REPORTS CEQA FINDINGS FOR SEWER MASTER PLAN UPDATE Mr. Burns stated from his review of the Sewer Master Plan, and in reviewing Mr. Hamers' information on what City environmental review has occurred to date, it is Mr. Burns' opinion that the adoption of the Master Plan will not be a "project" requiring environmental review. Mr. Burns reported that although the District encompasses the City of Costa Mesa, portions of the City of Newport Beach, and a portion of the unincorporated County, all of the expansion sewer projects are within the City of Costa Mesa and the County area. The City of Costa Mesa and the County of Orange have analyzed all of the relevant growth- inducing impacts of the plan as part of their planning processes. As a result of those studies and hearings, appropriate land use regulations have been implemented to allow for those updated uses and population projections. The District's Master Plan is therefore simply a plan to accommodate the land use regulations that have already been approved by the City and County after the populations and uses were analyzed for environmental impacts. Other than the above, the District's Sewer Master Plan is mostly a replacement and maintenance plan for keeping the system in good repair, as required under the new GASB standards and other laws.- Director Ferryman motioned that the Board determined, based on the legal opinion of Mr. Burns, that adoption of the Master Plan would not constitute a project and therefore not require environmental review. Secretary Perry seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 PAGE 10 LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING - APRIL 24, 2002 Director Ferryman attended the meeting on April 24, 2002 and reported they discussed the following: • Special Meetings will be held on -May 15 and May 22 regarding the ocean water testing. • Meeting on June 16th to consider tentatively whether or not to go forward with the waiver. Director Ferryman invited all Board members to the Special Meetings. • FOG — Fats, Oils, and Grease. • Authorized General Manager to spend up to $600,000 for bleach or alternative option for bacteria disinfection. • Approved $20 million for ultraviolet light equipment. • May 22, nominations for chair and vice chair. Director Ferryman suggested the Board hold a Special Meeting to discuss the District's opinion toward the waiver. Mr. Hamers requested Ms. Revak obtain Staff reports for the Special Meetings in the event Director Ferryman does not have extra copies. Director Ferryman reported there is a storm drain in Newport Beach being considered as a bacteria source at the mouth of the Santa Ana River. Director Ferryman provided the agenda and notes for the Board's perusal. MONTHLY BOARD LETTER UPDATE The Monthly Board Letter was previously distributed to the Board and Staff. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer reported the ISDOC meeting was_cancelled. QUARTERLY MEETING AND LAFCO ELECTION - MAY 30, 2002 President Schafer reported there will be a Quarterly Meeting held on May 30, S 2002 at 11:30 a.m. All Board members will attend. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 'jgro��.•'t PAGE 11 LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the May 8 LAFCO meeting and reported they discussed the following: • Newsletter being developed for Commissioners as an update. • Annexation in the Costa Mesa, Newport Beach area. • AB1892 —Jim Colson, Orange County Sanitation District. NOMINATION FOR REGULAR AND ALTERNATE SPECIAL DISTRICT MEMBER OF LAFCO President Schafer reported there are two seats available for LAFCO, a regular and an alternate position. Director Ferryman motioned to nominate John Withers for the regular position and Charlie Wilson for the alternate position. Secretary Perry seconded. Motion carried unanimously. 0 WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the WACO meeting on Friday, May 3, 2002 and reported the following: • President Schafer reported on LAFCO • Legislative report — a $24 billion shortfall in the State budget • Speaker Virginia Grebbian, Orange County Water District • Speaker Joe Vanderhorst, Deputy General Counsel, Metropolitan Water District of Southern California ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG) President Schafer attended the April 25th meeting and reported the following: • 1,000 people per day moving into Southern California • $550,000 grant for California CHAMBER OF COMMERCE LEGISLATION COMMITTEE 0 President Schafer did not attend the April 17th meeting. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 PAGE 12 CSDA President Schafer reported the CSDA was dark for the month of April. President Schafer attended Orange County Leadership Symposium Workshop and lunch at the Orange County Sanitation District on April 26. "BUILD A BINDER SERIES" - JUNE 7, 2002 - CHICO AND JULY 17, 2002 - CUCAMONGA, TOPICS: "ADMINISTRATION" AND "GOVERNING OFFICIALS" Director Ferryman motioned to approve Director Worthington's attendance at the conference in Cucamonga. Secretary Perry seconded. Motion carried unanimously. BOARD OF DIRECTORS - CALL FOR NOMINATIONS The Board continued this item to next month. OLD BUSINESS SPECIAL DISTRICT INSTITUTE FINANCE SEMINAR - PALM SPRINGS .TUNE 26 -29, 2002 Directors Schafer, Perry, and Worthington, and Ms. Revak have expressed interest in attending the Special District Institute Finance Seminar in Palm Springs. Ms. Revak will be graduating after completion of this seminar. Director Ferryman motioned to approve attendance at the Special District Institute Finance Seminar for Directors Schafer, Perry, and Worthington, and Ms. Revak. Vice President Woodside seconded. Motion carried unanimously. GIRL SCOUT COMMUNITY EVENT - MAY 18, 2002, 8:00 A.M. - 1:30 P.M. Mr. Hamers will be attending the Girl Scout Community Event. 11 • 0 • W owe^^ NEW BUSINESS COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 9, 2002 PAGE 13 NOVEMBER 5, 2002, BOARD OF DIRECTORS ELECTION LENGTH OF CANDIDATE'S STATEMENT COST OF CANDIDATE'S STATEMENT Ms. Revak reported the Registration and Elections Department of the Orange County Registrar of Voters is requesting information for the November 5, 2002 Election, including the length of the candidate statemenfTand whether or not the District will pay for the statements. In the past, the District has authorized the candidate's statements to contain no more than 200 words and the District has not paid for the statements. Ms. Revak advised that Directors Schafer, Woodside, and Worthington are up for reelection. Director Ferryman motioned to authorize the candidate's statements to contain no more than 200 words and the candidate pay for their own statements. Secretary Perry seconded. Motion carried unanimously. WASTE EXPO — MAY 20, -23, 2002 LAS VEGAS Mr. Harriers reported Staff recommends Mr. Fauth attending the Waste Expo to gather further information regarding the disposal of a -waste and other matters. Secretary Perry motioned to approve Mr. Fauth's attendance at the Waste Expo and request approval from the City Manager. Vice President Woodside seconded. Motion carried unanimously. ORAL COMMUNICATIONS Vice President Woodside suggested an incentive program for the drivers to place the containers back on the curb after collection. Vice President Woodside stated his office has managers serve a pancake breakfast to the employees to recognize special effort. Discussion was held as to the District's authority to provide funding for the breakfast. Mr. Hamers volunteered to pay for the costs himself. Staff will let the drivers know what the District is proposing. sill T� *.o COSTA MESA SANITARY DISTRICT ye , r' trc MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s ' , MAY 9, 2002 '4PoRA��,S PAGE 14 ADJOURNMENT At 7:50 p.m., President Schafer adjourned the meeting. SECRETARY PRESIDENT • • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING MAY 14, 2002 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on May 14, 2002 at 12:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, District Treasurer; Alan Burns, Legal Counsel Draft Preliminary Budget 2002 -2003 is Mr. Puckett presented the Draft Proposed Budget for Fiscal Year 2002 -2003 including the following highlights: • Capital sewer project funding of $999,600. • Continued allocation of all property tax revenues to the solid waste fund. • Debt service payment for the standardized containers paid from existing revenues in the solid waste fund. • Continued LAFCO funding of $11,250. • $20,000 election expense • An estimated increase of 31% in the SDRMA insurance premium • CPI increases of 2.68% for the CMD and CRT contracts • Assumed 6% increase in property tax revenues • Assumed 2.5% inflationary increase to general items • Increased or new appropriations for various items as recommended by Staff • The City /District contract in the amount of $1,118,133. Based on the above, the projected sewer rates would increase 5% and the trash collection rate would increase 7.45 %. After discussion, the Board requested Mr. Puckett recalculate the budget based on revising the division of administrative expenses to 75 %/25% sewer and applying the Orange County bankruptcy proceeds to the solid waste fund. Mr. Puckett will incorporate these recommendations into the draft • proposed budget for further consideration by the Board at the June regular meeting. Serving our community's solid waste and sewer collection needs. costamesasanitarydzstrict. org MKNI °o ,� ae omu V. "1 • yc0'PPORA'��`� COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING MAY 14, 2002 The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed Special Meeting on May 14, 2002 at 12:00 p.m., in Conference Room 1A at the Civic Center, 77 Fair Drive, Costa Mesa. Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, District Treasurer; Alan Burns, Legal Counsel Draft Preliminary Budget 2002 -2003 is Mr. Puckett presented the Draft Proposed Budget for Fiscal Year 2002 -2003 including the following highlights: • Capital sewer project funding of $999,600. • Continued allocation of all property tax revenues to the solid waste fund. • Debt service payment for the standardized containers paid from existing revenues in the solid waste fund. • Continued LAFCO funding of $11,250. • $20,000 election expense • An estimated increase of 31% in the SDRMA insurance premium • CPI increases of 2.68% for the CMD and CRT contracts • Assumed 6% increase in property tax revenues • Assumed 2.5% inflationary increase to general items • Increased or new appropriations for various items as recommended by Staff • The City /District contract in the amount of $1,118,133. Based on the above, the projected sewer rates would increase 5% and the trash collection rate would increase 7.45 %. After discussion, the Board requested Mr. Puckett recalculate the budget based on revising the division of administrative expenses to 75 %/25% sewer and applying the Orange County bankruptcy proceeds to the solid waste fund. Mr. Puckett will incorporate these recommendations into the draft • proposed budget for further consideration by the Board at the June regular meeting. Serving our community's solid waste and sewer collection needs. costamesasanitarydzstrict. org 6D Costa Mesa Sanitary District Page 2 • Minutes of Special Meeting Held May 14, 2002 Public Comments No public was present and no public comments were received. Adjournment The Special Meeting adjourned at 1:38 p.m. Secretary President Serving our community s solid waste and sewer colrection needs. costamesasanitarydistrict. org 0 0