Agenda Packets - Board - 2002-05-09•
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COSTA MESA
SANITARY DISTRICT
an Independent Special District
Greg Woodside
Vice President
Jim Ferryman
Director
AGENDA
Arlene Schafer
President
Art Perry
Secretary
Dan Worthington
Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Clerk before the meeting so that their input can be provided at the time the item is
considered. Speakers on non - agenda items will be heard under Public Comments. Pursuant to State law, the
Board may not discuss or take action on non - agenda items except under special circumstances. Speakers must
limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves
the right to declare any speaker out of order.
In compliance with' ADA, contact Joan Revak, (714) 754 -5087, 48 hours prior to meeting if assistance is
needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting - May 9, 2002
BOARD OF DIRECTORS MEET 2ND THURSDAY OF EACH MONTH - 77 Fair Drive
1. CALL TO ORDER — 6:00 p.m. — Conference Room 1A
II. PLEDGE OF ALLEGIANCE — Director Perry
III. INVOCATION — Director Woodside
IV. ROLL CALL
V. CONSENT CALENDAR - All matters listed under the Consent Calendar are considered to
be routine and will be enacted in one motion in the form listed below. There will be no
separate discussion on these items prior to the time the Board votes on the motion, unless
members of the Board, staff, or the public request specific items to be removed from the
Consent Calendar for discussion, in which event the item will be removed from the Consent
Calendar and considered in its normal sequence on the agenda.
Reports
Minute Approval
• 1. Recycling Committee Meeting — April 9, 2002
Serving our community's solid waste and-sewer colrection needs.
costamesasanitarydrstrict. org
RECOMMENDED
ACTION
COSTA MESA SANITARY DISTRICT May 9, 2002
AGENDA Page 2
RECOMMENDED
• ACTION
2. Regular Meeting — April 11, 2002
3. Special Meeting — April 24, 2002
Manager's Reports
4. Refunds
No Refunds
5. Occupancy Report and payment to Costa Mesa Disposal — May 2002
Approve
Engineer's Reports
6. Project Status Report
Receive and File
7. Safety /Loss Control Committee Meeting — April 16, 2002
Receive and File
Treasurer's Reports
8. Financial Report as of April 30, 2002
Accept Report
9. Report of Monies on Deposit as of April 30, 2002
Receive and File
1 Warrant Register for May 2002 in the amount of $513,475.48
0/0.
Approve Payment
--------------------------------------------- END OF CONSENT CALENDAR - -------------------------------------------
/VI. WRITTEN COMMUNICATIONS
--'VI1.. -- PUBLIC COMMENTS
VII
I. MANAGER'S REPORTS
//, Anti - Scavenging and Screening of Trash Containers Enforcement Reports
Consider
'1. Request for Rate Increase by Ordinance Enforcement Officer
Approve Increase
B. CMSD Strategic Plan
1. Development of 2002 Action Plan
Consider Opinion
Letter and Action Plan
2. Develop Mission Statement Adopt t Statement
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ZC. Recycling Reports
� 1. Waste Diversion Report — March 2002 Receive and File
• 2. Waste Diversion Report — April 2002 Receive and File
Serving our community's soCuf waste and sewer collection needs.
costamesasanitarydistrict. org
COSTA MESA SANITARY DISTRICT
AGENDA
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Contract Payment.to CR Transfer for recycling
services and disposal for April 2002
/E. Spring 2002 Newsletter
V F. Special Meeting — May 2002
/G. Costa Mesa Public Safety Emergency Services Expo —
Nla 19 2001 — 11:00 a.m. — 3:00 .m.
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r/ H. Committee — 7 2 — .
Recycling Comm ee May 002 9.30 a m
Director Worthington and Director chafer
�1. Standardized Container Program
2. Survey of Residents
IX. ENGINEER'S REPORTS
A. Emergency Work
• A Santa Ana Regional Water Quality Control Board Waste
Discharge Requirements
fC. Project No. 155 — Master Plan Update
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ZD. 2051 -2053 Newport Boulevard
1. New CMSD Easements
2. Resolution No. 2002 -659 - Vacating Existing Easement
E. Agreement with Staples, 241 E. 17th Street
/-"F. Project No. 161 — Water Services for Sewer Pump Stations
1. Budget Adjustment
2. Bid Opening and Award of Contract
3. Proposal to Provide Inspection Services
May 9, 2002
Page 3
RECOMMENDED
ACTION
Approve Subject to
Verification of Diversion
Report by Staff
Accept Report
Select Date
Consider
Consider
Consider
Ratify Actions
by Manager
Update
Consider Extending
Review Period
Rescind -Prior Approved
Easement and Accept Two
New Easements
Serving our community's solid waste and sewer collection needs.
costamesasanitarydstrict. org
Adopt Resolution
Execute Agreement
Approve
Approve
Approve
COSTA MESA SANITARY DISTRICT
AGENDA
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X. TREASURER'S REPORTS
/A. Investment Oversight Committee Meeting - May 9, 2002
(Directors Perry and Worthington)
,4. Solid Waste Financial Forecasting Model
. Budget Calendar
Z. Draft CMSD 2002 -03 Budget
XI. ATTORNEY'S REPORTS
A. CEQA Findings for Sewer Master Plan Update
XII. LOCAL MEETINGS
vA. Orange County Sanitation District
1. Regular Meeting - April 24, 2002
/B. Independent Special Districts of Orange County (ISDOC)
1:" Quarterly Meeting and LAFCO Election - May 30, 200,2
Local Agency Formation Commission ( LAFCO)
1. Costa Mesa and Newport Beach Annexations
1A
May 9, 2002
Page 4
RECOMMENDED
ACTION
Accept Report
Consider Model and
Select Planning Horizon
Accept Report
Set Special Meeting
Consider
Accept Report
Consider
Consider
Consider
2. Nomination for Regular and Alternate Special District Member Consider Nomination
of LAFCO
/D. I Water Advisory Committee of Orange County (WACO) Consider
E... Orange County Council of Governments (OCCOG) 0�r-Oa- /b 1 4gjl,4 4onsider
F , Chamber of Commerce Legislation Committee Consider
/G. CSDA
1. "Build a Binder Series" - June 7, 2002 - Chico and July 17, 2002 - Consider Attendance
Cucamonga, Topics: "Administration" and "Governing Officials"
2. Board of Directors - Call for Nominations Consider Nomination
Serving our community's solid waste and sewer colrection needs.
costamesasanitarySistrict. org
COSTA MESA SANITARY DISTRICT
AGENDA
XIII. OLD BUSINESS
A. Special District Institute Finance Seminar — Palm Springs
June 26 -29, 2002 Om"
B. Girl Scout Event Community vent — May 18, 2002, 8:00 a.m. -1:30 p.m
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XIV. NEW BUSINESS kr�
A. November 5, 2002, Board of Directors Election
1. Length of Candidate's Statement
2. Cost of Candidate's Statement
May 9, 2002
Page 5
RECOMMENDED
ACTION
Approve Attendance
by Clerk & Confirm
Board Attendance
Consider
Select Length
Candidate be
Responsible for Cost
B. Waste Expo — May 20 -23, 2002 — Las Vegas Approve Attendance by
{� 09, - Assistant Manager &
/Gr �equest Approval from
City Manager
XV. ORAL COMMUNICATIONS
IRVI. ADJOURNMENT
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Serving our community's solid waste and sewer colrection needs.
costamesasanitarydistrict. org
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COSTA MESA SANITARY DISTRICT
MINUTES OF RECYCLING COMMITTEE MEETING
APRIL 9, 2002
The Costa Mesa Sanitary District Recycling Committee met at 9:30 a.m. in conference
room 1 A at the Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Dan Worthington
Staff Present: Rob Hamers, Tom Fauth, Joan Revak
STANDARDIZED CONTAINER PROGRAM
DISTRIBUTION PROGRESS REPORT AND CONTAINER IDENTIFICATION
Mr. Fauth provided a matrix on the status of container orders to Roto Industries and
reported as of April 4, 2002, containers have been ordered and invoiced as follows:
14,250
90 gallon
$699,144.90
27,870
60 gallon
$1,235,787.19
950
35 gallon
$36,358.83
38,950
Total
$1,971,290.92
Mr. Fauth reviewed the matrix depicting the Roto orders and delivery figures which
reflect an anticipated 9% increase in the total number of cans distributed and an
approximate .4% cost under run for the $2.2M program. The variances are due to the
decrease in the forecasted number of 60- gallon containers, the increase in the number
of 90- gallon containers and the addition of the 35- gallon containers to the program.
The tenth and final route orders have been made and the container response cards
mailed out in March for April container delivery are arriving at the District office. Plans
are being made for inventory to be kept on hand following delivery of the final route.
Mr. Hamers pointed out that the fewer containers the better and it was noted that Roto
Industries suggested 50 -100 containers of various sizes be retained as inventory at the
Costa Mesa Disposal yard.
Director Worthington suggested publicity for the delivery of the last containers in the
distribution process be solicited and Mr. Fauth will follow up with of AT &T.
A test run for two different identification tags will begin at certain locations. The tags will
be monitored for wear and tear during rainy weather.
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Costa Mesa Sanitary District
Minutes of Recycling Committee Meeting
April 9, 2002
Page 2
Mr. Fauth reported the HHW Grant application was submitted to the California
Integrated Waste Management Board on behalf of CMSD and the City for the collection
of a -waste and u -waste and to expand the current HHW collection program.
Notification of grant approval is expected in August 2002.
Ms. Revak presented a revised flyer, "Recycling TVs and Computer Monitors ", with a
list of drop off centers and a list of commercial recyclers accepting e- waste. The flyers
will be given to the Ordinance Enforcement Officer and Costa Mesa Disposal for
distribution at residences where monitors are placed for collection with the trash or a
special large item collection.
Director Worthington noted a newspaper article referenced a Hewlett Packard facility
for disposal of a -waste located in Roseville. Staff will investigate this source and report
back to the Committee.
SURVEY OF RESIDENTS
Mr. Hamers presented a Residential Trash Collection Survey — Spring 2002 that Staff
proposes distributing to 250 residents to obtain feedback on participation in CMSD
special recycling programs, anticipated disposal of TV and computer monitors and
other questions. The Committee will recommend an expenditure not to exceed $500.00
be approved by the Board of Directors at the April 11, 2002, regular meeting.
PUBLIC COMMENTS
There were no public comments; no public in attendance.
The meeting was adjourned at 10:29 a.m.
Secretary President
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2002
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on April 11, 2002, at
12:00 p.m. in Room 1 -A of the Civic Center, 77 Fair
Drive, Costa Mesa.
President Schafer called the meeting to order at 12:00 p.m.
Director Ferryman led the Pledge of Allegiance.
Vice President Woodside gave the invocation.
ROLL CALL DIRECTORS PRESENT
DIRECTORS ABSENT:
Arlene Schafer, Art Perry, Greg Woodside,
James Ferryman, Dan Worthington
None
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District;
Marc Puckett, Finance Director.
OTHERS PRESENT: None
....... ............................... CONSENT CALENDAR ..... ...............................
Secretary Perry motioned to approve the Consent Calendar as presented. Director
Worthington seconded. Motion carried unanimously.
REPORTS
MINUTE APPROVAL
Minutes of Regular The Minutes for the Regular Meeting of March 14, 2002,
Meeting, were approved as distributed.
March 14, 2002
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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CORPORAS6 PAGE 2
Minutes of Special The Minutes for the Special Meeting of March 18, 2002,
Meeting, were approved as distributed.
March 18, 2002
MANAGER'S REPORTS
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
Refund Request Refund requested by: Page Private School
In the amount Parcel Address: 657 Victoria Street
of $705.00 to Assessor's Parcel No. 422 - 211 -10
Page Private School Number of units: 1
Refund: $705.00
Credit for fixtures fees. Fixture fees not properly credited
upon permit issuance.
OCCUPANCY REPORT
Occupancy Report and
Payment of
$172,777.33 to Costa
Mesa Disposal — April
2002
ENGINEER'S REPORTS
Project Status Report
TREASURER'S REPORTS
The Trash Occupancy Count documented an increase of
16 units in the occupancy report for solid waste collection
as of April 1, 2002. Therefore, the total for April is 21,024.
Board directed Staff to prepare a warrant for $172,777.33 to
Costa Mesa Disposal on May 1, 2002, for payment for April
trash collection based on the April count of 21,024.
The Project Status Report dated April 2002, was accepted
as submitted.
Financial report as of The Financial Report for March 31, 2002 was accepted as
March 31, 2002 submitted.
Report of Monies on The Report of Monies on Deposit as of March 31, 2002,
Deposit as of March was received and filed.
31, 2002
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APRIL 11, 2002
ORPORAT �
PAGE 3
Warrant 2002 -10 for Warrant Resolution #CMSD 2002 -10 was approved,
April 2002 in the authorizing the President and Secretary to sign the warrant
amount of $669,892.30 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $669,892.30.
.......................... END OF CONSENT CALENDAR ..........................
At 12:05 p.m., President Schafer adjourned the meeting to a closed session to
discuss personnel issues pursuant to Government Code Section 54957.
PERSONNEL MATTERS
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE
PERFORMANCE EVALUATION: TREASURER
At 12:50 p.m., President Schafer ended the closed session and reconvened to
the regular meeting, reporting a general discussion was held in the closed session
and no action was taken.
WRITTEN COMMUNICATIONS
Ms. Revak reported receiving two written communications:
• A letter from Shannon Kubitz, Recreation Coordinator, thanking Mr. Harriers for
speaking about Nate Reade at the Circle of Service event.
• A letter from Dee Cernak, Office Manager, Costa Mesa Disposal, thanking the
District for the flowers sent in memory of her husband's passing.
PUBLIC COMMENTS
There was no public in attendance, no public comments.
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APRIL 11, 2002
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MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month of
March 2002. The scavenging statistics for March are as follows:
Location Calls for Service Cite /Arrest
Area 1
3
0
Area II
4
0
Area III
1
3
Area IV
0
0
TOTAL
8
3
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the four -
week period beginning February 25, 2002 and ending March 24, 2002.
Mr. Shef distributed approximately 30 courtesy flyers during this period.
A container identification tag test program is currently underway to check
environmental characteristics of the tags.
CMSD STRATEGIC PLAN
DEVELOPMENT OF 2002 ACTION PLAN
Mr. Hamers presented a letter from Rauch Communication Consultants LLC,
providing comments on the interview and workshop held on February 15 and
16, 2002.
Mr. Hamers reported the District has already completed some of the suggested
items.
The Board reviewed the items suggested in Mr. Rauch's letter. President
Schafer suggested the Board review the letter items at a study session.
Mr. Hamers suggested modifying the April Special Meeting Agenda to include
discussion of the strategic plan and development of a mission statement.
The Board directed Staff to place the item on the Special Meeting Agenda.
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Development of 2002 Action Plan was continued to the April 24, 2002, Special
Meeting
DEVELOP MISSION STATEMENT
Development of Mission Statement was continued to the April 24, 2002.
Mr. Hamers advised the Board materials would be distributed prior to the
Special Meeting.
MANAGEMENT AND ENGINEERING SUCCESSION PLAN
Mr. Hamers distributed Mr. Paul Guzman's resume to be attached to the
Management and Engineering Succession Plan.
Mr. Burns reported the contract with Mr. Hamers' firm is terminable by the
Board at their discretion upon Mr. Hamers' death or incapacity. Mr. Hamers
agreed and will clarify his cover letter.
Secretary Perry motioned to approve the Management and Engineering
Succession Plan. Vice President Woodside seconded. Motion carried
unanimously.
RECYCLING REPORTS
WASTE DIVERSION REPORT — APRIL 2002
Ms. Revak reported the Waste Diversion report for April 2002 has not yet been
received.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR
APRIL 2002
Secretary Perry motioned to approve contract payment to CR Transfer for recycling
services and disposal for the month of March 2002 in the amount of $141,415.68,
subject to verification by Staff. Director Ferryman seconded. Motion carried
unanimously.
SPRING 2002 NEWSLETTER
Mr. Hamers requested Board members review and provide changes and
comments on the distributed draft Spring 2002 Newsletter. Ms. Revak will notify
Directors via fax of the deadline for comments and changes.
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COSTA MESA SANITARY DISTRICT
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APRIL 11, 2002
C�gP01AS:.o�q PAGE 6 .
AIR RESOURCES BOARD EMISSIONS STANDARDS
Mr. Hamers presented a letter from Raul Rangel, President, Costa Mesa Disposal,
Inc. reporting they will be in compliance with the proposed regulations from the Air
Resources Board. Mr. Hamers will keep the Board updated.
SPECIAL MEETING — APRIL 24, 2002 — 12:00 P.M.
Mr. Hamers presented the notice of the Special Meeting and reiterated the
modification of Item II, Develop Draft Mission Statement to include discussion of
the Strategic Plan.
CMSD WEB SITE
Ms. Revak reported the District has established a web presence on its own site
with the web address of www .costamesasanitarydistrict.org.
Mr. Thanh Bui of the MIS Department formatted the site and will assist in the
maintenance of the site. Protocol for placing items on the website was provided.
RECYCLING COMMITTEE — APRIL 9, 2002 — 9:30 A.M. DIRECTOR WORTHINGTON AND
DIRECTOR FERRYMAN
STANDARDIZED CONTAINER PROGRAM
Director Worthington reported a total of 90 percent of the containers have been
delivered to residents. The final distribution will be made this month with
changes continuing until mid May.
Mr. Fauth reported the projected total cost of the containers would be
$2,190,323.24.
Director Worthington reported all Directors are participating in the test program
to determine how the proposed tag system will hold up with actual use. Select
multiple - dwelling locations are also participating in the test program.
Director Ferryman suggested a modification of the language on the
informational sheet accompanying the test tags to include an area to indicate
which tag you prefer.
Mr. Fauth reported he communicated with Valerie Mitchell of AT &T regarding
news coverage of the final can delivery. Director Worthington will be present at
the final delivery. 0
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COSTA MESA SANITARY DISTRICT
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COPPORATE PACE /
CRT DISPOSAL OPTIONS
Director Worthington reported the development of a flyer containing addresses
and phone numbers of locations for residents and businesses to take their
televisions and computer monitors for disposal.
Mr. Hamers suggested modifications to the flyer showing the four Orange
County HHW drop -off locations for residents are free of charge.
SURVEY OF RESIDENTS
Director Worthington provided an updated Residential Trash Collection Survey
Spring 2002. Director Worthington reported approximately 250 surveys would
be distributed by Mr. Shef.
The Survey form will provide the District with valuable feedback from residents
regarding the services they currently participate in.
Director Worthington motioned to approve printing of. 250 flyers, at a not -to-
exceed cost of $500. Secretary Perry seconded.
Discussion was held.
Secretary Perry suggested including the survey in Costa Mesa High School
PTA quarterly newsletter to 1800 students.
Mr. Burns suggested providing a District "chip clip" or keychain to thank the
residents for taking the time to fill out the survey.
Director Worthington amended the motion to approve printing of 250 ±:) 500
flyers, not to exceed a cost of $750. Secretary Perry seconded the amended
motion. Motion carried unanimously.
Secretary Perry left the meeting 1:30 p.m.
ENGINEER'S REPORTS
EMERGENCY WORK
Vice President Woodside motioned to ratify the actions of the Manager for
emergency work. Director Worthington seconded. Motion carried
unanimously.
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COSTA MESA SANITARY DISTRICT
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APRIL 11, 2002
CORPORA� PAGE 8
SANTA ANA REGIONAL WATER QUALITY CONTROL BOARD WASTE DISCHARGE
REQUIREMENTS
Mr. Hamers reported the WDR is projected for April approval.
PROJECT NO. 155 - MASTER PLAN UPDATE
Mr. Hamers reported he has not received any comments to date. Mr. Hamers
is waiting to hear from the independent engineer who reviews the yearly capital
improvement program to see if he is interested in reviewing the Master Plan as
well. Mr. Hamers will keep the Board updated.
PROJECT NO. 161 - WATER SERVICES /AGREEMENT WITH MESA CONSOLIDATED WATER
DISTRICT
Mr. Hamers provided a brief review of the water services /agreement with Mesa
Consolidated Water District.
Director Ferryman motioned to approve execution of the agreement. Director
Worthington seconded. Motion carried unanimously. 0
2051 -2053 NEWPORT BOULEVARD
NEW CMSD EASEMENTS
RESOLUTION NO. 2002 -659 - VACATING EXISTING EASEMENT
AGREEMENT WITH STAPLES, 241 E. 17TH STREET
Mr. Hamers requestEd a continuation for Item E., 2051 -2053 Newport
Boulevard, and Item F, Agreement with Staples, 241 E. 17th Street until the
May regular meeting.
Director Ferryman motioned to continue Item E. 2051 -2053 Newport Boulevard,
and Item F., Agreement with Staples, 241 E. 17th Street to the May regular
meeting. Vice President Woodside seconded. Motion carried unanimously.
PROJECT #162 PILOT PROGRAM - USE OF ENZYMES FOR GREASE AND ODOR CONTROL
- PROFESSIONAL SERVICES AGREEMENT
Mr. Hamers provided a brief summary of the agreement.
Director Ferryman motioned to execute the agreement. Vice President Woodside
seconded. Motion carried unanimously.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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cORPORASE0�9 PAGE 9
TRANSFER OF SEWERS FROM OCSD TO CMSD AT COSTA MESA HIGH SCHOOL
Mr. Hamers provided a brief summary of the sewer transfer from OCSD to CMSD
at Costa Mesa High School. Mr. Hamers reported Mr. Burns has reviewed the
agreement between OCSD and the School District and Mr. Hamers recommended
approval in concept.
Discussion was held.
Mr. Hamers recommended approval in concept of the sewer transfer, the 5 -year
OCSD responsibility for paying District fees, and that the Sanitary District waive
fees for five years, after which they become due in full from the school.
Director Worthington motioned to approve the transfer in concept between OCSD
and CMSD as written in the backup document and approving in concept the 5 -year
OCSD payment of the School District fees for both Davis and Costa Mesa High
School. The second 5 years, the Sanitary District will waive the fees. After the
initial 10 -year period, the fees become payable in full. Vice President Woodside
seconded. Motion carried as follows:
President Schafer: Aye
Director Woodside: Aye
Director Worthington: Aye
Director Ferryman: Abstain
TREASURER'S REPORTS
SOLID WASTE FINANCIAL FORECASTING MODEL
Mr. Puckett directed the Board's attention to various areas of the Solid Waste
Financial Forecasting Model to be fully reviewed at the April 24, 2002, Special
Meeting. Mr. Puckett will present the Forecasting Model in detail at the Special
Meeting.
BUDGET CALENDAR
Mr. Puckett presented the 2002 -2003 Budget Calendar and explained the Budget
Calendar is a draft and will be revised based on any actions taken by the Board
during the Special Meeting of April 24, 2002, related to the Solid Waste Strategic
Plan or rate adjustments.
Mr. Puckett suggested tentative dates of May 30th or June 6th as possible dates to
further review the Budget Calendar.
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APRIL 11, 2002
O'�PORAZE�`
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ATTORNEY'S REPORTS
CEQA REQUIREMENTS FOR SEWER MASTER PLAN UPDATE
Mr. Burns reported Vice President Woodside inquired at the March regular meeting
as to what environmental review might be required by the adoption of a Sewer
Master Plan.
Mr. Burns determined the replacement and reconstruction exemption would be
applicable for the individual projects. CEQA does not require an environmental
analysis for replacement and reconstruction.
Mr. Burns provided the general ground rules for adoption of the Master Plan. Mr.
Burns tentatively believed the District would not be required to do an EIR based on
the projects recommended in the Master Plan.
Mr. Hamers requested the City review their environmental documentation of the
General Plan they adopted prior to 1983 because the recommendations up for
consideration in the existing Sewer Master Plan Update reflect the same land uses
that were there in 1983. The City probably addressed the environmental impacts
on the sewer system during the General Plan process. 0
Mr. Hamers and Mr. Burns will report back to the Board.
BROWN ACT ENFORCEMENT
Mr. Burns provided a memorandum highlighting a recent City Attorney's
Conference Paper focused on enforcement of the Brown Act.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING — MARCH 27, 2002
Director Ferryman attended the meeting on March 27, 2002 and reported they
discussed the following:
• The District will vote in June as to whether or not to apply for the waiver.
• Purchase of the ocean vessel.
Director Ferryman provided the agenda and notes for the Board's perusal.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2002
• c�RPOBATE PAGE 11
MONTHLY BOARD LETTER UPDATE
The Monthly Board Letter was provided in the Board packets.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
EXECUTIVE COMMITTEE MEETING OF MARCH 28, 2002
Director Ferryman attended the Santa Ana River Flood Protection Agency and
reported the Prado Dam Project site is ready for the major construction activity
to commence by the raising of the dam embankment and the construction of
the new outlet works and the ancillary berms around the Prado basin.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer attended the ISDOC meeting of April 2 and reported the
following:
• The Quarterly Meeting will be held on May 301h (May. 28th deadline)
where the guest speaker will be the general manager of the OCWD.
• Special District Selection Committee for two seats up at LAFCO
• Adoption of Bylaws
• ISDOC working on a brochure for Special Districts
• Mara Schteinschraber presented.
Ms. Revak will RSVP attendance at the May 30th Quarterly Meeting for the
entire CMSD Board, the Manager, Assistant Manager and Clerk of the
District.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
COSTA MESA AND NEWPORT BEACH ANNEXATIONS
President Schafer attended the LAFCO meeting and reported the following:
• Extended term of commissioners one time only to coincide with other terms
of office.
• Orange County Islands — Eleven to be appearing on the agenda in May to
vote on.
• Reviewed LAFCO schedule for the remainder of 2002.
• Adopted Budget for 2002 -2003.
• Workshop on May 17th for annexation of the County areas (Bay Knolls, East
and West Santa Ana Heights).
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2002
COApORAtE PAGE 12 •
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
President Schafer attended the April 5, 2002, WACO meeting and reported
they discussed the following:
• Legislature report on Bill 2734 on Toilets and Plants (second meter in
backyard for homes over 2,500 sq. ft.)
• Water Resources Institute
• Speaker Jeff Davis, Executive Director Water Resources Institute of
California State University, San Bernardino.
• Speaker Richard Zembol, Natural Resources Director, Orange County
Water District spoke on the Santa Ana Sucker — A threatened native
fish.
ORANGE COUNTY COUNCIL OF GOVERNMENTS OCCOG
President Schafer attended the March 28, 2002, OCCOG meeting and reported
the following:
• Oaths by Supervisor Silva and Wilson •
• Presentations regarding Urban runoff Issues and solutions with panel
discussion:
Mark Smythe — Santa Ana Regional Water Quality Control Board
Jeremy Hass, San Diego Regional Water Quality Control Board
Vicki Wilson, County of Orange
John Bahorski, City of Seal Beach
Christine Diemer Iger, Manatt, Phelpes & Phillips
James Brown, Transportation Corridor Agencies
CHAMBER OF COMMERCE LEGISLATION COMMITTEE
President Schafer attended the April 20, 2002, Chamber of Commerce
Legislation Committee meeting and reported on the following:
• Budget and legislative updates
• Purchase of 91 Freeway
• AB680 — Land use sales and property tax revocation allocation
• Livable wage initiative
• Update on CMSD Sewer 1`1aster Plan, Standardized Trash Containers
and Strategic Plan
• Home Gardens Sanitary District v. City of Corona 0
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g y MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
APRIL 11, 2002
COgPORASE PAGE 13
CSDA
President Schafer participated in a telephone conference call for CSDA and
reported they discussed the following:
• Proposed ballot measure by CSAC /League /CSDA
• Joint campaign targeted at improving the position of local government in the
debate over the year's State budget.
CMSD /CITY OF COSTA MESA/MESA CONSOLIDATED WATER DISTRICT LIAISON
COMMITTEE
MEETING - APRIL 20, 2002 (PRESIDENT SCHAFER, DIRECTOR WOODSIDE,
MANAGER/DISTRICT ENGINEER ROB HAMERS)
• Reservoir — Lindbergh school site
• Alan Roeder discussed surface water cleanup and federal and state
regulations to improve homeland security.
SDRMA EDUCATION DAY - APRIL 4, 2002 (DIRECTOR WORTHINGTON)
Director Worthington attended the SDRMA Education Day on April 4, 2002, and
reported they discussed the following:
• District's insurance rates will be going up dramatically.
• Contact person in office at all times to accept service
• Contact SDRMA immediately upon action against the District
OLD BUSINESS
There was no old business reported.
NEW BUSINESS
SPECIAL DISTRICT INSTITUTE FINANCE SEMINAR - PALM SPRINGS JUNE 26 -29, 2002
Ms. Revak reported the Special District Institute Finance Seminar would be held in
Palm Springs on June 27 — 28 with accompanying workshops offered June 26 — 29.
Registrations must be made before May 15, 2002.
Directors interested in attending the seminar will contact Ms. Revak.
Director Worthington, President Schafer and Ms. Revak will be attending.
Ms. Revak will contact Secretary Perry to inquire if he is interested in the seminar.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
V ^ni
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cOgPORKI �� PAGE 14
RETIREMENT OF LARRY ARRUDA
Vice President Woodside motioned to approve the Proclamation for Larry Arruda.
Director Worthington seconded. Motion carried unanimously.
ORAL COMMUNICATIONS
Mr. Hamers reported the District is taking on more programs and the material included
in the Board packets becoming extensive. Mr. Hamers suggested sending the OCSD
Board letter out as soon as received to allow the Board members more time to review
it.
Director Ferryman suggested focusing Local Meeting reports to what is directly
important to the CMSD during full agenda meetings.
ADJOURNMENT
At 2:54 p.m., President Schafer adjourned the meeting.
SECRETARY
PRESIDENT
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ORA`
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
APRIL 24, 2002
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on April 24, 2002 at 12:00 p.m., in Conference Room 5A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Marc Puckett,
District Treasurer; Alan Burns, Legal Counsel
Others Present: Yefim Tsalyuk, Robin B. Hamers & Associates, Inc.
.
Paul Guzman, Robin B. Hamers & Associates, Inc.
Sewer Lateral Ownership and Maintenance
Mr. Burns, Legal Counsel for the District, addressed the liability and damage issue
related to sewer laterals. The laterals are private property, owned by the property
owner they serve, and maintenance obligations are the property owner's responsibility.
This applies for the entire lateral from the building to its point of connection with the
sewer main in the street. Additionally, the trees are owned either by the city or by
private owners who are near the sewer lateral and the District does not own any trees
and cannot be liable for tree root intrusion in laterals it does not own or control. CMSD
neither owns nor controls the laterals and should resist any liability imposed because of
defects in the laterals, including defective construction, failure to maintain the lateral
(tree roots) or failure to repair the lateral as it ages. The District has statutory immunity
for negligent inspections or for failure to inspect. Mr. Burns further stated if the District
sewer main causes damage to a lateral because it backs up or was not properly
maintained, or if our contractor damages the ; ateral, the District should accept liability.
In cases in which there may be issues of causation by both the lateral and the sewer
• main, the District should attempt to negotiate a proportional settlement.
Mr. Guzman presented a demonstration of various sewer pipes
Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held April 24, 2002 •
Strategic Plan and Development of Draft Mission Statement
Staff presented five draft mission statements and discussion ensued on the most
appropriate mission statement for adoption by the District. The Board requested one of
the statements be further discussed at the May 9, 2002, Board of Directors Meeting.
Draft 2002 -03 Budget and Solid Waste Financial Model
Mr. Puckett presented a long -range strategic financial plan for the solid waste program
and will be recommending the Board select a planning horizon at the May 2002 regular
meeting.
A special meeting will be scheduled in May 2002 to discuss the 2002 -03 budget.
Public Comments
There were no public comments; no public in attendance. is
Adjournment
The Special Meeting adjourned at 1:37 p.m.
Secretary President
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